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9 Important Productivity Habits My Parents Taught Me When I Was Small

9 Important Productivity Habits My Parents Taught Me When I Was Small

My mother taught me more about productivity, the power of consistency, and making a positive impact in the world than any other person in my life. Someday, I hope I can be half the person she is. To honor the lessons she and my father introduced to me, I compiled these nine important productivity habits my parents taught me. Enjoy!

1. Stop trusting yourself to remember stuff.

Tell me if this sounds familiar: you go to the store and tell yourself, “I don’t need a grocery shopping list! I’ll remember everything I need”, but then within mere moments of getting home, you realize you forgot something so important that you have to go back to the store again (like the toilet paper you just ran out of, or the olive oil you need for dinner preparation). Those return trips to the store can add up, taking time away from the important things, so write it down.

Or, maybe you’re at work and it’s a slow day so you say, “I don’t need a To-Do List! I’ve got plenty of time finish everything I need to do”, but then as soon as you get home, you remember that customer you were supposed to call, or that really important report you told your manager you would complete (but failed to start). Your home should be a place that is free from work-related stress, so write down your top three priorities every day and make sure they get done.

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2. Put things back where they belong.

There are few things more stressful than losing your keys when you’re already running late for work, scrambling to find a misplaced pacifier for your screaming baby or being unable to locate a bottle opener to pop open that delicious craft beer you’re certain will impress the gorgeous lady or handsome gentleman seated on your sofa after a first date that was smooth-sailing until now. I know it’s easy to become absent-minded and put an essential item in a strange place (one time I couldn’t find a box of cereal and ended up finally locating it in my refrigerator; no, I have no idea what I was thinking), but make a conscious effort to keep your phone/keys/purse/wallet/medicine in a single place, because it’s easy to get stressed out when things aren’t where they belong.

3. Get ready for big trips the night before.

Do you really trust yourself to pack for a week(s)-long trip during a single chaotic morning? If you’re going somewhere amazing like Disney, you’re going to be too excited to sleep anyway, so you might as well pack your stuff the night before. Go ahead and get everything ready minus the toothbrush and deodorant that you will (hopefullyuse one more time before you go on your trip. Then all you have to do is perform a final scan to make sure you’re not forgetting something (make sure you have a phone charger, bikini or swim trunks, water bottle, sunscreen if applicable and a few toys to distract your child while you travel!).

Please Note: You could also use this productivity habit to get fit and healthy by packing your gym clothes every night before you go to bed, making it much less likely you’ll “wake up too late” and skip your workouts. For bonus points, lay your gym shoes and socks right next to your bed to make your life super-easy. If you’d like to check out more healthy habits that will save you money, click here.

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4. Expect the unexpected.

Believe it or not, you can’t control every event in your life. Traffic jams, flat tires, wrong turns and car accidents do happen. If you are going to an interview for your dream job, a plane flight to a tropical destination or (insert your major life event here), then you better leave with so much time to spare that nothing is left to chance. Just pack a book for your journey, because if everything goes as planned and you arrive really early, you won’t have to just sit and twiddle your thumbs, but rather can escape into another world and unwind.

5. The only dumb question is the unasked one.

It is absurd to be afraid of asking a “dumb question”. No manager or supervisor or partner worth having will look down on you for asking questions that will help you perform better. Would you rather be humble enough to ask for help if you need clarification; or be arrogant enough to risk doing something incorrectly, which will just waste your time (since you’ll probably have to do it over again), and make you look like you’re unable to deliver as instructed?

6. Sometimes you just need to go outside and play.

Have you ever tried to force yourself to write an essay or prepare a report while you were so exhausted that you couldn’t think straight? If so, you surely know that it takes a lot longer to complete a task when your brain isn’t operating anywhere near its full capacity. This isn’t an excuse to put off something you need to do, because there is no denying that an all-nighter is sometimes a necessary evil when you just have to push through, but you are not the Energizer Bunny. No matter how busy you might be, sometimes you just need to walk away, because life can quickly become a miserable thing without fun and play.

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7. No matter how busy you might be, never forget about the people you care about.

What is the point of achieving success if you don’t celebrate afterwards with the people you care about? Time alone is necessary for your mental health, but we all have social needs, so don’t forget about the people who play the lead roles in the story of your life. Time with them will refresh and energize you, making it easier for you to keep moving forward.

8. If you keep taking small steps to your goal, you will reach your destination.

My mother and I have traveled to most of the fifty states in the U.S. Am I spoiled? Guilty as charged (what can I say, it’s good to be an only child!). But a lot of folks assume this also means I come from a rich family, which is hilarious to me, because it’s just not a part of my reality. We could afford to do these things, because my mom was forward-thinking (and generous) enough to save money for a very long time. A few dollars saved from a single paycheck might not look like a lot, but that same few dollars could turn into a Disney vacation within a year or two if you stick with your savings plan consistently. Would you rather cut out those Starbucks trips and soft drink purchases now, or travel the world later? I don’t know about you, but I’m 100% choosing the latter.

9. All people should be treated with courtesy and respect.

These productivity habits are a great way to boost your efficiency at work, but all of the productivity in the world can’t save you if you are lacking in emotional intelligence. If you can’t respect the people you work with, don’t expect your career to go very far, because success is reserved for team-players only.

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What productivity habits did your parents teach you as a child? Please share in the comments!

Featured photo credit: Leonid Mamchenkov via flickr.com

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Daniel Wallen

Daniel is a writer who focuses on blogging about happiness and motivation at Lifehack.

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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    Featured photo credit: William Iven via unsplash.com

    Reference

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