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Last Updated on October 28, 2018

7 Secrets on How Super Successful People Manage Their Time

7 Secrets on How Super Successful People Manage Their Time

For many years I have been cyber-stalking successful people. I am fascinated by how truly successful people manage their time and organize their days. People who are seemingly always producing, shipping and building businesses particularly interest me.

These people are humans just like you and me. I know the word “superhuman” is often bandied around when talking about people like this, but they are still flesh and blood, However, these people have a mindset about time management that takes them beyond average. It takes them towards excellence and that is where the difference between being average and being super-successful is.

It’s nothing to do with genes or talents. It is a pure mindset and that means you can acquire the same mindset and, while not necessarily become super-successful, you may just create something very special.

Here are seven ways super successful people manage their daily lives that we can all adopt to move our lives further forward:

1. Daily routines

This one stands out above everything else. Almost every successful person I have ‘cyber-stalked’ have some form of morning and evening routine.

From Tim Cook to Warren Buffett, they all begin the day, in the same way, every day. Tim Cook wakes up at 3:45 am and goes off to the gym, Warren Buffett drives the five minutes to work every morning and decides which MacDonald’s breakfast to buy based on the overnight stock prices (I love that one). Tony Robbins goes through an elaborate set of exercises to “prime” himself for the day ahead. Satya Nadella goes for a morning run. The list goes on.

The reason a daily routine works is it grounds you for the day. It allows you time to focus and have some solitude before you hit the craziness of the day. It prepares you for the day ahead and focuses in on what you want to accomplish that day and it allows you a few moments of calm.

If you wake up allowing yourself just enough time to shower, brush your teeth and scoff down your breakfast before rushing out the door to catch your bus, you are starting the day in a state of stress and any benefit that extra thirty minutes of sleep gave you is wiped out by the stress you now feel.

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2. A single-minded focus on the important

A trait all successful people have is they have developed the ability to quickly decide whether something is important or not. They can immediately decide what task needs performing to move a project forward.

Less successful people get caught up in trivialities. Things like finding someone to blame for a mistake, stressing about the number of emails they have to deal with and getting involved in office politics. These are trivialities the super-successful never get involved in.

If you want to achieve success just do not go there. Understand what is important and what is not and focus on the important. Ask yourself what work would have the biggest positive impact on your day, life and work? Do that.

Easily distracted and hard to focus? Start doing this.

3. Super Successful People know exactly where they are going

Knowing your destination is not only a good idea, it is also vital if you ever want to achieve success at anything. This is not just some vague idea, such “I want to be a CEO one day” this is super clear clarity on the lines “I will be CEO of SpaceX by 2045”. Dana White, the UFC President, in interviews talks about how certain he was as a teenager that he would be in the fight business.

Nothing else mattered to him. It was a complete total focus.

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When you have this kind of clarity the way you organise your day changes. Instead of allowing daily trivialities take up a disproportionate amount of your time, you view every decision you make through the prism of how will this help me become CEO of SpaceX by 2045? Or how will this get me in the fight business?

This clarity provides you with focus, energy and a complete determination to achieve your goal.

4. They collect their ideas in a notebook

People like Sir Richard Branson and Cheryl Sandberg famously carry a little notebook with them everywhere they go. But this is not unique to Sir Richard Branson and Cheryl Sandberg.

David Allen carries his note-taker wallet everywhere he goes, I’ve seen Tony Robbins carrying around a Moleskine notebook with him when he’s not on stage.

Throughout the day you are going to have incredible ideas. Most people never write these down and they are soon forgotten. It only takes one idea to turn you into the next Elon Musk. If you write it down there’s a chance you will develop the idea into something special. If you don’t the chances are it will disappear forever.

Get into the habit of collecting all your ideas into a notebook or your phone. What you write down could become the seeds of your future success.

And when you start writing down ideas, you’re helping yourself to build a Digital Brain — which actually increases your brain power, boosts memory and helps you become 10X smarter!

5. Long periods of intense focus time

Robin Sharma, Tony Robbins and Amir Salihefendic (of Doist) schedule long periods of focused time and we are not talking about a few hours or days. We are talking about taking a whole month or two for intense single project focus.

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These people come off the grid, don’t allow any interruptions and get down to some single-minded, intense focused work on a single project. That could be a book, a new course or improvement to an existing product or it could be a completely new project. The length of time, intensity and total focus results in some incredibly amazing products that sell in their millions.

Most of us don’t spend half a day on a project without allowing something else interrupt us and take us off into directions that will not help us to achieve any kind of success.

Of course, this can be difficult if you work for a company and have a boss, but the reality is if you are really serious about achieving success you are going to have to find the time to focus on your ideas or spend your working life taking instructions from another person.

You are going to have to make the decision about whether you want to be a follower your whole life or become a leader. Leaders control their time, followers allow other people to control their time. It’s your choice.

6. They are in complete control of their calendars

This one is one of the key reasons Warren Buffett carries a little diary with him everywhere. His calendar is in that little diary and no one but no one other than himself has access to it. Most of us willingly allow our coworkers to schedule meetings and appointments on our calendars, successful people never do that.

If you want a successful person to attend your meeting you have to ask them and the really successful would never consider attending a meeting unless an agenda is provided and in Tony Robbins’s case you have a clearly defined desired outcome.

Make it your objective today to take complete control of your calendar and never allow anyone else schedule appointments for you. Be in control of your time. It’s your most valuable asset. Don’t allow anyone else tell you how you will spend it.

7. They schedule self-development and reading time every day

Continuous self-development and reading is a key part of a successful person’s success. Stagnating skills and a lack of reading is a sure fire way to not succeed.

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Warren Buffett spends up to eighty per cent of his working day reading and learning and Bill Gates’ annual reading list is famed for its incredible knowledge. Robin Sharma seemingly reads a book a day and posts recommendations on his social media feeds. Tony Robbins attributes his understanding of the human mind from the books he read.

Reading and continuous learning is a key part to any successful person’s arsenal and is something anyone can do. If you don’t like reading, then buy the audiobooks.

Start with Napoleon Hill’s Think And Grow Rich and Dale Carnegie’s How To Win Friends and Influence People and you will have started with two of the most powerful self-help books out there.

You can watch YouTube videos of interviews with people like Tim Cook, Satya Nadella and Oprah Winfrey. From just those resources you will learn a tremendous amount.

Final thoughts

We live in a world that is changing faster than at any time in history. The only way to stay relevant in this world is to be continuously developing your skills and learning new skills.

Discovering new insights through reading quality books and being open to learning from the successful people of our time. To be able to do that, you need to schedule time each day for reading and self-development. There has never been a better time to be successful.

The problem today is not resources, the problem today is the number of resources available to us. If you want to achieve success in whatever way you define success, then you need to take control of your time, focus on the important, reject trivialities, schedule time for self-development and protect your most valuable asset—time—with everything you have.

Featured photo credit: Sean Paul Kinnear via unsplash.com

More by this author

Carl Pullein

Carl helps people all over the world to achieve their maximum potential by becoming better organized and more productive.

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Last Updated on February 19, 2019

How to Break Bad Habits: I Broke 3 Bad Habits in Less Than 2 Months

How to Break Bad Habits: I Broke 3 Bad Habits in Less Than 2 Months

The cycle of bad habits is what keeps us living small and stops us from reaching our true potential. Breaking a bad habit isn’t as hard as it seems; despite being a CEO of a company and raising two children, I still managed to break 3 bad habits I had within 2 months. Yes, that’s quitting one habit in less than 21 days.

I took steps to eliminate them one at a time. Habits such as drinking Coke every day, slouching when sitting and not having a consistent exercise routine.

So how did I break these habits? I used the Control Alternate Delete Method (Ctrl Alt Del).

What is this method and why is it so effective? Read on to find out how to break bad habits with this unique method.

How to break bad habits with the Control Alternate Delete Method

    We all notice on some level what our bad habits are. A lot of the time we choose to ignore the negative ways these impact us.

    For me, I was sitting most of the day in front of my computer at work in a slouching position. I drank Coke every single day in an attempt to stay awake. I put off any kind of exercise regime because I felt that it was better to just relax and have fun after a whole day of work. As a result, I was leading a really unhealthy lifestyle suffering from weight gain and back pain.

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    I needed to make a change.

    I started to read books about building habits such as The Power of Habit by Charles Duhigg, The One Thing by Gary W. Keller and Jay Papasan, and The Now Habit by Neil Fiore. After reading all these books, I’ve come up with my own method to quit bad habits — The Ctrl Alt Del Method.

    I started by focusing on just one bad habit, the first one being the sheer amount of Coke I was consuming each day.

    Every day I applied the Ctrl Alt Del Method and after two weeks, not only did I stop drinking Coke every day (I only drank one can in 2 weeks), but I started the better habit of drinking 8 glasses of water every day instead.

    After eliminating one bad habit, I moved on to the other two with this same method and a month later I was:

    • Hitting the gym twice a week.
    • Improving my sitting posture, not only at the office but also at home and everywhere else, improving my back pain.
    • Gaining core muscle which improved my back pain as well.
    • Losing fat around my waist which went from 36″ (considered obese level) to 32″ (normal level).

    If I can improve my life using this method, then so can you. Using this structure to eliminate your bad habits will increase your success and replace your bad habits with more positive ones.

    Control: Master your desire

      Identify your triggers

      Bad habits such as drinking alcohol, smoking and snacking too much trigger the release of dopamine, a feel-good chemical in the brain.[1] Although you might not like the end result, they give you a positive outcome in the moment. This is pure psychology.

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      It’s important to identify what is triggering you to continually act out your bad habit. This isn’t always an easy step because our habits have been built up over a long period of time.

      If you need help in identifying your triggers, here’s a list of common bad habits and their triggers: 13 Bad Habits You Need to Quit Right Away

      Self-reflect

      To help you work out your triggers, do a bit of self-reflection. Ask yourself questions such as:

      • What comfort are you getting from this habit?
      • Why do you need comfort?

      For example, I chose to drink coke because it tasted good and it made me feel good when I was stressed. I slouched only when I sat for too long working on my desk and started to feel tired. I skipped exercises because every day after work I felt I already did enough works and didn’t want to work out.

      If you choose to eat fast food every night, you’re probably telling yourself you’re too busy to cook. But ask yourself why? What are your priorities?

      Maybe you have a lack of self-worth that means you don’t have the self-love to want to look after your health. Perhaps it’s a sign you’re not making enough time for important routines like shopping and creating a healthy meal yourself. Maybe you’ve always had a belief that you’re a bad cook.

      Write a diary

      Write down your thoughts and feelings around this bad habit. Writing things down forces the brain to think harder.[2] This helps you to find the source to your stress or limiting negative beliefs.

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      Alternate: Find a replacement

        Find a positive alternative habit

        Once you think you’ve discovered your trigger, try to find a similar but healthy option. This is where I replaced Coke with lemon water; slouching with simply taking a walk and stretching my back every hour; and chilling at home after work with workout exercises that I actually found fun.

        You could decide to walk to the office instead of driving or getting off the bus earlier to walk. You could switch to a healthier breakfast cereal instead of grabbing a sugary snack when you head out of the door.

        By doing this, you aren’t getting rid of the act altogether like you would if you completely gave something up with nothing to fill that void. This helps your brain accept the improved habit more.

        Create a defence plan

        Everyone has moments of weakness and that want to revert back to the bad habit will rear its ugly head. This is where a plan can help counteract these moments.

        Think of things you can do when the temptations come. For example, if you want to check your phone less, ask your friend or partner to keep it for you or switch it off and read a book. If you’re a starter for an exercise routine, like me, get someone to do it with you to keep you accountable.

        Decide on something you will do once you feel triggered to go back to your old habit. Repeating these positive alternative habits consistently will help wire your brain to see them as your normal new habit over time.

        Delete: Remove temptations

          Remove stuff that reminds you of the bad habit

          Getting rid of anything that reminds you of your bad habit is essential. For example, I got rid of coke in my office and at home and replaced my usual office chair with an exercise ball. It makes it much easier to stop slipping back in a weak moment.

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          Avoid all kinds of temptations

          In the same vein, avoid places or people that you know will tempt you back into that bad habit. Don’t go to the supermarket on an empty stomach to avoid the temptation to buy trashy snacks, don’t drive past that fast food joint but find an alternative route instead, say no more often to the friend you know will get you drunk again this weekend.

          It’s all about not putting yourself in the situation where you’re in danger of relapsing.

          Conclusion

          The Control Alternate Delete Method uses the right steps you need to overcome your need to indulge in your bad habits. Working with your core psychology, emotions and feelings behind your actions is what makes this method effective and easy to apply to all bad habits you have.

          Bad habits are easy to form and making changes can seem difficult but remember that it’s all about consistency and repetition.

          Start using the Control Alternate Delete Method today and you can stop a bad habit permanently.

          What bad habit do you want to put a stop to once and for all? You must set aside time and pick one bad habit to focus on. Start using the steps to increase and maintain more positivity in your life moving forward.

          More Resources About Changing Habits

          Featured photo credit: Picjumbo via picjumbo.com

          Reference

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