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Last Updated on September 11, 2019

4 Simple Steps to Brain Dump for a Smarter Brain

4 Simple Steps to Brain Dump for a Smarter Brain

When it comes to getting things done – whether we’re talking about David Allen’s wildly popular methodology in the book Getting Things Done or just the act of doing stuff – the first thing you have to do is get it all out of your head and capture it somewhere.

Your brain is not meant to hold all of the stuff you have (or want) to do, and keeping it all up in there will only serve to disappoint you in both the short and long term.

Knowing that you have to get it out of your head is one thing. Where you put it is an entirely different matter.

Some people are great with tools of technology, such as apps on your mobile device or desktop software solutions. Others deal with this kind of stuff far better when it’s on paper.

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No matter which type of person you are, I’m going to unveil for you the ultimate way to get it all out – to do a “brain dump” if you will – so that you can keep moving forward instead of always looking back to see what might have slipped through the cracks.

1. Grab a Pen and Paper

Even if you are someone who lives in the digital world, you need to write stuff down using simple analog tools. In fact, if you’re a technophile, you’re in somewhat of a better position in that you don’t see the need to spend money on fancy pens and notebooks – you can save your money for the tech gear you want.

There is something about writing something down that makes it stick; you connect better with the tasks, projects and goals you have on your plate when you write them down rather than enter them into a device.

2. Create Your Lists

You need to have the following headings for your list:

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  • Must: Things you’ve committed to doing
  • Wants: Things you would like to do but haven’t committed to them yet
  • Perhaps: Things you may want to do at some point but are far down on the priority list 

You might need more than one sheet of paper for each list as you go, but start with the Musts, then move on to the Wants and finish up with the Perhaps.

It is important that you go in that order, because that way, your brain isn’t moving all over the place. It is focusing on one type of thing at a time and writing down the things that fall under that type until there are no more left to capture.

3. Criticize Your Lists

Now you need to honestly evaluate each list.

Start with the Must list and move on until your have finished the Perhaps list.

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When you look at each list, these principles of GTD can help you whittle the list down to a more manageable size.

You can move stuff from one list to another during this exercise as well, but ultimately, you want to wind up with the least amount of things on your Must list so that you can get to the Want list stuff that much faster.

4. Complete Your Lists

Once you’ve criticized and crossed things off your lists that aren’t part of your “master plan” any longer, start to complete the things on the lists.

Get the Must stuff out of the way first, then move on to the Want list – maybe even moving some of the Wants to the Must list as you go.

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Once Wants graduate to Musts, they become more crucial to you, and that means they have a greater chance of getting done.

You’ll also be able to move some the Perhaps stuff into the Want list as you go, with the Perhaps list likely being the longest list you’ve got going.

The Bottom Line

Whenever you feel as if your life is getting out of balance or you are feeling overwhelmed by everything that is on your agenda, try this brain dump exercise and get yourself back to a more comfortable space.

Not only is the stuff you’re trying to get done worth it, but so is the person trying to get it done: YOU.

More to Boost Brain Power

Featured photo credit: Unsplash via unsplash.com

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Mike Vardy

A productivity specialist who shows you how to define your day, funnel your focus, and make every moment matter.

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Last Updated on October 22, 2019

How to Focus and Concentrate Better to Boost Productivity

How to Focus and Concentrate Better to Boost Productivity

We live in a world of massive distraction. No matter where you are today, there is always going to be distractions. Your colleagues talking about their latest date, notification messages popping up on your screens, and not just your mobile phone screens. And even if you try to find a quiet place, there will always be someone with a mobile device that is beeping and chirping.

With all these distractions, it is incredibly difficult to concentrate on anything for very long. Something will distract you and that means you will find it very difficult to focus on anything.

So how to focus and concentrate better? How to focus better and produce work that lifts us and takes us closer towards achieving our outcomes?

1. Get Used to Turning off Your Devices

Yes, I know this one is hard for most people. We believe our devices are so vital to our lives that the thought of turning them off makes us feel insecure. The reality is they are not so vital and the world is not going to end within the next thirty minutes.

So turn them off. Your battery will thank you for it. More importantly though is when you are free from your mobile distraction addiction, you will begin to concentrate more on what needs to get done.

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You do not need to do this for very long. You could set a thirty-minute time frame for being completely mobile free. Let’s say you have an important piece of work to complete by lunchtime today. Turn off your mobile device between 10 am and 11 am and see what happens.

If you have never done this before, you will feel very uncomfortable at first. Your brain will be fighting you. It will be telling you all sorts of horror stories such as a meteorite is about to hit earth, or your boss is very angry and is trying to contact you. None of these things is true, but your brain is going to fight you. Prepare yourself for the fight.

Over time, as you do this more frequently, you will soon begin to find your brain fights you less and less. When you do turn on your device after your period of focused work and discover that the world did not end, you have not lost an important customer and all you have are a few email newsletters, a confirmation of an online order you made earlier and a text message from your mum asking you to call about dinner this weekend, you will start to feel more comfortable turning things off.

2. Create a Playlist in Your Favourite Music Streaming App

Many of us listen to music using some form of music streaming service, and it is very easy to create our own playlists of songs. This means we can create playlists for specific purposes.

Many years ago, when I was just starting to drive, there was a trend selling driving compilation tapes and CDs. The songs on these tapes and CDs were uplifting driving music songs. Songs such as C W McCall’s Convoy theme and the Allman Brothers Band’s, Jessica. They were great songs to drive to and helped to keep us awake and focused while we were driving.

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Today, we can create playlists to help us to focus on our work. Choose non-vocal music that has a low tempo. Music from artists such as Ben Böhmer, Ilan Bluestone or Andrew Bayer has the perfect tempo.

Whenever you want to go into deep, focused work, listen to that playlist. What happens is your brain soon associates when you listen to the playlist you created with focused work and it’s time to concentrate on what it is you want to do.

3. Have a Place to Go to When You Need to Concentrate

If you eat, surf online and read at your desk, you will find your desk a very distracting place to do your work. One way to get your brain to understand it is focused work time is, to use the same place each time for just focused work.

This could be a quiet place in your office, or it could be a special coffee shop you use specifically for focused work. Again, what you are doing is associating an environment with focus.

Just as with having a playlist to listen to when you want to concentrate, having a physical place that accomplishes the same thing will also put you in the right frame of mind to be more focused.

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When you do find the right place to do your focused work, then only do focused work there. Never surf, never do any online shopping. Just do your work and then leave. You want to be training your brain to associate focused work with that environment and nothing else.

If you need to make a phone call, respond to an email or message, then go outside and do it. From now on, this place is your special working place and that is all you use it for.

Every morning, I do fifteens minutes of meditation. Each time, I sit down to do my meditation, I use the same music playlist and the same place. As soon as I put my earphones in and sit down in this place, my mind immediately knows it is meditation time and I become relaxed and focused almost immediately. I have trained my brain over a few months to associate a sound and a place with relaxed, thoughtful meditation. It works.

4. Get up and Move

We humans have a limited attention span. How long you can stay focused for depends on your own personal makeup. It can range from between twenty minutes to around two hours. With practice, you can stay focused for longer, but it takes time and it takes a lot of practice.

When you do find yourself being unable to concentrate any longer, get up from where you are and move. Go for a walk, move around and get some air. Do something completely different from what you were doing when you were concentrating.

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If you were writing a report in front of a screen, get away from your screens and look out the window and appreciate the view. Take a walk in the local park, or just walk around your office. You need to give your brain completely different stimuli.

Your brain is like a muscle. There is only so much it can do before it fatigues. If you are doing some focused work in Photoshop and then switch to surfing the internet, you are not giving your brain any rest. You are still using many of the same parts of your brain.

It’s like doing fifty pushups and then immediately trying to do bench presses. Although you are doing a different exercise, you are still exercising your chest. What you need to be doing to build up superior levels of concentrated focus is, in a sense, do fifty pushups and then a session of squats. Now you are exercising your chest and then your legs. Two completely different exercises.

Do the same with your brain. Do focused visual work and then do some form of movement with a different type of work. Focused visual work followed by a discussion with a colleague about another unrelated piece of work, for example.

The Bottom Line

It is not difficult to train your brain to become better at concentrating and focusing, but you do need to exercise deliberate practice. You need to develop the intention to focus and be very strict with yourself.

Set time aside in your calendar and make sure you tell your colleagues that you will be ‘off the grid’ for a couple of hours. With practice and a little time, you will soon find yourself being able to resist temptations and focus better.

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Featured photo credit: Wenni Zhou via unsplash.com

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