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11 Differences Between Busy People And Productive People

11 Differences Between Busy People And Productive People

I spent a day with the world’s number one ultraman Kilian Jornet back in 2010. He told me about the difference between his life in the mountains and the life he sees in the city.

Kilian spends most of his life in the mountains. He will run up and down Everest next year. He has already run up and down Kilimanjaro, Aconcagua, Montblanc and Cervino (setting the record for the fastest ascent on each). He says that he knows his destination, but is often doubtful about the exact path – he is very aware of surroundings, of changes in the weather, of loose rocks. He is constantly adjusting his path.

He told me that a few times a year he arrives into the city of Barcelona in his campervan. He parks. He gets out. He sees people walking confidently up and down the street. Everyone is walking with such confidence. They look so sure in their intention. They are sure of their steps… but they have no idea where they are going.

This is one of the differences between busy people and productive people. Read on to find out what this difference is and to get to know 10 more differences.

1. Busy people want to look like they have a mission. Productive people have a mission for their lives.

Busy people hide their doubt about the destination of their lives by acting confident in their little steps.

Productive people allow others to see the doubt in their little steps because they are clear on the destination.

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2. Busy people have many priorities. Productive people have few priorities

Nobody is ever too busy, if they care they will make time. Life is a question of priorities. If you have 3 priorities, you have priorities. If you have 25 priorities, you have a mess.

busy

    The pareto priniciple is that 80% of your desired results come from 20% of your activity. Henry Ford built a fortune not by building better cars, but by building a better system for making cars. Busy people try to make better cars, productive people develop better systems for making cars.

    3. Busy people say yes quickly. Productive people say yes slowly

    Warren Buffet’s definition of integrity is: “You say no to most things”.

    If you don’t say “no” to most things, you are diving your life up into millions of little pieces spread out amongst other people’s priorities. Integrity is that your values are clear and that your time is going to serve those values.

    4. Busy people focus on action. Productive people focus on clarity before action

    To focus on the top 20% of activities, you must gain clarity about what those activities are for yourself. The greatest resource you will ever have to guide you to live a good life is your own personal experience – if well documented. Sadly, most people only document their life in facebook status updates. Keep a diary and take 5 minutes every day to reflect on the past day, on what worked, on what didn’t work; and some time on what inspires you.

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    5. Busy people keep all doors open. Productive people close doors

    As a young person it is good to open options. It is good to want to travel, to learn languages, to climb mountains, to go to university, to work in tech, to live in another country. However, there comes a point in life where one must let go of most options and focus. If my goal this year is to learn spanish – I will speak spanish at the end of the year. If my goal this year is to speak spanish, earn 30% more, travel to 10 countries, get fit, find a girlfriend, go to all the concerts… I will not speak spanish at the end of this year.

    6. Busy people talk about how busy they are. Productive people let their results do the talking

    Stephen King says: “A writer is a producer of words. Produce words: you are a writer. Don’t produce words: you are not a writer”.

    It is a clear binary thing. Talking about writing is not writing. Published authors don’t talk about their next book – they are focussed on producing it. I have grown to have less and less interest in what people tell me that they are going to do – I ask them what they have already done. Past performance is the only good indicator of future performance.

    Feeling productive is not the same as being productive. This is important. I can feel productive while I’m playing minecraft. I can feel unproductive while I’m producing an excellent blog post that will help others take better actions.

    7. Busy people talk about how little time they have. Productive people make time for what is important

    Any time we spend on excuses is time not spent on creation. If you allow yourself to practice excuses, you will get better and better at excuses. Productive people don’t use time as an excuse. An action either supports their highest values and mission, or it does not. If it does not, they don’t do it – even if they have a whole day off.

    There is an Irish saying: “It is better to do something than nothing”.

    This is a lie! It is better to do nothing than to do an action that doesn’t connect with your highest values. Sit still.

    8. Busy people multitask. Productive people focus

    Productive people know about focus.

    Do you know about the Pomodoro technique? It is brutal, but it is effective. Identify a task to be done (for instance, write this blog post). Set a timer to 20 minutes. Work on the task until the time sounds. Any distraction (I must check email, I must get some water, I must go to the bathroom) and you reset the timer to 20. How many pomodoros can you complete in a day?

    9. Busy people respond quickly to emails. Productive people take their time

    Email is a handy list of priorities. The problem: they are other people’s priorities, not yours. If you respond to every email, you are dividing up your life into a thousand tiny bits that serve other people’s priorities.

    There are 3 choices when you first review your email inbox: Delete, Do, Defer. This is not a post on email management, here are a few on managing email overload from Gigaom, Harvard Business Review, Entrepreneur.

    10. Busy people want other people to be busy. Productive people want others to be effective

    Busy managers measure hours of activity, productive managers measure output. Busy managers are frustrated by others looking relaxed, looking like they have time, looking like they are enjoying their work. Productive managers love seeing others enjoy their work, love creating an environment in which others can excel.

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    Busy people are frustrated. They want to be valued for their effort, not for their results.

    There is a Hindu saying: “We have a right to our labour, not to the fruits of our labour”.

    We have a right to enjoy being excellent at our work, not a right to enjoy the car, the house, the money that comes from doing good work. Productivity is about valuing the journey towards excellence, not any moment of activity.

    11. Busy people talk about how they will change. Productive people are making those changes.

    Kilian Jornet doesn’t spend much time talking about what he will do. He talks about what he has done, what he has learnt, what inspires him.

    Spend less time talking about what you will do and dedicate that time to creating the first step. What can you do now that requires the approval of nobody else? What can you do with the resources, knowledge and support that you have now? Do that. It is amazing how the universe rewards the person who stops talking and begins.

    We are born with incredible potential. At the age of 20, the best compliment that can be paid is that you have a lot of potential. At the age of 30, it is still ok. At 40, you have a lot of potential is becoming an insult. At 60, telling someone that they have a lot of potential is probably the cruelest insult that can be made about their life.

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    Don’t let your potential go to waste. Create something amazing. This is its own reward.

    More by this author

    Conor Neill

    Professor of Leadership, President Vistage Spain

    The Most Important Thing You Can Do in the Next 10 days to Improve Your Speaking The 5 Styles of Being a Leader How to Start a Speech using a Personal Story 11 Differences Between Busy People And Productive People 19 Ways To Move People To Action Like Gandhi Did

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    Last Updated on April 22, 2021

    How to Work Hard the Smart Way: 4 Daily Rituals to Follow

    How to Work Hard the Smart Way: 4 Daily Rituals to Follow

    Habits are what sets an average leader apart from a great leader. We can argue that talent is the biggest factor; we may debate how the amount of charisma sets the two apart. Yet, if you were to show me what you believed to be a great leader, I can show you the habits that made her/him great. Great leaders have great habits and know how to work hard the smart way.

    Developing Great Habits Is Hard Work

    In my early college days, I had spent a lot of time learning how to play the trumpet. Playing the trumpet took time and discipline. I had some natural talent, but not enough to hide my lack of ability. My trumpet teacher was a man of discipline, and there was no doubt he had talent. What stood to me was his work ethic. He had to be one of the hardest working mentors that I had the privilege of working with.

    One afternoon, I was in his office getting ready for my weekly trumpet lesson. As I was preparing, my eyes scanned the room and saw that there were quotes all over his office. My eyes rested on one quote that forever changed my thinking about my playing. It was a quote from my high school basketball coach Tim Notke that would become popular through professional athletes Kevin Durant and Tim Tebow:

    “Hard work beats talent when talent fails to work hard.”

    Hard work trumps talent. The key to success is not found in your talent or ability. Talent and ability are necessary, but they are not the primary factors. They are supporting roles in the story you are writing.

    Ultimately, hard work is the key to your success. A good work ethic creates the momentum that propels you forward towards your goals.

    Motivation Is Not the Answer

    How many times have you seen someone go to a conference, get inspired, and then come home and do nothing?

    If motivation were the answer, the world would have transformed hundreds of times over. Yet, when we look out our doors or turn on the news, we do not see a utopian society.

    We have thousands of people who become inspired but lack the work ethic to apply anything they have learned. Time and time again frustration creeps in. We are so motivated and inspired by what we see but fail to put in place the things that would change our lives.

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    Frustration happens when the gap between what you expect to be true and what is true gets bigger. Motivation tends to create an expectation that is not rooted in reality. We want to take on the world but cannot get off Netflix long enough to do so.

    Motivation is not the answer, but working hard is. Good habits and routines that produce success are the byproducts of a strong work ethic. The habits and routines we create and follow are the foundation on which we build a winning life.

    How to Work Hard by Working Smarter

    Here are 4 routines that will help you learn how to work hard and achieve your short term and long term goals.

    1. Define What a Win Looks Like

    In football, a player that crosses into the end zone gain points. In soccer, a player kicks the ball into the net to score. Hockey, lacrosse, and basketball are all the same. The player takes the object and moves it into the designated area to gain points. The team with the most points wins the game.

    Why is it that we can define what a win looks like in sports, but we fail to do so in our leadership, our businesses, or our homes?

    Learning how to work hard without setting a target is futile. It is insanity to work hard without having a clear direction to place your energy. I would argue that defining a win is one of the most important routines that a leader can have. Defining a win separates superficial activity from meaningful activity.

    When I define a win, I know the goal line I have to cross[1]. Knowing where the goal line is informs me of the activity I have to engage in to cross it. Without a clear direction, I am spinning my wheels hoping that I will get to a destination I haven’t defined. It is like asking a GPS for directions but failing to input the destination.

    4 Steps to Define a Win
    • Know the outcome you desire.
    • Declare the outcome in specific, meaningful terms.
    • Write the outcome down.
    • Set your activity list to only do that which will complete your goals.

    Let me give you an example. 15 years ago, I started speaking professionally. As a young and naïve speaker, I thought winning meant that I had to get a reaction from the audience. If they cheered, smiled, or cried, I considered myself a winner. The problem was my lack of understanding of what a win looked like. As a seasoned speaker, my wins look different.

    As of today, when I speak, I am not looking for any emotional reactions from the audience. I win if, and only if, I clearly communicated my point so that anyone hearing the talk can take it and apply it to their lives that day. That is how I define a win when I speak now.

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    Create a habit of declaring a win. When you do, you will see your productivity soar and your encouragement increase. Pairing a hard work ethic with wise decisions creates victory. Stop being a mouse on a wheel that goes nowhere, and start being the captain of your fleet.

    2. Evaluate Your Activity

    Not all activity is equal. There are things you must do, things you need to do, and things we can either give away or delete. The greatest challenge of a leader is understanding the difference. Understanding what activity is busywork and what activity is mission work is pivotal.

    Not only do we need to learn how to evaluate our activity, but we must make this a core routine in our arsenal of success. Stop working so hard on everything and start learning how to work hard on the right things.

    Not every activity will move the needle forward for you. In fact, you were never meant to do everything yourself! Once we stop trying to be a martyr in our leadership, we can start looking at how to take things off our plates through delegation.

    Based on the Eisenhower box, there are 4 things that we look at when deciding on which activities are important:

    • Do now
    • Plan to do it later
    • Delegate to someone else
    • Delete it

    Powerful questions are the way you discover if the activity is right or not:

    • Does this activity move me towards or away from my goals?
    • Do I have to do this activity or can I give this activity away to someone else?
    • Does this activity have to be now right now or can it be scheduled for later dates?
    • Does this activity have to be done at all?

    Evaluating the type of activity you engage in should be a routine that you do daily. Learning how to work hard should create progress. Having a system of evaluation and a routine to do it will help.

    3. Prioritize Your Calendar

    If you were to show me your calendar, I could show you why you are not further along. When you lack the routine of placing things on your calendar, two things happen.

    First, what does not make it on your calendar does not get done.

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    It is a simple truth that is often overlooked. Your calendar contains the power to change your life. Yet, we don’t use our calendars to their fullest potential.

    “You will never change your life until you change something you do daily. The secret of your success is found in your daily routine.” -John C. Maxwell

    Also, if you don’t mark you activities on your calendar, you are leaving it open to other’s priorities.

    “The key is not to prioritize what’s on your schedule, but to schedule your priorities.” -Stephen Covey

    Having a routine in your life where you place things on your calendar is pivotal to your success. This is not a routine one should overlook.

    It’s time to take your leadership and business to the next level. It’s time to start putting your daily routines on your calendar, along with your priorities.

    4. Reflect on Your Day and Plan the Next

    We are all about the morning routine. Whatever that looks like for you, there should be a routine in the morning that sets you up for success.

    Hard work starts when your feet hit the ground in the morning. Creating the habit of winning starts with the first thing you accomplish that morning. If you win your morning, you will win your day.

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    Best Morning Routine to Prepare to Work Hard

      But how often have you heard people talk about an evening routine? Tomorrow is won the day before it happens. When you fail to plan your day, you may put your effort toward in the wrong things. Route replaces routine. Indecision replaces decisiveness. Losses replace wins. The discouragement will deflate your momentum and increases the chances of procrastination. That is why we set our schedule the night before.

      “Every battle is won or lost before it is ever fought.” -Sun Tzu

      Working hard doesn’t have to be hard work. It shouldn’t take much out of you learn how to work hard as long as you work smart. Having a time where you reflect on the day and set your priorities is the difference-maker.

      Use these questions to reflect on your day:

      • What went well?
      • What didn’t go well?
      • What can I change?
      • What do I need to start doing?
      • What do I need to stop doing?

      The Bottom Line

      Navigating through life is hard work. Yet, the work doesn’t have to be hard when you work smarter. When you create routines that support your mission, you create wins. Working hard, the smart way will tip the balance in our favor.

      Boxing legend Joe Frazier said:

      “Champions aren’t made in the ring; they are merely recognized there.”

      Champions put in the hard work behind the scenes. The world recognized them as a champion when they saw the results of the hard work. Right now, you are doing the work of creating a champion in yourself.

      That work is setting your routines in order because you now know that success flows from your daily routines. If you are not experiencing the success you desire, then it is time to change things up.

      More on Creating Healthy Routines

      Featured photo credit: Zan via unsplash.com

      Reference

      [1] The Balance Careers: Interview Question: “How Do You Define Success?”

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