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Last Updated on March 17, 2021

35 Top Productivity Apps for iPhone (2021 Updated)

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35 Top Productivity Apps for iPhone (2021 Updated)

Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 35 best productivity apps for iPhone (all categorized based on their functions) to provide you with an all-in-one resource for you.

For Getting Things Done

1. OmniFocus

This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

Download it here.

    2. Forest

    Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

    Download it here.

      3. Things

      Another robust choice, this app is a favorite amongst “productivityists”.[1]

      Download it here.

         

         

        4. Any.Do

        A beautiful-looking app that is both easy on the eyes and your wallet.

        Download it here.

          5. PocketLife Calendar

          This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

          Download it here.

            6. Asana

            We’ve covered Asana here at Lifehack

            , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

            Download it here.

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              7. ToDoist

              This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

              Download it here.

                 

                 

                8. Calendars 5

                This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track, and complete your to-dos.

                Download it here.

                  9. Clear – Tasks, Reminders & To-Do Lists

                  A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                  Download it here.

                    10. Due

                    A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                    Download it here.

                      11. Checkmark 2

                      I use this app

                      for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and valuable addition to my productivity arsenal.

                      Download it here.

                        12. TeuxDeux

                        Created by Tina Roth Eisenberg and Fictive Kin — TeuxDeux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then TeuxDeux will be right up your alley.

                        Download it here.

                           

                           

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                          13. Nirvana

                          For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                          Download it here.

                            14. Priorities

                            An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                            Download it here.

                              For Building Habits

                              15. Productive

                              With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day, and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                              Download it here.

                                16. Habitica: Gamified Taskmanager

                                You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                Download it here.

                                  17. Streaks

                                  This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                  Download it here.

                                    18. Remember The Milk

                                    Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                    Download it here.

                                      19. Day One Journal

                                      When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                      Download it here.

                                        For Files Organization

                                        20. Evernote

                                        Touted as the world’s most widely-used productivity app, Evernote is an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                        Download it here.

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                                          21. Pocket

                                          You can save an article, video, or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                          Download it here.

                                            22. Sync.Me

                                            This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter, and Google+.

                                            Download it here.

                                              23. Droplr

                                              One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                              Download it here.

                                                24. Dropbox

                                                Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive on your iPhone. A must-have.

                                                Download it here.

                                                   

                                                  For Working Smarter

                                                  25. Captio

                                                  A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                  Download it here.

                                                    26. Drafts

                                                    A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things, and more.

                                                    Download it here.

                                                      27. NoteShelf 2

                                                      This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                      Download it here.

                                                        28. Doodle

                                                        This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

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                                                        Download it here.

                                                          29. TextExpander (Legacy)

                                                          I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                          Download it here.

                                                            30. Launch Center Pro

                                                            A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                            Download it here.

                                                              31. GoodReader

                                                              This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                              Download it here.

                                                                32. LogMeIn

                                                                Want to be able to control your Mac from wherever you are? Then get this app.

                                                                Download it here.

                                                                  For Improving Security

                                                                  33. 1Password

                                                                  There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                  Download it here.

                                                                    34. LastPass Password Manager

                                                                    You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                    All you have to do is remember your LastPass master password, and LastPass auto-fills web browser and app logins for you.

                                                                    Download it here.

                                                                      35. Truecaller

                                                                      Identify and block spammers, search for unknown numbers, and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                      Download it here.

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                                                                        There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                        Featured photo credit: William Hook via unsplash.com

                                                                        Reference

                                                                        More by this author

                                                                        Leon Ho

                                                                        Founder & CEO of Lifehack

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                                                                        Trending in Technology Shortcut

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                                                                        Last Updated on November 25, 2021

                                                                        Top 7 Most Essential Apple Watch Productivity Apps

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                                                                        Top 7 Most Essential Apple Watch Productivity Apps

                                                                        When the 1st generation iPhone came out in the summer of 2007, it has changed the way people interacted with technology. Suddenly, everyone was connected online at all times of day, playing games, catching up on email, or researching where they want to go to lunch, all while walking down the street. While elements of the iPhone were, and in many ways still are, a distraction, iPhone apps streamline productivity and put greater capabilities at your fingertips too.

                                                                        Wearables are the latest trend that wants to pervasively integrate technology into your daily routine. The average employee checks their phone every three minutes,[1] for a total of 200 times a day. Some of those checks may be for a purpose, but many are simply habitual. The Apple Watch has the potential to bring your focus back to productive tasks through apps that funnel only important information right to your wrist!

                                                                        Many of these apps have desktop counterparts, but to keep them functional on an interface as small as a watch, app designers have kept the psychology of wearables[2] in mind and stripped the app down to its core, most basic function and streamline its processes for ease-of-use.

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                                                                        If you’re looking to boost your productivity in 2016, here are 7 essential Apple Watch apps that you should be using today:

                                                                        1. Do Button

                                                                        Created by IFTTT (If This, Then That) for the Apple Watch, Do Button allows you to set up “recipes” for communication between apps or devices in the simple setup of “if this happens, then that will happen” scenarios. The possibilities are nearly endless. Whether it’s automatically uploading new documents to Dropbox every time you use a task manager or connecting your smart home devices to your wrist, there are numerous ways Do Button can boost your productivity through the automation of simple tasks.

                                                                        2. Evernote

                                                                        Evernote’s app for Apple Watch is the easiest way for you to keep track of new information as you learn it. With the push of a button, you can dictate a message to the app, and Evernote will translate it to text and save it for later. You can also use voice search to find a specific note in the app, making navigation much more manageable despite the Apple Watch’s small screen. If you need a quick reminder of something later that day, you can schedule notes to be sent to your watch screen too.

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                                                                        3. Slack

                                                                        Slack is known for its incredibly popular and colorful desktop app that serves as a chat platform for teams with a need for multiple communication channels. If your chat is very active, this app could very well distract you more than it aids you. However, for the Apple Watch, Slack pares down its functionality somewhat and limits access to messages, so users can keep their sanity. The app will only notify you of direct messages or mentions. This means that if someone needs to get ahold of you to ask a question or vice versa, they can, but you won’t be overwhelmed by group chatter either.

                                                                        4. Swipes

                                                                        The organizational tool Swipes utilizes an elegant interface to funnel your to-do list directly to you. The app sets itself apart from other task management apps by focusing on your priorities. Users can connect their tasks and assignments across different platforms and communication channels and send actionable tasks directly to their Apple Watch to make sure that they keep track of all their projects. Perhaps the most useful feature of Swipes is that users can customize snooze options and task types, so, for example, you could snooze any communications-related tasks during Tuesday afternoons to give you a chunk of time to work on personal projects without being distracted by other responsibilities.

                                                                        5. Productive

                                                                        Similar to a task management application, Productive lets you schedule your days around your priorities and can act as an aid to remind you of tasks that need completing. However, beyond task management, Productive is a habit tracker. Want to start waking up an hour earlier to build that side project you’ve been talking about? Productive will send a reminder to start the task to your Apple Watch, and if you’re ready to begin, you tap the message. To encourage increased productivity in the future, the app will show you how many days you’ve met your goal in a row, pushing users to meet the challenges they set themselves.

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                                                                        6. 1Password

                                                                        Tired of entering the same passwords, again and again, every time you log on? 1Password can save you that hassle by keeping all of your log-in information in one place and then letting users sign into their accounts with just a single tap on your Apple Watch. The app utilizes a browser extension and many supported mobile apps to autofill user’s information into sign-in fields. You’ll never have to type again, just swipe and tap on the watch. While keeping all of your information in one app sounds risky, 1Password is encrypted and possesses strong security measures to make sure your treasure trove of private information isn’t discovered by anyone else.

                                                                        7. CloudMagic

                                                                        CloudMagic, an email app with over 4 million users, has made waves with both critics and users for its speed and minimal design. With its latest addition of an Apple Watch extension, the best email app for desktop and mobile brings its platform to your wrist. CloudMagic is faster, more efficient, and boasts a better interface than any other email tool out there. The app integrates with every main email platform too, and you can save your emails to a number of different apps. If you need to check email on a regular basis, you don’t have to look any farther than at the CloudMagic on your wrist.

                                                                        Boosting your productivity through an Apple Watch is as much a matter of understanding your needs as it is using apps for efficiency. If you don’t need a to-do list or the ability to chat anytime with co-workers, then those apps will prove a distraction to you rather than help you become more productive. Explore different combinations of apps for the Apple Watch to find out what helps you stay productive most effectively, and use them to your advantage to respond faster, stay on top of your schedule, and get more done.

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                                                                        Featured photo credit: Shinya Suzuki via flic.kr

                                                                        Reference

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