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Last Updated on March 17, 2021

35 Top Productivity Apps for iPhone (2021 Updated)

35 Top Productivity Apps for iPhone (2021 Updated)

Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 35 best productivity apps for iPhone (all categorized based on their functions) to provide you with an all-in-one resource for you.

For Getting Things Done

1. OmniFocus

This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

Download it here.

    2. Forest

    Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

    Download it here.

      3. Things

      Another robust choice, this app is a favorite amongst “productivityists”.[1]

      Download it here.

         

         

        4. Any.Do

        A beautiful-looking app that is both easy on the eyes and your wallet.

        Download it here.

          5. PocketLife Calendar

          This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

          Download it here.

            6. Asana

            We’ve covered Asana here at Lifehack

            , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

            Download it here.

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              7. ToDoist

              This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

              Download it here.

                 

                 

                8. Calendars 5

                This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track, and complete your to-dos.

                Download it here.

                  9. Clear – Tasks, Reminders & To-Do Lists

                  A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                  Download it here.

                    10. Due

                    A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                    Download it here.

                      11. Checkmark 2

                      I use this app

                      for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and valuable addition to my productivity arsenal.

                      Download it here.

                        12. TeuxDeux

                        Created by Tina Roth Eisenberg and Fictive Kin — TeuxDeux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then TeuxDeux will be right up your alley.

                        Download it here.

                           

                           

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                          13. Nirvana

                          For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                          Download it here.

                            14. Priorities

                            An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                            Download it here.

                              For Building Habits

                              15. Productive

                              With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day, and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                              Download it here.

                                16. Habitica: Gamified Taskmanager

                                You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                Download it here.

                                  17. Streaks

                                  This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                  Download it here.

                                    18. Remember The Milk

                                    Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                    Download it here.

                                      19. Day One Journal

                                      When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                      Download it here.

                                        For Files Organization

                                        20. Evernote

                                        Touted as the world’s most widely-used productivity app, Evernote is an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                        Download it here.

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                                          21. Pocket

                                          You can save an article, video, or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                          Download it here.

                                            22. Sync.Me

                                            This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter, and Google+.

                                            Download it here.

                                              23. Droplr

                                              One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                              Download it here.

                                                24. Dropbox

                                                Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive on your iPhone. A must-have.

                                                Download it here.

                                                   

                                                  For Working Smarter

                                                  25. Captio

                                                  A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                  Download it here.

                                                    26. Drafts

                                                    A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things, and more.

                                                    Download it here.

                                                      27. NoteShelf 2

                                                      This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                      Download it here.

                                                        28. Doodle

                                                        This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

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                                                        Download it here.

                                                          29. TextExpander (Legacy)

                                                          I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                          Download it here.

                                                            30. Launch Center Pro

                                                            A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                            Download it here.

                                                              31. GoodReader

                                                              This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                              Download it here.

                                                                32. LogMeIn

                                                                Want to be able to control your Mac from wherever you are? Then get this app.

                                                                Download it here.

                                                                  For Improving Security

                                                                  33. 1Password

                                                                  There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                  Download it here.

                                                                    34. LastPass Password Manager

                                                                    You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                    All you have to do is remember your LastPass master password, and LastPass auto-fills web browser and app logins for you.

                                                                    Download it here.

                                                                      35. Truecaller

                                                                      Identify and block spammers, search for unknown numbers, and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                      Download it here.

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                                                                        There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                        Featured photo credit: William Hook via unsplash.com

                                                                        Reference

                                                                        More by this author

                                                                        Leon Ho

                                                                        Founder & CEO of Lifehack

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                                                                        Trending in Technology Shortcut

                                                                        1 Master These 25 Mac Shortcuts to Work Faster and Smarter 2 7 Best Free Scheduling Apps That Make Scheduling Easier 3 20 Best To-Do List Apps to Keep You on Track in 2021 4 10 Best Calendar Apps to Stay on Track in 2021 5 18 Best Time Management Apps and Tools (2021 Updated)

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                                                                        Last Updated on July 21, 2021

                                                                        Master These 25 Mac Shortcuts to Work Faster and Smarter

                                                                        Master These 25 Mac Shortcuts to Work Faster and Smarter

                                                                        In a busy day, you know it well what it means to save a second of time. It seems a waste of time to leave your keypad and fiddle on your mouse or keypad.

                                                                        Another approach to save those seconds is to remember Mac shortcuts to work faster and smarter. This will truly make your work quicker than trifling on mouse or touchpad. In fact, not using keyboard shortcuts actually makes you lose 64 hours every year.

                                                                        I think all of you know command- C means copy and Command- V means paste, but there are a lot more shortcuts other than these. The following commands have been compiled to sky rocket your productivity.

                                                                        Before we start, here’re things to take note of:

                                                                        • The shortcuts that I will be discussing here corresponds to the keyboard of US layout .
                                                                        • Sometimes you may find a couple of difficulties using console substitute routes in Mac as the OS and a couple of uses may struggle with each other. If you come across such problems, then please refer to Mac help for your version of the operating system or you may also refer to a utility application.

                                                                        Okay, let’s get to it!

                                                                        1. Command+Shift + Three(3)

                                                                        For full screen capture, press Command+ shift + 3.

                                                                        2. Command +Shift + Four(4)

                                                                        You may similarly need to take a screen catch of a selected window from the entire screen.

                                                                        Hit the Command +shift + four and as the desired window gets emphasized tap the mouse or trackpad.

                                                                        3. Command + Option + D

                                                                        This shortcut helps you to hide or show the dock. It is particularly important in Macbooks where the screens are smaller and you need more real estate.

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                                                                        4. Command + Q

                                                                        If you want to stop an application at a point, you just need to click Command + Q and you are done.

                                                                        5. Command + T

                                                                        With the dispatch of Mac OS Sierra, windows now can carry a tab. However, all the applications in Mac Sierra may not bolster multi-tab control. For the ones which do, you can press Command + T, to open another tab.

                                                                        6. Command + R

                                                                        I write a lot of mails and a lot of people write to me as well. Hence when I want to reply to someone instead of hunting for the reply button, I simply click Command + R and a new reply box opens up.

                                                                        It is important to note that this function is useful only when you are in your mailbox.

                                                                        7. Command + Spacebar

                                                                        This is an amazing feature Apple has added to the Mac. If you are searching for something on your operating system or on the web then you can call for a spotlight, you can do this merely by holding Command + Spacebar.

                                                                        8. Command + shift + ?

                                                                        If you want to learn how a custom application works or are stuck up with troubleshooting of Mac, a quick shortcut from the keyboard for “Help”, then just hit Command + Shift + ?.

                                                                        9. Command + OPTION + ESC.

                                                                        Sometimes when working with an app, it might so happen that the system hangs and stops working. The mouse or touchpad is of no use and at that point just by pressing Command + option + esc together you can quit the application.

                                                                        10. Command + X / C / V / Z

                                                                        Although most readers would know this, these are important functions and worth mentioning. These four shortcuts – Cut, Copy, Paste and Undo can be summoned using Command + X/C/V/Z respectively.

                                                                        11. Command + F

                                                                        If you are perusing a long article and looking for a specific word or expression, you can take the assistance of Find Order by holding Command + F.

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                                                                        A finder pops up and you can easily enter your search term and it will navigate to all the places in the document where the word/term is mentioned.

                                                                        12. Control + Media Eject.

                                                                        A single command to help with restart, shutdown and sleep for your Mac – Control + Eject.

                                                                        When you press the command, a dialogue box will be opened, asking you what would you like your system to do further – sleep, shutdown or restart.

                                                                        13. Command + A

                                                                        If you’d like to select all the content of the document at one go, then this command comes in handy. Just press Command + A and the entire document will be selected.

                                                                        14. Command + Navigation keys

                                                                        If you are going through a long record and need to go to a dedicated page without troubling your mouse, you can do so by holding the Command + up or down key.

                                                                        15. Command + Option + H

                                                                        If you are not using a window and want to keep your desktop free of clutter, then the shortcut key you can use is Command + Option + H.

                                                                        It hides all windows barring the front app giving you a clean looking screen.

                                                                        16. Command + M

                                                                        The window you are working on is not of use now and you’d like to minimize it? Just press Command + M and your current active window will be minimized.

                                                                        17. Command + W

                                                                        In the event that you need to close a functioning window the order that you can utilize is Command + W.

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                                                                        18. Control + P

                                                                        If you have to print a record, the key combinations that you can use is Control + P. If you have a printer connected, a pop up box will open and will ask for further necessary actions to print the document.

                                                                        19. Command + Move + F5.

                                                                        In the event that you need to alter an archive, just hold Command + Move + F5.

                                                                        20. Command + N

                                                                        If you are working with a document or a browser tab, hitting Command + N will open up a new window. Remember a new window for the current active application opens up.

                                                                        For example, if you are surfing on your browser, activating the command will open up a new browser window. If you’re on a document, a new document window will pop up.

                                                                        21. Command + Control + N

                                                                        This is one of my favorite shortcuts that not too many people know about or use. However it is super useful.

                                                                        If you have too many files on your desktop and would like to move them to a new folder, this command is what helps you out.

                                                                        Simply select all the files that you would like to be moved and press Command + Control + N. In a second, all the selected files will move to a new folder.

                                                                        22. Command + Shift + V

                                                                        You’ve found something on the internet and you would like to paste it on your document. Most of the times, it ends up in a weird format. To solve this issue just use Command + Shift + V and the text will be pasted without any formatting, making it easy to format the way you want it.

                                                                        23. Command + B/I/U

                                                                        The old classic. If you want to make your selection, Bold, Italics or Underline them, simply use the command button and press B/I/U respectively.

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                                                                        24. Command + Tab

                                                                        Working with too many windows? It gets difficult to navigate seamlessly between applications when a lot of them are open. Use this command to easily navigate between windows.

                                                                        25. Option + Shift + Volume(+/-)

                                                                        When I work on my Mac system, I usually use the volume keys frequently. However, I noticed that just pressing the volume key would increase/decrease the volume speedily. So I hunted down this shortcut.

                                                                        Using this you can adjust the volume by +/- 1 point for the perfect decibel sound you require.

                                                                        Summing It Up

                                                                        Depending on the usage of your Mac and the kind of work you do with it, you will find a selection of these shortcuts, extremely helpful.

                                                                        You might already be using some if these shortcuts but adding a few of them to your arsenal will save you on those precious seconds that don’t hamper your flow.

                                                                        If you are a new Apple user, it might be a bit challenging to get accustomed to these quickly. However, once you’ve got used to it, you’ll be a lot more productive.

                                                                        Featured photo credit: Alex Bachor via unsplash.com

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