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How to Give a Presentation Like a Pro

How to Give a Presentation Like a Pro

The usual approach when preparing a presentation is putting the points into slides. But the best presentations do not seek to merely inform. They make a lasting mark. Martin Luther King’s 1963 “I Have A Dream” speech inspired a nation to reconsider their assumptions around race and social justice. Ronald Reagan’s speech in Berlin, delivered in 1987, wasn’t an objective remark on historical events. It was a passionate plea, an attempt to hasten the tearing down of the Berlin Wall. Neither will be remembered for their PowerPoint presentations, but for their heartfelt messages.

Treat a presentation like a drama show

The best presentations are not collections of facts or statistics. They are stories, put together and performed with dramatic flair. The first question you need to ask yourself is this – “What is the point of this presentation?” Don’t start your preparations until you can provide a confident answer. What emotions are you looking to trigger in your audience? How exactly do you want to influence them, and what actions do you want them to take as a result of your presentation?

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There is much more to a speech than writing the words and moving through a set of key points written on a card or set of slides. How will you move around and vary your voice in such a way that emphasizes your message? Think about the gestures you can use, the facial expressions you will use, and how you will move around the stage.

A great speaker is the main actor/actress, not the backdrop

Most presentations are purely informative. The audience are directed to focus on the presentation slides rather than the person speaking. While if you want to leave an impression, you need to make yourself the focus. Presentation slides are just supplementary. Never, ever let them steal the limelight. See how Scott Dinsmore did that.

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How to make your audience listen to you attentively

To be the limelight on stage, you can’t just directly put all what you want to say on the slides. You need to carefully plan and edit every part.

Only talk about one key point at a time. Don’t be greedy

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    When you provide little on the slide like only one word in the middle, people will look to you for elaboration. When you put multiple points into a single slide, the audience will be so hard working digesting all the information on the slide. This doesn’t help them understand better as human’s brains aren’t designed for multi-tasking. The more points you want them to get, the less they can understand.

    Make sure people can get the gist within 3 seconds

    More than that it means the message isn’t conveyed clearly enough and people will zone out. They’ll completely ignore what you’re going to say even if your ideas are truly brilliant.

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    Always be economical. Cut everything that doesn’t serve a purpose

    Although it’s tempting to include all the interesting things you know/you found when doing research, these would only make your key message weaker if they aren’t highly relevant. Be bold to cut them whenever they don’t add value for the key message. It’s often not what’s added that matters, but what’s cut that matters.

    Illustrate your points with images

      This sounds contradictory but it’s not. When the image can catch audience’s attention and wake them up, you’re actually telling them to look at you again, that you’re going to raise a great point next. What’s more, people retain 10% of what they hear three days following a presentation, but if the information is accompanied by a picture, this figure jumps to 65%.[1]

      Always be specific

      Cliches are hardly memorable. Always add in additional details and fascinating statistics where possible to add character and interest. Like you could simply tell your audience that buying a car is an important decision, but a better approach is to reframe it in terms of numbers and emotions: “To buy a car it entails choosing a vehicle that helps you make memories, that will keep your life running smoothly, and transports you and your loved ones over 13,000 miles each year.”[2] Specific facts and emotive stories will give you a direct line to your audience’s hearts, and you are sure to leave a great impression.

      Reference

      More by this author

      Brian Lee

      Chief of Product Management at Lifehack

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      Last Updated on March 21, 2019

      11 Important Things to Remember When Changing Habits

      11 Important Things to Remember When Changing Habits

      Most gurus talk about habits in a way that doesn’t help you:

      You need to push yourself more. You can’t be lazy. You need to wake up at 5 am. You need more motivation. You can never fail…blah blah “insert more gibberish here.”

      But let me share with you the unconventional truths I found out:

      To build and change habits, you don’t need motivation or wake up at 5 am. Heck, you can fail multiple times, be lazy, have no motivation and still pull it off with ease.

      It’s quite simple and easy to do, especially with the following list I’m going to show to you. But remember, Jim Rohn used to say,

      “What is simple and easy to do is also simple and easy not to do.”

      The important things to remember when changing your habits are both simple and easy, just don’t think that they don’t make any difference because they do.

      In fact, they are the only things that make a difference.

      Let’s see what those small things are, shall we?

      1. Start Small

      The biggest mistake I see people doing with habits is by going big. You don’t go big…ever. You start small with your habits.

      Want to grow a book reading habit? Don’t start reading a book a day. Start with 10 pages a day.

      Want to become a writer? Don’t start writing 10,000 words a day. Start with 300 words.

      Want to lose weight? Don’t stop eating ice cream. Eat one less ball of it.

      Whatever it is, you need to start small. Starting big always leads to failure. It has to, because it’s not sustainable.

      Start small. How small? The amount needs to be in your comfort zone. So if you think that reading 20 pages of a book is a bit too much, start with 10 or 5.

      It needs to appear easy and be easy to do.

      Do less today to do more in a year.

      2. Stay Small

      There is a notion of Kaizen which means continuous improvement. They use this notion in habits where they tell you to start with reading 1 page of a book a day and then gradually increase the amount you do over time.

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      But the problem with this approach is the end line — where the “improvement” stops.

      If I go from reading 1 page of a book a day and gradually reach 75 and 100, when do I stop? When I reach 1 book a day? That is just absurd.

      When you start a habit, stay at it in the intensity you have decided. Don’t push yourself for more.

      I started reading 20 pages of a book a day. It’s been more than 2 years now and I’ve read 101 books in that period. There is no way I will increase the number in the future.

      Why?

      Because reading 40 to 50 books a year is enough.

      The same thing applies to every other habit out there.

      Pick a (small) number and stay at it.

      3. Bad Days Are 100 Percent Occurrence

      No matter how great you are, you will have bad days where you won’t do your habit. Period.

      There is no way of going around this. So it’s better to prepare yourself for when that happens instead of thinking that it won’t ever happen.

      What I do when I miss a day of my habit(s) is that I try to bounce back the next day while trying to do habits for both of those days.

      Example for that is if I read 20 pages of a book a day and I miss a day, the next day I will have to read 40 pages of a book. If I miss writing 500 words, the next day I need to write 1000.

      This is a really important point we will discuss later on rewards and punishments.

      This is how I prepare for the bad days when I skip my habit(s) and it’s a model you should take as well.

      4. Those Who Track It, Hack It

      When you track an activity, you can objectively tell what you did in the past days, weeks, months, and years. If you don’t track, you will for sure forget everything you did.

      There are many different ways you can track your activities today, from Habitica to a simple Excel sheet that I use, to even a Whatsapp Tracker.

      Peter Drucker said,

      “What you track is what you do.”

      So track it to do it — it really helps.

      But tracking is accompanied by one more easy activity — measuring.

      5. Measure Once, Do Twice

      Peter Drucker also said,

      “What you measure is what you improve.”

      So alongside my tracker, I have numbers with which I measure doses of daily activities:

      For reading, it’s 20 pages.
      For writing, it’s 500 words.
      For the gym, it’s 1 (I went) or 0 (didn’t go).
      For budgeting, it’s writing down the incomes and expenses.

      Tracking and measuring go hand in hand, they take less than 20 seconds a day but they create so much momentum that it’s unbelievable.

      6. All Days Make a Difference

      Will one day in the gym make you fit? It won’t.

      Will two? They won’t.

      Will three? They won’t.

      Which means that a single gym session won’t make you fit. But after 100 gym sessions, you will look and feel fit.

      What happened? Which one made you fit?

      The answer to this (Sorites paradox)[1] is that no single gym session made you fit, they all did.

      No single day makes a difference, but when combined, they all do. So trust the process and keep on going (small).

      7. They Are Never Fully Automated

      Gurus tell you that habits become automatic. And yes, some of them do, like showering a certain way of brushing your teeth.

      But some habits don’t become automatic, they become a lifestyle.

      What I mean by that is that you won’t automatically “wake up” in the gym and wonder how you got there.

      It will just become a part of your lifestyle.

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      The difference is that you do the first one automatically, without conscious thought, while the other is a part of how you live your life.

      It’s not automatic, but it’s a decision you don’t ponder on or think about — you simply do it.

      It will become easy at a certain point, but they will never become fully automated.

      8. What Got You Here Won’t Get You There

      Marshall Goldsmith has a great book with the same title to it. The phrase means that sometimes, you will need to ditch certain habits to make room for other ones which will bring you to the next step.

      Don’t be afraid to evolve your habits when you sense that they don’t bring you where you want to go.

      When I started reading, it was about reading business and tactic books. But two years into it, I switched to philosophy books which don’t teach me anything “applicable,” but instead teach me how to think.

      The most important ability of the 21st century is the ability to learn, unlearn, and relearn. The strongest tree is the willow tree – not because it has the strongest root or biggest trunk, but because it is flexible enough to endure and sustain anything.

      Be like a willow, adapting to the new ways of doing things.

      9. Set a Goal and Then Forget It

      The most successful of us know what they want to achieve, but they don’t focus on it.

      Sounds paradoxical? You’re right, it does. But here is the logic behind it.

      You need to have a goal of doing something – “I want to become a healthy individual” – and then, you need to reverse engineer how to get there with your habits- “I will go to the gym four times a week.”

      But once you have your goal, you need to “forget” about it and only focus on the process. Because you are working on the process of becoming healthy and it’s always in the making. You will only be as healthy as you take care of your body.

      So you have a goal which isn’t static but keeps on moving.

      If you went to the gym 150 times year and you hit your goal, what would you do then? You would stop going to the gym.

      This is why goal-oriented people experience yo-yo effect[2] and why process-oriented people don’t.

      The difference between process-oriented and goal-oriented people is that the first focus on daily actions while others only focus on the reward at the finish line.

      Set a goal but then forget about it and reap massive awards.

      10. Punish Yourself

      Last two sections are pure Pavlovian – you need to punish bad behavior and reward good behavior. You are the only person who decides what is good and what is bad for you, but when you do, you need to rigorously follow that.

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      I’ve told you in point #3 about bad days and how after one occurs, I do double the work on the next day. That is one of my forms of punishments.

      It’s the need to tell your brain that certain behaviors are unacceptable and that they lead to bad outcomes. That’s what punishments are for.

      You want to tell your brain that there are real consequences to missing your daily habits.[3]

      No favorite food to eat or favorite show to watch or going to the cinema for a new Marvel movie- none, zero, zilch.

      The brain will remember these bad feelings and will try to avoid the behaviors that led to them as much as possible.

      But don’t forget the other side of the same coin.

      11. Reward Yourself

      When you follow and execute on your plan, reward yourself. It’s how the brain knows that you did something good.

      Whenever I finish one of my habits for the day, I open my tracker (who am I kidding, I always keep it open on my desktop) and fill it with a number. As soon as I finish reading 20 pages of a book a day (or a bit more), I open the tracker and write the number down.

      The cell becomes green and gives me an instant boost of endorphin – a great success for the day. Then, it becomes all about not breaking the chain and having as many green fields as possible.

      After 100 days, I crunch some numbers and see how I did.

      If I have less than 10 cheat days, I reward myself with a great meal in a restaurant. You can create your own rewards and they can be daily, weekly, monthly or any arbitrary time table that you create.

      Primoz Bozic, a productivity coach, has gold, silver, and bronze medals as his reward system.[4]

      If you’re having problems creating a system which works for you, contact me via email and we can discuss specifics.

      In the End, It Matters

      What you do matters not only to you but to the people around you.

      When you increase the quality of your life, you indirectly increase the quality of life of people around you. And sometimes, that is all the “motivation” we need to start.

      And that’s the best quote for the end of this article:

      “Motivation gets you started, but habits keep you going.”

      Keep going.

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      More Resources to Help You Build Habits

      Featured photo credit: Anete Lūsiņa via unsplash.com

      Reference

      [1] Stanford Encyclopedia of Philosophy: Sorites paradox
      [2] Muscle Zone: What causes yo-yo effect and how to avoid it?
      [3] Growth Habits: 5 Missteps That Cause You To Quit Building A Habit
      [4] Primoz Bozic: The Lean Review: How to Plan Your 2019 in 20 Minutes

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