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13 Simple Ways To Make Your Work Day Super Productive

13 Simple Ways To Make Your Work Day Super Productive

You are dead tired. Because no matter how many hours you put in and how hard you work, you can’t seem to keep up with your never-ending growing to do list. And to be quite honest, it’s wearing you down and beating the crap out of you. You know for a FACT that if you don’t pull yourself together NOW. It`s just a matter of time before you become BURNED OUT.

If that sounds familiar, no worries. I’ve been there too. Relax. Breathe. I got you covered.

The fact is that many people spend a lot of time on work, while usually the time isn’t really well-spent. Let me reveal the 13 simple ways to make your work day super productive.

1. Prepare your clothes the night before

The moment your alarm clock wakes you up in the morning, you should immediately get out of bed and start your morning routine. You DON’T want to waste your valuable time in the morning deciding on which clothes to wear. Prepare your clothes the night before.

To be quite honest, you don’t want to spend energy making unnecessary decisions. That is also why Barack Obama and Mark Zuckerberg always wear the same clothes every day.

2. Plan your day the night before

The experts say that every minute spent in planning saves you 10 minutes in execution. In order to become super productive you should know EXACTLY which tasks you should be working on at any given time.

How can this be achieved? To plan in advance. I would strongly recommend you to plan one week ahead. This will save you a ton of time. In addition, instead of just responding to other peoples requests, you will have control over your schedule and week. More power to you – hurrah!

However, you should at least spend 15-30 minutes planning your day the night before. When it comes to planning, it’s smart to apply a system that works.

I would advice you to…

3. Use a master to do list

You should only have ONE to do list, and it should be your master to do list.

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Why do I call it a master to do list? Because it will contain ALL the activities that you need to do. If the activities aren’t included in your master to do list, they won’t get done.

Do you know what`s the most important thing with the master to do list? If you said, to always keep it up to date, you are completely correct. A high five to you! *SLAP*

When you plan your activities in your master to do list, it`s important that you…

4. Apply the ABCDE method and the 80/20 rule

Prioritize your tasks using the ABCDE method:

  • A tasks – are tasks that you must do today, if not they will give you serious consequences
  • B tasks – are tasks that you should do today, if not they will give you mild consequences
  • C tasks – are tasks that you could do today, if not they will give no consequences
  • D tasks – are tasks you delegate to other people
  • E tasks – are tasks you eliminate. You never do them.

When you start your work day you will always start with your A tasks, which are your most important tasks. The real trick is to never do a B task before you have completed all your A tasks, and never do a C task before you have completed all your B tasks. By following this system you will be working at your most income generating tasks at any given time.

Use the 80/20 rule to identify your most important tasks, which will be your A tasks. Pareto’s law says that 20% of your tasks will result in 80% of the total production value. This means that if you have 10 tasks on your to do list today, and you ONLY complete the 2 most important tasks, they will give you 80% of the total result.

If you REALLY want to increase your productivity, you should definitely…

5. Get up 2 hours earlier

Studies have shown that most people are the most productive the first 2 hours after they get up from bed. That is why THAT time should be spent on your most important tasks.
This may of course vary from individual to individual. Some people are the most productive during the evening, while others are night owls. The key is to find out WHEN you are the most productive, and then block that time out for your most important tasks.

Two additional benefits of getting up 2 hours earlier, is that you get a head start and you will most likely have a quiet work environment. That is also why very successful people, like Richard Branson, gets up early in the morning.

After you have gotten out of bed, it’s smart to…

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6. Meditate for 5 minutes

You should meditate for 5 minutes. In addition to relaxing your mind and body, you should use the time to visualize your day. Imagine yourself go through the day and focus especially on important activities for that day, like giving a presentation. You should visualize yourself in third person. Play the picture in your head as a vivid movie with colors and sound performing your important tasks with great success.

That technique helped me to become a black belt in WTF Taekwondo in 2.5 years by only training 2 sessions per week. Average time to achieve a black belt is about 3.5 years with 3 or more training sessions per week.

No matter how busy you are, you should put aside time so you can…

7. Eat a proper breakfast

Yes, this may seem obvious, but not everyone eats a proper breakfast. And some people don’t eat breakfast at all.
Eat a healthy and proper breakfast. It doesn’t need to take long to prepare. 2 slices of bread with ham, cheese, tomatoes and a glass of milk will do the trick.

If you don`t have time to eat breakfast, at least take the breakfast with you, so you can eat it on the way to work. Your body is like a car. Would you expect your car to be able to perform at top level, if didn’t have any fuel? Nope, and neither will your body.

If you are really serious about taking your productivity to the next level, you should…

8. Work 2 hours before going to work

As mentioned in bullet point 5 above, the majority of people are the most productive the 2 hours after they get out of bed. Needless to say, this time should be spent on working on your most income generating tasks.

If it`s possible in your job situation, talk to your boss and suggest an arrangement where you will be working at home 2 hours before you go to work, and you can leave 2 hours earlier. You should present the proposal with the focus on what’s in it for your boss and the company. You could refer to the studies, telling him/her that you want to be able to produce more at work, so you can give the company a better return on investment (ROI) of your time. This will benefit both the company, your boss and you. As long as you are able to deliver high quality work, it shouldn’t really matter at WHICH location the work was performed.

This is the new way of thinking. Something that Tim Ferris is mentioning in his book “4 hour work week.” If you really want to optimize the use of your time, you should…

9. Spend your commute on learning

Since we all only have 24 hours in our lives, the difference between a very successful person and you, is HOW you have spent your time.

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Who said that time on the commute should be spent on reading newspapers, Googling trivial information or playing Candy Crush on your cell phone? Spend that time on listening to an audio book or a podcast that is about a SPECIFIC topic that will help you IMPROVE an important skill or LEARN knowledge that will give you an advantage to your work or business. This will make sure that you have gained another advantage to the majority of your competitors or coworkers.

Once you arrive at work, it`s important that you…

10. Make yourself unreachable at work

Yes, you read correct. If possible, you should isolate yourself and make yourself completely unreachable. The best way to get things done at work is when you are not being interrupted. Even though your coworkers probably are nice people, listening to their gossip, vacation plans and how many hot dogs they managed to eat at the last barbecue party, will NOT make you more productive. On the contrary, you should find a room or book a meeting room where you can work undisturbed. If you can`t remove yourself from the environment, you have to do your best to control it.

If no such spot is available, you can always politely ask your coworkers to keep their voice down, since you are working on a very important task. Then put in your earplugs and listen to some classical music, while you work focused. Focus will be the number one skill that alone can skyrocket your productivity.

You may be wondering about what to do when a gazillion of tasks falls into your lap during your work day. The short answer is…

11. When new important tasks occur prioritize FAST

Yes, no matter how well you plan your day, new tasks seems to magically appear from nowhere…ALL the time.

It can be really frustrating, right? The key is to be able to prioritize your task and put ALL the important tasks on your to do list and if needed, rearrange your currents tasks. Most B tasks and all the C tasks can be added later. In other words, what you need to do is to be able to identify the A tasks.

Example:

  • You are working 30 minutes on an A task on your to do list.
  • Then your boss tells you that an important client wants you to do 3 new tasks
  • You quickly categorize them as 2 B tasks and 1 C task
  • You continue to work 30 minutes on your A task
  • Then you dear boss arrives once more, this time giving you another task from his boss.
  • You quickly categorize the task to be a A task (even more important than the A task you are currently working on)
  • You rearrange the order and puts your boss`s boss task on the top and start working on it
  • When you are finished with that task, you start working on your previous A task
  • At the end of the work day, you will be adding the 2 B tasks and 1 C task to your master to do list

By doing this, you will be able to always be working on your most important tasks.

An activity that can easily cripple your productivity is constantly checking your emails. You should…

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12. Only check your email at specific times

There is no bigger time thief than checking your email and becoming sucked into the almost endless void of other peoples requests. You should ONLY check your email at specific times. Unless you are waiting on a very important email, checking your email 2 times a day should be enough.

If you work from 9 am to 5 pm, checking your emails could be done at 11 am and 4 pm. You will then be able to spend your 2 first hours (9-11 am) on your most important tasks (if you aren’t able to work the 2 first hours from home). Then you will check the email right before you go to lunch, and then again 4 pm, one hour before your workday is over.

You should give it a try. It will make you more relaxed, happy and more productive!

Then over to the last tip that most people will find the most challenging – start to…

13. Say no

You should immediately start saying no to unreasonable requests. Successful people are really good at saying no. Every time you say yes to doing an activity, you are automatically saying no to other activities, like spending time with your family or going for the evening run. Super productive people are also very good at saying no. Perhaps that is why most successful people are super productive?

It`s all about the eternal battle regarding our 24 hours each day. What do you spend them on? Are you spending them on activities that will bring YOU closer to your goals, building the life you want for you and your family?

Or do you spend your time saying yes to being a slave for other people`s unreasonable requests? Like helping your coworker, who is ALWAYS struggling with his / her deadline, and you will never get any credit for it, nor will your coworker return the favor. Or do you say yes to drive your neighbor’s kids to the mall, because they want new crayon colors so they can draw a unicorn?

You get the point. HOW you spend your TIME will determine your FUTURE.

What’s your best productivity tip?

Featured photo credit: Rob Hainer via depositphotos.com

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Last Updated on July 8, 2020

How to Prevent Decision Fatigue From Clouding Your Judgement

How to Prevent Decision Fatigue From Clouding Your Judgement

What is decision fatigue? Let me explain this with an example:

When determining a court ruling, there are many factors that contribute to their final verdict. You probably assume that the judge’s decision is influenced solely by the nature of the crime committed or the particular laws that were broken. While this is completely valid, there is an even greater influential factor that dictates the judge’s decision: the time of day.

In 2012, a research team from Columbia University[1] examined 1,112 court rulings set in place by a Parole Board Judge over a 10 month period. The judge would have to determine whether the individuals in question would be released from prison on parole, or a change in the parole terms.

While the facts of the case often take precedence in decision making, the judges mental state had an alarming influence on their verdict.

As the day goes on, the chance of a favorable ruling drops:

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    Image source: Proceedings of the National Academy of Sciences

    Does the time of day, or the judges level of hunger really contribute that greatly to their decision making? Yes, it does.

    The research went on to show that at the start of the day the likelihood of the judging giving out a favorable ruling was somewhere around 65%.

    But as the morning dragged on, the judge became fatigued and drained from making decision after decision. As more time went on, the odds of receiving a favorable ruling decreased steadily until it was whittled down to zero.

    However, right after their lunch break, the judge would return to the courtroom feeling refreshed and recharged. Energized by their second wind, their leniency skyrockets back up to a whopping 65%. And again, as the day drags on to its finish, the favorable rulings slowly diminish along with the judge’s spirits.

    This is no coincidence. According to the carefully recorded research, this was true for all 1,112 cases. The severity of the crime didn’t matter. Whether it was rape, murder, theft, or embezzlement, the criminal was more likely to get a favorable ruling either early in the morning, or after the judges lunch break.

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    Are You Suffering from Decision Fatigue Too?

    We all suffer from decision fatigue without even realizing it.

    Perhaps you aren’t a judge with the fate of an individual’s life at your disposal, but the daily decisions you make for yourself could hinder you if you’re not in the right head-space.

    Regardless of how energetic you feel (as I imagine it is somehow caffeine induced anyway), you will still experience decision fatigue. Just like every other muscle, your brain gets tired after periods of overuse, pumping out one decision after the next. It needs a chance to rest in order to function at a productive rate.

    The Detrimental Consequences of Decision Fatigue

    When you are in a position such as a Judge, you can’t afford to let your mental state dictate your decision making; but it still does. According to George Lowenstein, an American educator and economy expert, decision fatigue is to blame for poor decision making among members of high office. The disastrous level of failure among these individuals to control their impulses could be directly related to their day to day stresses at work and their private life.

    When you’re just too tired to think, you stop caring. And once you get careless, that’s when you need to worry. Decision fatigue can contribute to a number of issues such as impulse shopping (guilty), poor decision making at work, and poor decision making with after work relationships. You know what I’m talking about. Don’t dip your pen in the company ink.

    How to Make Decision Effectively

    Either alter the time of decision making to when your mind is the most fresh, or limit the number of decisions to be made. Try utilizing the following hacks for more effective decision making.

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    1. Make Your Most Important Decisions within the First 3 Hours

    You want to make decisions at your peak performance, so either first thing in the morning, or right after a break.

    Research has actually shown that you are the most productive for the first 3 hours[2] of your day. Utilize this time! Don’t waste it on trivial decisions such as what to wear, or mindlessly scrolling through social media.

    Instead, use this time to tweak your game plan. What do you want to accomplish? What can you improve? What steps do you need to take to reach these goals?

    2. Form Habits to Reduce Decision Making

    You don’t have to choose all the time.

    Breakfast is the most important meal of the day, but it doesn’t have to be an extravagant spread every morning. Make a habit out of eating a similar or quick breakfast, and cut that step of your morning out of the way. Can’t decide what to wear? Pick the first thing that catches your eye. We both know that after 20 minutes of changing outfits you’ll just go with the first thing anyway.

    Powerful individuals such as Steve Jobs, Barack Obama, and Mark Zuckerberg don’t waste their precious time deciding what to wear. In fact, they have been known to limiting their outfits down to two options in order to reduce their daily decision making.

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    3. Take Frequent Breaks for a Clearer Mind

    You are at your peak of productivity after a break, so to reap the benefits, you need to take lots of breaks! I know, what a sacrifice. If judges make better decisions in the morning and after their lunch break, then so will you.

    The reason for this is because the belly is now full, and the hunger is gone. Roy Baumeister, Florida State University social psychologist[3] had found that low-glucose levels take a negative toll on decision making. By taking a break to replenish your glucose levels, you will be able to focus better and improve your decision making abilities.

    Even if you aren’t hungry, little breaks are still necessary to let your mind refresh, and come back being able to think more clearly.

    Structure your break times. Decide beforehand when you will take breaks, and eat energy sustaining snacks so that your energy level doesn’t drop too low. The time you “lose” during your breaks will be made up in the end, as your productivity will increase after each break.

    So instead of slogging through your day, letting your mind deteriorate and fall victim to the daily abuses of decision making, take a break, eat a snack. Let your mind refresh and reset, and jump-start your productivity throughout the day.

    More Tips About Decision Making

    Featured photo credit: Kelly Sikkema via unsplash.com

    Reference

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