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How to Use a Mind Map to Organize Your Life

How to Use a Mind Map to Organize Your Life

To say I’m a big fan of mind mapping would be a massive understatement. In fact, I use mind maps every day, both for professional and personal purposes. More than that, if it wasn’t for mind mapping, I wouldn’t be able to get anything done during my workday.

Just to make sure we’re on the same page, mind mapping is a practice of mapping out your thoughts around a specific topic or range of topics. The modern mind mapping concept was first brought to the public by Tony Buzan, an English author and educational consultant. And almost instantly, many people in the productivity education niche have started to push it as the best thing ever. Here’s why.

The problem of working in the 21st century

This “best thing ever” is not such a big over exaggeration, actually. One of the main problems we have to face as active people who want to achieve great things in their lives is that there are just too many tasks we can do every day, especially if we’re working for ourselves (as freelancers or business owners). Getting lost in the magnitude of possibilities is just more than easy.

If you’re a blogger or a freelance writer then doing your job requires activity in a number of different areas, for example:

  • writing (the obvious part),
  • networking,
  • social media,
  • editing and perfecting you articles/posts,
  • client management,
  • project management (as in managing your already-finished articles, posts, or chapters),
  • website management and launch,
  • invoicing and other financial stuff,
  • promotion and advertising, and/or
  • SEO and online presence.

Actually, I could probably go on and on with the above list but that’s not the point here. The point is to make it clear that for every profession or line of career out there, there really are tons of things one can place on a similar list. And managing them all is a big pain. Period.

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Now, this is where mind mapping comes into play.

The way mind mapping works

One of the intuitive approaches to organize our lives a little is to open up a Word document and create an outline with some bullet points, right?

Well, even though it’s popular, it’s not the most effective method. The main problem with it is that our thoughts are not laid out in bullet points. And when we attempt to convert them as such, we only end up with a lot of information being lost in the process.

Mind mapping, on the other hand, helps us follow the natural thought process. For instance, take a look at this example mind map:

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mind-map-time

    As you can see, the mind map focuses on time management in general. Even though it’s very graphic, it’s easy to point out its main elements. In the center, there’s a big clock with five main branches.

    The branches read: Mindset, Wasters, Process, Gain Time, Strategies. If you follow “Mindset” you’ll get to two more branches (child branches): Questions, Guidelines. If you follow “Questions” you arrive at the final set of branches with three questions to ask about time management.

    One of the main strengths of a mind map is that it’s very easy to find every individual piece of information. All you have to do is follow certain branches. For instance, if we take a look at the set of three questions mentioned above and then follow the branches back to the core, we can quickly notice that the questions relate to “Mindset” of time management. We can do the same with every other branch on the map.

    Adding more information is also very easy. You can create new branches or new leaves in any part of the existing structure.

    So, how do you actually use it to organize your life?

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    Tools

    Let’s start with the only mandatory element: the software tool that you’re going to use to create and manage your mind maps.

    Here’s what I recommend:

    • Get FreeMind, the best mind mapping tool around. It’s free and it runs on every major platform (Windows, Mac, even Linux).
    • Additionally, if you’re a heavy iPad user, get Mind Maister (if you want to be able to work with your mind maps on the go).

    FreeMind has a number of features but the three most crucial ones are simple keyboard shortcuts:

    • “Insert” – to insert a new child branch.
    • “Enter” – to insert a new sibling branch.
    • “Spacebar” – to expand or collapse the current branch.

    Apart from that, you can just type what you want included. Feel free to check out the other features to get even better efficiency (there are some icons, colors, different types of connections, etc.).

    Using mind maps

    Using mind maps for work is probably the most straightforward and easy to grasp application of mind mapping. Our work is usually a very structured activity all in itself, so introducing some more organization is a very intuitive process.

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    Some of the common elements of mind maps for work:

    • To-do lists of tasks.
    • Task archives (completed tasks).
    • Projects (a breakdown of individual parts of a given project).
    • Brainstorming session log.
    • Plans and action blueprints.
    • “Waiting for” log (a list of things you’re waiting for to receive from other people).
    • Resource lists (for instance, a list of “8 link building techniques for my site”).
    • Content organization (your article/post headline ideas).
    • Layouts for individual blog posts if you’re an active blogger, and many more.

    Don’t treat this like a comprehensive list of any sort, these are only examples. Mind mapping can be effectively used for anything you want and only your imagination is the limit.

    If you want to kick it up a notch, you can also use mind mapping for your personal life. For example, here’s a quick set of things I like to keep in my mind map:

    • A list of personal projects to do (like, “learn how to cook a steak”).
    • My workout log.
    • My dieting log.
    • My books-to-get list.

    If by any chance I failed to excite you about mind mapping then just let me ask you a favor. Give mind mapping a one-month test. Just pick one area of your work and try to improve on it with mind mapping.

    Then, if it doesn’t work after a month then you’re done with mind mapping for life, no regrets… although I seriously doubt it’ll happen.

    So, what do you think? Are you willing to give it a try?

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    Karol Krol

    Blogger, published author, and founder of a site that's all about delivering online business advice

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    Last Updated on August 16, 2019

    10 Best Calendar Apps to Stay on Track in 2019

    10 Best Calendar Apps to Stay on Track in 2019

    The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

    Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

    Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

    In this article, we are going to check out the best calendars apps to help you stay organized.

    1. Cal Calendar

      Cal Calendar has recently appeared on the market of mobile applications (Android, iOS). It is the brainchild of the development team of Any.do that features impressive functionality and well-thought-out design.

      The application comes with many great features, including support for Exchange and Google Calendar, widgets, voice recording, and many more.

      Cal Calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

      Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

      What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

      Cal Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

      Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

      Available for iOS and Android

      2. Google Calendar

        Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

        Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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        Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

        The program is super easy and will not cost a dime for you. It is a good thing, right?

        Available for iOS and Android

        3. Jorte Calendar

          Jorte Calendar is one of the most popular calendar applications in the Google Play store.

          The program features a wide range of configuration options, with many design alternatives. You can adjust display mode to your needs and view calendar entries sorted by month, week, or day (by hours). It is convenient for quickly picking the desired date, using task bars, and setting reminders.

          Apart from its ordinary information storing function, this application can be a special cloud service, Jorte Cloud, allowing you to synchronize calendars, schedules, and task lists on multiple devices. The application also supports data importing from Google Calendar.

          For those paying attention to the program design, there is also Jorte Store, where you can buy styles and icons to personalize the calendar. This feature makes Jorte is one of the brightest calendar applications.

          A basic version of the app is free of charge, so if you do not want to spend money on a calendar application, it is a good option.

          Available for iOS and Android

          4. Business Calendar

            Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

            The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

            You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

            The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

            Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

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            Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

            Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

            A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

            Available for Android

            5. aCalendar

              aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

              Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

              Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

              When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

              Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

              The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

              The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

              Available for Android

              6. DigiCal Calendar

                DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                With this calendar application, you can synchronize all your calendars and view them in different ways.

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                Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                Available for Android

                7. SolCalendar

                  SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                  The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                  Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                  Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                  Available for Android

                  8. Calendar

                    Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

                    A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

                    Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

                    Available for Desktop, iOS and Android

                    9. Today Calendar

                      Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

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                      The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                      If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                      Available for Android

                      10. Calendar Widget: Month

                        Sometimes people do not need a heap of calendar applications. They would prefer to have one efficient calendar widget.

                        Calendar Widget: Month perfectly fills this niche and meets all the needs of a modern user. It has some features of an ordinary calendar, but the real great thing about this software is that it has 80 or more themes in its library.

                        The design of the application is great; the themes are perfectly tuned. There are options for almost any theme of your smartphone. The only drawback is the fact that the widget memory is not too large, and you should be ready for it.

                        This simple calendar widget was created in the image and semblance of widgets from Yahoo. The widget window displays one calendar month with the ability to go to the previous and move to the next one.

                        If you need a simple and affordable calendar to plan your tasks and affairs for one month, this widget is ideal for you. Calendar Widget: Month is so simple that it does not even have Google Calendar support.

                        At the moment, it does not have the function of connecting any third-party calendars and services. Developers allow the possibility of introducing support for Google service as an addition to the widget, if users request to have this opportunity.

                        Available for Android

                        Our Verdict

                        Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                        Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                        Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                        The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

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                        Featured photo credit: Unsplash via unsplash.com

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