⌄ Scroll down to continue ⌄
Last Updated on


How to Leverage Time to Boost Your Productivity

Written by Leon Ho
Founder & CEO of Lifehack
⌄ Scroll down to continue ⌄

Why does the clock seem to mock us? Despite the universality of time – 24 hours handed to each one of us daily – some manage to ace their jobs, kickstart their passion projects, and still revel in memorable moments with loved ones.

And then there’s the rest of us, feeling sandwiched between work and the longing for a good night’s sleep.

It’s not magic nor is it about pushing oneself to the brink. It’s about leveraging time.

Not about grinding more but grinding smart. Not about hustling harder, but making decisions that prioritize the essence of life.

Ready to harness time and let it work for you? Dive in, and I’ll show you the way.

What Is Time Leverage?

Merriam-Webster gives us a straightforward definition of “leverage”:[1]

It’s the action or advantage achieved by using a lever.

Now, translate this mechanical definition to the domain of time. What do you get?

Time leverage is the ability to maximize every second and minute to achieve optimal outcomes.

Time, that relentless marcher, waits for no one. But here’s the secret: you’re in charge. The quality of your day is shaped by how you weave through those 24 hours.

Leveraging time isn’t about burning the candle at both ends. It’s about astuteness. It’s about reaching goals without running yourself ragged. But how? By recognizing that your time has an echo.

Time leverage is about intelligent delegation and employing technology.

Let’s face it, even with the best intentions, there’s a cap to what one can achieve solo in a day. Instead of attempting the impossible, why not share the load or utilize tools?

Delegate tasks – maybe those endless email threads, the daily grind of chores, or even the simple act of walking your dog. There’s an upfront cost to it, but the gift of reclaimed hours is invaluable. It propels you towards tasks that can redefine your professional trajectory and personal satisfaction.


Take, for instance, Mark Zuckerberg.[2] The man behind Facebook, a platform with billions of users. Imagine the mountain of decisions and tasks. Yet, through astute delegation, Zuckerberg ensures the smooth running of his empire, letting him focus on innovation and long-term strategies.

Then there’s Elon Musk,[3] juggling titans like Tesla and SpaceX. His days, undoubtedly packed, yet he hires managers with different skills to leverage the impact of the team’s innovations.

And of course, Richard Branson, the dynamo driving Virgin’s diverse ventures. Branson is not just a businessman; he’s an institution. Yet, he’s vocal about the power of delegation. In one of his pieces on Virgin,[4] he underscores delegation as a linchpin for success. For Branson, passing tasks allows him to venture into new domains, be it airlines, music, or space.

While you might not be steering a behemoth like Facebook, Tesla, or Virgin, the essence remains unchanged. Embracing the spirit of delegation and leveraging time ensures productivity peaks and peace of mind. No need to forsake those precious moments with loved ones or teeter on the edge of exhaustion.

With time leverage, you basically can savor success without the stress.

How to Leverage Time to Boost Productivity

It boils down to two key ingredients: your time and other people’s time.

First, know where you stand. This isn’t just about the clock, but also about resources.

For example, if you’re at the early stages of your venture, you might be tight on funds and manpower. Does that mean you’re at a dead-end? Not at all. Before you even think of tapping into other people’s time, there’s a treasure trove in your own hours.


By smartly managing and leveraging your own time, especially in these foundational stages, you can fuel the growth of your enterprise.

But let’s be real. There’s an upper limit to how much you can stretch yourself, even with time leverage. Sooner or later, you’ll hit a ceiling, trying to juggle all by yourself. That’s where the magic of leveraging other people’s time comes into play.

Ready to take the deep dive? Let’s explore the nuts and bolts of turbocharging productivity:

Leverage Your Time

1. Find Your North Stars

Ever tried to navigate without a compass? Directionless wandering is not only exhausting, but it’s also a huge waste of time. Enter: Your North Stars.

Within our Time Flow System, a tool crafted for those jostling with jam-packed calendars, these North Stars serve as your guiding lights.

Now, many productivity gurus advocate for sketching out this grand, illustrious goal. But here’s the hitch: Grandeur can paralyze.

Take the popular SMART goal-setting for instance. It’s a method wrapped up in detail and precision. It’s an effective method for some, but for many, it’s like setting up a jigsaw puzzle where you’re left scrambling for the pieces. Result? Procrastination.

Our take? Start, even if it’s a bit hazy. Perfect is the enemy of done. We champion the idea of hitting the ground running, fine-tuning as we sprint. You don’t need a perfectly crisp map, just a general sense of direction.


Shed the notion that exhaustive planning is mandatory. Sometimes, all it takes is a brief pause, maybe 5 or 10 minutes, to mull over the course for the month, week, or even the day. The emphasis is on ignition, not perfection.

Next, fragment these North Stars. We term these fragments Initiatives. They’re bite-sized, doable tasks that are in line with your bigger aim.

And to ensure these Initiatives aren’t just words on paper, slot them into what we call Focus Blocks. These are dedicated time slots meant to turn your Initiatives from ideas into actions. They safeguard your time, ensuring every moment aligns with your trajectory, keeping the momentum alive.

How to Leverage Time to Boost Your Productivity

    The Time Flow System, with its North Stars, Initiatives, and Focus Blocks, isn’t just about doing things but doing the right things. It’s a practical approach to leverage your time by doing the meaningful stuff.

    Dive deeper and discover the Time Flow System that’s reshaping productivity for many here.

    2. Prioritize

    At its core, prioritizing is a simple equation: directing more of your time towards tasks that matter, and less towards those that don’t.

    Imagine your time as a flashlight. Do you want to scatter its beam all over or focus it on what truly stands out in the dark?


    In the vast maze of to-dos, not all tasks are born equal. Some carry weight and substance; others are just fillers, distracting you from the main show.

    Understanding this distinction is paramount. It’s not about mindlessly hopping from one task to another, but rather assessing the value of each one.

    Lay them out. Rank them. And then, with clarity and intent, tackle the big-hitters first, the tasks that promise the most value.

    With this approach, instead of just being busy, you’re making tangible progress. You leverage time by focusing your most precious attention and resources on truly important tasks.

    For a richer insight into mastering the art of prioritization, head on over to this read: How to Prioritize When Everything Seems Important

    It’s a guide that’s transformed countless chaotic schedules into streamlined, purpose-driven plans.

    3. Use Technology and Automation

    Embrace the digital. Today, technology isn’t just a tool, it’s your new team member. We live in a world where ones and zeros can magically shave off hours from your day, so why not leverage that?

    Consider your daily routine. Those repetitive tasks? Those mundane moments where you wish you had an extra hand? Or even the simple processes that, cumulatively, eat away your hours?


    With today’s technological marvels, many of these tasks can be handed off to automation, freeing you up to focus on what truly deserves your human touch.

    Imagine software that’s like a digital personal assistant. Always on time, never forgets, and performs tasks with robotic precision. That’s the allure of automation software today.

    They’re tailored to intercept and execute tasks which, though essential, don’t necessarily need your unique human flair.

    And speaking of these digital wonders, here are a few lifesavers that have become mainstays in many professionals’ toolkits:

    • Google Calendar – Keeping tabs on your day and syncing your life.
    • Calendly – Making scheduling meetings a breeze.
    • Alfred – An efficiency booster, streamlining searches and shortcuts.
    • 1Password – Because remembering every single password was yesterday’s problem.

    Keen on more tools to revamp your time management? Dive into this curated list of the Best Time Management Apps and Tools. It’s technology’s gift to those hungry for time.

    Leverage Other People’s Time

    Leveraging others’ time isn’t about exploitation. Instead, envision it as a symphony where each individual plays a part, and the collective effort produces a harmonious result. Think of it as pooling resources, banding together, and achieving more as a unit than one ever could alone.

    But a word of caution: As fruitful as team efforts can be, they can equally spell disaster if approached without foresight. Mismanagement, miscommunication, or simply mismatched objectives can lead to chaos.


    So, if you’re ready to amplify your progress by teaming up with others, here are some strategies to ensure that the collaboration propels you forward, rather than holding you back:

    1. Develop Clear Guidelines and Plans

    A robust foundation leads to a sturdy structure. In the realm of collaboration, this foundation is the clear roadmap you provide to those you’re entrusting with tasks.

    Consider it the blueprint that guides the building. Every individual on your team should, without a hint of ambiguity, understand three pivotal things:

    • What their role and responsibility is.
    • When they should accomplish their designated tasks.
    • How they should go about it, ensuring the outcome aligns with your vision.

    Now, the “how” can vary in complexity. Sending an email? A template might suffice. But diving into intricate data analysis? That’s a different ball game.


    For such nuanced tasks, a simple set of instructions won’t cut it. You’d need a comprehensive guide that paints a full picture. This isn’t just about eliminating guesswork but ensuring that the final work product matches your expectations.

    Here’s the magic of a well-detailed guide: it makes you omnipresent without actually being there. With a clear plan in hand, your team becomes self-sufficient.

    They’ve got a playbook, a reference point. They’re empowered to navigate challenges and produce quality work, independent of your constant oversight.

    If you anticipate hiccups in understanding, consider going the extra mile: training videos. Visual aids that break down the task, step-by-step, can be a boon. It’s like having a tutor on standby, ready to guide them whenever they hit a snag.

    In essence, clear plans and guidelines aren’t just roadmaps; they’re your voice, your vision, and your standard, all bundled into one cohesive guide for your team.

    2. Delegate

    Doing everything yourself is a bottleneck. We’re not built to juggle a million things and still do them all perfectly.

    But here’s another revelation: passing on a task doesn’t mean you’re giving away control. It’s just smart management. The catch? You’ve got to have the right crew on your ship.


    When you don’t get the right hands on deck, you risk everything – from time wasted to goals slipping away.

    Navigating the sea of delegation? Here’s your compass:

    • Match the task with the talent. If a team member is the Excel whiz who can transform data into magic, let her. Find your team’s strengths and play to them.
    • Clarity is your best friend. Spell out what you expect, loud and clear. But remember, there’s a line between guiding and smothering. Don’t cross into micromanaging territory. It’s like hovering over someone trying to solve a puzzle – it won’t help, and they’ll probably drop a piece or two.
    • Offer a safety net, not a leash. Be available to help, guide, or offer resources, but don’t tether folks. Let them fly, but ensure they know you’re there if they need a hand.

    If you’re still feeling shaky about delegation, dive into How to Start Delegating Tasks Effectively (Step-by-Step Guide). It’s packed with more insights to help you master the art of smart task distribution.

    3. Bring in Experts and Consultants

    Ever tried fixing a leaky faucet with no plumbing know-how? Sometimes, diving into the deep without the right gear isn’t brave; it’s just not smart. That’s why there are folks who know faucets and leaks inside out.

    In the same way, in the business world, there are tasks that cry out for expertise. And no, it’s not a sign of weakness to admit you need help; it’s a mark of wisdom.


    When you’ve got a solid team but feel like there’s a piece missing from the puzzle, that’s where experts and consultants come in. Think of them as the special spices in a recipe. Your dish is good without them, but pop them in, and you’ve got a taste explosion. They’re the people who’ve been there and done that.

    Experts don’t just add knowledge; they transform it. They might see a different way to use the tools you’ve already got, introduce a game-changing strategy you hadn’t thought of, or simply refine and perfect what you’re already doing.

    Their varied backgrounds and unique viewpoints can be the fresh breeze your venture needs.

    In essence, adding experts to your mix is like upgrading your toolbox. You’re not just adding more tools; you’re getting sharper, more precise ones. And with those in hand, your business isn’t just running; it’s soaring.

    Final Thoughts

    Time is like a river, constantly flowing and never pausing. Yet, while we can’t add more hours to our days, we can use what we have more wisely. That’s the magic of time leverage. It’s like a seesaw; balance it right, and you elevate your life.

    Whether you’re building a business, scaling up a hobby, or trying to juggle the thousand little things life throws at you, the mantra is the same: don’t just work hard, work smart.

    It’s not about cramming more tasks into your day; it’s about focusing on the tasks that get you closer to your goals.


    If you find yourself feeling like a hamster on a wheel, endlessly running but not reaching anywhere, stop. Take a moment. Look at your day.

    Can you free up time by delegating? Could technology and automation help? Maybe it’s time to bring in experts or consult someone who’s walked the path before.

    In the end, it’s simple math. Life isn’t about how many hours you work; it’s about what you pack into those hours. And with a few smart moves, the equation always leans in favor of a balanced, productive, and fulfilling life.


    Don't have time for the full article? Read this.

    How to Leverage Time to Boost Your Productivity

    Time is limited, but its impact can be magnified through effective leverage.

    You can leverage time in two main ways: leveraging your own time and leveraging other people’s time.

    To leverage your own time, Find Your North Stars: Identify your primary goals, break them into smaller tasks (Initiatives), and schedule time blocks to work on them.

    Prioritize: Focus on meaningful tasks, grading them by value, and tackle the most valuable ones first.

    Use Technology and Automation: Utilize tools and software to automate repetitive tasks, making your workflow more efficient.

    To leverage others’ time, Develop Clear Guidelines and Plans: Set clear expectations and provide comprehensive guides to help your team understand their tasks.

    Delegate: Entrust tasks to the right team members and provide support without micromanaging.

    Bring in Experts and Consultants: Tap into external expertise to fill knowledge gaps and enhance your business’s performance.

    Overall, leveraging time efficiently can lead to achieving goals without feeling overwhelmed or compromising on quality.


    [1]Merriam-Webster Dictionary: Leverage
    [2]Freakonomics: Mark Zuckerberg Full Interview
    [3]The New York Times: Elon Musk’s Interview
    [4]Virgin: Richard Branson: Why delegation is crucial to success
    ⌄ Scroll down to continue ⌄
    ⌄ Scroll down to continue ⌄
    ⌄ Scroll down to continue ⌄
    ⌄ Scroll down to continue ⌄
    ⌄ Scroll down to continue ⌄