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Top 15 Time Management Apps and Tools

Top 15 Time Management Apps and Tools

No one can dispute the countless benefits technology has brought us. It’s undoubtedly allowed us to connect, perform, improve and leverage our resources beyond what was once imaginable.

However, despite the wide variety of different tools and devices to make life easier and more comfortable – how many tools and apps are you currently using to optimize your time?

If you’re not taking advantage of one of the hundreds of time management apps and tools out there, you’re definitely missing a trick. But with so many apps to choose from, how do you know which ones to use? Well, this will depend on your needs, but we’ve put together a list of 20 of the very best apps that can help you with the most common time management challenges.

Let’s dive straight into the list…

Are you using your time wisely?

Rescue Time

    If you have doubts that you’re using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. You may be shocked to discover how much time you’re actually wasting.

    Keep on top of all your tasks (wherever they may be)

    Remember The Milk

      If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool which is compatible with your mobile, computer, Gmail, Outlook, etc. It helps you to manage your tasks easily, and reminds you of them – wherever you are.

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      Need extra motivation to complete tasks?

      Focus booster

        This app is based on the principles of the Pomodoro Technique, and is aimed at individuals who procrastinate and feel overwhelmed by tasks. It’s designed to enhance your focus and remove any anxiety you might have with time pressures.

        Keep track of the amount of time spent on projects

        Toggl

          This is a great alternative to time-sheets, if you need to track how much time you spend on different projects. Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks, and then through analysis, working out how you can manage them more effectively.

          Struggling to send large files?

          Dropbox

            There are many apps that allow you to transfer content from your computer to other devices – but Dropbox is free and easier to use than the others. With the Dropbox app, you can even access and share important files on the go.

            One online home for all your notes

            Evernote

              Evernote is a free productivity tool that allows you to capture all your ideas, thoughts and images in many different ways (e.g., with voice, notes or images).  You can even record your meetings, interviews, speeches and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to really optimize your time.

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              Use mind mapping to focus on the tasks at hand

              Mind42

                Mind mapping is a great productivity technique, and Mind42 is the best free mind mapping app currently available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.

                Back up and sync your files effortlessly

                SyncBackFree

                  This free software allows you to back up, restore and synchronize your files easily. It not only saves you time now – but also in the future. If you have never backed up your files before, you should definitely take a look at this pivotal tool.

                  Manage your to-do lists effectively

                  MyLifeOrganized (MLO)

                    Check this out if you find it difficult to manage all your tasks, to work with your to-do lists, and to organize your goals. This task management system helps you to target what you should be focusing on to reach your objectives. It automatically generates to-do lists, with priority actions for your immediate attention so that you can track your progress methodically.

                    Are you wasting time trying to remember your passwords?

                    Universal Password Manager

                      This app allows you to keep all your passwords in one encrypted database, protected by one password. This saves you time when you forget your passwords and need to retrieve them. It also allows you to use various passwords so you don’t compromise on security.

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                      Keep your eye on the ball

                      Pocket

                        When you’re surfing the web, it’s easy to get distracted by enticing and fascinating websites. Use this tool to save your ‘finds’ to access and read later on at a convenient time which will not impact on your immediate work.

                        Does your attention span need a boost?

                        Focus@Will

                          This amazing app combines neuroscience and music to boost your productivity. According to the developers, it’s possible to increase your attention span by up to 400%! Ideal for those who find it difficult to focus while studying, working or reading.

                          Interact in a smarter way with your computer

                          Launchy

                            This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want.

                            Boost your focus by growing a forest!

                            Forest

                              This unique and fun app helps you stay focused and on-track. The concept is simple: whenever you want to focus, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As the app’s name implies, you can grow multiple trees to create a virtual forest!

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                              Searching for a highly-visual way of tracking your tasks?

                              Trello

                                This is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board (which is typically broken into columns such as To Do, In Progress, and Completed) as your start, work on and complete the associated task.

                                Digital to-do lists offer much more than their paper equivalents

                                Wunderlist

                                  Purchased by Microsoft in 2015, Wunderlist is an easy to use, feature-packed to-do list app. From planning a holiday, to sharing a shopping list with a partner, or managing multiple work projects, Wunderlist will keep you on top of all your tasks.

                                  Wouldn’t it be great if your family had a shared calendar?

                                  TimeTree

                                    This app allows families or teams to share multiple calendars and appointments. So, whether you’re planning a party, or run a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.

                                    Easily capture and order all your tasks and activities

                                    Todoist

                                      Todoist is close to being the ultimate digital to-do list. It’s available via browsers and apps, and lets you schedule all your tasks and activities. Each item can be flagged for priority as well as given a due date. There is also a neat option to add notes to any of your tasks.

                                      The above list covers what we consider to be the very best time management apps and tools. And the good news is – that many of them are completely free of charge! So, what are you waiting for? Select the ones that will be the most valuable to you – and begin boosting your productivity now!

                                      Oh, and one more thing… Take a look at a couple of our other articles that will help further streamline your time management: Useful Time Management Tools And Tips To Gain More Time and 20 Quick Tips For Better Time Management

                                      More by this author

                                      Kirstin O´Donovan

                                      Certified Life and Productivity Coach, Founder and CEO of TopResultsCoaching

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                                      40 Top Productivity Apps for iPhone (2018 Updated)

                                      40 Top Productivity Apps for iPhone (2018 Updated)

                                      Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

                                      There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

                                      Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

                                      It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 40 best productivity apps for iPhone to provide you with an all-in-one resource for you.

                                      Productivity apps to help you get things done

                                      1. OmniFocus

                                      This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

                                      Download it here.

                                        2. Forest

                                        Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

                                        Download it here.

                                          3. Things

                                          Another robust choice, this app is a favorite amongst “productivityists”.[1]

                                          Download it here.

                                            4. 30/30

                                            Recently covered here at Lifehack, 30/30 is a newcomer to the game that incorporates lists and timing of tasks into an elegant and easy-to-use interface.

                                            Download it here.

                                              5. Any.Do

                                              A beautiful-looking app that is both easy on the eyes and your wallet.

                                              Download it here.

                                                6. PocketLife Calendar

                                                This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

                                                Download it here.

                                                  7. Asana

                                                  We’ve covered Asana here at Lifehack, and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

                                                  Download it here.

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                                                    8. ToDoist

                                                    This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                                                    Download it here.

                                                      9. FlowTasks

                                                      From the folks at MetaLab, Flow is a gorgeous collaborative task management app that is easy-to-use and incredibly functional.

                                                      Download it here.

                                                        10. Calendars 5

                                                        This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track and complete your to-dos.

                                                        Download it here.

                                                          11. Clear – Tasks, Reminders & To-Do Lists

                                                          A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                                                          Download it here.

                                                            12. Due

                                                            A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                                                            Download it here.

                                                              13. Checkmark 2

                                                              I use this app for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and a valuable addition to my productivity arsenal.

                                                              Download it here.

                                                                14. TeuxDeux

                                                                Created by Tina Roth Eisenberg and Fictive Kin — Teux Deux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then Teux Deux will be right up your alley.

                                                                Download it here.

                                                                  15. Wunderlist 

                                                                  Another incredibly popular choice is Wunderlist. Part of 6Wunderkinder’s software family, it sports a gorgeous design and is incredibly functional. We’ve talked about the app a couple of times here at Lifehack, so check those posts out here.

                                                                  Download it here.

                                                                    16. Nirvana

                                                                    For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

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                                                                    Download it here.

                                                                      17. Priorities

                                                                      An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                                                                      Download it here.

                                                                        Productivity apps that help you build habits

                                                                        18. Productive

                                                                        With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                                                        Download it here.

                                                                          19. Habitica: Gamified Taskmanager

                                                                          You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                                                          Download it here.

                                                                            20. Streaks

                                                                            This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                                                            Download it here.

                                                                              21. Remember The Milk

                                                                              Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                                                              Download it here.

                                                                                22. Day One Journal

                                                                                When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                                                                Download it here.

                                                                                  Productivity apps that makes organization easy

                                                                                  23. Evernote

                                                                                  Touted as the world’s most widely-used productivity app, Evernote an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                                                                  Download it here.

                                                                                    24. Pocket

                                                                                    You can save an article, video or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                                                                    Download it here.

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                                                                                      25. Sync.Me

                                                                                      This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter and Google+.

                                                                                      Download it here.

                                                                                        26. Droplr

                                                                                        One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                                                        Download it here.

                                                                                          27. Dropbox

                                                                                          Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive in your iPhone. A must-have.

                                                                                          Download it here.

                                                                                            28. iDolly 

                                                                                            In conjunction with Dolly Drive and DollySync, iDolly allows you to edit and share your documents from your iPhone.

                                                                                            Since all your changes sync automatically to all your devices, the current version of a document will always be accessible because Dolly Sync keeps everything in sync. Very handy.

                                                                                            Download it here.

                                                                                              29. Soulver

                                                                                              It may seem odd that a calculator app shows up on this list, but this is no ordinary calendar app. Ben Brooks over at The Brooks review describes Soulver as follows: “It is what calculators would have been if they were invented at the same time computers were, instead of what we have with most calculator apps.” [3]

                                                                                              Download it here.

                                                                                                Productivity apps that help you work smart

                                                                                                30. Captio

                                                                                                A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                                                                Download it here.

                                                                                                  31. Drafts

                                                                                                  A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things and more.

                                                                                                  Download it here.

                                                                                                    32. NoteShelf 2

                                                                                                    This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                                                                    Download it here.

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                                                                                                      33. Doodle

                                                                                                      This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

                                                                                                      Download it here.

                                                                                                        34. TextExpander (Legacy)

                                                                                                        I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                                                                        Download it here.

                                                                                                          35. Launch Center Pro

                                                                                                          A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                                                                          Download it here.

                                                                                                            36. GoodReader

                                                                                                            This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                                                            Download it here.

                                                                                                              37. LogMeIn

                                                                                                              Want to be able to control your Mac from wherever you are? Then get this app.

                                                                                                              Download it here.

                                                                                                                Productivity apps that improve security

                                                                                                                38. 1Password

                                                                                                                There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                                                                Download it here.

                                                                                                                  39. LastPass Password Manager

                                                                                                                  You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                                                                  All you have to do is remember your LastPass master password, and LastPass autofills web browser and app logins for you.

                                                                                                                  Download it here.

                                                                                                                    40. Truecallers

                                                                                                                    Identify and block spammers, search for unknown numbers and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                                                                    Download it here.

                                                                                                                      There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                                                                      Reference

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