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13 Simple Ways To Make Your Work Day Super Productive

13 Simple Ways To Make Your Work Day Super Productive

You are dead tired. Because no matter how many hours you put in and how hard you work, you can’t seem to keep up with your never-ending growing to do list. And to be quite honest, it’s wearing you down and beating the crap out of you. You know for a FACT that if you don’t pull yourself together NOW. It`s just a matter of time before you become BURNED OUT.

If that sounds familiar, no worries. I’ve been there too. Relax. Breathe. I got you covered.

The fact is that many people spend a lot of time on work, while usually the time isn’t really well-spent. Let me reveal the 13 simple ways to make your work day super productive.

1. Prepare your clothes the night before

The moment your alarm clock wakes you up in the morning, you should immediately get out of bed and start your morning routine. You DON’T want to waste your valuable time in the morning deciding on which clothes to wear. Prepare your clothes the night before.

To be quite honest, you don’t want to spend energy making unnecessary decisions. That is also why Barack Obama and Mark Zuckerberg always wear the same clothes every day.

2. Plan your day the night before

The experts say that every minute spent in planning saves you 10 minutes in execution. In order to become super productive you should know EXACTLY which tasks you should be working on at any given time.

How can this be achieved? To plan in advance. I would strongly recommend you to plan one week ahead. This will save you a ton of time. In addition, instead of just responding to other peoples requests, you will have control over your schedule and week. More power to you – hurrah!

However, you should at least spend 15-30 minutes planning your day the night before. When it comes to planning, it’s smart to apply a system that works.

I would advice you to…

3. Use a master to do list

You should only have ONE to do list, and it should be your master to do list.

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Why do I call it a master to do list? Because it will contain ALL the activities that you need to do. If the activities aren’t included in your master to do list, they won’t get done.

Do you know what`s the most important thing with the master to do list? If you said, to always keep it up to date, you are completely correct. A high five to you! *SLAP*

When you plan your activities in your master to do list, it`s important that you…

4. Apply the ABCDE method and the 80/20 rule

Prioritize your tasks using the ABCDE method:

  • A tasks – are tasks that you must do today, if not they will give you serious consequences
  • B tasks – are tasks that you should do today, if not they will give you mild consequences
  • C tasks – are tasks that you could do today, if not they will give no consequences
  • D tasks – are tasks you delegate to other people
  • E tasks – are tasks you eliminate. You never do them.

When you start your work day you will always start with your A tasks, which are your most important tasks. The real trick is to never do a B task before you have completed all your A tasks, and never do a C task before you have completed all your B tasks. By following this system you will be working at your most income generating tasks at any given time.

Use the 80/20 rule to identify your most important tasks, which will be your A tasks. Pareto’s law says that 20% of your tasks will result in 80% of the total production value. This means that if you have 10 tasks on your to do list today, and you ONLY complete the 2 most important tasks, they will give you 80% of the total result.

If you REALLY want to increase your productivity, you should definitely…

5. Get up 2 hours earlier

Studies have shown that most people are the most productive the first 2 hours after they get up from bed. That is why THAT time should be spent on your most important tasks.
This may of course vary from individual to individual. Some people are the most productive during the evening, while others are night owls. The key is to find out WHEN you are the most productive, and then block that time out for your most important tasks.

Two additional benefits of getting up 2 hours earlier, is that you get a head start and you will most likely have a quiet work environment. That is also why very successful people, like Richard Branson, gets up early in the morning.

After you have gotten out of bed, it’s smart to…

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6. Meditate for 5 minutes

You should meditate for 5 minutes. In addition to relaxing your mind and body, you should use the time to visualize your day. Imagine yourself go through the day and focus especially on important activities for that day, like giving a presentation. You should visualize yourself in third person. Play the picture in your head as a vivid movie with colors and sound performing your important tasks with great success.

That technique helped me to become a black belt in WTF Taekwondo in 2.5 years by only training 2 sessions per week. Average time to achieve a black belt is about 3.5 years with 3 or more training sessions per week.

No matter how busy you are, you should put aside time so you can…

7. Eat a proper breakfast

Yes, this may seem obvious, but not everyone eats a proper breakfast. And some people don’t eat breakfast at all.
Eat a healthy and proper breakfast. It doesn’t need to take long to prepare. 2 slices of bread with ham, cheese, tomatoes and a glass of milk will do the trick.

If you don`t have time to eat breakfast, at least take the breakfast with you, so you can eat it on the way to work. Your body is like a car. Would you expect your car to be able to perform at top level, if didn’t have any fuel? Nope, and neither will your body.

If you are really serious about taking your productivity to the next level, you should…

8. Work 2 hours before going to work

As mentioned in bullet point 5 above, the majority of people are the most productive the 2 hours after they get out of bed. Needless to say, this time should be spent on working on your most income generating tasks.

If it`s possible in your job situation, talk to your boss and suggest an arrangement where you will be working at home 2 hours before you go to work, and you can leave 2 hours earlier. You should present the proposal with the focus on what’s in it for your boss and the company. You could refer to the studies, telling him/her that you want to be able to produce more at work, so you can give the company a better return on investment (ROI) of your time. This will benefit both the company, your boss and you. As long as you are able to deliver high quality work, it shouldn’t really matter at WHICH location the work was performed.

This is the new way of thinking. Something that Tim Ferris is mentioning in his book “4 hour work week.” If you really want to optimize the use of your time, you should…

9. Spend your commute on learning

Since we all only have 24 hours in our lives, the difference between a very successful person and you, is HOW you have spent your time.

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Who said that time on the commute should be spent on reading newspapers, Googling trivial information or playing Candy Crush on your cell phone? Spend that time on listening to an audio book or a podcast that is about a SPECIFIC topic that will help you IMPROVE an important skill or LEARN knowledge that will give you an advantage to your work or business. This will make sure that you have gained another advantage to the majority of your competitors or coworkers.

Once you arrive at work, it`s important that you…

10. Make yourself unreachable at work

Yes, you read correct. If possible, you should isolate yourself and make yourself completely unreachable. The best way to get things done at work is when you are not being interrupted. Even though your coworkers probably are nice people, listening to their gossip, vacation plans and how many hot dogs they managed to eat at the last barbecue party, will NOT make you more productive. On the contrary, you should find a room or book a meeting room where you can work undisturbed. If you can`t remove yourself from the environment, you have to do your best to control it.

If no such spot is available, you can always politely ask your coworkers to keep their voice down, since you are working on a very important task. Then put in your earplugs and listen to some classical music, while you work focused. Focus will be the number one skill that alone can skyrocket your productivity.

You may be wondering about what to do when a gazillion of tasks falls into your lap during your work day. The short answer is…

11. When new important tasks occur prioritize FAST

Yes, no matter how well you plan your day, new tasks seems to magically appear from nowhere…ALL the time.

It can be really frustrating, right? The key is to be able to prioritize your task and put ALL the important tasks on your to do list and if needed, rearrange your currents tasks. Most B tasks and all the C tasks can be added later. In other words, what you need to do is to be able to identify the A tasks.

Example:

  • You are working 30 minutes on an A task on your to do list.
  • Then your boss tells you that an important client wants you to do 3 new tasks
  • You quickly categorize them as 2 B tasks and 1 C task
  • You continue to work 30 minutes on your A task
  • Then you dear boss arrives once more, this time giving you another task from his boss.
  • You quickly categorize the task to be a A task (even more important than the A task you are currently working on)
  • You rearrange the order and puts your boss`s boss task on the top and start working on it
  • When you are finished with that task, you start working on your previous A task
  • At the end of the work day, you will be adding the 2 B tasks and 1 C task to your master to do list

By doing this, you will be able to always be working on your most important tasks.

An activity that can easily cripple your productivity is constantly checking your emails. You should…

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12. Only check your email at specific times

There is no bigger time thief than checking your email and becoming sucked into the almost endless void of other peoples requests. You should ONLY check your email at specific times. Unless you are waiting on a very important email, checking your email 2 times a day should be enough.

If you work from 9 am to 5 pm, checking your emails could be done at 11 am and 4 pm. You will then be able to spend your 2 first hours (9-11 am) on your most important tasks (if you aren’t able to work the 2 first hours from home). Then you will check the email right before you go to lunch, and then again 4 pm, one hour before your workday is over.

You should give it a try. It will make you more relaxed, happy and more productive!

Then over to the last tip that most people will find the most challenging – start to…

13. Say no

You should immediately start saying no to unreasonable requests. Successful people are really good at saying no. Every time you say yes to doing an activity, you are automatically saying no to other activities, like spending time with your family or going for the evening run. Super productive people are also very good at saying no. Perhaps that is why most successful people are super productive?

It`s all about the eternal battle regarding our 24 hours each day. What do you spend them on? Are you spending them on activities that will bring YOU closer to your goals, building the life you want for you and your family?

Or do you spend your time saying yes to being a slave for other people`s unreasonable requests? Like helping your coworker, who is ALWAYS struggling with his / her deadline, and you will never get any credit for it, nor will your coworker return the favor. Or do you say yes to drive your neighbor’s kids to the mall, because they want new crayon colors so they can draw a unicorn?

You get the point. HOW you spend your TIME will determine your FUTURE.

What’s your best productivity tip?

Featured photo credit: Rob Hainer via depositphotos.com

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Last Updated on February 17, 2021

50 Ways to Increase Productivity and Achieve More in Less Time

50 Ways to Increase Productivity and Achieve More in Less Time

If you feel like you don’t have enough time to do everything you want to do, maybe it’s time to check-in with your time management skills.

No one is born to be very good at time management, so that’s okay if you think you’re bad in it. But everyone can learn to boost their productivity and achieve more!

Here are 50 ways to increase productivity and add hours to your day.

1. Set a Timer

Estimate the time you need to tackle different tasks and set a timer for each of your tasks. How you go about this is up to you as there are many different ways. There is the Pomodoro technique where you focus on a task for 25 minutes followed by a five minute break afterwards.

In the event that you have a task that will take much longer than that, you can consider one of the many timer-based apps. One that comes to mind is Clockify. It’s used for freelancers and entrepreneurs alike, however it’s a good way to be setting yourself a timer. It provides reports and you can serve as a project manager of sorts too. Best of all, it’s free.

2. Eliminate All Distractions

Distractions include the phone, email notifications and having multiple web browsers open on the desktop. Just as it’s important to be organized offline, it’s key to have things organized online as well. This free guide End Distractions And Find Your Focus is a good tool to help you. With this guide, you’ll learn how to get rid of distractions and boost productivity. Grab your free guide here.

You can also learn more on how to get rid of all distractions in this guide: How to Focus and Maximize Your Productivity (the Definitive Guide)

3. Listen to Music That Boosts Productivity

Distractions should be avoided, but sometimes a bit of music in the background can help you focus.

Of course, it doesn’t need to be heavy rock music, but a bit of Beethoven may do you some good.

Here’s a complete guide to help you pick the right music for better productivity: How To Maximize Your Productivity With Music: A Complete Guide

4. Find Meaning in What You Do (And Love What You Do)

Enjoying what you do is the ultimate way to increase your productivity.

If you aren’t sure what you love doing yet, don’t worry. Leo Babauta has some unique ways to help you: How to Find Your Passion

5. Prioritize your tasks ahead of time.

By listing your tasks in order of importance, you can make sure that you finish all of your most important tasks during the day.

Learn a unique technique to Prioritize Right in 10 Minutes and Work 10X Faster.

6. Batch Similar Tasks into a Single Batch.

Tasks like blog writing, phone calls, email and errands can be grouped into a single batch. You will save time by completing similar tasks in one session. One way to help you with organizing all of those things is through the app Todoist. It’s an easy and simple way for you to plan out your day, set reminders, and group all of your most important tasks in a convenient spot.

7. Complete Your Most Dreaded Tasks First Thing in the Morning.

Whichever activity you are dreading the most is probably the one you need to complete first thing in the morning.

Many people tend to check emails in the morning because after checking a list of emails, they feel fulfilled. But that’s just an illusion of having achieved more.

Doing simple tasks like checking emails first in the morning is bad for you. Instead, do the difficult tasks because you have more energy in the morning to tackle them!

8. Reward Yourself for Finishing a Big Task

To stay motivated for whatever you do, reward yourself every now and then.

Keep track of your small wins and milestones and celebrate them. So whenever you struggle about your progress, you see how far you’ve come!

Find out more about this 2-Step Approach to Self-Motivation: Track Small Wins and Reward Yourself.

9. Don’t Multitask

Research has shown that multitasking is not productive. If you think you can multitask, think again.

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For optimum productivity, focus on one thing at a time.

10. Step Away from the Computer

The Internet has become one of the number one distraction. To increase your productivity, try to do as much of your work offline as possible.

I do this a lot when I try to brainstom new ideas and have found it to be very beneficial to simply unplug.

11. Use Focus Tools

Make good use of apps and technology to help you remove distractions.

Here’re 18 Best Time Management Apps and Tools to help you stay focused. This way, you’re not distracted by the web, e-mail, or IM.

Also, join the free Fast-Track Class – Overcoming Distraction, and you’ll learn the one simple method to work even when you’re surrounded by distractions. Join the free session now!

12. Just Start

Often times, starting is the hardest part. People tend to wait for the perfect time with perfect condition to start. But there’s no perfect condition.

Once you get going, you will quickly get into a rhythm that could last for hours.

13. Find out Your Productive Hours

Everyone has a certain time of the day in which they are more productive than others. For me, it’s the morning.

Find out when your prime time is for productivity and optimize your work schedule accordingly.

14. Keep a Notebook and Pen on Hand at All Times

This way, you can write down your thoughts, to-dos and ideas at any time. The key is to get everything out of your head and onto paper. Your subconscious mind won’t be reminding you about it every other second. Another consideration is getting the app Evernote. Not only does this save you on ink and paper, Evernote is a convenient place for you to jot down notes and thoughts and then share them with the team. In certain circumstances, this can prove useful if you’re the type of person that has a lot of ideas that you want to share.

15. Write a Blog to Chronicle Your Own Personal Development and Achievements

The blog keeps you accountable and always working towards self improvement and personal growth.

When you write down all the small achievements you’ve been having, you’re also more motivated to move forward.

And you know what, this is how I started Lifehack too! What also helped me in starting Lifehack is WordPress, which allows people to set up a website for free. WordPress has simplified a lot of the process of building a site to the point that virtually anyone can build a website now.

16. Write out a To-Do-List Each Day

I like to plan my day the night before. This way, I can get started on my most important tasks as soon as I wake up. The Full Life Planner is a nice tool to help you organize your days and get things that matter done. Check out the planner here and start to plan your day ahead easily!

Make sure you don’t make any of these common to-do-list mistakes!

17. Write Your Most Important Tasks and To-Dos on a Calendar.

The key to good time management is knowing where to be and what to be doing there at any given time. Effective calendar management goes hand in hand with good task list management.

Learn here How to Use a Calendar to Create Time and Space.

18. Reflect on Your Productivity Constantly

As you go throughout your day, repeatedly ask yourself:

“Am I currently making the best possible use of my time?”

This one simple question can be an excellent boost to your productivity.

19. Get up Early Before Anyone Else

I know it could be difficult for some to wake up early in the morning but nothing beats a quiet house!

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Here’s How to Start Your Day at 5:00 AM and some Simple Things Early Risers Do to make waking up early easier.

20. Get Plenty of Sleep

When you work online, sleep can become a long lost memory. However, it’s important to get plenty of sleep so that your working hours can be as productive as possible.

Try out this night routine which I highly recommend for productivity: The Ultimate Night Routine Guide: Sleep Better and Wake Up Productive

21. Exercise

Research has shown that midday exercise boosts productivity and morale in the workplace.

Take a short walk at lunch or do some simple stretches during your break to maximize your productivity.

Here I have some exercises recommendations for you:

22. Outsource as Much as Possible

If you want to achieve more in less time, learn to delegate or outsource work. Here are just a few of the companies that will help you outsource your everyday tasks:

Also, read this guide to learn how to delegate effectively: How to Delegate Work (the Definitive Guide for Successful Leaders)

23. Set Some Exciting Goals

Without worthy goals, you will never be motivated to get things done.

Set goals that are challenging and achievable. The best goal setting framework is a SMART goal. That said, there are other tools that can help you out as well. For example, The Dreamers’ Guide To Reaching Your Goal is a great guide to help you set and reach goals effectively. Grab your free guide and learn how to make your goals happen this year!

24. Tell Other People About Your Goals

When you tell others about your goals, you will instantly be held accountable.

25. Listen to Podcasts

Listen to educational podcasts or audio books while you’re driving to work, cleaning the house, exercising, or cooking dinner.

Audio learning has the power to add hours to your day. Not to mention, your cranium is sure to thank you for it.

Some recommendations for you: 11 Podcasts To Inspire Yourself

26. Read David Allen’s best-selling book Getting Things Done

This is one of the most important productivity books you will ever read. Read it, apply the tips in your daily lives and get more things done.

Here’re more great books about productivity too: 35 Books on Productivity and Organizational Skills for an Effective Life

27. Learn to Speed Read

When you can read faster, you will read and learn more! Check out these 10 Ways to Increase Your Reading Speed.

You can also make use of the app OutRead to help speed up your reading speed!

28. Learn to Skip When You Read

When you’re reading a book, just read the parts that you need and skip the rest. But you have to read with a purpose.

Learn how to make it work here: How to Read 10X Faster and Retain More

29. Focus on Result-Oriented Activities

Pareto’s law (also known as the 80 20 rule) states that 80% of the outputs result from 20% of the inputs. This means that 20% of our actions result in 80% of the results.

We must find the 20% that is creating the 80% of our desired outcomes and focus solely on those activities.

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30. Take a Break

You can’t always be working at optimum productivity. Instead, you should shoot for working in short bursts at your most productive times.

31. Start a Polyphasic Sleep Schedule

What is polyphasic sleep?

Polyphasic sleep is a sleep pattern specification intended to compress sleep time to 2-5 hours daily.[1] This is achieved by spreading out sleep into short (around 20-45 minute) naps throughout the day. This allows for more waking hours with relatively high alertness.

While you can learn more about it here, you’re recommended to take some naps during the day to recharge your energy too.

32. Learn to Say “No”.

We can’t do everything and therefore we must learn when to say no in order to save our sanity.

Learn the Gentle Art of Saying No from Leo Babauta.

33. Go on an Information Diet

Most of the world lives on information overload. We must eliminate mindless Internet surfing.

Stop reading three different newspapers a day and checking your RSS feeds multiple times a day. Otherwise, you’ll never get anything done.

The key is to limit yourself only to information that you can immediately take action on. Here’re some simple tips you can try: 10 Simple Productivity Tricks To Manage Overloaded Information

34. Organize Your Office

The piles of paper around your desk can be a huge barrier on your productivity. Optimize your time by organizing your office, setting up a system and dumping the junk.

Check out these 21 Tips to Organize Your Office and Get More Done and 20 Easy Home Office Organization Ideas to Boost Your Productivity.

35. Find a Mentor

By modeling after those who have already achieved success, you will save yourself a lot of time and energy.

A good mentor is hard to find, so here’s a guide to help you: What to Look for in a Mentor

36. Learn Keyboard Shortcuts

With technology’s help, you can double your work efficiency. Even better, you learn all the shortcuts when using technology, for example keyboard shortcuts.

When you use keyboard shortcut, you gain 64 hours every year!

Not sure what shortcuts to lear? Check out these 22 Tricks That Can Make Anyone A Keyboard Ninja.

Besides learning the shortcuts, you can also create keyboard shortcuts with AutoHotKey.

37. Improve Your Typing Speed to Save Time

Do you know you can save 21 days per year just by typing fast?

You don’t really need to take some serious courses to type faster, try these typing games online:

38. Work from Home and Avoid the Daily Commute

If your job is a flexible one, consider working from home. This saves you the commute time and you’ll find yourself more energetic throughout the day as you have saved the long ride.

Take a look at these tips to help you stay productive while working from home:

How to Work from Home and Stay Ultra-Productive

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39. Get Rid of Time Wasters

Common time wasters include Instant Messenger, video games, Flickr, checking your stats 10 times a day, television and extraneous Internet surfing.

Don’t rely on your willpower, make use of some of these useful tools to help you stay focus: 10 Online Apps for Better Focus

40. Plan Your Meals in Advance

Plan out all of your meals a week ahead and make your grocery list accordingly. This allows you to focus on the necessary – saving you time and money. You can also save yourself even more time through a wide variety of apps. One app that I find helpful is Mealime. It’s an app that provides you with a wide selection of recipes and also a convenient spot for your grocery list as well.

Considering the fact that over 4 million users have this app, it goes to show that there is a good selection of meal plans that you can follow and that the app is friendly to use.

41. Cook Your Meals in Bulk

When you cook your meals in bulk, you will have plenty of leftovers. This can avoid having to cook everyday.

Find out more about how to make cooking in bulk works: Once a Month Cooking: Productivity Hack or Overrated Time Suck?

42. Protect Yourself from Unnecessary Phone Time with Caller ID

The minutes you spend on picking up unnecessary phone calls are time wasted. You can prevent that from happening.

Check out this detailed guide how you can deal with those unnecessary phone calls: How To Lose the Useless Items that Weigh Down Your Day – Cellphone Calls

43. Take Shorter Showers

This one may sound silly but it’s actually something I struggle with. I spend up to 30 minutes in the shower. Think of the time I could save simply by speeding up a bit.

44. Save the Trips to Bank by Taking Direct Deposit

Many employers now offer direct deposit. If yours does, then be sure and take advantage of it and save yourself from a number of trips to the bank.

45. Auto Pay Your Bills

How many times have you been worried about whether you missed the bills deadline?

Auto paying your bills will save you time and eliminate late fees and increased interest rates.

46. Shop Online

Whenever possible, avoid going to the store. When you shop online, you can be more focus about what you’re getting.

47. Speed up your Internet With a Broadband Connection

Many people are aware of the slow speed of internet but aren’t doing anything about it. In fact, this is the number one Internet time-saver!

If you must use dial-up, then you can use accelerators like Propel and SlipStream to double or even triple your speed.

48. Keep up the Speed of Your Computer

If you’re a Windows user, use Windows hibernation feature to avoid the slowdown of exiting and restarting Windows.

Or maybe, consider switching to Mac as there’re plenty of Advantages You Probably Don’t Know About Switching To Mac From PC.

49. Turn off the TV

The average American watches more than 4 hours of television every day. Over a 65-year life, that’s 9 years glued to the tube.

For better health and productivity, turn off the TV. Here’re 11 more reasons to tell you to stop watching TV so often.

Turn off the TV and you are sure to get more out of life.

50. Use a Tivo or DVR

This can help you cut an hour-long television show down to just 40 minutes. You can save time while not missing the fun.

So, here’s the ultimate list of techniques you should learn to boost productivity. Pick the techniques that work for you and make them your daily habits. As time goes, you’ll find yourself being a lot more productive.

More Time Management Tips

Featured photo credit: Pexels via pexels.com

Reference

[1] Medical News Today: What is biphasic and polyphasic sleep?

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