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Last Updated on September 11, 2019

4 Simple Steps to Brain Dump for a Smarter Brain

4 Simple Steps to Brain Dump for a Smarter Brain

When it comes to getting things done – whether we’re talking about David Allen’s wildly popular methodology in the book Getting Things Done or just the act of doing stuff – the first thing you have to do is get it all out of your head and capture it somewhere.

Your brain is not meant to hold all of the stuff you have (or want) to do, and keeping it all up in there will only serve to disappoint you in both the short and long term.

Knowing that you have to get it out of your head is one thing. Where you put it is an entirely different matter.

Some people are great with tools of technology, such as apps on your mobile device or desktop software solutions. Others deal with this kind of stuff far better when it’s on paper.

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No matter which type of person you are, I’m going to unveil for you the ultimate way to get it all out – to do a “brain dump” if you will – so that you can keep moving forward instead of always looking back to see what might have slipped through the cracks.

1. Grab a Pen and Paper

Even if you are someone who lives in the digital world, you need to write stuff down using simple analog tools. In fact, if you’re a technophile, you’re in somewhat of a better position in that you don’t see the need to spend money on fancy pens and notebooks – you can save your money for the tech gear you want.

There is something about writing something down that makes it stick; you connect better with the tasks, projects and goals you have on your plate when you write them down rather than enter them into a device.

2. Create Your Lists

You need to have the following headings for your list:

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  • Must: Things you’ve committed to doing
  • Wants: Things you would like to do but haven’t committed to them yet
  • Perhaps: Things you may want to do at some point but are far down on the priority list 

You might need more than one sheet of paper for each list as you go, but start with the Musts, then move on to the Wants and finish up with the Perhaps.

It is important that you go in that order, because that way, your brain isn’t moving all over the place. It is focusing on one type of thing at a time and writing down the things that fall under that type until there are no more left to capture.

3. Criticize Your Lists

Now you need to honestly evaluate each list.

Start with the Must list and move on until your have finished the Perhaps list.

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When you look at each list, these principles of GTD can help you whittle the list down to a more manageable size.

You can move stuff from one list to another during this exercise as well, but ultimately, you want to wind up with the least amount of things on your Must list so that you can get to the Want list stuff that much faster.

4. Complete Your Lists

Once you’ve criticized and crossed things off your lists that aren’t part of your “master plan” any longer, start to complete the things on the lists.

Get the Must stuff out of the way first, then move on to the Want list – maybe even moving some of the Wants to the Must list as you go.

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Once Wants graduate to Musts, they become more crucial to you, and that means they have a greater chance of getting done.

You’ll also be able to move some the Perhaps stuff into the Want list as you go, with the Perhaps list likely being the longest list you’ve got going.

The Bottom Line

Whenever you feel as if your life is getting out of balance or you are feeling overwhelmed by everything that is on your agenda, try this brain dump exercise and get yourself back to a more comfortable space.

Not only is the stuff you’re trying to get done worth it, but so is the person trying to get it done: YOU.

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Featured photo credit: Unsplash via unsplash.com

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Mike Vardy

A productivity specialist who shows you how to define your day, funnel your focus, and make every moment matter.

Get What Matters Done by Scheduling Time Blocks What Everyone Is Wrong About Achieving Inbox Zero 4 Simple Steps to Brain Dump for a Smarter Brain Why Is Productivity Important? 10 Reasons to Become More Productive How to Use a Calendar to Create Time and Space

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Last Updated on December 10, 2019

How to Stay Motivated and Reach Your Big Goals in Life

How to Stay Motivated and Reach Your Big Goals in Life

It is hardly a secret that the key to successfully accomplishing one goal after another is staying motivated. There are, of course, tasks which successful people may not like at all, yet they find motivation to complete them because they recognize how each particular task serves a greater goal.

So how to stay motivated most of the time? Here are 5 simple yet effective ways on how to stay motivated and get what you want:

1. Find Your Good Reasons

Anything you do, no matter how simple, has a number of good reasons behind it.

You may not be able to find good reasons to do some tasks at first but, if you take just a few moments to analyze them, you will easily spot something good. We also have many tasks which don’t need any reasoning at all – we’ve been doing them for so long that they feel natural.

If you’re ever stuck with some tasks you hate and there seems to be no motivation to complete it whatsoever, here’s what you need to do: find your good reasons.

Even when you set goals, there needs to be reasons behind these goals. They may not be obvious, but stay at it until you see some, as this will bring your motivation back and will help you finish the task.

Some ideas for what a good reason can be:

  • A material reward – quite often, you will get paid for doing something you normally don’t like doing at all.
  • Personal gain – you will learn something new or will perhaps improve yourself in a certain way.
  • A feeling of accomplishment – at least you’ll be able to walk away feeling great about finding the motivation and courage to complete such a tedious task.
  • A step closer to your bigger goal – even the biggest accomplishments in history have started small and relied on simple and far less pleasant tasks than you might be working on. Every task you complete brings you closer to the ultimate goal, and acknowledging this always feels good.

2. Make It Fun

When it comes to motivation, attitude is everything. Different people may have completely opposite feelings towards the same task: some will hate it, others will love it.

Why do you think this happens? It’s simple: some of us find ways to make any task interesting and fun to do!

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Take sports for example. Visiting your local gym daily for a half-an-hour workout session sounds rather boring to some. Yet many others love the idea!

They like exercising not only because they recognize the good reasons behind it, but simply because it’s fun! At certain time of their daily schedule, they find going to gym to be the best thing to do, simply because nothing else will fit their time and lifestyle so perfectly.

Depending on how you look at it, you can have fun doing just about anything! Just look for ways of having fun, and you’ll find them!

A simple approach is to start working on any task by asking yourself a few questions:

  • How can I enjoy this task?
  • What can I do to make this task fun for myself and possibly for others?
  • How can I make this work the best part of my day?

As long as you learn to have the definite expectation of any task being potentially enjoyable, you will start to feel motivated.

Some of you will probably think of a thing or two which are valid exceptions from this statement, like something you always hate doing no matter how hard you try making it fun. You’re probably right, and that’s why I don’t claim everything to be fun.

However, most tasks have a great potential of being enjoyable, and so looking for ways to have fun while working is definitely a good habit to acquire.

3. Change Your Approach And Don’t Give Up

When something doesn’t feel right, it’s always a good time to take a moment and look for a different approach for the task.

You may be doing everything correctly and most efficiently, but such approach isn’t necessarily the most motivating one. Quite often, you can find a number of obvious tweaks to your current approach which will both change your experience and open up new possibilities.

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That’s why saying “one way or another” is so common — if you really want to accomplish your goal, there is always a way; and most likely, there’s more than one way.

If a certain approach doesn’t work for you, find another one, and keep trying until you find the one which will both keep you motivated and get you the desired results.

Some people think that trying a different approach means giving up. They take pride in being really stubborn and refusing to try any other options on their way towards the goal.

My opinion on this is that the power of focus is great, but you should be focusing on your goal, and not limiting your options by focusing on just one way to accomplish it it.

4. Recognize Your Progress

Everything you may be working on can be easily split into smaller parts and stages. For most goals, it is quite natural to split the process of accomplishing them into smaller tasks and milestones. There are a few reasons behind doing this, and one of them is tracking your progress.

We track our progress automatically with most activities. But to stay motivated, you need to recognize your progress, not merely track it.

Here’s how tracking and recognizing your progress is different:

Tracking is merely taking a note of having reached a certain stage in your process. Recognizing is taking time to look at a bigger picture and realize where exactly you are, and how much more you have left to do.

For example, if you’re going to read a book, always start by going through the contents table. Getting familiar with chapter titles and memorizing their total number will make it easier for you to recognize your progress as you read. Confirming how many pages your book has before starting it is also a good idea.

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You see, reading any book you will be automatically looking at page numbers and chapter titles, but without knowing the total number of pages, this information will have little meaning.

Somehow, it is human nature to always want things to happen in short term or even at once. Even though we split complex tasks into simpler actions, we don’t quite feel the satisfaction until all is done and the task is fully complete.

For many scenarios though, the task is so vast that such approach will drain all the motivation out of you long before you have a chance to reach your goal. That’s why it is important to always take small steps and recognize the positive different and progress made. This is how your motivation can sustain in long term.

5. Reward Yourself

This is a trick everyone likes: rewarding yourself is always pleasant. This is also one of the easiest and at the same time most powerful ways to stay motivated!

Feeling down about doing something? Dread the idea of working on some task? Hate the whole idea of working? You’re not alone.

Right from the beginning, agree on some deliverables which will justify yourself getting rewarded. As soon as you get one of the agreed results, take time to reward yourself in some way.

For some tasks, just taking a break and relaxing for a few minutes will do.

For others, you may want to get a fresh cup of coffee and even treat yourself a dessert.

For even bigger and more demanding tasks, reward yourself by doing something even more enjoyable, like going to a cinema or taking a trip to some place nice, or even buying yourself something.

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Your progress may not seem to others like anything worth celebrating but, take time and do it anyway! It is your task and your reward, so any ways to stay motivated are good.

The more you reward yourself for the honestly made progress, the more motivated you will feel about reaching new milestones, thus finally accomplishing your goal.

Mix and Match

Now that you have these five ways of staying motivated, it is a good moment to give you the key to them all: mix and match!

Pick one of the techniques and apply it to your situation. If it doesn’t work, or if you simply want to get more motivated, try another technique right way. Mix different approaches and match them to your task for the best results.

Just think about it: Finding good reasons to work on your task is bound to helping you feel better; and identifying ways to make it fun will help you enjoy the task even more.

Or, if you plan a few points for easier tracking of your progress and on top of that, agree on rewarding yourself as you go; this will make you feel most motivated about anything you have to work through.

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Featured photo credit: Lucas Lenzi via unsplash.com

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