Advertising

How To Work From Home Without Getting Distracted

How To Work From Home Without Getting Distracted
Advertising

Both small businesses and multinational corporations in different parts of the world are rolling out work from home policies in the wake of the COVID-19 outbreak.

It won’t be an understatement to think this shift will become the norm for several people, given the fact that the novel coronavirus has already reached the pandemic stage, according to WHO.[1]

While a lot of people are used to the system, several others are finding it challenging to learn how to work from home during widespread quarantines. It becomes especially difficult when there are a whole lot of distractions to manage.

If you are one of those people, here are some top distractions that will compete with your productive time:

  • Housework
  • Family and friends
  • Email and Instant Messaging
  • Social Media and Internet Browsing
  • Phone and Texts

How can you avoid these distractions while working from home?

Here are some tips to help you avoid distractions and get more done while working from home.

1. Dedicate a Space for Work

It is highly essential to dedicate a workspace in your home.

Peter Vandendriesse, the founder and CEO of Guestboard.co says:

“While it is easier to sit on a couch while working on your laptop, you can’t get it right with your sitting posture and ergonomics. And because you are closer to the TV, you can become distracted easily.”

So how do you maximize your home office?

Advertising

You can set up a double monitor and use a work desk or a standing desk, depending on your work.

Your workspace should be dedicated to working just like your bed is dedicated to sleeping.

2. Isolate Yourself from Social Media

There’s nothing as tempting as social media. You may want to stay up-to-date about the news and what your friends are up to. Try to audit your time, though, and you’ll discover that you’ve probably spent over 5 hours doing that each day.

So how can you get away from this?

Isolate your mobile devices if you don’t have to use the internet, and stick to your laptop. Lori Cheekd, the CEO of Cheekd, recommends using productivity apps like StayFocusd to avoid distractions. Or you can set time restrictions with the Google Chrome extension Limit. Once you have used up the time allocated, the selected websites will be blocked, and you can’t access them for the rest of the day. You can also download the best Android productivity apps and top productivity apps for iPhones .

Another approach is to freeze social media apps on your mobile devices to focus on your work.

3. Dress for Work

According to Andre Fasciola, the CEO of Matcha Kari,

“It is important to have good habits. It can be comfortable sitting in your pajamas, but you cannot be in your professional mindset in your pajamas.”

The focus here is not how you look, but establishing and maintaining a business mindset while you work from home.

You don’t have to wear a pencil skirt or a three-piece suit. Wear what makes you comfortable. Then follow your morning routine.

Advertising

It makes a whole lot of sense to wake up in the morning, shower, eat your breakfast, and dress up for success. That alone will create a consciousness of work instead of allowing the day just to run its course while you complete your work in between.

4. Establish Boundaries

It is your responsibility to train your family and friends on how to relate to you and treat your work time.

Why is that important?

A lot of them don’t know you work from home. You need to tell them you are not available for the long lunch or the movie break.

Working from home is often quite advantageous. You are in charge of your schedule, and you end up creating boundaries that work for your specific position.

5. Create Your Schedule

Have a list of tasks you want to complete each day. Then, allocate time to achieve each task.

If you are an ardent follower of to-dos, create one and cross off each task you complete. Don’t forget to allocate break times. That way, you can be sure of a realistic schedule.

According to Kathi Burns of Wikihow,

“A schedule is an effective means of staying focused, productive, and organized. You can experiment with a planner, notebook, or an app to structure your time.”[2]

Track how much time you spend on routine activities in a spreadsheet or notebook. This act can help you to be more productive. For instance, you may be spending 5 hours on social media each day when you could have spent those hours reading.

Advertising

Not only that, but schedule your day to reflect your energy. Knock out essential tasks when your energy is high and take care of less important tasks when you are less motivated. For instance, if you feel at your best in the morning, use that time to brainstorm and attend to crucial tasks.

6. Know When to Sign out

One mistake that is common to everyone is that we tend to work too much while trading off other important aspects of our lives.

This means it’s important for you to establish a fixed time and sign out when you feel you are burning out. Maximize your work hours, and enjoy your break to refresh and prepare yourself to clock back in.

7. Plan to Exercise

It is ideal to incorporate some physical exercises into your schedule when working from home.

When you’re working from home, it’s easy to get lethargic and forget to get up and get moving. It’s important, then, to schedule in time when you should be exercising.

So what can you do to stay fit and be productive?

Exercise your muscles! You can do this both indoors and outdoors.

It’s not only your muscles that get boosted when you exercise. Physical exercise can boost your brain performance. A workout can keep those endorphins flowing and provide you with a natural burst of energy.

Briton University surveyed 200 employees on a day with or without exercise. Guess what the outcome was?

Employees who exercised scored 21 percent more for a higher concentration on work, 22 percent more for work completion, and 25 percent more for finishing work without unscheduled breaks. Not only that, but they also scored 41 percent for feeling motivated on the job.[3]

Advertising

Another survey showed the significance of fitness in the work performance of about 683 workers.[4]

You can’t attain your peak performance while working from home if you are not fit.

So how do you stay fit?

Try yoga, dance, or run in place. You don’t need sophisticated gadgets to exercise; just start with what you have and stay committed.

Bonus: Find Your Focus and Eliminate Distractions

You need to find a spot in your house where your focus is at a peak. It may be indoors or outdoors. When you find that spot, establish your workspace and reduce distractions as much as possible.

Also, highlight your biggest distractors and devise means of eliminating them.

Distraction remains a daunting challenge you will need to overcome when working from home. You cannot discover your focus zone if you don’t highlight your biggest distractors.

While it may be hard to eliminate all distractions, you can reduce them by following these tips:

  • De-clutter your desk and office. Leave only items that are relevant.
  • Hang a ‘Do not disturb!’ sign when you are working on tasks that require optimal focus.
  • Close all browsers and applications that are not relevant to the tasks at hand. Put your phone on airplane mode and reply to that email later.

You can also establish a period when you take care of all these extra activities during the day.

Conclusion

If you are new to working from home, you may encounter challenges while trying to stay productive and focused. However, as you try these tips I’ve shared, you will continue to gain ascendancy over your time and work.

Advertising

More Tips on Working From Home

Featured photo credit: Anna Auza via unsplash.com

Reference

More by this author

Leon Ho

Founder & CEO of Lifehack

A Complete Guide to Goal Setting for Personal Success 17 Traits That Make a Successful Person Stand out from the Crowd What Is Creativity? We All Have It, and Need It How to Think Critically: 5 Powerful Techniques What Are The Levels Of The Mind And How To Improve Them

Trending in Productivity

1 5 Values of an Effective Leader 2 How to Motivate People Around You and Inspire Them 3 The Importance of Reminders (And How to Make a Reminder Work) 4 30 Practical Ideas to Create Your Best Morning Routine 5 Is People Management the Right Career Path for You?

Read Next

Advertising
Advertising

Last Updated on July 21, 2021

The Importance of Reminders (And How to Make a Reminder Work)

The Importance of Reminders (And How to Make a Reminder Work)
Advertising

No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

Advertising

From Creating Reminders to Building Habits

A habit is any act we engage in automatically without thinking about it.

For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

Advertising

The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

The Wonderful Thing About Triggers — Reminders

A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

Advertising

But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

How to Make a Reminder Works for You

Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

Advertising

Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

More on Building Habits

Featured photo credit: Unsplash via unsplash.com

Advertising

Reference

[1] Getting Things Done: Trusted System

Read Next