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Last Updated on October 30, 2018

10 Practical Ways to Drastically Improve Your Time Management Skills

10 Practical Ways to Drastically Improve Your Time Management Skills

Do you often feel stressed out with too much of workload? As time passes by, do you feel like you have more tasks on hand than you have time to do them or you could have effectively use your time to complete all the given tasks?

The trick is to organize your tasks and use your time effectively to get more things done each day. This can help you to lower stress level and do better at workplace.

Time management is a skill that takes time to develop and is different for each person. You just need to find what works best for you.

Here are 10 ways that you can use to improve time management skills and increase productivity:

1. Delegate tasks

It is common for all of us to take more tasks than our desired potential. This can often result in stress and burnout.

Delegation is not running away from your responsibilities but is an important function of management. Learn the art of delegating work to your subordinates as per their skills and abilities and get more achieved:

The Careful Art of Delegation

2. Prioritize work

Before the start of the day, make a list of tasks that need your immediate attention. Unimportant tasks can consume much of your precious time. Some urgent tasks need to be completed on that day only while other unimportant tasks could be carried forward to next day.

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In short, prioritize your important tasks to focus on those that are more important.

Here’s an effective technique to help you:

Prioritize Right in 10 Minutes and Work 10X Faster.

3. Schedule tasks

Carry a planner or notebook with you and list all the tasks that come to your mind.

Make a simple ‘To Do’ list before the start of the day, prioritize the tasks and focus on the essentials. Make sure that these tasks are attainable too. 

To better manage your time management skills, you may think of making 3 lists: work, home and personal.

4. Set up deadlines

When you have a task at hand, set a realistic deadline and stick to it.

Try to set a deadline few days before the task so that you can complete all those tasks that may get in the way. Challenge yourself and meet the deadline; reward yourself for meeting a difficult challenge.

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To make setting and meeting deadlines work for you, learn these:

22 Tips for Effective Deadlines

5. Avoid procrastination

Procrastination is one of the things that badly affect productivity. It can result in wasting essential time and energy. It could be a major problem in both your career and your personal life.

Avoid procrastination at all cost, learn from this step-by-step guide:

What Is Procrastination (And the Complete Guide to Stop Procrastinating)

6. Avoid stress

Stress often occurs when we accept more work than our ability. The result is that our body starts feeling tired which can affect our productivity.

Besides delegating tasks to your juniors to help reduce your burden, try these:

5 Ways To Turn Stress Into Productivity.

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7. Avoid multitasking

Most of us feel that multitasking is an efficient way of getting things done but the truth is that we do better when we focus and concentrate on one thing. Multitasking hampers productivity and should be avoided to improve time management techniques.

Make use of to-do lists and deadlines to help you stay focus! This way you can do better at what you’re doing.

If you find yourself easily distracted and hard to focus. Try doing this!

8. Start early

Most of the successful men and women have one thing in common — they start their day early as it gives them time to sit, think and plan their day. Here’s the reason why productive people always wake up early.

When you get up early, you are more calm, creative and clear-headed. As the day progresses, your energy levels starts going down which affects your productivity and you may not perform as well.

To stop dragging from bed and start waking up energeticlly, it’s actually easier than you thought, take a look at this guide:

How to Get Motivated and Be Happy Every Day When You Wake Up

9. Take regular breaks

Whenever you find yourself for 10-15 minutes, take a break. Too much stress can take a toll on your body and affect your productivity.

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Even better, schedule your break times. It helps you to relax and gets back to work with energy again later.

Take a walk, listen to some music or do some quick stretches. The best idea is to take off from work and spend time with your friends and family.

10. Learn to say no

Politely refuse to accept additional tasks if you think that you’re already overloaded with work. Take a look at your ‘To Do’ list before agreeing to take on extra work.

If you have problems saying no, these tips will be useful for you:

11 Ready Tips to Say No To Others

The bottom line

Now that you’ve learned all these practical time management tips, start from listing out everything you need to do, prioritize them and decide what can delegate to others. Then schedule the tasks with deadlines set and schedule your break times too.

When you get clear about what’s on your plate, you’ll not get distracted by others and you’ll get more done in less time!

Good time management requires daily practice of prioritizing tasks and organizing them in a way that can save time while achieving more.

Use the above strategies for few weeks and see if they can help you!

Editors’ Picks on Time Management

Featured photo credit: Pexels via pexels.com

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Rinkesh Kukreja

The founder of Conserve Energy Future, trying to educate people how to save energy and sharing entrepreneurship and management tips

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Last Updated on June 13, 2019

10 Best Success Books You Need to Read to Be Great at Business

10 Best Success Books You Need to Read to Be Great at Business

Take a minute and think about some of the most successful people you know.

I’d bet they’re great with people, are super-productive, and think differently than most. After all, that’s how they got to be where they are today.

Jealous of them? You don’t have to be.

You can learn these same skills by studying some of the best business and success books that can help you take your game to the next level. Here’re 10 of my favorites:

1. How to Win Friends and Influence People by Dale Carnegie

    Dale Carnegie’s best-selling book that helped to launch a personal growth empire should be required reading for everyone who wants to learn how to build and nurture relationships for a lifetime.

    Read this book and you’ll learn some simple advice than can help you build popularity points within your current network and just as important, expand it to others.

    Get the book here!

    2. Focal Point by Brian Tracy

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      Got a lot on your to-do list? Of course you do. But what separates productive people from others is their ability to focus on a singular task at a time, and getting it done before moving on to the next one.

      Sounds simple in theory, but this can be extremely difficult in practice. In Focal Point Brian Tracy offers tips to help build discipline and organization into your day so you can get more stuff done.

      Get the book here!

      3. Purple Cow by Seth Godin

        Creating a “me-too” product can be easy at the start but can doom you to business failure. That’s why marketing maverick Seth Godin recommends creating a product that is truly different from anything already available in the marketplace.

        In essence by making the product different you’ll be building the marketing into the actual product development…which just makes your actual marketing a helluva lot easier.

        Get the book here!

        4. The Magic of Thinking Big by David Schwartz

          If you’ve struggled with procrastination or small thinking, this is the book for you. In it Schwartz offers practical advice that can help you get inspired and motivated to create a bigger life for yourself. And with it can be a more lucrative and rewarding career.

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          Get the book here!

          5. Man’s Search for Meaning by Viktor Frankel

            It can be difficult for lots of people to keep things in perspective, especially when working on high priority and urgent projects at work.

            Man’s Search for Meaning can be a life-changing book in the sense that it can open your eyes to a first-hand experience of one of the greatest atrocities in the history of mankind, while also teaching a valuable lesson about having purpose.

            Get the book here!

            6. The 4-Hour Work Week by Tim Ferriss

              Solo-entrepreneurs can learn a ton from the guy who made lifestyle design popular. But guess what? The 4HWW isn’t just for guys and girls who want to start a small online business.

              Smart moves like outsourcing, following the 80/20 rule, and automating processes should be made by entry-level workers and established executives alike.

              Get the book here!

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              7. Think and Grow Rich by Napoleon Hill

                I remember sitting on a couch and opening this book on a Saturday morning, thinking I’d get through a chapter and then get on with my day. Instead, about 12 hours later, I was finished with the book. The concepts in it were mind-blowing to me.

                To think that thoughts can create your reality sounded a little far-fetched at first. But after going through the book and understanding that your thoughts create your beliefs, which lead to actions, which then lead to habits….well you can get where I’m going with this.

                If you focus your thoughts on success, achieving it will be much more likely than thinking about obstacles, failures and everything else that can get in your way.

                Get the book here!

                8. The One Minute Manager by Kenneth Blanchard

                  If you’re going to read one management book in your life, this should be it. It’s simple. You can read it in an afternoon. And the advice works.

                  Get the book here!

                  9. The Lean Start-Up by Eric Ries

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                    Before you create any sort of business you’ll want to give Lean Start-Up a read through. Doing so can save you money, time and other resources you could have potentially wasted otherwise.

                    Get the book here!

                    10. The Monk and the Riddle by Randy Komisar

                      The story Randy Komisar shares in the Monk and the Riddle offers advice about not just about how you need to think when starting a new business, but also about how to build a life you’re passionate about.

                      Understanding the technical aspects of launching a start-up is great, but if you don’t have the staying power to stick with it when the going gets tough then it’s not likely to work.

                      This book can help you understand this lesson before you spend blood, sweat and tears on a project that you’re heart isn’t into.

                      Get the book here!

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