Advertising
Advertising

17 Note-Taking Tips That Will Transform How You Retain Info

17 Note-Taking Tips That Will Transform How You Retain Info

How many times have you listened to a presenter and forgotten what they said moments after the presentation?

Learning is important for our growth. We should take advantage of the opportunities we have to hear from experts. If you can’t remember what they say afterwards, then it’s time to start improving your note taking.

Note taking is an art that takes practice and discipline. It certainly isn’t easy when a flood of information is coming towards you and you have to decipher what’s important to write down and what’s not.

This list of 17 note taking tips will help you in any class, presentation, or meeting:

1. Determine important content

Note taking should never be a transcript of every word said, but rather a summary of important information and questions.

If you’re going into a history class, you’ll want to remember names and dates especially. If a coworker is doing a training on SEO, you’ll want to pay more attention to terminology and recommended practices.

Anticipate before any presentation, meeting, or class what kind of content will be important to remember later.

2. Eliminate distractions

Remember when your teacher turned off your phone in class? That might still be a good idea.

Whatever you find unnecessarily steals your attention during presentations needs to be eliminated as a distraction.

If you are taking notes on a digital device, close any unrelated applications or resources. If you know that Hank from accounting is going to talk to you a lot, maybe you sit next to someone else.

Advertising

The point is to keep all of your attention focused on the subject material and note taking.

3. Keep calm

If you’re too nervous about note taking, you’ll probably make mistakes. Understand that your notes probably won’t be perfect every time, but you can always get help and clarification later.

Note taking is difficult, so acknowledge your mistakes and improve on them.

4. Go digital

Use an app, online tool, or software. Note taking apps are available for your laptop, tablet, or phone. They make it easy to take fast notes and add things such as photos, links, checklists, and locations.

If you feel like your handwriting is hard to read later, typing your notes will fix that. If you find yourself madly erasing after not organizing your notes correctly, than being able to copy-paste or hit control-Z can save you lots of valuable time.

5. Start sketching

They say a picture is worth a thousand words. Many people understand concepts better in a visual context.

Try sketching some drawings to go around the notes you write. It can quickly jog your memory about what you were thinking and makes your notes more entertaining to go through later.

Just don’t get carried away and miss the important stuff. You will still want to combine drawings with plenty of actual words.

6. Make something visual

Take your notes and organize them visually. If drawing isn’t your thing, you can still add some flair to your notes. Use something like microsoft publisher to inject some creativity into your notes.

Imagine your flyer is going to be used to teach someone else as you create it. This method forces you to spend more time with the content and can help organize it in such a way that makes more sense to you.

Advertising

7. Mapping method

The mapping method of note taking is based on diagramming your notes. It looks like a flowchart or a spider’s web between topics and subtopics. It’s a nice way to visually organize your notes that may be interconnected.

Here’s a more detailed guide on how to do mind mapping:

How to Use a Mind Map to Organize Your Life

8. Cornell note taking method

The Cornell method is a great approach for organizing your notes into easily reviewable sections.[1]

You draw a line a couple inches from the bottom and then another line a couple inches from the left side, to create three boxes. The largest section you use to take notes however you’d like. The smaller left portion is for short cues to remind you what to specifically study later. The bottom section is where you write a summary of what you learned.

9. Outline method

The outline method turns your notes into easily digestible bullet points.[2]

Write them like you’re outlining a story. You’ll have main points from individual topics or subjects, then write bullet points underneath each one with the supporting information.

10. Charting method

With the charting method, you will make a table with categories to be filled out.[3] This is fantastic for organizing material that you know will follow a particular outline.

For example, if you are learning about different types of animals, you can make columns about where each animal lives, what does it eat, and how long it typically lives. Each row would have a different animal and you simply go across your columns and answer each question.

11. Sentence method

Write down important points from the lecture in a basic sentence structure. You can add headers and separate your sentences into their own lines to help keep organization.

Advertising

This works especially well for writing down useful quotes or statistics.

12. Record it

If you worry about missing important details or find yourself a better studier by listening, then you should record the presentation or class.

Use your phone’s recording system or get software that automatically transcribes what’s being said. There are technical limitations with transcription software, so you may need to watch it carefully to correct any mistakes.

13. Ask for clarification

Your notes are close to worthless if you don’t understand them while writing them. Make sure to ask the teacher or presenter any questions you may have. Chances are someone else will be grateful that you asked about the same thing they were confused about.

Take courage and work hard to understand the concepts the first time around so that you’re not even more confused later on.

14. Summarize afterwards

After a class, presentation or meeting, write down a summary of what the key points were. This is important for memory retention of the subject material and to see if you have any lingering questions to be addressed.

Good summaries should include not only the key points, but also further applications to the subject material, questions to be researched, and a list of tasks to be completed.

15. Continue the discussion

Once you’re done with listening and note taking, turn to someone nearby and talk with them about what you learned.

You can ask them questions about what stood out to them or what changes they would like to make based on the material. You can ask questions about things you perhaps misunderstood or did not receive a clear answer to.

Continuing the discussion with someone else is an excellent way of applying the material and cementing it in your memory.

Advertising

If you have a meaningful conversation about it, that information has a much greater likelihood of being retained.

16. Review your notes

What you retain from the first time you take notes will quickly fade if you do not review them later. Hopefully, you have used one of the above methods to make your notes easy to go through and perhaps even entertaining.

The important thing is that you take the time to go over your notes later so that you can remember what you learned and further reflect upon the points made.

17. Share what you learned

Even better than reviewing your notes is reviewing them with someone else. This gives you the opportunity to teach what you’ve learned.

Use a flyer creator to creatively showcase what you’ve learned.[4] Doing so will help you realize points you did not fully understand or need to better review.

Your review partner may even come up with valuable questions for you to reflect upon and apply to your notes.

Final thoughts

Don’t be afraid to mix up some of these note taking methods together. You may find that a portion of your notes is better organizing in an outline format, but then decide that you need to make a chart for another portion.

The point is to be organized and do what makes the most sense for you. Even if the person next to you is clearly organizing their notes according to the Cornell method, perhaps a different strategy will appeal to you more. Note taking is meant for yourself, so do it in whatever way is best for you.

Now you have the chance to use what you have learned. Note taking is only valuable when it serves a purpose later.

If you learn something interesting, come up with ways to apply it at work or in your home. Review your notes often to find different applications. Use the knowledge you have gained to make a difference in your life or the lives of others.

Featured photo credit: Unsplash via unsplash.com

Reference

More by this author

Christina Sanders

A digital marketer who is experienced in marketing and communications, helping people to lead a successful business.

19 Ways to Improve Creative Thinking Skills in the Workplace How to Write Great Meeting Minutes So Nothing Gets Lost in Translation 17 Note-Taking Tips That Will Transform How You Retain Info

Trending in Smartcut

1 How Continuous Improvement Can Enhance Your Personal Life 2 How to Use Deliberate Practice to Be Good at Almost Anything 3 How to Use the 5 Whys Method to Solve Problems Efficiently 4 10 Leadership Goals That Strong Leaders Set for Themselves 5 7 Most Important Cognitive Skills for Fast and Successful Learning

Read Next

Advertising
Advertising
Advertising

Last Updated on September 11, 2019

Why To-Do Lists Don’t Work (And How to Change That)

Why To-Do Lists Don’t Work (And How to Change That)

How often do you feel overwhelmed and disorganized in life, whether at work or home? We all seem to struggle with time management in some area of our life; one of the most common phrases besides “I love you” is “I don’t have time”. Everyone suggests working from a to-do list to start getting your life more organized, but why do these lists also have a negative connotation to them?

Let’s say you have a strong desire to turn this situation around with all your good intentions—you may then take out a piece of paper and pen to start tackling this intangible mess with a to-do list. What usually happens, is that you either get so overwhelmed seeing everything on your list, which leaves you feeling worse than you did before, or you make the list but are completely stuck on how to execute it effectively.

To-do lists can work for you, but if you are not using them effectively, they can actually leave you feeling more disillusioned and stressed than you did before. Think of a filing system: the concept is good, but if you merely file papers away with no structure or system, the filing system will have an adverse effect. It’s the same with to-do lists—you can put one together, but if you don’t do it right, it is a fruitless exercise.

Why Some People Find That General To-Do Lists Don’t Work?

Most people find that general to-do lists don’t work because:

Advertising

  • They get so overwhelmed just by looking at all the things they need to do.
  • They don’t know how to prioritize the items on list.
  • They feel that they are continuously adding to their list but not reducing it.
  • There’s a sense of confusion seeing home tasks mixed with work tasks.

Benefits of Using a To-Do List

However, there are many advantages working from a to-do list:

  • You have clarity on what you need to get done.
  • You will feel less stressed because all your ‘to do’s are on paper and out of your mind.
  • It helps you to prioritize your actions.
  • You don’t overlook so many tasks and forget anything.
  • You feel more organized.
  • It helps you with planning.

4 Golden Rules to Make a To-Do List Work

Here are my golden rules for making a “to-do” list work:

1. Categorize

Studies have shown that your brain gets overwhelmed when it sees a list of 7 or 8 options; it wants to shut down.[1] For this reason, you need to work from different lists. Separate them into different categories and don’t have more than 7 or 8 tasks on each one.

It might work well for you to have a “project” list, a “follow-up” list, and a “don’t forget” list; you will know what will work best for you, as these titles will be different for everybody.

Advertising

2. Add Estimations

You don’t merely need to know what has to be done, but how long it will take as well in order to plan effectively.

Imagine on your list you have one task that will take 30 minutes, another that could take 1 hour, and another that could take 4 hours. You need to know the moment you look at the task, otherwise you undermine your planning, so add an extra column to your list and include your estimation of how long you think the task will take, and be realistic!

Tip: If you find it a challenge to estimate accurately, then start by building this skill on a daily basis. Estimate how long it will take to get ready, cook dinner, go for a walk, etc., and then compare this to the actual time it took you. You will start to get more accurate in your estimations.

3. Prioritize

To effectively select what you should work on, you need to take into consideration: priority, sequence and estimated time. Add another column to your list for priority. Divide your tasks into four categories:

Advertising

  • Important and urgent
  • Not urgent but important
  • Not important but urgent
  • Not important or urgent

You want to work on tasks that are urgent and important of course, but also, select some tasks that are important and not urgent. Why? Because these tasks are normally related to long-term goals, and when you only work on tasks that are urgent and important, you’ll feel like your day is spent putting out fires. You’ll end up neglecting other important areas which most often end up having negative consequences.

Most of your time should be spent on the first two categories.

4.  Review

To make this list work effectively for you, it needs to become a daily tool that you use to manage your time and you review it regularly. There is no point in only having the list to record everything that you need to do, but you don’t utilize it as part of your bigger time management plan.

For example: At the end of every week, review the list and use it to plan the week ahead. Select what you want to work on taking into consideration priority, time and sequence and then schedule these items into your calendar. Golden rule in planning: don’t schedule more than 75% of your time.

Advertising

Bottom Line

So grab a pen and paper and give yourself the gift of a calm and clear mind by unloading everything in there and onto a list as now, you have all the tools you need for it to work. Knowledge is useless unless it is applied—how badly do you want more time?

To your success!

More to Help You Achieve More in Less Time

Featured photo credit: Emma Matthews via unsplash.com

Reference

Read Next