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How to Work from Home and Stay Ultra-Productive

How to Work from Home and Stay Ultra-Productive

This is a post I’ve waited a little while to write, mostly because I didn’t feel qualified enough.

Sure, I’ve been a “work from home” type for quite some time now, but I didn’t know if just saying “I work from home” truly meant anything.

After all, saying one thing doesn’t make it true. 

stayed at home when most other people went to work.

sat in front of my computer for a certain amount of time each day.

I had some productive days and some un-productive ones.

But I think after almost a year of running a successful writing blog (from home), I’ve developed a keen sense of what helps keep me productive throughout the day — even if I don’t always stick to it! Here’s what I discovered:

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1. Productivity means different things to different people.

If we all lived in Ayn Rand’s world, we might be able to have a universal, objectified definition of what it means to be productive, but alas — we don’t.

We each have things to do every day, week, and month, and sometimes these are consistent. Sometimes they change drastically, and the only constant we can promise ourselves is that productivity and what it means to us must be constantly assessed. 

For example, this week I’m going to need to start promoting my free Kindle ebooks again, and I need to finish up some client work. Next week, however, I’ll need to make sure I finish up edits on my first novel and continue to write around 1,500 words a day on the new one.

Be willing and able to “brain dump” once a week on the things that you’re going to consider “productive wins” for you the following week. Know how you’re defining productivity, and know what you need to do to achieve it.

2. Make randomness go away, while still being random. 

I say often that I would enjoy just about any job, as long as I don’t have to do it day, day out, 24/7. This is true, but what I’m finding is that there are always going to be tasks and administrative things that have to happen each day, every day.

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Therefore, I try to incorporate all of these things into my overall daily productivity plan when I’m working from home: first, I check emails and respond to the pressing ones. Then, I spend 20-30 minutes on my RSS feed reader, scheduling tweets and social media updates for the next day or two. Finally, I make sure I’m writing consistently — usually around 1,500-2,000 words a day.

After that, I seek to add randomness to my day. Instead of working on a client project for 2 hours, writing for 3 hours, and blogging for an hour, I might try to blog all day today, do the client work all day tomorrow, and then write or edit my novels all day the next day. This “random” schedule lets me “come in” to work each morning feeling excited about doing something different that day.

Again, this is what works for me — feel out your own schedule needs and desires, and build your own schedule accordingly. Maybe you hate randomness — in that case, focus on “chunking” your tasks into the same “buckets” every day, and putting the random stuff inside. It gives the feeling of being less random, when in fact you’re still getting the numerous unrelated things done!

3. Know your working habits, and train them. 

Self-discipline is a muscle, and if we’re not constantly making it stronger, it’ll atrophy. Think about where, how, and how long you like to work when you’re not in an office environment: do you have an office at home? Do you love sitting on the porch or the couch, or do you prefer heading to a coffee shop or another place with more human interaction?

Know what your strengths and weaknesses are with each of these, and start to recognize the cues and habit loops you’re triggering each time you enter this place.

For me, in my home office, I like to make coffee, read a little, and then get to work — but I also know that I have a tendency to just keep reading. For that reason, I might opt to go to the local Starbucks instead, to keep me engaged with the work I need to do.

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4. Be comfortable, but not too comfortable. 

I can’t work in bed, and I haven’t from many people who can. My tendency and desire in just about any situation is to fall asleep, so a bed’s out the question if I’m trying to get work done.

However, I’m not much of a TV person, so working on the couch is a nice change of pace from the office and desk chair environment.

Like the previous point, know your limits and tendencies, and work them into your optimal work environment. I’ve found that a good rule of thumb for me is to be comfortable in some ways (clothes, temperature, coffee at hand, etc.) but not in others (sitting up or standing up rather than lying down, not having food near the desk, etc.).

5. Be willing to change. 

This point is huge for me. Since I’m not a fan of “same old, same old,” I don’t mind at all when my situation changes and I need to work from somewhere else, or at least in a different atmosphere than the one I’ve created at home.

That said, I think we need to be ready and able to make a switch when things change. Kid has soccer practice in the evenings now? Just bring your laptop and get the offline tasks done while you’re waiting in the parking lot. In-laws in town, sleeping in the “office” (really a second bedroom…)? Set up a card table in your bedroom or living room so you can still have a somewhat-similar desk environment.

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Part of the draw of a corporate office environment is also one of its biggest drawbacks: when you get to an office like this, you know it’s time for work. There’s no question about it — people are in their cubicles/offices, phones are ringing, people are walking around and going into meetings. You lose all of that at home, and it can be difficult to find your way through it without some systems in place.

These five points are great guidelines, and should get you off to a good start. Remember, be flexible, willing to change, and know your strengths and weaknesses!

What are your thoughts? Do you have trouble working from home, or do you find it easier? Why or why not?

Featured photo credit:  A cat in a home office via Shutterstock

More by this author

How to Maintain a Blog AND a Full-Time Job How to Work from Home and Stay Ultra-Productive Why I Write Using a Minimal Text Editor Why You Should Be a Writer The Amazing Secret Behind All Habits

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Last Updated on May 22, 2019

Ditch Work Life Balance and Embrace Work Life Harmony

Ditch Work Life Balance and Embrace Work Life Harmony

How do you usually go about your day?

Do you wake up in the morning, get ready for work, and then spend the whole day looking forward to being at home and unwinding?

We often hear about work life balance – having a good balance between work and personal time. Whilst this may sound like a smart idea, it can also imply that we should dedicate at least half of our time to work–and sacrifice time for our “personal life”.

To me, that seems…off balance. Because, the truth is, it’s nearly impossible to split your time equally between the two. And, you may end up stressing out if you’re not able to meet that expectation of balance.

Instead, why not think of having work life harmony instead?

With this mindset, you can actually integrate work into your life in a way that feels more complete. This way, you don’t need to view work and having personal time as separate.

So, how do you achieve work life harmony?

Work Life Harmony Explained

The difference between work life balance and work life harmony is pretty simple.With the former, there is an implication that you have to sacrifice your “life” for work. But, this is the worst way to go about things! How can you truly be at peace in life if you dread 8 hours of your day?

Work life harmony on the other hand, allows your work to be a part of your life. This means that you can choose to be happy both at home, and at work! Work no longer needs to be seen as the ‘bad’ or un-fun activity.

Having work life harmony also ensures you’re truly present in whatever place you find yourself.

Just take a look at Jeff Bezos, CEO of Amazon for example.

He uses a non traditional approach to work by making time for breakfast every morning with his family, doesn’t set his alarm before going to bed, schedules surprisingly few meetings, and still puts aside a few minutes every day to wash his own dishes.

He believes that all his staff should stop trying to achieve a ‘balance’ in their work and personal lives as that implies a trade off. Instead, he envisions a more holistic relationship between the two.

As the world’s richest man, he must be doing something right!

Rethink Time Management

Now, when we think of striking a balance, we usually associate it with time, don’t we? How much time are we spending at work versus how much time are we spending in our personal lives?Are we taking enough time to be with our loved ones, to do meaningful activities with others or even for ourselves, or are we just dedicating all our time to work?

This is the so-called-balance that many struggle with.

With work life harmony, we learn to rethink time management. By re-assessing how you manage your time, you’ll have a lot more of it. It’s incredible how much time can get wasted over the period of a day–especially when you’re not accurately tracking it.

Unfortunately, unless you’re consciously making an effort, your brain is not always the best at making accurate judgement calls when it comes to prioritizing. It tends to have a bias towards short term benefits and short term costs.

As there are often many more options our brains link to short term benefit; when you’re trying to focus on a task that gives you a long term benefit, that task usually becomes low priority. This is otherwise known as Priority Chaos.

In order to overcome this and be in better control of your time, identify the tasks that need the most focus to get accomplished. If it’s a big task, then it’s good to break it down into smaller bite-sized actions that will provide you with a clearer short term benefit.

When setting up tasks, give yourself a time limit. The brain has a bias towards short term benefits, and your attention span is limited, so if your tasks are going to take ages to complete, you’ll end up losing focus… and wasting time.

Once you have all your tasks written down, it’s time to prioritize them. Since you have a time limit, your focus should be on the top priority tasks. By doing this, you will already be able to get more done in less time at work!

Have Passion for What You Do

Managing your time is important in achieving that work life harmony. But, perhaps of greater importance, is loving what you do in life.One of the most effective ways to achieve a work life harmony is to really enjoy, or find a purpose, in what you do for a living. Even though everyone isn’t always lucky enough to find a position that pays them for pursuing their passion, you can strive to find meaning in what you are already doing, or pursue something new entirely!

For example, say you work at an office that sells paper. While many people wouldn’t consider this a world changing pursuit, I beg to differ. Think of all the individuals in the world that rely on paper. From creative types to quantum physics experts, your role at your workplace brings incredible value to many many people all over the world. You will have, without a doubt, helped bring a new idea into existence. Several new ideas to be precise.

So have a think about what you’re doing now. Is it something that allows you to embrace your passion?

Or perhaps you might not even know what it is that you love or enjoy doing. Why not explore and reflect on what gives you joy and contentment? Is there an area or industry that you could see yourself exploring to experience that fulfillment?

Can you find a deeper purpose in what you’re already doing?

When you’re able to find meaning in your work, you’re that much closer to achieving work life harmony.

Don’t Be Intimidated By Obstacles and Limitations

Creating work life harmony is also about understanding yourself–which includes your limitations and past obstacles–as this allows you to become more resilient.

If you never had to experience struggles, challenges or setbacks, then you would never be forced to adapt and mature. So in theory, having to face obstacles in life is actually quite necessary.

Most of us think of setbacks and obstacles as negative. Though, if you’re able to maintain an optimistic attitude, you’ll almost always have a higher chance of success of overcoming those obstacles to reach your eventual goal.

Your attitude towards setbacks will define the outcome of whether you rise from the challenge or remain stuck in it. So, in order to achieve work life harmony, it’s important to have a resilient attitude as challenges will always come your way–especially when you strive to integrate work into your life, and not a separate or dominant part of life.

Delegate When You Need To

Of course, when you want to increase productivity and minimize the time or effort spent, a great way to do so is to delegate!

If you spend a lot of time doing tasks on your own that could be delegated to others (whether at work or at home) you’re losing a lot of precious free time that could otherwise be spent elsewhere.

At the end of the day, we all have a limited amount of time. So we should all be striving to create a harmonious work and living situation where we can find meaning in all that we do.

While an overall goal may be meaningful, not all of the milestones or tasks needed to get there may be meaningful. That’s because we have our strengths and weaknesses, likes and dislikes. Not every task is going to be enjoyable or easy to complete. That’s where delegation comes in.

Delegation simply allows you to leverage time from an external source, thus giving you opportunities to increase your own quality of time. Keep in mind that delegation should be done with deliberate attention, otherwise you may end up over relying on others.

If you find that you’re running into the problem of over delegating, then it may be time to re-evaluate your motivation for doing whatever it is that you’re doing.

Embrace the Circle and Become Happier and More Productive

Living in harmony is about feeling good about the ways in which you spend your time, despite how busy you may be.Your switch from work mode to a more personal mode should be effortless. It’s about integrating your personal life and the things you love into your busy work life!

It all begins with the shift in perspective. Understanding what your passions are, and learning to be resilient, before taking a different approach to the way you manage your time and everyday tasks.

These are steps that you can start taking to move away from balance to harmony. 

Featured photo credit: Photo by Marten Bjork on Unsplash via unsplash.com

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