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How To Avoid Being Busy All The Time Without Making Significant Progress

How To Avoid Being Busy All The Time Without Making Significant Progress

America began to acknowledge its cultural obsession with “busyness” a few years ago when Tim Kreider wrote the highly stimulating piece, “The Busy Trap,” for the New York Times. Years later, while many of us admit modern societies are addicted to busyness, and there are sporadic mainstream conversations about it, we’ve grown accustomed to our “busy” ways and not much has changed. We are still so inclined to work, work, work that we almost feel guilty when we stop.

Many people still tell you how busy they are when you ask them how they are doing. It’s the default response: “Busy!” “So busy.” “Crazy busy.” This standard response is, obviously, a boast disguised as a complaint. And yet, upon close inspection, you realize that though busy these people don’t seem to make any significant progress. You ask them why they don’t do the things they say they want to do and they always answer, “I’ve been busy.”

Busy doing what?

When did we forget that we are human beings, not human doings? Being busy does not equal to making progress. Human beings need time for human-to-human interactions. We need time for sitting with the people we love and have slow conversations about the state of our hearts and souls. We need time for more meaningful conversations that are pregnant with pauses and silences that we are in no hurry to fill.

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If you find yourself overwhelmed with how “busy” you are, and you don’t seem to make any headway, you need to slow down a bit. Our insistence on staying busy has damaging effects on our well-being: exhaustion, burnout, more stress and an inability to focus. Just stop being too damn busy.

Here are some ways you can use to avoid being so busy all the time.

1. Quit using the word “busy”

Words are powerful tools. What we repeatedly say and think gets etched in our minds and manifests in our actions. If you keep using the word “busy,” it becomes what you focus on, whether consciously or unconsciously. Cut the word “busy” out of your vocabulary today. Instead, find more positive and constructive ways to express a need for time.

For example, when people ask you how you are doing, you could say: “I’m making leaps and bounds over some obstacles, but making progress. How about you?” or simply, “I’m working on some exciting projects at the moment. How about you?”

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2. Delegate, outsource or postpone extra work

It is one thing to say you are busy when you aren’t and another when you truly are busy. Sometimes we are indeed busy networking and meeting people, as well as running several projects and side hustles. You can have a lot going on, but it doesn’t mean you are going anywhere.

Examine your life and determine what you can cut out to increase your focus and time margins. You want to be great at a few things, rather than mediocre at many. Choose upto three things to focus on each day. Delegate, outsource or postpone the rest. This will help to de-clutter your life.

3. Say NO to a lot of things you want to do

The advice, “Learn to say no,” is such a cliché these days, and easy to assume it only means saying no to tedious, distracting, unfulfilling tasks and people. But, “the biggest, trickiest lesson,” author Elizabeth Gilbert says, “is learning how to say no to things you do want to do.”

There are many things you would want to do, but you need to learn to say no to so that you can focus on a handful of things that really matter. For example, you need to say “No” to work e-mails when you’re having quality time with your family in the evening after work.

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In the modern rat race, radically limiting what we are ready and willing to get overwhelmed by may be our best bet of beating busyness.

4. Surround yourself with successful, like-minded people

Jim Ron correctly observed that we are the average of the five people we spend the most time with. The people we spend the most time with influence our thinking, self-esteem and decisions. They even influence our productivity and “busyness.”

If you surround yourself with people who view busyness as a status symbol—a sign that you in high demand and thus important—as most people do, it’s easy to default to a “busy” lifestyle in order to fit in.

Get rid of all the “busy” people in your life where possible and surrounded yourself with more successful people who share your views and values. People who are better than you will make you better. People who have contrary views and poor habits will drug you down with them.

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5. Schedule time for rest and relaxation

Rest and relaxation are essential in our lives. When Michael Jordan, arguably the greatest basketball player of all time, sat on the bench – he rested.  It did not matter if his team was down by 50 points and the team needed him, he rested.

He says he focused 100 percent on resting and relaxing during time out. He did not think about the shot he missed or the shots he would need to make when he got back out. Jordan valued his rest-time and made the most of it. He knew that making the most of his rest-time was the only way he would be at his optimal state when he got back into the game.

Jordan’s practice of mindfulness during resting can be applied to our lives. Set aside at least one day per week for rest and relaxation. Schedule it on your calendar, and guard it well. Similarly, find opportunities to relax throughout your day. For example, if there are activities that require you to step outside the office like getting colleagues a mid-day snack, volunteer to do it. It will allow you to take a break and get some fresh air. If you don’t get enough rest and relaxation, you will burnout and fail.

6. Unplug from technology

For many of us, the “privileged” ones, the boundaries between work and home have become blurred. We are on our devices. All. The. Freaking. Time. Laptops and smartphones mean that there is no division between the office and home. When the kids go to bed, we are back online, punching the keyboard late into the night. And the avalanche of e-mails never stops.

Shut off the computer already. Disconnect from the internet. Unplug from all the other gadgets and step away from work for a period of time every day. Take as many walking breaks as you can. Be alone with yourself and your thoughts. Examine your own heart; explore your soul.

You don’t have to be bogged down by the uncontrollable. The hundreds and hundreds of e-mails in your inbox can wait. Busy does not have to define you. Remember time is ripe to take back control of your life.

More by this author

David K. William

David is a publisher and entrepreneur who tries to help professionals grow their business and careers, and gives advice for entrepreneurs.

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Last Updated on December 10, 2019

How to Stay Motivated and Reach Your Big Goals in Life

How to Stay Motivated and Reach Your Big Goals in Life

It is hardly a secret that the key to successfully accomplishing one goal after another is staying motivated. There are, of course, tasks which successful people may not like at all, yet they find motivation to complete them because they recognize how each particular task serves a greater goal.

So how to stay motivated most of the time? Here are 5 simple yet effective ways on how to stay motivated and get what you want:

1. Find Your Good Reasons

Anything you do, no matter how simple, has a number of good reasons behind it.

You may not be able to find good reasons to do some tasks at first but, if you take just a few moments to analyze them, you will easily spot something good. We also have many tasks which don’t need any reasoning at all – we’ve been doing them for so long that they feel natural.

If you’re ever stuck with some tasks you hate and there seems to be no motivation to complete it whatsoever, here’s what you need to do: find your good reasons.

Even when you set goals, there needs to be reasons behind these goals. They may not be obvious, but stay at it until you see some, as this will bring your motivation back and will help you finish the task.

Some ideas for what a good reason can be:

  • A material reward – quite often, you will get paid for doing something you normally don’t like doing at all.
  • Personal gain – you will learn something new or will perhaps improve yourself in a certain way.
  • A feeling of accomplishment – at least you’ll be able to walk away feeling great about finding the motivation and courage to complete such a tedious task.
  • A step closer to your bigger goal – even the biggest accomplishments in history have started small and relied on simple and far less pleasant tasks than you might be working on. Every task you complete brings you closer to the ultimate goal, and acknowledging this always feels good.

2. Make It Fun

When it comes to motivation, attitude is everything. Different people may have completely opposite feelings towards the same task: some will hate it, others will love it.

Why do you think this happens? It’s simple: some of us find ways to make any task interesting and fun to do!

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Take sports for example. Visiting your local gym daily for a half-an-hour workout session sounds rather boring to some. Yet many others love the idea!

They like exercising not only because they recognize the good reasons behind it, but simply because it’s fun! At certain time of their daily schedule, they find going to gym to be the best thing to do, simply because nothing else will fit their time and lifestyle so perfectly.

Depending on how you look at it, you can have fun doing just about anything! Just look for ways of having fun, and you’ll find them!

A simple approach is to start working on any task by asking yourself a few questions:

  • How can I enjoy this task?
  • What can I do to make this task fun for myself and possibly for others?
  • How can I make this work the best part of my day?

As long as you learn to have the definite expectation of any task being potentially enjoyable, you will start to feel motivated.

Some of you will probably think of a thing or two which are valid exceptions from this statement, like something you always hate doing no matter how hard you try making it fun. You’re probably right, and that’s why I don’t claim everything to be fun.

However, most tasks have a great potential of being enjoyable, and so looking for ways to have fun while working is definitely a good habit to acquire.

3. Change Your Approach And Don’t Give Up

When something doesn’t feel right, it’s always a good time to take a moment and look for a different approach for the task.

You may be doing everything correctly and most efficiently, but such approach isn’t necessarily the most motivating one. Quite often, you can find a number of obvious tweaks to your current approach which will both change your experience and open up new possibilities.

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That’s why saying “one way or another” is so common — if you really want to accomplish your goal, there is always a way; and most likely, there’s more than one way.

If a certain approach doesn’t work for you, find another one, and keep trying until you find the one which will both keep you motivated and get you the desired results.

Some people think that trying a different approach means giving up. They take pride in being really stubborn and refusing to try any other options on their way towards the goal.

My opinion on this is that the power of focus is great, but you should be focusing on your goal, and not limiting your options by focusing on just one way to accomplish it it.

4. Recognize Your Progress

Everything you may be working on can be easily split into smaller parts and stages. For most goals, it is quite natural to split the process of accomplishing them into smaller tasks and milestones. There are a few reasons behind doing this, and one of them is tracking your progress.

We track our progress automatically with most activities. But to stay motivated, you need to recognize your progress, not merely track it.

Here’s how tracking and recognizing your progress is different:

Tracking is merely taking a note of having reached a certain stage in your process. Recognizing is taking time to look at a bigger picture and realize where exactly you are, and how much more you have left to do.

For example, if you’re going to read a book, always start by going through the contents table. Getting familiar with chapter titles and memorizing their total number will make it easier for you to recognize your progress as you read. Confirming how many pages your book has before starting it is also a good idea.

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You see, reading any book you will be automatically looking at page numbers and chapter titles, but without knowing the total number of pages, this information will have little meaning.

Somehow, it is human nature to always want things to happen in short term or even at once. Even though we split complex tasks into simpler actions, we don’t quite feel the satisfaction until all is done and the task is fully complete.

For many scenarios though, the task is so vast that such approach will drain all the motivation out of you long before you have a chance to reach your goal. That’s why it is important to always take small steps and recognize the positive different and progress made. This is how your motivation can sustain in long term.

5. Reward Yourself

This is a trick everyone likes: rewarding yourself is always pleasant. This is also one of the easiest and at the same time most powerful ways to stay motivated!

Feeling down about doing something? Dread the idea of working on some task? Hate the whole idea of working? You’re not alone.

Right from the beginning, agree on some deliverables which will justify yourself getting rewarded. As soon as you get one of the agreed results, take time to reward yourself in some way.

For some tasks, just taking a break and relaxing for a few minutes will do.

For others, you may want to get a fresh cup of coffee and even treat yourself a dessert.

For even bigger and more demanding tasks, reward yourself by doing something even more enjoyable, like going to a cinema or taking a trip to some place nice, or even buying yourself something.

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Your progress may not seem to others like anything worth celebrating but, take time and do it anyway! It is your task and your reward, so any ways to stay motivated are good.

The more you reward yourself for the honestly made progress, the more motivated you will feel about reaching new milestones, thus finally accomplishing your goal.

Mix and Match

Now that you have these five ways of staying motivated, it is a good moment to give you the key to them all: mix and match!

Pick one of the techniques and apply it to your situation. If it doesn’t work, or if you simply want to get more motivated, try another technique right way. Mix different approaches and match them to your task for the best results.

Just think about it: Finding good reasons to work on your task is bound to helping you feel better; and identifying ways to make it fun will help you enjoy the task even more.

Or, if you plan a few points for easier tracking of your progress and on top of that, agree on rewarding yourself as you go; this will make you feel most motivated about anything you have to work through.

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Featured photo credit: Lucas Lenzi via unsplash.com

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