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Last Updated on January 2, 2020

18 Best Time Management Apps and Tools (2020 Updated)

18 Best Time Management Apps and Tools (2020 Updated)

No one can dispute the countless benefits technology has brought us. It’s undoubtedly allowed us to connect, perform, improve and leverage our resources beyond what was once imaginable.

If you’re not taking advantage of one of the hundreds of time management apps and tools out there, you’re definitely missing a trick.

But with so many apps to choose from, how do you know which ones to use? Well, this will depend on your needs, but we’ve put together a list of 18 of the very best time management apps that can help you with the most common time management challenges.

Let’s dive straight into the list…

1. Rescue Time — Use your time wisely

    If you have doubts that you’re using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. You may be shocked to discover how much time you’re actually wasting.

    Download Rescue Time

    2. Remember The Milk — Keep on top of all your tasks

      If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool which is compatible with your mobile, computer, Gmail, Outlook, etc. It helps you to manage your tasks easily, and reminds you of them – wherever you are.

      Download Remember the Milk

      3. Focus Booster – Boost motivation to complete tasks

        This app is based on the principles of the Pomodoro Technique, and is aimed at individuals who procrastinate and feel overwhelmed by tasks. It’s designed to enhance your focus and remove any anxiety you might have with time pressures.

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        Download Focus Booster

        4. Toggl – Keep track of time spent on projects and tasks

          This is a great alternative to time-sheets, if you need to track how much time you spend on different projects. Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks, and then through analysis, working out how you can manage them more effectively.

          Download Toggl

          5. Dropbox — Store and send large files easily

            There are many apps that allow you to transfer content from your computer to other devices – but Dropbox is free and easier to use than the others. With the Dropbox app, you can even access and share important files on the go.

            Download Dropbox

            6. Evernote — Keep all your notes in one place

              Evernote is a free productivity tool that allows you to capture all your ideas, thoughts and images in many different ways (e.g., with voice, notes or images). You can even record your meetings, interviews, speeches and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to really optimize your time.

              Download Evernote

              7. MindNode — Focus on tasks at hand with mind mapping

                Mind mapping is a great productivity technique, and Mindnode is one of the best free mind mapping apps available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.

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                Download MindNode

                8. GoodSync — Back up and sync your files effortlessly

                  This software allows you to back up, restore and synchronize your files easily. It supports folders from a variety of locations. It has filtering options that let you exclude subfolders from a sync. It can also sync files to and from your phone. If you have never backed up your files before, you should definitely take a look at this tool.

                  Download GoodSync

                  9. MyLifeOrganized (MLO) — Manage your to-do lists effectively

                    Check this out if you find it difficult to manage all your tasks, to work with your to-do lists, and to organize your goals. This task management system helps you to target what you should be focusing on to reach your objectives. It automatically generates to-do lists, with priority actions for your immediate attention so that you can track your progress methodically.

                    Download MyLifeOrganized (MLO)

                    10. 1Password — Have all your passwords remembered

                      This app allows you to keep all your passwords in one encrypted database, protected by one password. This saves you time when you forget your passwords and need to retrieve them. It also allows you to use various passwords for different accounts so you don’t compromise on security.

                      Download 1Password

                      11. Pocket — Keep your eye on the ball

                        When you’re surfing the web, it’s easy to get distracted by enticing and fascinating websites. Use this tool to save your ‘finds’ to access and read later on at a convenient time which will not impact on your immediate work.

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                        Download Pocket

                        12. Focus@Will — Boost your attention span

                          This amazing app combines neuroscience and music to boost your productivity. According to the developers, it’s possible to increase your attention span by up to 400%! Ideal for those who find it difficult to focus while studying, working or reading.

                          Download Focus@Will

                          13. Alfred — Interact with your computer in a smart way

                            This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want.

                            Download Alfred

                            14. Forest — Boost your focus by growing a forest

                              This unique and fun app helps you stay focused and on-track. The concept is simple: whenever you want to focus, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As the app’s name implies, you can grow multiple trees to create a virtual forest!

                              Download Forest

                              15. Trello — Track your projects in a highly visual way

                                This is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board (which is typically broken into columns such as To Do, In Progress, and Completed) as your start, work on and complete the associated task.

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                                Download Trello

                                16. Wunderlist — Digitalize your to-do lists

                                  Purchased by Microsoft in 2015, Wunderlist is an easy to use, feature-packed to-do list app. From planning a holiday, to sharing a shopping list with a partner, or managing multiple work projects, Wunderlist will keep you on top of all your tasks.

                                  Download Wunderlist

                                  17. TimeTree — Have a shared calendar with your family

                                    This app allows families or teams to share multiple calendars and appointments. So, whether you’re planning a party, or run a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.

                                    Download Time Tree

                                    18. Todoist — Capture and order all your tasks and activities easily

                                      Todoist is close to being the ultimate digital to-do list. It’s available via browsers and apps, and lets you schedule all your tasks and activities. Each item can be flagged for priority as well as given a due date. There is also a neat option to add notes to any of your tasks.

                                      Download Todoist

                                      The above list covers what we consider to be the very best time management apps and tools. And the good news is – that many of them are completely free of charge! So, what are you waiting for? Select the ones that will be the most valuable to you – and begin boosting your productivity now!

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                                      Featured photo credit: Unsplash via unsplash.com

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                                      Kirstin O´Donovan

                                      Certified Life and Productivity Coach, Founder and CEO of TopResultsCoaching

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                                      Last Updated on May 18, 2020

                                      25 Essential Windows Keyboard Shortcuts You Need to Know Now

                                      25 Essential Windows Keyboard Shortcuts You Need to Know Now

                                      If you are using Windows regularly, using these Windows keyboard shortcuts will definitely increase your productivity. Compiled below is an exclusive list of shortcuts that will help you breeze through your daily work.

                                      You might know some of them, but there are certainly some hidden gems that you wouldn’t have heard of before. Once you start using them, you will notice how easy navigating and operating on Windows has become.

                                      Basic Windows Keyboard Shortcuts

                                      These are the most basic shortcuts and ones you’ll likely have heard of. They are key in moving through your work quickly and easily.

                                      1. Ctrl+Z : Undo

                                      shortcut

                                        Irrespective of what you are doing, or where you are doing it, Ctrl + Z is a lifesaver. One possibly can’t survive without this function.

                                        Whatever program you’re running, this function helps you get back to your last input. So don’t worry about all the mistakes as this particular shortcut will save you every time.

                                        2. Ctrl + A : Select All

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                                          Again, irrespective of which program you are running, this shortcut key selects all of the text, files, folders, or elements in any given program or page.

                                          Instead of spending your time dragging your mouse all over the page, use this to grab everything in one go.

                                          3. Ctrl + C : Copy

                                          shortcut

                                            You’ve selected what you wanted to. Now you’d like to copy it.

                                            This is probably one of the top shortcut keys people use when working on their Windows system. Easily copy whatever you like, and it stays with you until you are ready to paste it.

                                            4. Ctrl + V : Paste

                                            shortcut

                                              Easily paste all that you have copied. It could be a text, file, image, or folder. In any case, this is a very useful feature to bring everything together.

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                                              If you would like to paste plain, simple text without original formatting, just add Shift to it, i.e. Ctrl + Shift + V.

                                              5. Ctrl + X : Cut

                                              shortcut

                                                Don’t want a piece of text/table/image/file in a particular place?

                                                Simply select it and use the shortcut Ctrl + X. The piece gets removed and copied. Then, use the paste shortcut to paste it anywhere you like.

                                                6. Alt + Tab : Switch Screen/Tabs

                                                shortcut

                                                  This one has been around for a while and has been enhanced with upgrades in the Windows OS. Simply press Alt and then the Tab key, and you will switch to the next tab/screen.

                                                  Holding down the Alt button and tapping on Tab let’s you move and choose between multiple screens. Talk about multi-tasking!

                                                  7. Ctrl + Alt + Del : Start Task Manager

                                                  shortcut

                                                    What happens when an application starts to lag or stops responding, or your windows OS stands still and you can’t move a thing? You summon Ctrl + Alt + Del! When you press them together, a magical box called the task manager opens up.

                                                    You can then check out which programs/apps were making your PC slow and shut them down from the task manager itself, bringing your PC back to life.

                                                    8. Alt + F4 : Close App

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                                                      This shortcut has been around for decades now! Simply press Alt plus the function F4 key and the application you’re using will close.

                                                      However, it is smart enough to ask you to save your work before it shuts down. It also works almost on anything right from your browser to games and custom applications.

                                                      9. Ctrl + F : Find

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                                                        You know you just wrote that sentence, and now you can’t find it! Or you really need to find a particular keyword in a document or a browser? Ctrl + F is the handy shortcut that will open a quick bar where you can type in the keyword, and it will show you all the results in the document matching your request.

                                                        10. Ctrl +H : Find and Replace

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                                                          You just finished your essay, and you realize you’ve been spelling the name of that scientist wrong the whole time! Now you not only need to find the keyword but replace all uses of it with something else. Not a problem at all. The Ctrl + H shortcut comes in handy here.

                                                          Just hit the keys and a box will open. You can simply type in the word that you need to find and replace. This works for most document types.

                                                          11. Ctrl + E : Select the Search Box

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                                                            Whether you are in your file explorer or browser, pressing Ctrl+E will select your search/navigation bar, and you can directly start typing into it. This will make your life easier when you need quick search.

                                                            12. Ctrl + N : Open a New Window

                                                            shortcut

                                                              Pressing Ctrl+N together will open up a new file or a window depending on if you are working in your browser or offline. This Windows keyboard shortcut works well with most offline applications and online browsers made for Windows.

                                                              13. Ctrl + Mouse Scroll Wheel : Zoom In/Out

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                                                                Text too small? Want to see the details more clearly? Viewing an infographic that requires zooming in? This shortcut provides exactly that.

                                                                If you are in a document, this command will make your files and folders appear larger, and if you are on your browser, it will simply zoom in on the page. Talk about attention to detail!

                                                                Advanced Windows Keyboard Shortcuts

                                                                14. Win + L: Lock Screen

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                                                                  Stepping away, but don’t want to shut down or put your system to sleep? Win + L is a great shortcut. It helps you lock down your screen, and unless you re-enter your password nobody can open it (assuming you have a password set for your system).

                                                                  15. Win + D : Show Desktop

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                                                                    This is actually a quick minimize option. No matter how many tabs/windows are open, this shortcut quickly minimizes all of them and shows you the desktop, allowing you to access files or an application in a couple of clicks.

                                                                    16. Win + Tab (+ Shift) : Toggle Task View

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                                                                      This shortcut is very similar to what Alt + Tab does, but it is a more advanced level Windows app navigator. When you press it, you will see tiles of all the open programs and most used programs.

                                                                      You can scroll or jump between them by additionally pressing the shift key with the Win + Tab command.

                                                                      17. Win + C : Opens Cortana

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                                                                        Are you a fan of voice control or like using Cortana to get things done quickly? You can summon her by using the Win + C shortcut. She’ll then be available to grant your every request.

                                                                        18. Win + Prt Sc : Save Screenshot

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                                                                          While Prt Sc allows you to take a screenshot, pressing the Windows button at the same time allows you to automatically save the screenshot. There is a folder named “screenshot” in your pictures destination, where PNG files of the screenshot will get saved. No need to add another screenshot tool!

                                                                          19. Win + I : Open Settings

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                                                                            Need to quickly open the settings tab? Now, you don’t need to browse through 3-4 destinations to reach the settings tab. Just hit Win + I to open up the settings menu for Windows.

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                                                                            20. Win + S : Search for Windows

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                                                                              You will always have that file or application that you can’t find on your PC. For this, Windows introduced the search bar.

                                                                              You can easily open it by pressing Win + S and typing in the file name you want to look up. Additionally, since Cortana is integrated with the search function, you can use it to ask additional questions as well.

                                                                              21. Fn + F2 : Rename

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                                                                                Depending on the hardware manufacturer, F2 keys perform various tasks, like volume up/down or turn Wifi off/on. However, using the Fn + F2, you can quickly use the Rename file option when a file/folder is selected. Say goodbye to the right click.

                                                                                22. Fn + F5 : Refresh

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                                                                                  Your PC stuck is stuck and the processor can’t keep up. Refresh is a good method to get things moving. Pressing Fn + F5 can refresh Windows, or if you are working on your browser, it can refresh that, too.

                                                                                  23. Win + X : Hidden Menu

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                                                                                    Did you know that windows had a hidden menu? Press Win + X and see it pop-up. It will give you access to all the essential areas of the system.

                                                                                    24. Win + V : Navigate Through Notifications

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                                                                                      If you have configured notifications and alerts on your systems, this shortcut will help you easily toggle through all of them. It’s extremely useful for people who are especially popular or busy.

                                                                                      25. Win + Ctrl + B : Open App That Displayed a Notification

                                                                                        You’re working, and a notification pops up that needs your attention. Use Win + Ctrl + B, and the explorer will switch to the application that sent you the notification. Swift.

                                                                                        The Bottom Line

                                                                                        You might be excited to start using all of these Windows keyboard shortcuts right away. While I advise you to try them all out, it entirely depends on how you engage with your system and what work you do. Any number of them can be generally useful. Start experimenting today.

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