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Published on January 2, 2019

How to Focus on Work Better and Boost Productivity

How to Focus on Work Better and Boost Productivity

What comes to your mind first when it comes to boosting your team’s productivity?

Until everyone on your team knows how to focus, they will never be able to think clearly and solve problems efficiently.

However, staying focused has become harder these days. Every time your mind wanders, you waste time and energy trying to get back on track.

Interruptions are bound to happen every now and then among your team members, so how to increase team productivity and help everyone stay focused?

Recently, I’ve had an interview about how to focus better with Wade Foster, the co-founder/CEO of Zapier, a Y Combinator company that’s bringing all of these services together so people can focus on work that really matters.

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    In the interview, Foster shared with us the greatest enemy of productivity today, and how we can make good use of productivity tools to help the team  stay focused.

    The Greatest Enemy of Productivity

    Why do you think people are getting harder and harder to focus on work these days?

    There are two main reasons why many people struggle to focus on work:

    There are many different types of productivity tools at our disposal, and context-switching between these tools is hard to do.

    Think about how many different apps or software you use at work: depending on what you do for a living, you might use as many as 15 apps to do your job. Switching between all of these different tasks, apps, and steps is tough for most people to do, and it often decreases productivity.

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    More tools and technologies are emerging that will help us streamline and prioritize our work lives and quiet the noise. Some of these tools include automation, “do not disturb” functionality, and time limit caps on app usage.

    What’s your suggestion on staying focused and progressing forward?

    Automation is the easiest thing you can do to be more efficient with your time, yet it’s one of the most underused productivity tactics. It helps you complete the small, tedious tasks on your To Do list, so you can focus on higher value work.

    We work with a law firm called Chi City Legal who use automation to create proposals, service requests forms and other documents.[1] Simply cutting out the manual, repetitive process of creating all of those documents made the team more productive. In fact, the Chi City Legal team now has more time to take on more clients and dedicate more attention to their cases.

    The Role of Productivity Tools These Days

    Some people say that productivity tools distract people from working, what do you think?

    I did a podcast interview with David Zisner, a Zapier customer, partner, and expert recently and he said something that stuck with me: “Automation is a mindset.”

    The same can be said for productivity. It’s less about the tools and the technical skills, and it’s really more about how you approach your work.

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    There are simple habits we can build and ways of thinking that can help us achieve our goals. Productivity tools are a way to help us get there because they remove a constraint, but they’re only part of the solution.

    In order to remove those constraints, you have to get into the right mindset to recognize that the constraints exist, and find creative ways to remove those constraints.

    What is the best way to use productivity tools?

    If you’re new to productivity tools, ask your co-workers what types of apps they use to stay organized. Try just a small handful of tools (chat, email, and calendaring) over a period of time so you can see if they help you get more work done. Ask your co-workers what tools they use, so it’ll be easier for you to collaborate with them.

    At Zapier, we use a variety of cloud-based apps to manage projects, share designs, you name it. We’re a 100% remote team, so productivity tools are essential to our collaboration.

    Lastly, try introducing automation into your work. A good place to start is by listing all of the tasks that you need to do on a regular basis, and noting which ones seem manual or repetitive.

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    If you can automate those tasks, you have the potential to free up a lot of time that could be better spent on projects that advance your career or impact the bottom line.

    The Bottom Line

    As Foster shared, productivity is less about the tools and the technical skills, but more about how you approach your work. In order to increase productivity, start paying attention to the existing constraints and try to figure out ways to tackle them — this is when you should find the suitable techniques and tools to help you.

    More Practical Tips to Boost Productivity

    Featured photo credit: rawpixel via unsplash.com

    Reference

    More by this author

    Leon Ho

    Founder & CEO of Lifehack

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    Last Updated on November 5, 2019

    5 Learning Management Systems (LMS) for Effective Learning

    5 Learning Management Systems (LMS) for Effective Learning

    Businesses rely on talent to generate and sell value. Without skilled people to create its products, manage its operations and execute its strategies, a business would inevitably fizzle out of the game and leave better-staffed competitors to take the field.

    This is the reason why ambitious companies go great lengths to attract top talent,[1] shelling out millions of dollars in the process and bending traditional work policies just to bring highly skilled but demanding candidates into the fold.

    Clearly, the contours of business are changing. But so are the demographics of work.

    Millennials have become the dominant generation in the job market in terms of population, and some have already transitioned into leadership roles. Most millennials consider opportunity to learn and grow more important than overall compensation.[2]

    Companies also today expect employees to come equipped with razor sharp business acumen.[3] Unfortunately, there is an alarming discrepancy between the actual skills businesses need and those currently possessed by job candidates.

    To stay in the game, employers need to continually upgrade their training and skills development strategies to cover the entire employee lifecycle.

    What are Learning Management Systems (LMS)?

    Learning management systems are software-based solutions for authoring, presenting, consuming, storing, and tracking educational content and training materials. These systems aim to centralize all instructional content (e.g., lessons, training modules, instructional videos, presentation slides, worksheets, online quizzes, ebooks, takeaway notes, etc.) in one place.

    LMS enable instructors to design and deliver learning experiences to students, with the added capability of evaluating the effectiveness of the instructional materials and grading the learning progress of students.

    On the other side of the equation, learners use LMS to develop skills and acquire new knowledge virtually anytime and anywhere via the different channels and content formats made possible by digital technology.

    Over the years, a wide range of features and technologies have been integrated into learning management systems to help enhance the experience of training designers, instructors, and learners. These include cloud and mobile technology, artificial intelligence, responsive design, scheduling, gamification, data analytics, and interoperability with other applications.

    5 Best All-Purpose Learning Management Systems

    There are dozens of LMS vendors catering to the general market or to specific segments such as K-12 learning, higher education, and corporate training.

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    With so many options available, selecting the right LMS solution for your needs can be complicated and costly, especially when you end up adopting a platform that doesn’t exactly match your goals or requirements.

    Short of conducting a comprehensive audit of your needs and finalizing a learning roadmap, the safest bet would be to adopt full-featured but affordable LMS solutions.

    Based on user reviews, here are the 5 best LMS to help people gain knowledge, build skills, and achieve mastery:

    1. Canvas Network

    Launched by Instructure as an open source software in 2011, Canvas is an end-to-end cloud-based service originally engineered for the education sector.

    Widely adopted for K-12 and Higher Ed learning, Canvas can be repurposed for anything that involves an instructor, a subject matter, and a student.

    Used around the world by people of all ages and organizations of all types, Canvas arguably has the largest learning and support community in its class. It works on desktop computers, tablets and mobile phones.

    To get a glimpse of the platform’s fresh interfaces, you can visit the Canvas Network, a learning community that provides educational and instructional materials created by colleges, universities, corporate businesses, independent course developers, and other knowledge-sharing entities around the world.

    Hosting hundreds of interesting topics from data science to horticulture, the learning network also serves as evidence to the scope, capabilities, and popularity of the Canvas LMS platform.

    Canvas is hosted on Amazon Web Services (AWS) infrastructure, which enhances the platform’s reliability, speed, scalability, and overall online performance.

    Additionally, platform adopters enjoy a low-risk environment since cloud-based solutions require no hard stops for version updates, upgrades, or system migrations.

    The Canvas website does not show a price matrix but says the service adopts a simple formula for computing fees: a one-time implementation fee and an annual subscription fee based on total number of users. It also promises free basic services for teachers who want to use the platform.

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    In addition to Canvas, Instructure also offers Bridge (an LMS designed for corporate environments), Arc (a video platform for online learning), and Gauge (an assessment management system).

    Check out this video if you want to learn more about Canvas Network:

    2. Google Classroom

    This free service from Google aims to improve the teaching and learning process using cloud technology, web apps, workflow simplification, and seamless communication between students and instructors.

    Using Classroom, educators can easily create and schedule classes, distribute assignments, send feedback, and grade quizzes all in one place. By streamlining processes, Classroom helps teachers save time and organize classes more effectively. Both students and teachers can also work using any device anytime and anywhere.

    Classroom works perfectly with other Google tools, having been launched initially as part of Google’s G Suite for Education. This LMS solution taps Google Drive for content storage and distribution, as well as Google Docs, Sheets, and Slides for the creation and sharing of instructional materials. Meanwhile it integrates Google Calendar for scheduling and Gmail for communication.

    With G Suite, other communication channels such as chat messaging, video conferencing, and a dedicated website are enabled.

    Easy to set up and manage, Google Classroom is free to use. One of my very first courses was actually hosted on Google Classroom.

    Going beyond the classroom environment, Google offers G Suite Enterprise for Education for large institutions. This suite provides enhanced search and analytics capabilities as well as advanced tools for enterprise communications.

    3. Moodle (Modular Object-Oriented Dynamic Learning Environment)

    If budget and capability equally top your list of LMS adoption criteria, then Moodle might just fit the bill. Which is to say there’s none (i.e., bill).

    Moodle is a free and open-source learning solution for distance education, workplace training, flipped classrooms, and other pedagogical environments.

    It is also a full-featured LMS supported by a robust community and a thriving developer ecosystem. Not surprisingly, Moodle is used in more than 15 million courses by more than 130 million users in 230+ countries.

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    Among other things, Moodle enables administrators and educators to create a dynamic and dedicated website to host organic, easily accessible, and highly customizable courses that can be experienced on desktops and mobile devices anytime and anywhere.

    Moodle provides a personalized and intuitive dashboard as well as a host of collaboration tools for content designers, teachers, and learners. A universal calendar, an efficient file management system, an automatic notification system, multimedia integration, and a progress tracking tool all come with the package.

    Check out this video if you want to learn more about Moodle:

    4. Absorb

    This platform recently bagged PC Magazine’s Editors’ Choice Award for Best LMS.

    Co-designed and built by former course authors, Absorb takes learning experience to the next level. This turnkey LMS solution is responsive, full-featured, and highly customizable for maximum impact.

    Course developers can orchestrate a wide range of experiences depending on audience or learning situation. In addition to surveys, polls, and e-commerce integration, Absorb supports formal online learning and certifications standards such as AICC, SCORM, and Tin Can.

    The user interface can also be modified to match the learner’s location, group, or department, allowing for a different look and feel for customers, channel partners, management trainees, and newly hired employees.

    Absorb supports all personal computing devices from desktops to mobile phones. There are also native or hybrid apps for iOS and Android.

    The only possible drawback to the platform’s powerful feature set is its pricing. The service reportedly implements a flat, one-time setup fee depending on your business and training requirements. According to the site, any plan comes with a dedicated success team for your account.

    Although small companies are welcome to try, midsize to enterprise-scale organizations are probably the best segment to readily adopt this LMS solution.

    Take a look at some examples of Absorb in this video:

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    5. Watershed Collaborative

    Created by a group of educators, this nonprofit rethinks the priorities of an LMS, asserting that too many systems miss the most essential elements of what makes learning stick. They promise a better user experience – emphasizing Learning before Management and System.

    Watershed aims to support an inquiry-based learning experience through an integrated mix of online and in-person learning strategies and interactions designed expressly for teams – including collaboration, reflection, and dialogue.

    While Watershed was founded initially to serve the K-12 education market, the company has since expanded its scope to cater to all types of teachers and learners with its video-rich, state-of-the-art platform.

    If you’re a mission-driven educator, content creator, institution, or business, this LMS may be the one for you.

    Watershed specializes in assisting you with the instructional design of courses and provides content production services to ensure top-quality video assets with lasting value. Their LMS makes it easy for course creators to continuously update and tailor content to support small and large groups, while ensuring the technology and instructional strategy supports communities of learners.

    Pricing varies based on products and services, but revenues support the nonprofit’s ability to make its platform and courses available at little or no cost for high-need educators and educational settings.

    Honorable Mentions

    There are dozens of LMS vendors in this growing market and the brands included in foregoing list are by no means the only viable options for companies or learning institutions looking to upgrade their learning infrastructure.

    Many other excellent services are worth checking out. These include:

    1. Docebo is an LMS designed for hyper-engaging students, employees, customers, and other learners. The system helps organizations identify and resolve competency gaps with strategic learning interventions.
    2. Cornerstone OnDemand is a talent, training, and performance management solution offered as an SaaS (Software-as-a-Service). This service enables learners to create personalized playlists of instructional content.
    3. Lessonly is an LMS solution that makes it easier to recall and reinforce whatever skills or knowledge you have learned through quizzes, coaching, and constant practice.
    4. Skillsoft is an online training and corporate learning platform developed by a two-decade old and billion-dollar company with the same name.
    5. D2L BrightSpace is a learning management system that has all the basics for delivering excellent, rich-media experiences for classroom or workplace training.

    Conclusion

    There are many ways to learn but some are more effective and meaningful than others. Whether you are a teacher looking to enhance classroom learning or an HR manager creating a long-term talent development plan for employees, the key to impactful learning is to understand and bridge the needs of learners, the goals of your institution, and the actual capabilities of the learning tools you are considering.

    Note that using multiple LMS platforms is possible although not recommended. On the other hand, adopting other learning solutions beyond LMS (such as podcasts, mentoring, and onsite in-person workshops) may significantly improve learning outcomes. Always go for products and plugins that seamlessly integrate into your core LMS tool.

    Featured photo credit: Unsplash via unsplash.com

    Reference

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