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17 Note-Taking Tips That Will Transform How You Retain Info

17 Note-Taking Tips That Will Transform How You Retain Info

How many times have you listened to a presenter and forgotten what they said moments after the presentation?

Learning is important for our growth. We should take advantage of the opportunities we have to hear from experts. If you can’t remember what they say afterwards, then it’s time to start improving your note taking.

Note taking is an art that takes practice and discipline. It certainly isn’t easy when a flood of information is coming towards you and you have to decipher what’s important to write down and what’s not.

This list of 17 note taking tips will help you in any class, presentation, or meeting:

1. Determine important content

Note taking should never be a transcript of every word said, but rather a summary of important information and questions.

If you’re going into a history class, you’ll want to remember names and dates especially. If a coworker is doing a training on SEO, you’ll want to pay more attention to terminology and recommended practices.

Anticipate before any presentation, meeting, or class what kind of content will be important to remember later.

2. Eliminate distractions

Remember when your teacher turned off your phone in class? That might still be a good idea.

Whatever you find unnecessarily steals your attention during presentations needs to be eliminated as a distraction.

If you are taking notes on a digital device, close any unrelated applications or resources. If you know that Hank from accounting is going to talk to you a lot, maybe you sit next to someone else.

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The point is to keep all of your attention focused on the subject material and note taking.

3. Keep calm

If you’re too nervous about note taking, you’ll probably make mistakes. Understand that your notes probably won’t be perfect every time, but you can always get help and clarification later.

Note taking is difficult, so acknowledge your mistakes and improve on them.

4. Go digital

Use an app, online tool, or software. Note taking apps are available for your laptop, tablet, or phone. They make it easy to take fast notes and add things such as photos, links, checklists, and locations.

If you feel like your handwriting is hard to read later, typing your notes will fix that. If you find yourself madly erasing after not organizing your notes correctly, than being able to copy-paste or hit control-Z can save you lots of valuable time.

5. Start sketching

They say a picture is worth a thousand words. Many people understand concepts better in a visual context.

Try sketching some drawings to go around the notes you write. It can quickly jog your memory about what you were thinking and makes your notes more entertaining to go through later.

Just don’t get carried away and miss the important stuff. You will still want to combine drawings with plenty of actual words.

6. Make something visual

Take your notes and organize them visually. If drawing isn’t your thing, you can still add some flair to your notes. Use something like microsoft publisher to inject some creativity into your notes.

Imagine your flyer is going to be used to teach someone else as you create it. This method forces you to spend more time with the content and can help organize it in such a way that makes more sense to you.

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7. Mapping method

The mapping method of note taking is based on diagramming your notes. It looks like a flowchart or a spider’s web between topics and subtopics. It’s a nice way to visually organize your notes that may be interconnected.

Here’s a more detailed guide on how to do mind mapping:

How to Use a Mind Map to Organize Your Life

8. Cornell note taking method

The Cornell method is a great approach for organizing your notes into easily reviewable sections.[1]

You draw a line a couple inches from the bottom and then another line a couple inches from the left side, to create three boxes. The largest section you use to take notes however you’d like. The smaller left portion is for short cues to remind you what to specifically study later. The bottom section is where you write a summary of what you learned.

9. Outline method

The outline method turns your notes into easily digestible bullet points.[2]

Write them like you’re outlining a story. You’ll have main points from individual topics or subjects, then write bullet points underneath each one with the supporting information.

10. Charting method

With the charting method, you will make a table with categories to be filled out.[3] This is fantastic for organizing material that you know will follow a particular outline.

For example, if you are learning about different types of animals, you can make columns about where each animal lives, what does it eat, and how long it typically lives. Each row would have a different animal and you simply go across your columns and answer each question.

11. Sentence method

Write down important points from the lecture in a basic sentence structure. You can add headers and separate your sentences into their own lines to help keep organization.

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This works especially well for writing down useful quotes or statistics.

12. Record it

If you worry about missing important details or find yourself a better studier by listening, then you should record the presentation or class.

Use your phone’s recording system or get software that automatically transcribes what’s being said. There are technical limitations with transcription software, so you may need to watch it carefully to correct any mistakes.

13. Ask for clarification

Your notes are close to worthless if you don’t understand them while writing them. Make sure to ask the teacher or presenter any questions you may have. Chances are someone else will be grateful that you asked about the same thing they were confused about.

Take courage and work hard to understand the concepts the first time around so that you’re not even more confused later on.

14. Summarize afterwards

After a class, presentation or meeting, write down a summary of what the key points were. This is important for memory retention of the subject material and to see if you have any lingering questions to be addressed.

Good summaries should include not only the key points, but also further applications to the subject material, questions to be researched, and a list of tasks to be completed.

15. Continue the discussion

Once you’re done with listening and note taking, turn to someone nearby and talk with them about what you learned.

You can ask them questions about what stood out to them or what changes they would like to make based on the material. You can ask questions about things you perhaps misunderstood or did not receive a clear answer to.

Continuing the discussion with someone else is an excellent way of applying the material and cementing it in your memory.

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If you have a meaningful conversation about it, that information has a much greater likelihood of being retained.

16. Review your notes

What you retain from the first time you take notes will quickly fade if you do not review them later. Hopefully, you have used one of the above methods to make your notes easy to go through and perhaps even entertaining.

The important thing is that you take the time to go over your notes later so that you can remember what you learned and further reflect upon the points made.

17. Share what you learned

Even better than reviewing your notes is reviewing them with someone else. This gives you the opportunity to teach what you’ve learned.

Use a flyer creator to creatively showcase what you’ve learned.[4] Doing so will help you realize points you did not fully understand or need to better review.

Your review partner may even come up with valuable questions for you to reflect upon and apply to your notes.

Final thoughts

Don’t be afraid to mix up some of these note taking methods together. You may find that a portion of your notes is better organizing in an outline format, but then decide that you need to make a chart for another portion.

The point is to be organized and do what makes the most sense for you. Even if the person next to you is clearly organizing their notes according to the Cornell method, perhaps a different strategy will appeal to you more. Note taking is meant for yourself, so do it in whatever way is best for you.

Now you have the chance to use what you have learned. Note taking is only valuable when it serves a purpose later.

If you learn something interesting, come up with ways to apply it at work or in your home. Review your notes often to find different applications. Use the knowledge you have gained to make a difference in your life or the lives of others.

Featured photo credit: Unsplash via unsplash.com

Reference

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Christina Sanders

A digital marketer who is experienced in marketing and communications, helping people to lead a successful business.

17 Note-Taking Tips That Will Transform How You Retain Info

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Last Updated on April 6, 2020

15 Best Productivity Hacks for Procrastinators

15 Best Productivity Hacks for Procrastinators

Let me guess.

You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

1. Give (10+2)*5 a Try

Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

2. Use Red and Blue More Often

Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

3. Create a Break Agenda

List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

4. Set a Timetable for Your Tasks

Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
9:10 – 10:00 am – Internet research
10:00 – 10:45 am – Look through existing files
10:45 – 11:00 am – Break time!
11:00 – 12:00 pm – Outline the research report

Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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5. Take It Outside!

Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

6. Become Productively Lazy

Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

7. Assign a ‘Task Deputy’

It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

8. Consider a Gadget-Free Desk

According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

9. Prepping the Night

Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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10. Do a 7-Minute Workout in the Morning

Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

11. Set-up Mini Tasks

If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

12. Create an Inspirational Board or Reminder

I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

13. Redecorate Your Room

Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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14. Ready Your Nibbles

You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

Bonus productivity hacks you can do at home:

15. Schedule Your Chores

Write down your chores in a weekly basis with matching day and time when you should be doing these.

For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

More Tips to Overcome Procrastination

Featured photo credit: Glenn Carstens-Peters via unsplash.com

Reference

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