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How to Use a Mind Map to Organize Your Life

How to Use a Mind Map to Organize Your Life

To say I’m a big fan of mind mapping would be a massive understatement. In fact, I use mind maps every day, both for professional and personal purposes. More than that, if it wasn’t for mind mapping, I wouldn’t be able to get anything done during my workday.

Just to make sure we’re on the same page, mind mapping is a practice of mapping out your thoughts around a specific topic or range of topics. The modern mind mapping concept was first brought to the public by Tony Buzan, an English author and educational consultant. And almost instantly, many people in the productivity education niche have started to push it as the best thing ever. Here’s why.

The problem of working in the 21st century

This “best thing ever” is not such a big over exaggeration, actually. One of the main problems we have to face as active people who want to achieve great things in their lives is that there are just too many tasks we can do every day, especially if we’re working for ourselves (as freelancers or business owners). Getting lost in the magnitude of possibilities is just more than easy.

If you’re a blogger or a freelance writer then doing your job requires activity in a number of different areas, for example:

  • writing (the obvious part),
  • networking,
  • social media,
  • editing and perfecting you articles/posts,
  • client management,
  • project management (as in managing your already-finished articles, posts, or chapters),
  • website management and launch,
  • invoicing and other financial stuff,
  • promotion and advertising, and/or
  • SEO and online presence.

Actually, I could probably go on and on with the above list but that’s not the point here. The point is to make it clear that for every profession or line of career out there, there really are tons of things one can place on a similar list. And managing them all is a big pain. Period.

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Now, this is where mind mapping comes into play.

The way mind mapping works

One of the intuitive approaches to organize our lives a little is to open up a Word document and create an outline with some bullet points, right?

Well, even though it’s popular, it’s not the most effective method. The main problem with it is that our thoughts are not laid out in bullet points. And when we attempt to convert them as such, we only end up with a lot of information being lost in the process.

Mind mapping, on the other hand, helps us follow the natural thought process. For instance, take a look at this example mind map:

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mind-map-time

    As you can see, the mind map focuses on time management in general. Even though it’s very graphic, it’s easy to point out its main elements. In the center, there’s a big clock with five main branches.

    The branches read: Mindset, Wasters, Process, Gain Time, Strategies. If you follow “Mindset” you’ll get to two more branches (child branches): Questions, Guidelines. If you follow “Questions” you arrive at the final set of branches with three questions to ask about time management.

    One of the main strengths of a mind map is that it’s very easy to find every individual piece of information. All you have to do is follow certain branches. For instance, if we take a look at the set of three questions mentioned above and then follow the branches back to the core, we can quickly notice that the questions relate to “Mindset” of time management. We can do the same with every other branch on the map.

    Adding more information is also very easy. You can create new branches or new leaves in any part of the existing structure.

    So, how do you actually use it to organize your life?

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    Tools

    Let’s start with the only mandatory element: the software tool that you’re going to use to create and manage your mind maps.

    Here’s what I recommend:

    • Get FreeMind, the best mind mapping tool around. It’s free and it runs on every major platform (Windows, Mac, even Linux).
    • Additionally, if you’re a heavy iPad user, get Mind Maister (if you want to be able to work with your mind maps on the go).

    FreeMind has a number of features but the three most crucial ones are simple keyboard shortcuts:

    • “Insert” – to insert a new child branch.
    • “Enter” – to insert a new sibling branch.
    • “Spacebar” – to expand or collapse the current branch.

    Apart from that, you can just type what you want included. Feel free to check out the other features to get even better efficiency (there are some icons, colors, different types of connections, etc.).

    Using mind maps

    Using mind maps for work is probably the most straightforward and easy to grasp application of mind mapping. Our work is usually a very structured activity all in itself, so introducing some more organization is a very intuitive process.

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    Some of the common elements of mind maps for work:

    • To-do lists of tasks.
    • Task archives (completed tasks).
    • Projects (a breakdown of individual parts of a given project).
    • Brainstorming session log.
    • Plans and action blueprints.
    • “Waiting for” log (a list of things you’re waiting for to receive from other people).
    • Resource lists (for instance, a list of “8 link building techniques for my site”).
    • Content organization (your article/post headline ideas).
    • Layouts for individual blog posts if you’re an active blogger, and many more.

    Don’t treat this like a comprehensive list of any sort, these are only examples. Mind mapping can be effectively used for anything you want and only your imagination is the limit.

    If you want to kick it up a notch, you can also use mind mapping for your personal life. For example, here’s a quick set of things I like to keep in my mind map:

    • A list of personal projects to do (like, “learn how to cook a steak”).
    • My workout log.
    • My dieting log.
    • My books-to-get list.

    If by any chance I failed to excite you about mind mapping then just let me ask you a favor. Give mind mapping a one-month test. Just pick one area of your work and try to improve on it with mind mapping.

    Then, if it doesn’t work after a month then you’re done with mind mapping for life, no regrets… although I seriously doubt it’ll happen.

    So, what do you think? Are you willing to give it a try?

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    Karol Krol

    Blogger, published author, and founder of a site that's all about delivering online business advice

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    Published on April 16, 2019

    How Self Care Can Help You Live Your Best Life

    How Self Care Can Help You Live Your Best Life

    When was the last time you did something for yourself?

    Whether it was deciding to treat yourself with a little something or travel for some R&R, how often do you practice self-care?

    Well, as good as above sounds, there’s a common misconception that many of us have about self-care: that it’s only about indulgence and enjoyment.

    However, self-care goes far beyond indulgence. It’s actually about respecting your mind and body, understanding its limits, and being able to take care of every part of yourself, in a holistic way.

    And, you really don’t have to go to extreme measures or do anything specific–like meditating or following a plant based diet–in order to practice self-care. You just have to make sure that what you’re doing is in your best interests.

    So how can you make that happen?

    Below are a few proven methods that will help you become a better version of you. Follow through with these regularly and you’ll be well on your way to living your very best life.

    Listen to Yourself

    The bulk of self-care is knowing yourself.

    This means knowing your body’s limitations, and being in tune with your feelings, emotions and thoughts. So it’s important, then, to know who you are and what you want to do in life, in order to truly say that you know yourself. 

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    What is your purpose?

    Have you ever thought about this question?

    Your purpose doesn’t have to remain the same throughout your life. What you found a purpose in at age 19 would likely be different at age 49.

    In your current situation, think about the different roles that you have – as a working professional, a spouse, a partner, a parent, etc.

    Do you feel like you are fulfilling your purpose through any of these roles?

    All you have to do is ensure that what you’re chasing is meaningful to you; this will bring focus and motivation as you strive to achieve your goals.

    If you have your purpose defined, then that’s awesome! You know what drives you and why.

    But, if you don’t feel like you have a purpose nailed down, it’s good to start by asking why.

    For example, why are you working in your particular job or industry? If the reason is vague or unclear, then your motivational energy will be the same. In which case, you may find yourself not having a direction for where you’re headed in life.

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    If you’d like to learn more about finding your purpose, then I recommend you check out this article:

    How to Get Motivated and Be Happy Every Day When You Wake Up

    Seek Out Continuous Education

    Now, this may seem less common when you think of self-care, but lifelong learning is incredibly useful and an important component of taking care of yourself.

    It’s Super Practical

    Lifelong learning is extremely practical these days and does not require as much effort as it may have in the past. Long gone are the days when you could only find information on something by visiting a library. In this day of the internet, anything you can imagine is at your fingertips.

    You don’t need to physically go to a learning institution to learn. You can watch Youtube videos to learn new skills, take online courses to earn a degree, and scroll through an endless amount of articles, books and journals from reputable news and informative sites.

    When you’re constantly pushing yourself to learn and take up new things, your mental health also improves. Research shows that an active and engaged mind is responsible for diminishing age-related memory loss and improves overall cognitive abilities.

    Your Confidence Will Skyrocket

    You’ll also have improved self worth as it teaches you to step outside of your comfort zone, which will undoubtedly improve your confidence.

    You’ll also connect better with others by expanding your knowledge base. Learning exposes you to a multitude of new ideas and perspectives that you may have otherwise never considered. This also increases your adaptability. Whether it’s at work or just wanting to adapt to society, your peers, and loved ones, life long learning prepares you to take on new challenges.

    You’ll Be More Desired in the Job Market

    Another obvious reason for continuous education, is that your employability will also increase.

    With the ever changing economy, and huge influences from technology, social media, science etc., job descriptions today are moving targets. Assignments and roles change so quickly in response to changing business demands, it becomes a Herculean task to keep a job description database current.

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    In years past, stability was a characteristic of the world of work. Procedures, information, jobs, and organizations were established and provided continuity. Education was completed in the first 14 to 22 years of one’s life, followed by a long career occasionally punctuated by short-term job training.

    Today, however, jobs, companies, and technology are disappearing and being created simultaneously. To remain current and maintain a competitive advantage in the human capital marketplace, an individual is challenged to continually learn.

    People return to school at every age to enrich their skills and knowledge for their current positions. Some even prepare themselves for new jobs or career changes, moving them forward into new opportunities and technology.

    We can be assured that we will be challenged to continue to learn new tasks and information throughout our lives. Successful careers belong to flexible, curious learners who are prepared for opportunities because they know themselves and where they make their best contribution. As Peter Drucker, the father of modern management stated,

    “Knowledge is choice.”

    Lifelong learning also increases social awareness and perspective. To genuinely understand and empathize with others, increase social awareness, and foster strong interpersonal relationships, it’s important to seek out new perspectives. Enhancing the skills that positively impact emotional intelligence can bring even greater happiness and success, both personally and at work; and, this is all part of self-care.

    Improve Your Habits (Both at Work and at Home)

    Now, the last piece of advice I want to introduce to your self-care regimen, is to improve your habits.

    Habits define who you are, and are built up over time. You are what you eat is a great example of this. If you make it a habit to eat foods that nourish your body, rather than make your body feel bad, then you will be much healthier overall.

    Good Habits Allow You to Reach Your Goals

    Since habits dictate your days and nights, such as waking up every morning to get to work before a certain time, or brushing your teeth before bedtime every night, they play a major role in whether we do or do not reach our goals.

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    When you form habits that allow you to progress towards your goals, you’re automatically living a purposeful day, everyday.

    Habits Make Your Time a Priority

    How do you spend your free time? Do you opt to lounge on the couch watching Netflix passively, or do you engage in activities that support your purpose in life?

    It’s natural to waste a lot of time during the day, but fostering good habits will make you set a pattern for how you spend your time and give you the choice of what you choose to spend your time on. By improving your habits, you’ll find that you can be a LOT more productive. When you create good habits, you become more efficient with your time and a lot less is wasted.

    This in essence creates an overall positive influence on your life, allowing you to treat your mind and body well, which is why improving your habits are so important to self-care.

    Your Well Being Comes First

    We live in such a fast-paced society, where we are often so caught up in our work, families, maintaining our social lives, our studies and everything in between. It’s an understatement to say that life can get a little overwhelming at times.

    If you’ve ever watched the safety video onboard a plane, you’ll know that they always ask for a parent or adult to put on the safety mask first, before tending to the child. This may sound selfish, but the fact is that if you truly want to ensure the child’s safety, then your safety needs to come first so that you can protect and care for the child without complications from your end.

    The same goes for self-care. We need to ensure that our well being is priority, so that we can be the best for the people around us.

    Listening to yourself, practicing lifelong learning and improving your habits are steps that you can take to ensure you’re constantly in the best state of mind, alongside the indulgence and rest that you reward yourself with.

    Featured photo credit: Photo by Raychan on Unsplash via unsplash.com

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