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The Importance of Scheduling Downtime

The Importance of Scheduling Downtime

    You probably read this blog because you want to get more done each day. But do you want to become more productive so that you can maintain a better work-life balance, or so that you can fill up your newly freed hours with more work? Sometimes the importance of downtime gets relegated to the sidelines, and we forget that optimal productivity cannot occur without it.

    You need to rest mind for it to work well on a long-term basis. Believe it or not, some of us need to schedule these rest periods and even lay down rules for what can and cannot be done during those times. I’m a classic case – if I didn’t follow my own advice, I’d work almost every minute I’m awake.

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    Making the Time

    If you’re not naturally inclined to slowing down and taking a break, the best thing you can do is schedule downtime. I know, downtime just sounds like something that shouldn’t be scheduled, like it ruins the whole idea of relaxing. But if you’re the type who is always tempted to keep working until it’s late at night, it may be the only way.

    How much downtime you need to schedule is a personal matter that depends on a several factors, such as how much time you need on a physical and mental level to unwind so that you’re optimally productive the next day. It’s tempting to schedule less time than you need (for some, it might be tempting to allocate yourself more time than you should, but self-discipline is another topic altogether!). Don’t succumb to that temptation – think about how much you need as opposed to how much you can get by with, and mark that time as downtime in black and white.

    Use alarms and reminders. People who forget to take downtime usually do so because they get carried away with work, often not noticing the passage of time for hours. In that case, there’s little chance you’ll look at the clock and remember that it’s time to go; you’ll need to be prodded. If you’re using a computer program like iCal to make your downtime appointments, make use of the reminder and reminder alarm features.

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    Keep It Strictly Downtime

    Set rules for your downtime. You have a goal: to relax and recover from your workday so that you can hit optimum productivity the next day. Since it is so tempting for people like us to ditch the downtime and meander off onto other things, it’s important to set rules that keep us within certain boundaries.

    Do you need a computer during your downtime? So surfing or gaming is a hobby of yours when you’re not working, so you shouldn’t rule out the use of computers, but you should restrict what you can and cannot use a computer for.

    Are there certain things you should do with your downtime? Perhaps you feel as though you don’t get outside enough, so require that one scheduled downtime session per week involve exercise or, at the least, sitting in the backyard. Maybe you need to spend more time with your kids, so give yourself the requirement that you spend a certain amount of time each week playing with them (if you’re not already doing this, this article is even more important for you).

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    I know, it can be hard to follow rules that you set for yourself. Self-discipline plays a big part here, and you need to remember that downtime isn’t wasting time. It’s truly important to your continued productivity and happiness.

    Optimizing Your Downtime

    Proponents of GTD and various other productivity systems have a great tool for optimizing your actions based on observation of the past week and planning for the coming week in the weekly review. If you don’t already use the weekly review I highly recommend that you take the time to check it out and implement it, since it is the wheel that keeps many productivity systems turning.

    The weekly review should adopt a new component – the weekly downtime review. It’s a good chance to review your past week’s downtime, and to schedule downtime for the next week.

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    Why would you review your downtime? Measuring your effectiveness at tackling your task list makes sense, but perhaps this seems too clinical. It’s important, though, to gauge how effective your downtime is and how successful you’ve been at making your downtime appointments.

    How much downtime did you take in the last week? How does that compare to the amount you scheduled? Did you get carried away and take a little too much downtime, affecting your productivity levels, or did you fail to take enough? Adjust your plans accordingly. If your plans were fine but your follow-through wasn’t, it’s time to crack open a book on self-discipline.

    Downtime is important. The first hurdle one must overcome is often to realize that relaxing isn’t a total waste of time, even if the lack of action makes it feel that way.

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    Last Updated on November 15, 2018

    Success In Reaching Goals Is Determined By Mindset

    Success In Reaching Goals Is Determined By Mindset

    What do you think it takes to achieve your goals? Hard work? Lots of actions? While these are paramount to becoming successful in reaching our goals, neither of these are possible without a positive mindset.

    As humans, we naturally tend to lean towards a negative outlook when it comes to our hopes and dreams. We are prone to believing that we have limitations either from within ourselves or from external forces keeping us from truly getting to where we want to be in life. Our tendency to think that we’ll “believe it when we see it” suggests that our mindsets are focused on our goals not really being attainable until they’ve been achieved. The problem with this is that this common mindset fuels our limiting beliefs and shows a lack of faith in ourselves.

    The Success Mindset

    Success in achieving our goals comes down to a ‘success mindset’. Successful mindsets are those focused on victory, based on positive mental attitudes, empowering inclinations and good habits. Acquiring a success mindset is the sure-fire way to dramatically increase your chance to achieve your goals.

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    The idea that achieving our goals comes down to our habits and actions is actually a typical type of mindset that misses a crucial point; that our mindset is, in fact, the determiner of our energy and what actions we take. A negative mindset will tend to create negative actions and similarly if we have a mindset that will only set into action once we see ‘proof’ that our goals are achievable, then the road will be much longer and arduous. This is why, instead of thinking “I’ll believe it when I see it”, a success mindset will think “I’ll see it when I believe it.”

    The Placebo Effect and What It Shows Us About The Power of Mindset

    The placebo effect is a perfect example of how mindset really can be powerful. In scientific trials, a group of participants were told they received medication that will heal an ailment but were actually given a sugar pill that does nothing (the placebo). Yet after the trial the participants believed it’s had a positive effect – sometimes even cured their ailment even though nothing has changed. This is the power of mindset.

    How do we apply this to our goals? Well, when we set goals and dreams how often do we really believe they’ll come to fruition? Have absolute faith that they can be achieved? Have a complete unwavering expectation? Most of us don’t because we hold on to negative mindsets and limiting beliefs about ourselves that stop us from fully believing we are capable or that it’s at all possible. We tend to listen to the opinions of others despite them misaligning with our own or bow to societal pressures that make us believe we should think and act a certain way. There are many reasons why we possess these types of mindsets but a success mindset can be achieved.

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    How To Create a Success Mindset

    People with success mindsets have a particular way of perceiving things. They have positive outlooks and are able to put faith fully in their ability to succeed. With that in mind, here are a few ways that can turn a negative mindset into a successful one.

    1. A Success Mindset Comes From a Growth Mindset

    How does a mindset even manifest itself? It comes from the way you talk to yourself in the privacy of your own head. Realising this will go a long way towards noticing how you speak to yourself and others around you. If it’s mainly negative language you use when you talk about your goals and aspirations then this is an example of a fixed mindset.

    A negative mindset brings with it a huge number of limiting beliefs. It creates a fixed mindset – one that can’t see beyond it’s own limitations. A growth mindset sees these limitations and looks beyond them – it finds ways to overcome obstacles and believes that this will result in success. When you think of your goal, a fixed mindset may think “what if I fail?” A growth mindset would look at the same goal and think “failures happen but that doesn’t mean I won’t be successful.”

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    There’s a lot of power in changing your perspective.

    2. Look For The Successes

    It’s really important to get your mind focused on positive aspects of your goal. Finding inspiration through others can be really uplifting and keep you on track with developing your success mindset; reinforcing your belief that your dreams can be achieved. Find people that you can talk with about how they achieved their goals and seek out and surround yourself with positive people. This is crucial if you’re learning to develop a positive mindset.

    3. Eliminate Negativity

    You can come up against a lot of negativity sometimes either through other people or within yourself. Understanding that other people’s negative opinions are created through their own fears and limiting beliefs will go a long way in sustaining your success mindset. But for a lot of us, negative chatter can come from within and these usually manifest as negative words such as can’t, won’t, shouldn’t. Sometimes, when we think of how we’re going to achieve our goals, statements in our minds come out as negative absolutes: ‘It never works out for me’ or ‘I always fail.’

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    When you notice these coming up you need to turn them around with ‘It always works out for me!’ and ‘I never fail!’ The trick is to believe it no matter what’s happened in the past. Remember that every new day is a clean slate and for you to adjust your mindset.

    4. Create a Vision

    Envisioning your end goal and seeing it in your mind is an important trait of a success mindset. Allowing ourselves to imagine our success creates a powerful excitement that shouldn’t be underestimated. When our brain becomes excited at the thought of achieving our goals, we become more committed, work harder towards achieving it and more likely to do whatever it takes to make it happen.

    If this involves creating a vision board that you can look at to remind yourself every day then go for it. Small techniques like this go a long way in sustaining your success mindset and shouldn’t be dismissed.

    An Inspirational Story…

    For centuries experts said that running a mile in under 4 minutes was humanly impossible. On the 6th May 1954, Rodger Bannister did just that. As part of his training, Bannister relentlessly visualised the achievement, believing he could accomplish what everyone said wasn’t possible…and he did it.

    What’s more amazing is that, as soon as Bannister achieved the 4-minute mile, more and more people also achieved it. How was this possible after so many years of no one achieving it? Because in people’s minds it was suddenly possible – once people knew that it was achievable it created a mindset of success and now, after over fifty years since Bannister did the ‘impossible’, his record has been lowered by 17 seconds – the power of the success mindset!

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