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How Top Performers Never Let a Second Go to Waste

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How Top Performers Never Let a Second Go to Waste

Every person on the planet is allotted the same 1440 minutes each day; it’s how we choose to use them that makes all the difference. Unfortunately, efficient time management can sometimes be a challenge. To help you make the most of the time you’ve been given, check out these 14 simple yet effective time management tips.

1. Tackle the Most Important Tasks First

This is calling Eating That Frog! Start every day by tackling your largest, scariest task first. When you do that, everything else will be simple.

I outline a system for prioritizing tasks called the ABCDE Method. In this method, A tasks always come before B tasks and B tasks before C tasks. D tasks are delegated and E tasks are eliminated entirely. By sticking to this method, you can ensure that you are always tackling the most important things first and using your time as wisely as possible.

2. Make a To-Do List

To-do lists have a way of helping people organize their tasks. They also create a physical embodiment of the tasks’ existence, reminding you that they need to be done and providing you incentive to start checking items off. Be sure to use multiple lists to stay organized. I wrote an article about the 4 types of to-do lists to demonstrate the range of lists that can be useful for achieving all your goals.

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3. Divide and Conquer

If you have a major task to get done, try to divide it up into a bunch of smaller tasks. This collection of smaller tasks will seem much less intimidating than the task seems when viewed as the whole.

4. Get the Momentum Going

Once you’ve divided your large task up into a bunch of smaller tasks, choose the smallest one in the bunch and knock it out. Getting started is often the hardest part of accomplishing something. Once you’ve got the ball rolling by finishing just one, small task, though, pushing forward will be much easier.

5. Start with the Unpleasant

If you’re staring down the barrel of an especially unpleasant task, it’s best to get it over with and get it done. Often times, worrying about your most difficult task will take up more energy than doing it. Avoid this waste of mental energy by getting your most unpleasant task out of the way first.

6. Focus on the Negative

Fear is an excellent motivator, and, if your tasks are important, not completing them is sure to come with some negative consequences. While you don’t want to focus on these consequences so much that you allow them to work you into a worried frenzy, a little bit concern can be great for crushing procrastination.

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7. Come Prepared

When you set about a task, make sure you come fully prepared with everything you need to complete it. Not only will coming prepared keep you from having to trace back and forth getting items, being prepared is a great motivator in and of itself.

8. Take Time to Relax

A little bit of relaxation is crucial for maintaining a positive, motivated mindset. If you work constantly without taking the time to rest and gather your thoughts, you’ll quickly burn out and be unable to efficiently accomplish your tasks no matter how hard you try. My personal recommendation for relaxation time is meditation, but do whatever you find the most refreshing and peaceful.

9. Adopt a Sense of Urgency

It’s not enough to work hard – you need to work fast. Working fast is the best way to make the most of your time and accomplish as much as you can in the time you have available. Find a speed at which the quality of your work is still high and develop the sense of urgency necessary for you to maintain that speed.

10. Reward Yourself

Each time you complete a task (or a significant portion of a task) reward yourself. It doesn’t have to be anything major; step outside and stretch, get a cookie from the cabinet, check your phone, or substitute any other short yet pleasant activity that you might enjoy. So long as your rewards don’t start taking up too much of your time, they can be a powerful way to motivate you to start checking items off your to-do list.

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11. Work Smarter, Not Harder

Before you dive into a task head first, take a step back and analyze the best way to go about it. Often times, a few minutes of advanced preparation will end up saving you hours of inefficient work.

12. Delegate

The best leaders know how to properly delegate tasks. If there is work that you can afford to outsource or delegate to someone else, do it. This way, you can ensure your efforts are always focused on the tasks that are most important for you yourself to handle.

13. Eliminate the Nonessential

Some tasks don’t really belong on your to-do list. If it’s not really important that they are done and you’re pressed for time, strike them out and don’t worry about them. They’ll only distract you from your other, more essential tasks.

14. Lock the Door

Distractions are the fuel of procrastination. Sometimes, the only way to completely defeat procrastination is to lock yourself in a room and avoid all distractions. Put your phone in another room, pull the shades, and get to work until the task is finished.

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Top Performers Make Every Second Count

Time is everyone’s most valuable resource and how you spend it determines how much you can accomplish in life. In order to spend your time most effectively, you must learn the right time management skills for your personality and responsibilities.

The proper amounts of focus, prioritization, preparation, delegation, relaxation, and strategy are essential to maintaining a balanced approach to a productive lifestyle. When it comes down to it, time management tips such as these are among the most valuable life hacks I have ever put to use.

Featured photo credit: Isaac Smith via unsplash.com

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Brian Tracy

CEO of Brian Tracy International

How Top Performers Never Let a Second Go to Waste

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Last Updated on January 13, 2022

How to Use Travel Time Effectively

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How to Use Travel Time Effectively

Most of us associate travel and time with what we’re going to do one we get to our destination. Planning and mapping out what to do once you arrive can certainly make for a more pleasurable vacation, but there are things you can do while you are on your way that can make it even better.

Sure, you can plan for the things you’re going to do on your vacation while you are travelling en route – but what about making use of that time for other things that you don’t usually do when you’re at home? You don’t need to have your gadgets with you to do it, and you can really connect with yourself if you take the time to manage your life while heading towards your vacation destination.

Here are some great tips to help you with your time management while you travel, some of which are more conventional than others. Nonetheless, you can find out what works best for you and apply them accordingly depending on when and how you are travelling.

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1. Take Your Time Getting There

As I write this, I’m on a flight to San Francisco. Flying is the fastest way to get from place to place, and for many people it’s really the only way to travel.

But I’ve often taken the train or ferry on trips so that I have extra time without distraction to get more done. I’m not worrying about navigation or lack of space to do what I want to do. Instead I’m able to focus on getting stuff done during the time I’ve got without feeling rushed. For example, when I took the train from Vancouver to Portland, it was an eight hour trip and I managed to get a ton of writing done and closed a lot of open loops. It also was less expensive than flying, which was a bonus.

Sometimes taking the long way to get somewhere on vacation can be the best thing for you to get somewhere with your life.

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2. Go Gadget-Free

This is going to be a tough one for a lot of you. But why do you need to bring your gadgets with you when you go on vacation? It isn’t be a bad idea to leave all but one of them behind, and only pull out that one when you absolutely need to do so. In some countries, you’d be wise to be discreet with them anyway since flaunting them in front of those that are less fortunate than you isn’t a good practice. While it may not seem like flaunting to you, in different cultures it can definitely come across that way.

If you can’t go gadget-free, then at least go Internet-free. If you use a task management app that requires syncing across your multiple devices to be effective, remember that if you only have the one device with you then it can be the “master device” for the time being and will store your data locally anyway. Just sync up when you get home.

3. Reflect and Prepare

Finally, going on any sort of excursion gives you the perfect opportunity to reflect on where you’ve been. The fact you have removed yourself from where you usually are can give you a perspective that you simply can’t get when you’re at home. You may want to journal your thoughts during this time – and by taking more time to get to your destination you’ll have more time to dig deeper into it.

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After a period of reflection – however long that happens to be – you can then begin to not only prepare for the rest of your travels, you can prepare for the rest of what happens afterward. The reflection period is important, though. You need to really know where you’ve been in order to properly look at where you want to be. Time away from things gives you that chance.

Conclusion

Traveling isn’t always about where you’re going and how quickly you can get there. In fact, it’s rarely about that at all.

More often it’s where you’re at in your head that will dictate how much you benefit from traveling. So don’t just go somewhere fast. Instead, take your time on the way there and take the time to connect with not only where you are but who are while you’re there.

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If you do that, you’ll have a better chance to be who you want to be when you leave.

Featured photo credit: bruce mars via unsplash.com

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