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Last Updated on July 21, 2021

Why Successful People Take Notes And How to Make It Your Habit

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Why Successful People Take Notes And How to Make It Your Habit

I have always been an avid note taker. It has become a habit to carry my trusty moleskine and pen with me everywhere.

It helps me capture notes during client coaching sessions, write down inspiring headline I’ve seen, capture the insights from a seminar and becomes a place to write down ideas.

Taking notes helps me get things out of my mind and down on paper. It also inspires me to take action on the things I’ve written down.

These notes become my ‘creative reference point’ that I can take action from, refer back to, build ideas from and they help to improve my time management and increase my focus and productivity.

In this article, I’ll look into the importance of taking notes and how you can start to take notes, make it a habit and get closer to success.

Who are some successful note takers?

The art of note taking is a common habit among the world’s most successful people.

Taking notes can help you to organize your thoughts and record vital information in every area of your business and life.

Richard Branson believes everyone should be taking notes and carries a notebook with him everywhere. He credits note taking as one of his most important habits.[1]

“I go through dozens of notebooks every year and write down everything that occurs to me each day, an idea not written down is an idea lost. When inspiration calls, you’ve got to capture it.” – Richard Branson

Other highly successful note takers included:

  • Thomas Edison – During his life Thomas Edison captured over 5 million pages of notes. His note taking skills were developed to ensure that everything useful or important was captured and recorded so it could be referred back to as a powerful memory aid.
  • Bill Gates – According to many reports, Bill Gates is a big note taker and prefers to use a yellow notebook and pen to capture important information.
  • George Lucas – The Star Wars director kept a pocket notebook with him at all times for writing down ideas, thoughts and plot angles.
  • Tim Ferriss – Entrepreneur and author Tim Ferriss’s devotion to handwritten notes allow him to remember the most important parts of his life. He is quotes as saying “I trust the weakest pen more than the strongest memory.”

Other notable note takers from past and present include Ernest Hemingway, Mark Twain, Pablo Picasso, Sheryl Sandberg, J.K. Rowling, Bruce Springsteen and Aaron Sorkin.

Why taking notes is important

Taking notes is an essential part of success in business and life. It can help you improve how you listen, learn, visualize and create.

“The best leaders are note-takers, best askers” – Tom Peters

But for many, note taking is still not a common practice despite its many benefits.

There are several reasons why taking written notes is important:

  • Help you emphasize the key points and get them clear in your own mind.
  • Help you engage with the content at a deeper level in a meeting, lecture or event and not lose concentration.
  • Help you to make links between related thoughts and ideas.
  • Allow you illustrate your notes to suit your personal style and help recall information.
  • Help you summarize information.
  • Let you make notes of anything you want to understand further or go deeper on at a future date.
  • Help you capture simple thoughts or ideas that could be lost.

Think about it:

Are you really going to remember everything? Wouldn’t it be more beneficial to simply write down what you’re hearing, learning and thinking?

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The habit of note taking can be developed and has a huge upside.

Now, there are many apps that can be used for note-taking from Evernote to OneNote and many more. But the most successful people I’ve mentioned above also had another thing in common:

They used a pen or pencil and paper to write down their notes.

I, as mentioned earlier, prefer the pen and notebook method as it feels like the notes mean more, being written down. I follow a similar method when reading, even on my kindle.

I may bookmark the page but will write down key points or ideas I’ve taken from the book.

12 Benefits of note-taking

The benefits of note-taking include:

1. Free you up from information overload

We have so many things going through our mind at any one time that it’s easy to get overwhelmed.

So, write down all of your ideas, thoughts, frustrations, to do lists until they are all out of your mind and written down.

You can then spend some time putting the notes in some kind of order and deciding which thing or project will get your attention.

2. Make you a better listener

When you engage in listening, whether in a meeting, at a seminar or meeting friends, your brain is tuned to record and remember things.

Rather than the information be something that you hope to retain in your minds “I need to remember that”, you can make notes and continue to listen.

Rather than trying to remember what you’ve heard, you can make a quick note and carry on listening.

3. Make things feel more real

Something almost magical happens when I take notes. The words take on a new power and it helps me ensure that I take action as my brain is fully engaged.

Taking notes for the sake of taking notes isn’t really going to help you. Turning the notes into actionable ideas is what really matters.

4. Tune your mind ito capture important information

When note-taking begins to become a habit, it will start to feel natural to make notes during meetings, networking events, seminars and workshops etc.

A simple note or idea could turn into something much bigger. Richard Branson has said that if he had never taken notes, then many of Virgin’s companies and projects would never have started.[2]

5. Make you a more efficient reader

Whether you’re reading a book for personal or business development, note-taking can really help maintain focus and give you the ability to retain important quotes, processes or thinking techniques.

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You could underline and fold back the corner of the page but pulling out key elements of the book and then referring back to them gives you the opportunity to think deeper or look at ways you could action those elements in your business and life.

6. Improve your memory

Humans tend to lose almost 40% of new information within the first 24 hours of reading or hearing it. So, effective note taking can help you retain and retrieve almost 100% of the information you receive.

When you take handwritten notes, you are writing and organizing as you’re thinking, which forces your thoughts to process the information in a deeper way.

7. Help you better organize your thoughts

One challenge people have with note taking is to be able to organize them in a way that you can refer back to them later.

Note taking on its own isn’t enough. You have to revisit the notes and cement the important information in your mind.

If the notes are all over the place this is hard to do. To make this process simpler, you can keep all of your notes in the same place, keep the same format and review your notes on a weekly or fortnightly basis.

8. Improve your attention span

When you have a notebook and pen with you, you become more active and engaged in your environment.

You’ll focus more and pay more attention — a thought, quote, idea or learning experience. When you develop note-taking skills, you become more engaged, pull out and note down the information you want to capture.

You can then sift, sort and organize your notes to enhance your learning experience or pull out thoughts to develop into bigger ideas.

9. Train you to capture only what matters

Note-taking moves us away from transcribing everything that we hear in a meeting, coaching session or classroom.

With a pen and notepad at the ready our mind begins to tune in to the things or ideas that matter. We become able to filter out the ‘noise’ and focus in on the most relevant points, or keywords or ideas that we can build on later or refer back to.

10. Help you ask better questions

If you’re in a meeting and you’re fully engaged and taking notes, your mind can begin to open up and your thought process widens.

You begin to see connections that you might miss if you hadn’t jotted down a specific note. This helps you ask better questions as you may need something to be clarified further or it has opened up a new idea that you want to explore further.

11. Make you become a more active learner

The physical act of writing things down can often help clarify the thoughts and ideas you have in your mind.

Once things are written down, there is a form of mental stimulation and connection in the mind.

12. Help you achieve goals

A number of studies show that the process of taking notes helps people to boost learning and achieve their goals.

One of Brian Tracy’s core philosophies for goal achievement is writing down your goals as we are more committed to what we write down versus what we say.

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Dr. Gail Matthews, a psychology professor at the Dominican University in California, recently studied the art and science of goal setting:

She discovered, through group research, that those who wrote down their goals and dreams on a regular basis achieved those desires at a significantly higher level than those who did not. She found that you become 42% more likely to achieve your goals and dreams, simply by writing them down on a regular basis.

How to make taking notes a habit

Making note-taking a habit can make you more focused, more productive and more creative.

It can help you capture all of your thoughts, ideas and retain information that can set you up for success.

But how can we create a note-taking habit in our daily lives to ensure that it works equally well in the boardroom, meeting room, classroom or wherever you’re spending your time?

1. Invest in a notebook

Spend a bit of time finding a notebook that you love. Notebooks come in all shapes, sizes and colors, so it’s about finding the one that works for you.

I use a mixture of moleskins and leather bound notebooks from Florence.

If you don’t want to get that notebook out and write in it, then it will stay hidden.

2. Keep your notes in the same place

To ensure your notes are organized and easily referenced, then keep them in one place.

You may choose to have a notebook for different situations and learning experiences. One may be for ideas. You may have one for the office and for meetings. Another could be for personal development.

I personally keep all my notes in one place but they are clearly headed and indexed so I can refer back to them easily.

3. Carry a notebook with you

The simple act of carrying a notebook with you will inspire you to take notes.

Try this:

Have a notebook with you for 21 days and see when and where you are taking notes and when you’re not.

This will ensure you have your notebook handy for the meetings, activities and opportunities that matter.

4. Find your note-taking style

Many of us have different note taking styles, so find one that suits the way you think and that ensures you get the maximum benefit from the notes you’ve taken.

A one-word note or thought can be just as powerful as a more detailed overview of a meeting.

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A few note taking styles you can explore further and try out include:

  • Mind Mapping
  • The Outline Method
  • The Charting Method
  • The Cornell Method
  • The Maria Popova Method
  • Rapid Logging Method

5. Keep the same format

Once you’ve found a method and system that works for you, stick with it and amend it as you go along to your own personality.

If you chop and change styles, it will be more difficult to retrace and decipher your notes effectively at a later date.

One key to follow is to ensure that the notes page is dated and a headline or key topic is shown at the top of the page.

If you are creating different symbols or letters as a reference point e.g. M for Meetings, ensure this is included as well.

6. Review your notes

You may find it hard to find the time to revisit your notes but it’s important that you do.

Set time aside to review your notes, ideally within 48 hours of making them.

If you leave your notes gathering dust for a week or so after taking them, your recall won’t be as strong and you will be less inclined to take action on them.

Some notes will bring up further questions, some will require further thinking time and others won’t be a priority right now.

By taking the time to review them, you are always being proactive rather than reactive.

7. Take action

One of the keys to building a successful habit is that you achieve some form of success, however small.

This success builds momentum and helps you develop and grow every day. It also ensures that the habit sticks.

As Richard Branson said:

“Go through your ideas and turn them into actionable and measurable goals. If you don’t write your ideas down, they could leave your head before you even leave the room.”

The bottom line

Note-taking is one of the keys to success for many high level entrepreneurs and if you can make it a habit, you would make better decisions, solve problems better, be more creative, increase your learning and improve your productivity.

It may take a lot of discipline to make note-taking a habit in your daily life; but once you find a process that works for you, the benefits could be huge.

Featured photo credit: Unsplash via unsplash.com

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Reference

More by this author

Mark Pettit

Mark Pettit is a Business Coach for ambitious entrepreneurs and business owners who want to achieve more by working less.

How to Effectively Manage a Heavy Workload at Work 11 Tactics on Increasing Brain Power, Memory, and Motivation Why Successful People Take Notes And How to Make It Your Habit 8 Time Management Strategies for Busy People The Importance of Sleep Cycles (and Tips to Improve Yours)

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Last Updated on September 9, 2021

10 Best Productivity Planners To Get More Done in 2021

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10 Best Productivity Planners To Get More Done in 2021

Productivity planners and journals are tools of a trade. There’s an art to productivity. Just like art is very personal to the artist, productivity is very personal to the person. What works for you may not work for me. This is an important distinction if you really want get more done in less time.

Too many of us dabble in productivity hacks only to move on to the next tool or trend when it didn’t workout for us, missing the lesson of what worked and didn’t work about that tool or trend.

We put the tool on a pedestal and miss the art. It’s worshipping the paint brush rather than the process and act of painting. We miss the art of our own productivity when the tool overshadows the treasure.

As an artist, you have many brushes to choose from. You’re looking for a brush that feels best in your hand. You want a brush that doesn’t distract you from your art but partners with you to create the many things you see in your mind to create. Finding a brush like this may take some experimenting, but when you understand that the role of the brush is to bring life to your vision, it’s easier to find the right brush.

Planners are the same way. You want a productivity journal that supports you in the creation of your vision, not one that bogs you down or steals your energy.

Let’s dive into the 10 best productivity planners and journals to help you get more done in less time.

1. The One Thing Planner

The NY Times best selling book, The One Thing, just released their new planner. If you loved this book, you’ll love this planner.

As the founder of the world’s largest real estate company Keller Williams Realty, Gary Keller, has mastered the art of focus. The One Thing planner has its roots in industry changing productivity. If you’re out to put a dent in the universe, this may be the planner for you.

Get the planner here!

2. The Full Life Planner

The Full Life Planner is Lifehacks’ ultimate planning system to get results across all your core life aspects including work, health and relationships. This smart planner is 15 years of Lifehack’s best practices and proven success formulas by top performers.

With the Full Life Planner, you can align your actions to long term milestones every day, week, and month consistently. This will help you to get more done and achieve your goals.

Get the planner here!

3. The Freedom Journal

Creator of one of the most prolific podcasts ever, Entrepreneur on Fire, John Lee Dumas released his productivity journal in 2016. This hard-cover journal focuses on accomplishing SMART goals in 100 days.

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From their site:

“The Freedom Journal is an accountability partner that won’t let you fail. John Lee Dumas has interviewed over 2000 successful Entrepreneurs and has created a unique step-by-step process that will guide you in SETTING and ACCOMPLISHING your #1 goal in 100 days.”

Get the planner here!

4. Full Focus Planner

Michael Hyatt, author of Platform and host of the podcast “This is Your Life”, also has his own planner called the Full Focus Planner.

From the site:

“Built for a 90-day achievement cycle, the Full Focus Planner® gives you a quarter of a year’s content so you aren’t overwhelmed by planning (and tracking) 12 months at a time.”

This productivity planner includes a place for annual goals, a monthly calendar, quarterly planning, the ideal week, daily pages, a place for rituals, weekly preview and quarterly previews. It also comes with a Quickstart lessons to help you master the use of the planner.

Get the planner here!

5. Passion Planner

They call themselves the #pashfam and think of their planner as a “paper life coach”. Their formats include dated, academic and undated in hardbound journals with assorted colors. With over 600,000 users they have a track record for effective planners.

From the site:

“An appointment calendar, goal setting guide, journal, sketchbook, gratitude log & personal and work to-do lists all in one notebook.”

They have a get-one give-one program. For every Passion Planner that is bought they will donate one to a student or someone in need.

They also provide free PDF downloads of their planners. This is a great way to test drive if their planner is right for you.

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Get the planner here!

6. Desire Map Planners

If you’re looking for a more spiritually oriented planner, Danielle LaPorte, author of The Desire Map, created the Desire Map Planners. With Daily planners, Weekly planners and Undated planners you can find the right fit for you.

Behind this planner is the Desire Map Planner Program including 3 workbooks that not only support you in using the planners but guide you in your thought process about your life and intentions you’re using the planner to help you fulfill.

Get the planner here!

7. Franklin Covey Planners

The grandfather of all planners, Franklin Covey, has the most options when it comes to layouts, binders, and accessories. With over 30 years in the productivity planner business, they not only provide a ton of planner layouts, they also have been teaching productivity and planning from the beginning.

From the site:

“Achieve what matters most with innovative, high quality planners and binders tailored to your personal style. Our paper planning system guides you to identify values, create successful habits, and track and achieve your goals.”

Get the planner here!

8. Productivity Planner

From the makers of the best selling journal backed by Tim Ferriss, “The Five Minute Journal”, comes the Productivity Planner.

Combining the Ivy Lee method which made Charles Schwab millions with the Pomodoro Technique to stay focused in the moment, the Productivity Planner is both intelligent and effective.

It allows for six months of planning, 5-day daily pages, weekly planning and weekly review, a prioritized task list, Pomodoro time tracking, and extra space for notes.

From the site:

“Do you often find yourself busy, while more important tasks get procrastinated on? The Productivity Planner helps you prioritize and accomplish the vital few tasks that make your day satisfying. Quality over quantity. Combined with the Pomodoro Technique to help you avoid distractions, the Productivity Planner assists you to get better work done in less time.”

Get the planner here!

9. Self Journal

Endorsed by Daymond John of Shark Tank, the Self Journal takes a 13 week approach and combines Monthly, Weekly and Daily planning to help you stay focused on the things that really matter.

Self Journal includes additional tools to help you produce with their Weekly Action Pad, Project Action Pad, the Sidekick pocket journal to capture your ideas on the go and their SmartMarks bookmarks that act as a notepad while you’re reading.

Get the planner here!

10. Google Calendar

You may already use Google Calendar for appointments, but with a couple tweaks you can use it as a productivity planner.

Productivity assumes we have time to do the work we intend to do. So blocking time on your Google Calendar and designating it as “busy” will prevent others from filling up those spaces on your calendar. Actually using those blocks of time as you intended is up to you.

If you use a booking tool like Schedule Once or Calendly, you can integrate it with your Google Calendar. For maximum productivity and rhythm, I recommend creating a consistent “available” block of time each day for these kinds of appointments.

Google Calendar is free, web based and to the point. If you’re a bottom line person and easily hold your priorities in your head, this may be a good solution for you.

Get the planner here!

Bonus Advice: Integrate the 4 Building Blocks of Productivity

Just as important to productivity planners as the tool are the principles that we create inside of. There are 4 building blocks of productivity, that when embraced, accelerate your energy and results.

The four building blocks of productivity are desire, strategy, focus and rhythm. When you get these right, having a productivity planner or journal provides the structure to keep you on track.

Block #1: Desire

Somehow in the pursuit of all our goals, we accumulate ideas and To-Do’s we’re not actually passionate about and don’t really want to pursue. They sneak their way in and steal our focus from the things that really matter.

Underneath powerful productivity is desire. Not many little desires, but the overarching mother of desires. The desire you feel in your gut, the desire that comes from your soul, not your logic, is what you need to tap into if you want to level up your productivity.

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A productivity planner is just a distraction if you’re not clear on what it’s all for. With desire, however, your productivity planner provides the guide rails to accomplish your intentions.

Block #2: Strategy

Once you’re clear on your overarching desire, you need to organize your steps to get there. Let’s call this “strategy”. Strategy is like assembling a jigsaw puzzle. You must first turn over all the pieces to see patterns, colors, connections and find borders.

In business and life, we often start trying to put our “puzzle” together without turning over all the pieces. We put many items on our To-Do lists and clog our planners with things that aren’t important to the bigger picture of our puzzle.

Strategy is about taking the time to brain dump all the things in your head related to your goal and then looking for patterns and priorities. As you turn over these puzzle pieces, you’ll begin to see the more important tasks that take care of the less important tasks or make the less important tasks irrelevant.

In the best selling book, The One Thing, the focusing question they teach is:

“What’s the One thing I can do, such that by doing it, everything else is easier or unnecessary?”

This is the heart of strategy and organizing what hits your planner and what doesn’t.

Block #3: Focus

With your priorities identified, now you can focus on the One Thing that makes everything else easier or unnecessary. This is where your productivity planners and journals help you hold the line.

Because you’ve already turned over the puzzle pieces, you aren’t distracted by new shiny objects. If new ideas come along, and they will, you will better see how and where they fit in the big picture of your desire and strategy, allowing you to go back and focus on your One Thing.

Block #4: Rhythm

The final building block of productivity is rhythm. There is a rhythm in life and work that works best for you. When you find this rhythm, time stands still, productivity is easy and your experience of work is joyful.

Some call this flow. As you hone your self-awareness about your ideal rhythm you will find yourself riding flow more often and owning your productivity.

Without these four building blocks of productivity, you’re like a painter with a paintbrush and no idea how to use it to create what’s in your heart to create. But harness these four building blocks and find yourself getting more done in less time.

The Bottom Line

Your life is your art. Everyday you have a chance to create something amazing. By understanding and using the four building blocks of productivity, you will set yourself up for success no matter which planner, or “paintbrush”, you choose to use.

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As you experiment with different planners you will narrow which one is best for you and accelerate your path to putting a dent in the universe.

More Tools to Boost Your Productivity

Featured photo credit: Anete Lūsiņa via unsplash.com

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