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The Importance of Scheduling Downtime

The Importance of Scheduling Downtime

You probably read this blog because you want to get more done each day. But do you want to become more productive so that you can maintain a better work-life balance, or so that you can fill up your newly freed hours with more work? Sometimes the importance of downtime gets relegated to the sidelines, and we forget that optimal productivity cannot occur without it.

You need to rest mind for it to work well on a long-term basis. Believe it or not, some of us need to schedule these rest periods and even lay down rules for what can and cannot be done during those times. I’m a classic case – if I didn’t follow my own advice, I’d work almost every minute I’m awake.

Making the Time

If you’re not naturally inclined to slowing down and taking a break, the best thing you can do is schedule downtime. I know, downtime just sounds like something that shouldn’t be scheduled, like it ruins the whole idea of relaxing. But if you’re the type who is always tempted to keep working until it’s late at night, it may be the only way.

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How much downtime you need to schedule is a personal matter that depends on a several factors, such as how much time you need on a physical and mental level to unwind so that you’re optimally productive the next day. It’s tempting to schedule less time than you need (for some, it might be tempting to allocate yourself more time than you should, but self-discipline is another topic altogether!). Don’t succumb to that temptation – think about how much you need as opposed to how much you can get by with, and mark that time as downtime in black and white.

Use alarms and reminders. People who forget to take downtime usually do so because they get carried away with work, often not noticing the passage of time for hours. In that case, there’s little chance you’ll look at the clock and remember that it’s time to go; you’ll need to be prodded. If you’re using a computer program like iCal to make your downtime appointments, make use of the reminder and reminder alarm features.

Keep It Strictly Downtime

Set rules for your downtime. You have a goal: to relax and recover from your workday so that you can hit optimum productivity the next day. Since it is so tempting for people like us to ditch the downtime and meander off onto other things, it’s important to set rules that keep us within certain boundaries.

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Do you need a computer during your downtime? So surfing or gaming is a hobby of yours when you’re not working, so you shouldn’t rule out the use of computers, but you should restrict what you can and cannot use a computer for.

Are there certain things you should do with your downtime? Perhaps you feel as though you don’t get outside enough, so require that one scheduled downtime session per week involve exercise or, at the least, sitting in the backyard. Maybe you need to spend more time with your kids, so give yourself the requirement that you spend a certain amount of time each week playing with them (if you’re not already doing this, this article is even more important for you).

I know, it can be hard to follow rules that you set for yourself. Self-discipline plays a big part here, and you need to remember that downtime isn’t wasting time. It’s truly important to your continued productivity and happiness.

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Optimizing Your Downtime

Proponents of GTD and various other productivity systems have a great tool for optimizing your actions based on observation of the past week and planning for the coming week in the weekly review. If you don’t already use the weekly review I highly recommend that you take the time to check it out and implement it, since it is the wheel that keeps many productivity systems turning.

The weekly review should adopt a new component – the weekly downtime review. It’s a good chance to review your past week’s downtime, and to schedule downtime for the next week.

Why would you review your downtime? Measuring your effectiveness at tackling your task list makes sense, but perhaps this seems too clinical. It’s important, though, to gauge how effective your downtime is and how successful you’ve been at making your downtime appointments.

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How much downtime did you take in the last week? How does that compare to the amount you scheduled? Did you get carried away and take a little too much downtime, affecting your productivity levels, or did you fail to take enough? Adjust your plans accordingly. If your plans were fine but your follow-through wasn’t, it’s time to crack open a book on self-discipline.

Downtime is important. The first hurdle one must overcome is often to realize that relaxing isn’t a total waste of time, even if the lack of action makes it feel that way.

Featured photo credit: Lili Kovac via unsplash.com

More by this author

Joel Falconer

Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

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Last Updated on May 7, 2021

Productivity Boost: How to start your day at 5:00 AM

Productivity Boost: How to start your day at 5:00 AM

I have been an early-riser for over a year now. Monday through Friday I wake up at 5:00 AM without hitting the snooze button even once. I never take naps and rarely feel tired throughout the day. The following is my advice on how to start your day (everyday) at 5:00 AM.The idea of waking up early and starting the day at or before the sunrise is the desire of many people. Many highly successful people attribute their success, at least in part, to rising early. Early-risers have more productive mornings, get more done, and report less stress on average than “late-risers.” However, for the unaccustomed, the task of waking up at 5:00 AM can seem extremely daunting. This article will present five tips about how to physically wake up at 5:00 AM and how to get yourself mentally ready to have a productive day.

Many people simply “can’t” get up early because they are stuck in a routine. Whether this is getting to bed unnecessarily late, snoozing repetitively, or waiting until the absolute last possible moment before getting out of bed, “sleeping in” can easily consume your entire morning. The following tips will let you break the “sleeping in” routine.

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Relocate your alarm clock.

Having an alarm clock too close to your bed is the number one reason people simply cannot get up in the morning. If your alarm clock is within arms reach of your bed, or if you can turn your alarm clock off without getting out of bed, you are creating an unnecessarily difficult situation for yourself. Before I became an early-riser, there were many times that I would turn off my alarm without even waking up enough to remember turning it off. I recommend moving your alarm clock far enough away from your bed that you have to get completely out of bed to turn it off. I keep my alarm clock in the bathroom. This may not be possible for all living arrangements, however, I use my cellphone as an alarm clock and putting it in the bathroom makes perfect sense. In order to turn off my alarm I have to get completely out of bed, and since going to the restroom and taking a shower are the first two things I do everyday, keeping the alarm clock in the bathroom streamlines the start of my morning.

Scrap the snooze.

The snooze feature on all modern alarm clocks serves absolutely no constructive purpose. Don’t even try the “it helps me slowly wake up” lie. I recommend buying an alarm that does not have a snooze button. If you can’t find an alarm without a snooze button, never read the instructions so you will never know how long your snooze button lasts. Not knowing whether it waits 10 minutes or 60 minutes should be enough of a deterrent to get you to stop using it.

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Change up your buzzer

If you use the same buzzer day in and day out, you begin to develop a tolerance to the sound. The alarm clock will slowly become less effective at waking you up over time. Most newer alarm clocks will let you set a different buzzer tone for the different days of the week. If you change your buzzer frequently, you will have an easier time waking up.

Make a puzzle

If you absolutely cannot wake up without repetitive snoozing, try making a puzzle for yourself. It doesn’t take rocket science to understand that the longer your alarm is going off, the more awake you will become. Try making your alarm very difficult to turn off by putting it under the sink, putting it under the bed, or better yet, by forcing yourself to complete a puzzle to turn it off. Try putting your alarm into a combination-locked box and make yourself put in the combination in order to turn off the alarm — it’s annoying, but extremely effective!

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Get into a routine

Getting up at 5:00 AM is much easier if you are doing it Monday through Friday rather than sporadically during the week. I recommend setting an alarm once that repeats everyday. Also, going to bed at about the same time every night is an important factor to having a productive morning. Learn how much sleep you need to get in order to not feel exhausted the following day. Some people can get by on 4-6 hours while most need 7-8.

Have a reason

Make sure you have a specific reason to get up in the morning. Getting up at 5:00 AM just for the heck of it is a lot more difficult than if you are getting up early to plan your day, pay bills, go for a jog, get an early start on work, etc. I recommend finding something you want to do for yourself in the morning. It will be a lot easier to get up if you are guaranteed to do something fun for yourself — compare this to going on vacation. You probably have no problem waking up very early on vacation or during holidays. My goal every morning is to bring that excitement to the day by doing something fun for myself.

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As I previously mentioned, I have been using these tips for a very long time. Joining the world of early-risers has been a great decision. I feel less stressed, I get more done, and I feel happier than I did when I was a late-riser. If you follow these tips you can become an early-riser, too. Do you have any tips that I didn’t mention? What works best for you? Let us know in the comments.

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