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How to Use a Mind Map to Organize Your Life

How to Use a Mind Map to Organize Your Life

To say I’m a big fan of mind mapping would be a massive understatement. In fact, I use mind maps every day, both for professional and personal purposes. More than that, if it wasn’t for mind mapping, I wouldn’t be able to get anything done during my workday.

Just to make sure we’re on the same page, mind mapping is a practice of mapping out your thoughts around a specific topic or range of topics. The modern mind mapping concept was first brought to the public by Tony Buzan, an English author and educational consultant. And almost instantly, many people in the productivity education niche have started to push it as the best thing ever. Here’s why.

The problem of working in the 21st century

This “best thing ever” is not such a big over exaggeration, actually. One of the main problems we have to face as active people who want to achieve great things in their lives is that there are just too many tasks we can do every day, especially if we’re working for ourselves (as freelancers or business owners). Getting lost in the magnitude of possibilities is just more than easy.

If you’re a blogger or a freelance writer then doing your job requires activity in a number of different areas, for example:

  • writing (the obvious part),
  • networking,
  • social media,
  • editing and perfecting you articles/posts,
  • client management,
  • project management (as in managing your already-finished articles, posts, or chapters),
  • website management and launch,
  • invoicing and other financial stuff,
  • promotion and advertising, and/or
  • SEO and online presence.

Actually, I could probably go on and on with the above list but that’s not the point here. The point is to make it clear that for every profession or line of career out there, there really are tons of things one can place on a similar list. And managing them all is a big pain. Period.

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Now, this is where mind mapping comes into play.

The way mind mapping works

One of the intuitive approaches to organize our lives a little is to open up a Word document and create an outline with some bullet points, right?

Well, even though it’s popular, it’s not the most effective method. The main problem with it is that our thoughts are not laid out in bullet points. And when we attempt to convert them as such, we only end up with a lot of information being lost in the process.

Mind mapping, on the other hand, helps us follow the natural thought process. For instance, take a look at this example mind map:

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mind-map-time

    As you can see, the mind map focuses on time management in general. Even though it’s very graphic, it’s easy to point out its main elements. In the center, there’s a big clock with five main branches.

    The branches read: Mindset, Wasters, Process, Gain Time, Strategies. If you follow “Mindset” you’ll get to two more branches (child branches): Questions, Guidelines. If you follow “Questions” you arrive at the final set of branches with three questions to ask about time management.

    One of the main strengths of a mind map is that it’s very easy to find every individual piece of information. All you have to do is follow certain branches. For instance, if we take a look at the set of three questions mentioned above and then follow the branches back to the core, we can quickly notice that the questions relate to “Mindset” of time management. We can do the same with every other branch on the map.

    Adding more information is also very easy. You can create new branches or new leaves in any part of the existing structure.

    So, how do you actually use it to organize your life?

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    Tools

    Let’s start with the only mandatory element: the software tool that you’re going to use to create and manage your mind maps.

    Here’s what I recommend:

    • Get FreeMind, the best mind mapping tool around. It’s free and it runs on every major platform (Windows, Mac, even Linux).
    • Additionally, if you’re a heavy iPad user, get Mind Maister (if you want to be able to work with your mind maps on the go).

    FreeMind has a number of features but the three most crucial ones are simple keyboard shortcuts:

    • “Insert” – to insert a new child branch.
    • “Enter” – to insert a new sibling branch.
    • “Spacebar” – to expand or collapse the current branch.

    Apart from that, you can just type what you want included. Feel free to check out the other features to get even better efficiency (there are some icons, colors, different types of connections, etc.).

    Using mind maps

    Using mind maps for work is probably the most straightforward and easy to grasp application of mind mapping. Our work is usually a very structured activity all in itself, so introducing some more organization is a very intuitive process.

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    Some of the common elements of mind maps for work:

    • To-do lists of tasks.
    • Task archives (completed tasks).
    • Projects (a breakdown of individual parts of a given project).
    • Brainstorming session log.
    • Plans and action blueprints.
    • “Waiting for” log (a list of things you’re waiting for to receive from other people).
    • Resource lists (for instance, a list of “8 link building techniques for my site”).
    • Content organization (your article/post headline ideas).
    • Layouts for individual blog posts if you’re an active blogger, and many more.

    Don’t treat this like a comprehensive list of any sort, these are only examples. Mind mapping can be effectively used for anything you want and only your imagination is the limit.

    If you want to kick it up a notch, you can also use mind mapping for your personal life. For example, here’s a quick set of things I like to keep in my mind map:

    • A list of personal projects to do (like, “learn how to cook a steak”).
    • My workout log.
    • My dieting log.
    • My books-to-get list.

    If by any chance I failed to excite you about mind mapping then just let me ask you a favor. Give mind mapping a one-month test. Just pick one area of your work and try to improve on it with mind mapping.

    Then, if it doesn’t work after a month then you’re done with mind mapping for life, no regrets… although I seriously doubt it’ll happen.

    So, what do you think? Are you willing to give it a try?

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    Karol Krol

    Blogger, published author, and founder of a site that's all about delivering online business advice

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    Last Updated on January 21, 2020

    What Is Creativity? We All Have It, and Need It

    What Is Creativity? We All Have It, and Need It

    Do you think of yourself as a creative person? Do you play the drums or do watercolor paintings? Perhaps compose songs or direct plays? Can you even relate to any of these so called ‘creative’ experiences? Growing up, did you ever have that ‘artistic’ sibling or friend who excelled in drawing, playing instruments or literature? And you maybe wondered why you can’t even compose a birthday card greeting–or that drawing stick figures is the furthest you’ll ever get to drawing a family portrait. Many people have this common assumption that creativity is an inborn talent; only a special group of people are inherently creative, and everyone else just unfortunately does not have that special ability. You either have that creative flair or instinct, or you don’t. But, this is far from the truth! So what is creativity?

    Can I Be Creative?

    The fact is, that everyone has an innate creative ability. Despite what most people may think, creativity is a skill that everyone can learn and hone on. It’s a skill with huge leverage that allows you to generate enormous amounts of value from relatively little input. How is that so? You’ll have to start by expanding your definition of creativity. Ironically, you have to be creative and ‘think out of the box’ with the definition! Creativity at its heart, is being able to see things in a way that others cannot. It’s a skill that helps you find new perspectives to create new possibilities and solutions to different problems. So, if you encounter different challenges and problems that need solving on a regular basis, then creativity is an invaluable skill to have.Let’s say, for example, that you work in sales. Having creativity will help you to look for new ways to approach and reach out to potential customers. Or perhaps you’re a teacher. In this role you have to constantly look for new ways to deliver your message and educate your students.

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    How Creativity Works

    Let me break another misconception about creativity, which is that it’s only used to create completely “new” or “original” things. Again, this is far from the truth. Because nothing is ever completely new or original. Everything, including works of art, doesn’t come from nothing. Everything derives from some sort of inspiration. That means that creativity works by connecting things together in order to derive new meaning or value.From this perspective, you can see a lot of creativity in action. In technology, Apple combines traditional computers with design and aesthetics to create new ways to use digital products. In music, a musician may be inspired by various styles of music, instruments and rhythms to create an entirely new type of song. All of these examples are about connecting different ideas, finding common ground amongst the differences, and creating a completely new idea out of them.

    What Really Is Creativity?

    Creativity Needs an Intention

    Another misconception about the creative process is that you can just be in a general “creative” state. Real creativity isn’t about coming up with “eureka!” moments for random ideas. Instead, to be truly creative, you need to have a direction. You have to ask yourself this question: “What problem am I trying to solve?” Only by knowing the answer to this question can you start flexing your creativity muscles. Often times, the idea of creativity is associated with the ‘Right’ brain, with intuition and imagination. Hence a lot of focus is placed on the ‘Right’ brain when it comes to creativity. But, to get the most out of creativity, you need to utilize both sides of your brain–Right and Left–which means using the analytical and logical part of your brain, too. This may sound surprising to you, but creativity has a lot to do with problem solving. And, problem solving inherently involves logic and analysis. So instead of throwing out the ‘Left’ brain, full creativity needs them to work in unison. For example, when you’re looking for new ideas, your ‘Left’ brain will guide you to a place of focus, which is based on your objective behind the ideas you’re searching for. The ‘Right’ brain then guides you to gather and explore based on your current focus. And when you decide to try out these new ideas, your ‘Right’ brain will give you novel solutions outside of the ones you already know. Your ‘Left’ brain then helps you evaluate and tune the solutions to work better in practice. So, logic and creativity actually work hand in hand, and not one at the expense of the other.

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    Creativity Is a Skill

    At the end of the day, creativity is a skill. It’s not some innate or natural born talent that some have over others. What this means is that creativity and innovation can be practiced and improved upon systematically.A skill can be learned and practiced by applying your strongest learning styles. Want to know what your learning style is? Try this test. A skill can be measured and improved through a Feedback Loop, and can be continuously upgraded over time by regular practice. Through regular practice, your creativity goes through different stages of proficiency. This means that you can become more and more creative! If you never thought that creativity was relevant to you, or that you don’t have a knack for being creative… think again! You can use creativity in any aspect of your life. In fact you should use it, as it will allow you to to break through your usual loop, get you out of your comfort zone, and inspire you to grow and try new things. Creativity will definitely give you an edge when you’re trying to solve a problem or come up with new solutions.

    Start Connecting the Dots

    Excited to start honing your creativity? Here at Lifehack, we’ve got a wealth of knowledge to help you get started. We understand that creativity is a matter of connecting things together in order to derive new meaning or value. So, if you want to learn how to start connecting the dots, check out these tips:

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    Featured photo credit: rawpixel via unsplash.com

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