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15 Ways You Are Wasting Time During the Day (And How to Stop)

15 Ways You Are Wasting Time During the Day (And How to Stop)

Do you ever feel like you just don’t have enough time? Are you always rushing from one responsibility to the next with no time for yourself? Do you just have the feeling that you are wasting time?

You’re not alone.

According to a Gallup poll, 61 percent of working Americans claim they don’t have enough time to do what they want.[1]

On top of that, 68 percent of people feel they aren’t getting enough rest (with significant crossover between these populations likely). [2]

But is this really a result of being overloaded with responsibilities? Or is it simply a product of poor time management?

In this article, we’ll examine all the ways that you’re wasting time, and how to stop doing so… starting right now.

Compensate for Wasted Time

Chances are, you gravitated to the first possibility—after all, being busy has become a kind of status symbol in the United States.

But if there’s even a chance that you’re wasting time without realizing it, you could be saddling yourself with far more hours’ worth of responsibilities than necessary on a daily basis.

Accordingly, you owe it to yourself—and the people around you—to take notice of the time-wasting habits you didn’t even know you had and start applying solutions to correct them.

You might be an effective time manager, but that doesn’t mean you’re perfect. Chances are good that at least some of these tricks can help you stop wasting time:

1. Track Your Bad Email Habits

You’re probably wasting time on email without realizing it, whether it’s taking too much time to draft your messages, allowing your email threads to spiral to unmanageable proportions, or allowing unproductive contacts to interfere with your day.

We spend 6.3 hours a day checking email, so it’s almost certain that a large chunk of wasted time is happening in your inbox. [3] The only way to tell for sure is to use an analytics app such as EmailAnalytics to analyze your email habits and pinpoint where you’re wasting the most time.

Once you recognize your problem areas, come up with a plan for how to address it. For example, you might resolve to start fewer conversation threads, or set a 10-minute limit for yourself when drafting a new email.

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2. Just Say No

It’s hard to say “no” to anything, whether it’s a new assignment from a boss, or a social gathering from one of your best friends. Unfortunately, each “yes” you give is a new segment of time you’ll have to spend doing something that may or may not be beneficial for you in the long run.

Saying “no” could free up hours of your time with each instance, and as long as you’re polite and respectful, there likely won’t be any consequences. As an added bonus, saying no can empower you to make fewer accommodations, and possibly command more respect from your boss and teammates.

3. Make Faster Decisions

You spend more time in a state of indecision than you realize. You might have an internal debate over whether to start that project now, at 4 pm, or just wait to start it tomorrow morning.

You might not take action on a task because you know there’s a possibility you’ll delegate it in the future.

In any case, every minute you spend thinking about your decision is a potential minute wasted—assuming there’s no new information to consider. Aim to make faster decisions, and you’ll cut this time waste out of your life immediately.

4. Set Limits and Stick to Them

How often do you check your social media feeds throughout the day, or find yourself wandering to that mobile game you downloaded?

Chances are, you waste more time on these intentionally time-sucking apps than you know. Fortunately, there are ways to set time limits for yourself so you can reduce this time to a fixed, reasonable figure.

If you use an iOS device, you can use Apple’s Guided Access to restrict the accessibility of other apps on your phone, or if you’re on Android, you can use an app like AppDetox to set careful limits for specific apps you know to waste your time.

5. Take Plenty of Breaks

In the middle of your workday, it’s natural to think that spending just one more hour on work, rather than taking a lunch break, will result in higher productivity—but that’s not necessarily the case.

Working too long without a break will make it harder for you to focus on work, which means a task that ordinarily takes 30 minutes might take 45 minutes or even longer.

Research suggests the ideal work-break ratio is working for 52 minutes, then breaking for 17—but this is going to vary based on the type of work you’re doing and, of course, your individual preferences.

The bottom line is that you need to take more breaks throughout the day if you want to make the most of your working hours; otherwise, you’ll waste energy.

6. Flip Complaints Into Action

Everybody complains from time to time, whether it’s a cathartic venting session or a bid to gain social support for a common problem.

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Unfortunately, complaining is a poor way to spend your time; complaints generally won’t make you feel better, and won’t do anything to change the situation that frustrated you in the first place. Instead of complaining, create an action item.

For example, if you’re angry that you’re stuck in traffic, make a mental note to leave for work earlier tomorrow. If the deli gets your order wrong, opt to try a different deli next time. If your app isn’t working, switch to a different task temporarily.

7. Disable Distracting Notifications

Distractions may seem like they only waste a few seconds of your time, but research shows it takes more than 23 minutes to fully recover your focus after getting distracted. [4]

Notifications from things like email and instant message platforms, regardless of their intended purpose, will almost certainly pull you away from whatever task you’re focusing on.

Consider turning them off; you might be offline for a few hours, but you’ll get so much more done. Depending on your workplace culture, you may need to send a proactive heads-up to let people know when and for how long you’re going offline.

8. Maximize Your Commute

Unless you’re working from home, you’re spending time commuting every morning.

With the average commute in the United States being roughly 25 minutes each way, that probably means you’re wasting around 5 hours a week just in necessary travel. Since there’s no way to get rid of that time, your best option here is to maximize that time.

Taking public transportation could free up your hands and attention so you could focus on work on your way in (and save you money at the same time).

Riding your bike to work could save you a trip to the gym later. And if you’re stuck driving, you can take hands-free conference calls or catch up on audiobooks to make the most of every minute.

9. Skip Meetings

Meetings are prime opportunities for time waste because they include so many people, are often poorly organized, and take up a significant portion of your day.

The average worker spends a third of their time in meetings, and that time is often spent unproductively. If you spend 9 hours a day working, that equates to 3 hours a day in meetings, or 15 hours per week.

Imagine if you cut the number of meetings you attended in half, or if you reduced your hour-long meetings to 30-minute meetings—you’d instantly save 7.5 hours every week.

Turn your meetings into email updates to keep information flowing.

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10. Cut Your Losses

Human beings are subject to the sunk cost fallacy; it’s a cognitive bias that makes us reluctant to cut our losses on projects and battles that we’re already heavily invested in.

For example, let’s say you’ve spent 10 hours working on a new advertising strategy, but it’s not seeing above-average returns.

Logically, you’d be better off switching to a new strategy, but because you’ve already invested so much time into it, you might be tempted to spend even more in an effort to recoup your losses.

Learning how to cut those losses and get out early can save you countless hours—and thousands of dollars.

11. Delegate Tasks to Others

Many modern professionals are reluctant to delegate, under the pretense that training someone to do the task would take longer than doing the task yourself.

This may be true, but it’s a short-term strategy; training someone to do a frequently recurring task is an investment that will spare you from ever having to do that task again.

You may take a time loss in training today, but you’ll avoid time losses indefinitely in the future. Don’t be afraid to delegate your low-priority tasks if it means getting more time to spend on what you do best.

12. Do One Thing at a Time

Multi-tasking is demonstrably proven to harm your performance in each task you try to coordinate; in other words, doing one task at a time ends up being a more effective option.

It may seem like managing two separate windows at the same time is the most productive thing to do, but it’s putting undue stress on your brain and is probably decreasing the quality of your work in both areas.

Instead, focus on just one task at a time; you’ll make fewer mistakes, and will probably end up finishing both tasks faster anyway.

13. Declutter Your Space

Whether you manage a physical workspace or all your important files are digitally stored, organization matters.

If it takes you an extra 5 minutes every time you need to track down a piece of information, you won’t be able to get much done throughout the day.

Taking an hour to systematically reorganize your workspace will save you far more than an hour of time in the long run. And, if you’re still working with paper filing systems, consider switching to a cloud-based program; it’s hard to beat the efficiency of a digitally assisted search.

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14. Lower the Bar

The common advice is to “shoot for the moon,” aiming for high objectives to motivate yourself to perform better.

But constantly struggling to achieve these high goals could be counterproductive.

Not only will you spend time on tasks that aren’t optimized for your own abilities, you could end up damaging your own morale when you don’t achieve them; after all, the real secret to happiness is setting modest expectations, both for yourself and the people around you.

Setting lower, more achievable goals will help you use your time more effectively, and allow you to set more realistic timelines.

15. Mind Your Phrasing

When you claim that you’re “busy,” you probably aren’t thinking about all the tiny responsibilities that make up your day, or all the optional tasks you elect to take on (either unwittingly or out of habit).

Changing your phrasing can help draw your attention to these micro-time wasters. Instead of saying “I’m too busy” for a given task or opportunity, say, “that’s not a priority for me right now.”

It’s a subtle psychological trick that will help you realize where your own priorities lie, and draw attention to the daily habits and routines that are taking up more time than you notice.

Are you really too busy?

You’re the one setting your schedule.

Reclaim Your Time

Many of these strategies require you to change a habit, or make new ones, which isn’t easy no matter how committed you are to solving your time-waste problem.

Fortunately, improving your awareness of these problems is half the battle, and any steps you take to improve those problems are going to have a measurable effect on both your productivity, and your work-life balance.

If you’re having trouble getting started, start with just one of the tips above and try to optimize your working style to improve it over the course of the next week.

There’s no shame in a gradual approach, and it might ultimately be better for helping you retain positive habits. So stop wasting time today; you’ll be much better off.

Featured photo credit: Pexels.com via pexels.com

Reference

[1] Gallup: Americans Perceived Time Crunch No Worse Than in Past
[2] Mental Floss: 68% of People Don’t Get Enough Rest
[3] Huffington Post: U.S. Workers Spend 6.3 Hours a Day Checking Email
[4] Inc.: It Takes 23 Minutes to Recover from a Distraction

More by this author

Anna Johansson

Anna specializes in entrepreneurship, technology, and social media trends.

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Last Updated on November 9, 2020

10 Good Habits to Have in Life to Be More Successful

10 Good Habits to Have in Life to Be More Successful

Habits are behaviors and patterns that you showcase by default. Many good habits to have will enable you to carry out crucial activities like taking a shower, brushing your teeth, and getting ready for work. 

Interestingly, you follow this routine every day without thinking twice. Your unconscious daily habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

  • Habits that you hardly notice as they have become a major part of your life, such as brushing teeth or getting dressed.
  • Good habits to have to be more successful, like eating healthy, exercising, and reading books.
  • Habits that are harmful, like procrastinating, smoking, or overeating.

Good habits are fundamental to becoming successful in life. Yet, as significant as habits are, some lack the knowledge of their capabilities.

While much of the emphasis falls on bad habits to break, it’s just as important to focus on good habits to have and cultivate in your daily routine.

Here, we’ll talk about 10 good habits to have to be more successful in life.

1. Begin Your Day with Meditation

I recommend mindful meditation early in the morning. This practice helps you to place yourself in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

2. Be Grateful for What You Have

It’s not uncommon to waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. The only strategy you have to stop focusing on your problems is to focus on what you have.

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Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Try writing a list of things you’re grateful for each day in a gratitude journal, or make it a habit to say one thing you’re grateful for when you sit down to dinner with your family.

3. Smile

Can you pause and smile before you continue reading this?

Now, here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile, or what’s called a Duchenne smile, is a good habit to have if you want to find spiritual, emotional, and mental peace of mind.[1]

Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. However, once you adjust yourself by putting on a smile, you begin to feel a new level of excitement and vibrancy.

4. Start Your Day With a Healthy Breakfast

Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[2]

If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to “break your fast” with healthy foods every morning.

This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

5. Exercise Daily

One of the good habits to have is to exercise your body and muscles on a daily basis. You don’t have to run a marathon or lift tons of weights. You only need to engage in activities that oxygenate your blood and inject endorphins in your body, trying to squeeze in at least 15 minutes every day.

Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[3] He said:

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“I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.”

He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

6. Manage Your Time

Another good habit is the act of managing your time effectively. This goes a long way toward impacting your achievement.

Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life[4].

Good habits to have: Time management tips

    So how do you manage your time effectively?

    Here’s Jack Dorsey’s recommendation in one of the Techonomy events:

    “I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

    And this is Dorsey’s weekly theme layout:[5]

    • Monday – Management
    • Tuesday – Product
    • Wednesday – Marketing and growth
    • Thursdays – Developers and partnerships
    • Fridays – Culture and recruiting
    • Saturdays – Taking off
    • Sundays – Reflection, feedback, strategy, and preparing for Monday

    No wonder he was able to run two companies when others were struggling with one job.

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    Check out more time management tips here: 7 Effective Time Management Tips To Maximize Your Productivity

    7. Set Daily Goals With Intentions

    Everyone has goals, whether they relate to business or personal life. The truth is, we’re all tending towards a particular direction. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that help you develop short-term goals that are essential for your success.

    Long-term goals may not give you the motivation you need to keep on, but when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

    Here’s the main truth: Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

    “What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

    8. Seek Inspiration

    It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

    A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning (after meditation), watch some motivational videos, and let the story of great leaders inspire you.

    Establish what Anthony Robbins called the “hour of power.” Determine how many minutes you spend, but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

    Michal Solowow, an investor and the founder of Mitex, puts it this way[7]:

    “The problems I encounter in everyday life motivate me to find solutions. This is a self-propelling mechanism. Becoming a billionaire was never a motivating factor.”

    9. Save Steadily, Invest With All Prudence

    I can’t exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

    However, it is not enough to save, and you must invest your funds and be wise with them. If you pay attention to this now, you will set yourself up for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

    If you’re looking for a simple way to save money, check out the following video:

    10. Budget and Track Your Spending

    Benjamin Franklin warned of taking the precaution of little expenses. He said:

    “A small leak sinks a great ship.”

    It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

    Budgeting is a good habit to have, and it can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future instead.

    The Bottom Line

    Endeavor to start developing good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you will achieve your goals.

    More About Cultivating Good Habits

    Featured photo credit: Andrijana Bozic via unsplash.com

    Reference

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