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Last Updated on April 21, 2020

When Does Time Management Matter Most?

When Does Time Management Matter Most?

In every part of life, time management is a valuable skill, but it’s far more important in some situations than others.

Even when you’re kicking back with a book, you can’t forget about the clock entirely. At some point that afternoon, you’ll need to start on dinner. If you want to make it through a certain number of chapters before then, you have to think through the amount of time you can afford to spend on each.

It’s not the end of the world if you struggle with time management while reading. However, once you understand why time management matters, you’ll start to spot situations where it’s critical to get it right.

Why Is Time Management Important?

Time management isn’t a hard concept

, but it is hard to practice well. Psychologists define it[1] as “the ability to plan and control how [one] spends the hours in a day to effectively accomplish their goals.”

People who manage their time well are planners. They look at their goals, and they decide how much time to devote to each in a given hour, day, week, or month.

That might sound easy, but all too often, life gets in the way. A client calls while you’re in the middle of deep work. In the middle of your reading hour, your son or daughter spills food all over the floor. Despite having set aside the time for something else, you get up and deal with the distraction.

In most contexts, it won’t do much harm to take a detour from the task at hand. However, if you do it in the wrong circumstances, you might come to regret it.

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What Are the Consequences of Poor Time Management?

Poor time management can come back to bite you. If you can’t seem to get a grip on how you spend your time, you may struggle with:

Tardiness

One sign that you aren’t good at time management is that you’re always late to your appointments. If you’re late to one appointment, chances are good that you’ll have to push later ones back by a few minutes as well.

Consistently being late has all sorts of side effects. It can hamper your ability to work on a team, cause you to rush through your own work, and upset others who rely on you.

Poor Performance at Work or School

When you do not budget your time well, your time management issues may show up as poor performance at work or school.

If you spend too much time writing the perfect email, you may not have time to tackle that budget analysis your boss asked you to do. If you can’t tear yourself away from the television to study for a test, you probably won’t do very well on the exam itself.

Procrastination

Procrastinators — such as the student who can’t bring herself to study — know where they should be spending their time. The root of their time management issues is simply that they don’t follow through on their plans.

In some ways, procrastination is worse than not budgeting your time at all. Procrastinators make commitments they struggle to honor. When that happens repeatedly, the procrastinator’s relationships tend to suffer.

If you want to learn about the types of procrastination and how to fix them, this article may help: Types of Procrastination (And How To Fix Procrastination And Start Doing)

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Damaged Relationships

Your boss might get upset if you struggle to turn projects in on time, but the effects of poor time management on your relationships go deeper than that.

People want to know that they can count on you to do what you say you’re going to do, when you say you’re going to do it. If that is not the case, family members may hesitate to ask you for help, and friends might think twice before inviting you out.

When Time Management Matters Most

You might not face those consequences if you manage your reading time poorly, but you will if you let bad time management bleed into other areas of your life. At home and at work, there are a few situations when time management is critical:

When Others Are Counting on You 

Time management is something you should want for yourself. Managing your time well can make you more productive and keep your stress levels low. With that said, it’s particularly important when you’re on a team.

Say you’re a sales development representative. Your job is to nurture sales through the sales pipeline, allowing the senior salespeople on your team to focus on closing deals.

If you spend too much time on certain leads, you may have a high close rate but a low volume. If you give lots of leads little attention, your volume might grow — but the leads you pass on probably won’t close. Good time management means giving just the right amount of time to each lead on your list.

Even when you aren’t at work, you still have to work on teams. If you’re making a meal with your family, you could throw the whole timetable off if the veggies you agreed to chop aren’t ready to cook alongside the roast.

In the end, coming through for others builds personal connections.

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When Your Schedule Is Full

The reason time management matters during crunches is obvious: When you’re busy, you’ll struggle to get it all done if you don’t manage your time effectively.

People who manage their time well know exactly how much they can get done in a given timeframe. They use both structure and technique to accomplish as much as possible.

Structurally speaking, they do things like book appointments back to back. They carve out time on their calendar for deep work. If an interruption happens, they either ignore it or gently explain when they’ll be able to address it.

What time management techniques can you use to make more of your time? We recommend the Pomodoro Technique. Named after the timer used by the system’s inventor, pomodoros are cycles of rest and work. A pomodoro might consist of a 30-minute sprint followed by a 10-minute rest, repeated until the person is ready for a longer rest.

Other techniques, such as time blocking [2], are also effective. Time blocking involves segmenting one’s schedule into 15-minute chunks and assigning something specific to each of them. Every minute of the day is accounted for, so there’s no question of what task the time-blocker should be working on.

When You’re Learning Something New

Learning new things takes time, so it requires time management. If you want to master a foreign language, for example, you’ll need a long-term plan. Language learning experts suggest it takes up to 44 weeks [3] of practice just to reach intermediate proficiency.

Few, if any, valuable skills can be learned in a day. Developing them means setting aside a small amount of time each day to practice, realizing that the fruit of your labor will not be ripe for months into the future.

The solution is to set milestones. You might plan, for example, to know how to conjugate present-tense verbs after your first week. But it might not be until the fourth week when you learn past-perfect conjugations.

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To stay on track, give yourself small rewards. If you’re learning Spanish, you might go out to a Mexican restaurant once you’ve learned common words associated with cooking and eating. Once you’ve mastered the past, present, and future tenses, you could reward yourself with a trip to Spain.

When You’re Stressed

Stress has a way of making problems seem bigger than they truly are. If you’re stressed out about a task, get serious about time management. The best way to calm yourself is to put together a plan.

Say you’re worried about whether the first conversation with a new client will go well. You know that preparation is essential to a positive client experience.

What does that mean in terms of time management? Go ahead and block off time to research the account. Schedule a meeting to talk to the account’s salesperson. Give yourself a half-hour or more to sketch out a strategy.

Occupational psychologist Cary Cooper suggests[4] stress often stems from situations you can’t control. Before you get to that point, be proactive. Think about how time management can help you avoid a bad outcome, and adjust your schedule to help you get there.

When the Chances of Failure are High

If you’ve ever found yourself in a situation where you’re likely to fail, you might have heard the maxim, “Do your best, and forget the rest.”

Doing your best is really a euphemism for effective time management. If you craft a plan of action and stick tightly to it, you can forget the rest. Failure happens, and some things are simply out of your control.

With that said, it’s also important to manage time well in the face of failure. Set aside time to do a post-mortem: What did you do well? Where did you let time get away from you? If you find yourself in a similar situation again, what would you do differently?

Time management is like water conservation: Water may seem plentiful, but you know better than to waste it. Practice being a good steward of your time. When crunch time comes, you’ll be glad you did.

More Tips on Handling Time

Featured photo credit: Andrea Natali via unsplash.com

Reference

More by this author

John Hall

John Hall is the co-founder and president of Calendar, a leading scheduling and productivity app that will change how we manage and invest our time.

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Last Updated on August 10, 2020

15 Simple Things You Can Do To Turn Your Life Around

15 Simple Things You Can Do To Turn Your Life Around

Life can be difficult. It can seem like nothing goes your way and the world is against you. The world can be a very cruel and lonely place. But there are things that you can do to begin turning your life around.

Whether you’re in a job you hate, struggling with a loss, or just not on the path you expected, only you hold the key to turning your life around. Here are 15 simple things you can do to turn your life around.

1. Read Daily

Reading lets you escape to a different place within your mind. It can be relaxing and calming. And it helps stimulate brain activity and keeps you sharp.

Reading daily can help you spend time away from the problems of the day and allow you to escape into a world of endless possibilities. Changing your perspective can help you turn around your life, and reading is a great place to start.

Here’re some recommendations: 20 All-Time Best Motivational Books to Inspire You

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2. Put Your Goals in Writing

When thoughts are banging around in our heads, they can easily slip away. Walk from one room to another and you forget what you were doing!

Make sure your goals are concrete and written down. This will help you stay accountable to yourself and is the first step in completing your goal. By writing it on a piece of paper, you must put in the thought of how you should word it, what exactly you want to accomplish, and will make you consider if it’s truly worth it.

3. Prune Your Relationships

Too often, relationships can be destructive. This is often looked at through the scope of romantic relationships, but also consider life-long friends, family, and acquaintances. Are the people you spend time with bringing you down? Are they helping you achieve your goals or hindering? It can be difficult, but pruning your relationships can be the quickest catalyst in turning your life around.

4. Make New Friends

Don’t underestimate how a new person or group of friends in your life can change your outlook. Be open to meeting new people, both at work and in your personal life.

5. Get Healthy

When you feel great, good things seem to come your way. Working out helps you feel better about yourself and can help change your outlook on life. Eating right can help you have the energy to do more. Getting healthy can improve your entire outlook on life and help turn your life around.

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6. Start Saving

For many, financial struggle can weigh heavy and be the cause of many problems. Without a change of job or career, changing your financial situation will take time and effort. Start saving with each paycheck to help build toward your future. Even if it’s a small amount each check, consistency in saving can help you change your path in the future.

7. Start a Business

Working for others can be tough. You may be underemployed, under-utilized, and under-appreciated. Starting a business can help you take control of your financial future.

Understand that you don’t have to quit your current job to start a business. Find something you love and have skills at and do it in your free time. If you’re in creative services, freelance. If you’re great at carpentry, build tables to sell. If you are a talented painter or crafty, start an Etsy store.

You may find that your side passion business can turn into more. Or, if you have the opportunity and skills, take the plunge and go all in. Working for yourself is challenging, but a great opportunity to change your life.

Here’re some tips for you: How to Start a Small Business with Little to No Money

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8. Find Opportunities to Help Others

Helping others can change your outlook and help turn your life around. Changing the way you think about the world can play a part. But helping others can also open up doors you never had available. Being a good person can help you get out of a funk and can be the catalyst for change.

9. Learn a New Skill

When you have more skills, additional opportunities will be presented. If you’re tired of your blue collar job, take classes to learn computer skills. If you’re struggling to move up in your company, find a skill that makes you more valuable. And if you want financial freedom, learn a skill that can help you change your life. Knowledge is power.

10. Stop Watching TV

Watching TV can keep you distracted and take up a lot of time. Cutting out the time you spend watching TV and replacing it with more productive activities can help you accomplish more and stay focused.

11. Listen to Inspirational Content

You can learn much about yourself from others. Find inspirational and educational content that matches your needs and give it a listen. You may find that the advice from others in similar situations can give you the boost you need to change your life.

12. Stop Complaining

Negative thoughts and talk can turn people against you and make your outlook grim. Stop complaining so much and make the best out of your situation.

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13. Find or Rekindle Your Passion

Doing what you love can change your entire outlook on life. When you’re doing things you hate, you can be more stressed and make life much harder than it needs to be. Find things you’re passionate about and rekindle the love for what you enjoyed in the past. Doing what you love can turn your life around and make each day more rewarding.

14. Take a Vacation (or Staycation)

Sometimes, hitting the reset button is all it takes to improve your situation. Taking a vacation, or staycation, is a great way to get away from the stress of the daily grind and recharge your battery. A vacation can give you the perspective you need to change your life.

15. Re-evaluate Your Attitude

How you view the world will often reflect in how you treat yourself. Re-evaluate your attitude and ensure that you’re doing all you can to make the most out of every situation. A change in how you view your situation can often be the push that helps you change your life for the better.

More Tips to Help You Change Your Life

Featured photo credit: Conner Ching via unsplash.com

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