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Last Updated on October 28, 2021

5 Best To-Do List And Tasks Management Apps in 2021

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5 Best To-Do List And Tasks Management Apps in 2021

Money matters to all of us, but long ago, I began to treat time as my most precious asset. I’ll never be blasé about losing money, but at least I can take steps to replenish it as the need arises. Time, on the other hand, is irreplaceable. No matter how hard I work or how many valued relationships I form, I can never get back wasted time. When I started building a scheduling tool called Calendar (learn more about the tool in my profile), I looked at a variety of task list options to partner with and use for inspiration when evaluating where we fit within the industry. There are a lot of good ones out there, but there are clear differences in how they manage time.

Treating time as my greatest asset has had a sharpening effect on my to-do list. What I mean by that is that I’ve become more aware of potential time-wasters and am far less prone to allowing them to find a spot on my calendar.[1] The second way I treat my time as valuable is to take care of tasks and items on my task list in the most efficient manner possible.[2] If I have to touch any task more than one time, I immediately suspect that I need to level up my time management skills.

Assuming you take your time management as seriously as I do, it might help to assume that you could use some help prioritizing and bringing specific tasks to mind at the time and place when you are most able and willing to do something about them.

In many cases, adding a little more forethought on the front end of any task will prevent you from losing far more further on up the road. Restructuring how you spend your time and what goes on your tas list takes practice. You won’t nail it on the first try. However, the five apps listed below each provide a robust framework for long-term success.

1. Any.do

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    Any.do might be well worth your attention if you recently transitioned from an office environment to work-from-home. Its user interface is designed for ease of use and simplicity and is geared toward self-starters trying to get a lot of work done on their own. Tasks can be created with subtasks and tagged with notes and even attachments, a nice feature that not every task management package offers.

    Like most other apps, this one offers limited features with its free version. One benefit for newer digital workers is that Any.do makes it easy to keep your task lists for personal and professional life separate yet close at hand. Tasks can be postponed easily should your day evolve in unexpected ways, making sure you don’t accidentally blow past them.

    Check it out here.

    2. Thryv

      Thryv was developed with the small business owner in mind. The platform seeks to deliver an end-to-end solution that keeps the customer’s needs at the forefront, allowing them to interact with your business through texts, emails, and online payments. Thryv also features an automated feedback mechanism that solicits reviews plus the ability to keep these (and other positive customer interactions) seamlessly connected to your social media presence.

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      Thryv can even be leveraged to assist with maintaining a regularly updated website. Thryv allows small business owners to invest in a single solution for not only a to-do list but also many of the communication channels customers normally expect from larger-scale enterprises.

      Check it out here.

      3. nTask

        nTask has been around since 2015 and targets those looking for a user-friendly and inexpensive organizational tool. The free plan provides more than enough functionality to serve as a solid introduction to users who might be interested in an upgrade at some point. nTask doesn’t do everything that larger, more expensive packages do, but then it isn’t trying to do that, either.

        Instead, nTask seeks to offer fewer features but aces those. nTask even includes a time-tracking feature that helps remote workers and freelancers do a better job of accurately reporting time spent per project. Perhaps one of the best features of its interface is the ability to see all of your tasks displayed in a grid format, eliminating any need to scroll through cards or an index.

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        Check it out here.

        4. TeuxDeux

          TeuxDeux is a straightforward, cloud-based management platform that offers users a free, 30-day trial. The learning curve with TeuxDeux isn’t the least bit daunting, either. What sets TeuxDeux apart from its to-do list competitors is its timeline interface that organizes tasks and meetings to help users keep their days manageable.

          Displays are intuitive, easy to navigate, and free from distraction. Users are gently encouraged to check off tasks by the fact that uncompleted items will roll over from one day to the next. TeuxDeux gently nudges its users to do a better job of task and time management simply by providing a visual point of reference to remind them that every task added will require time to complete. TeuxDeux is a great, reasonably priced, entry-level app.

          Check it out here.

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          5. Todoist

            The Todoist free plan just might be all most people need to keep work, personal life, and projects organized. Todoist seamlessly integrates with Google Calendar, Zapier, and other popular software packages. Users bombarded by messages from multiple channels—Slack, email, text messaging—will appreciate how Todoist helps them stay focused on the most important task.

            Todoist doesn’t offer a high degree of flexibility or much ability to customize. However, it more than makes up for this deficit with a fresh, clean interface that features a to-do list with daily reminders, ease of use, and a powerful task-assignment feature. Another strength of Todoist is its fluid cross-platform synchronization and uniformity of experience.

            Check it out here.

            Picking the Task List App That’s Right for You

            Since most of the apps listed above offer free trial periods or free versions with no expiration date, I encourage you to read through the highlights listed above. Start by downloading the one that sounds right for your immediate needs. Try it for at least a few days—I think one week is probably sufficient—and see how it goes.

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            Due diligence, for me, would be to commit upfront to try at least two or three different apps before you begin loading up any of them with a ton of personal data. If you can set aside any idea of ever finding the “perfect” app for you, there are plenty out there that will do the job.

            More Productivity Apps You Should Try

            Featured photo credit: Dimitri Karastelev via unsplash.com

            Reference

            More by this author

            John Hall

            John Hall is the co-founder and president of Calendar, a leading scheduling and productivity app that will change how we manage and invest our time.

            10 Reasons Why You Have Trouble Concentrating (and Their Solutions) How To Log Your Daily Activities And Manage Your Time Better Have a Short Attention Span? 15 Ways to Improve It What Is Deep Work And How It Helps You to Stay Focused How to Master Delayed Gratification to Control Your Impulses

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            Last Updated on November 25, 2021

            Top 7 Most Essential Apple Watch Productivity Apps

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            Top 7 Most Essential Apple Watch Productivity Apps

            When the 1st generation iPhone came out in the summer of 2007, it has changed the way people interacted with technology. Suddenly, everyone was connected online at all times of day, playing games, catching up on email, or researching where they want to go to lunch, all while walking down the street. While elements of the iPhone were, and in many ways still are, a distraction, iPhone apps streamline productivity and put greater capabilities at your fingertips too.

            Wearables are the latest trend that wants to pervasively integrate technology into your daily routine. The average employee checks their phone every three minutes,[1] for a total of 200 times a day. Some of those checks may be for a purpose, but many are simply habitual. The Apple Watch has the potential to bring your focus back to productive tasks through apps that funnel only important information right to your wrist!

            Many of these apps have desktop counterparts, but to keep them functional on an interface as small as a watch, app designers have kept the psychology of wearables[2] in mind and stripped the app down to its core, most basic function and streamline its processes for ease-of-use.

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            If you’re looking to boost your productivity in 2016, here are 7 essential Apple Watch apps that you should be using today:

            1. Do Button

            Created by IFTTT (If This, Then That) for the Apple Watch, Do Button allows you to set up “recipes” for communication between apps or devices in the simple setup of “if this happens, then that will happen” scenarios. The possibilities are nearly endless. Whether it’s automatically uploading new documents to Dropbox every time you use a task manager or connecting your smart home devices to your wrist, there are numerous ways Do Button can boost your productivity through the automation of simple tasks.

            2. Evernote

            Evernote’s app for Apple Watch is the easiest way for you to keep track of new information as you learn it. With the push of a button, you can dictate a message to the app, and Evernote will translate it to text and save it for later. You can also use voice search to find a specific note in the app, making navigation much more manageable despite the Apple Watch’s small screen. If you need a quick reminder of something later that day, you can schedule notes to be sent to your watch screen too.

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            3. Slack

            Slack is known for its incredibly popular and colorful desktop app that serves as a chat platform for teams with a need for multiple communication channels. If your chat is very active, this app could very well distract you more than it aids you. However, for the Apple Watch, Slack pares down its functionality somewhat and limits access to messages, so users can keep their sanity. The app will only notify you of direct messages or mentions. This means that if someone needs to get ahold of you to ask a question or vice versa, they can, but you won’t be overwhelmed by group chatter either.

            4. Swipes

            The organizational tool Swipes utilizes an elegant interface to funnel your to-do list directly to you. The app sets itself apart from other task management apps by focusing on your priorities. Users can connect their tasks and assignments across different platforms and communication channels and send actionable tasks directly to their Apple Watch to make sure that they keep track of all their projects. Perhaps the most useful feature of Swipes is that users can customize snooze options and task types, so, for example, you could snooze any communications-related tasks during Tuesday afternoons to give you a chunk of time to work on personal projects without being distracted by other responsibilities.

            5. Productive

            Similar to a task management application, Productive lets you schedule your days around your priorities and can act as an aid to remind you of tasks that need completing. However, beyond task management, Productive is a habit tracker. Want to start waking up an hour earlier to build that side project you’ve been talking about? Productive will send a reminder to start the task to your Apple Watch, and if you’re ready to begin, you tap the message. To encourage increased productivity in the future, the app will show you how many days you’ve met your goal in a row, pushing users to meet the challenges they set themselves.

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            6. 1Password

            Tired of entering the same passwords, again and again, every time you log on? 1Password can save you that hassle by keeping all of your log-in information in one place and then letting users sign into their accounts with just a single tap on your Apple Watch. The app utilizes a browser extension and many supported mobile apps to autofill user’s information into sign-in fields. You’ll never have to type again, just swipe and tap on the watch. While keeping all of your information in one app sounds risky, 1Password is encrypted and possesses strong security measures to make sure your treasure trove of private information isn’t discovered by anyone else.

            7. CloudMagic

            CloudMagic, an email app with over 4 million users, has made waves with both critics and users for its speed and minimal design. With its latest addition of an Apple Watch extension, the best email app for desktop and mobile brings its platform to your wrist. CloudMagic is faster, more efficient, and boasts a better interface than any other email tool out there. The app integrates with every main email platform too, and you can save your emails to a number of different apps. If you need to check email on a regular basis, you don’t have to look any farther than at the CloudMagic on your wrist.

            Boosting your productivity through an Apple Watch is as much a matter of understanding your needs as it is using apps for efficiency. If you don’t need a to-do list or the ability to chat anytime with co-workers, then those apps will prove a distraction to you rather than help you become more productive. Explore different combinations of apps for the Apple Watch to find out what helps you stay productive most effectively, and use them to your advantage to respond faster, stay on top of your schedule, and get more done.

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            Featured photo credit: Shinya Suzuki via flic.kr

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