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Last Updated on March 17, 2021

15 Best Organization Apps to Boost Your Productivity in 2021

15 Best Organization Apps to Boost Your Productivity in 2021

Productivity is something that we all desire to achieve. Whether it is being able to manage time better or remembering the plethora of things that need to be done, we all would like to be much better at keeping our lives organized.

Sadly, however, this isn’t always the case. Life is dynamic, and if you are unable to keep up with its dynamic nature, you could lose track of time and fall behind.

Well, that is why technology is here. Just as it is with every other thing, tech can help improve productivity and keep efficiency levels high as well. With certain productivity-boosting app, life will be more organized, and you will be able to enhance your effectiveness exponentially.

The purpose of this article is to help keep you updated on the organization apps, and to explain how they can help you boost productivity. The following apps are readily available on marketplaces, and I’ve grouped them with their compatible mobile operating systems, so you know whether or not you will be able to get your hands on one or not.

All you have to do is check out your app store, search for it, and you’re ready to become productive!

1. Any.do

    If you are the type of person who gets so busy that you can easily forget to get some daily chores done, then Any.do is a great tool for you without a doubt. The app provides a to-do list, notes, and reminders to keep you conscious of everything that needs to be done.

    In addition to that, you can share your lists with others, and assign tasks to them as well. The app provides sync abilities between web, desktop, and mobile platforms, so you get to update your lists in real time. The voice entry feature it provides will let you add items by simply speaking, so there is less stress on you as well.

    Available on iOS and Android

    2. Todoist

      Todoist is another amazing planner and to do list app. It’s a multi-platform planner app that provides a gimmick-free, clean approach to task management and interfacing. The language engine on this app makes it easy to transform a simple written thought into a recurring task or a one off.

      You can set priority levels by categorizing tasks with colors. You also have access to shared projects and productivity graphs that will help you keep track of the progress you make as time goes on.

      If you are looking to get things done easily, this is a great companion for sure.

      Available on iOS and Android

      3. Cloze

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        Sometimes, it gets incredibly difficult to keep track of all your business contacts. This is exactly why you need help from a great contacts manager.

        Well, say hello to Cloze. The app provides an all-in-one network of your contacts, while providing social network capabilities and an email command center. Cloze syncs all the details about your contacts from social networks and your email, so you always stay up to date with these people.

        The app also provides a command center for social networks, allowing you to tweet, update your status, and much more.

        Available on iOS and Android

        4. Memento

          If you use iPhone and will like to switch up the way your reminders look, then check this app out. Memento provides a choice between a traditional view of your upcoming tasks, as well as a grid look that is much more aesthetically pleasing.

          Memento also appears as a widget, and it comes with a For You tab that provides a glance of your most important reminders.

          Available on iOS only

          5. Just Press Record

            Just Press Record is a versatile recording app that comes with features such as transcription (for taking notes much easier). With the app, users will be able to record from along press on the app, the lock screen, or even the notification widget.

            Just Press Record is only available for iOS devices, and there is also an app on the Apple Watch that helps make usage easier. Recordings are stored according to time and date, and they can be renamed manually as well.

            Recordings also sync to iCloud, and you can share them.

            Available on iOS only

            6. Otter Voice Notes

              If you don’t use an iOS device and you will like to access the features of Just Press Record, then Otter Voice Notes is what you need. It is also a transcription app, although it is capable of making recordings through a Bluetooth device as well.

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              Essentially, you can speak to your phone about what you need to get done, and you can make important notes as well.

              With this app, you can edit transcripts to fix any errors you make, and all transcripts can be exported to text form to other apps.

              Available on iOS and Android

              7. CamScanner

                In the world of productivity apps, there are truly only a few that can hold a candle close to CamScanner. Essentially, this beauty of an app turns the camera of your phone into a portable document scanner and OCR tool, thereby providing you with the ability to convert photos of your paper documents into PDF or JPD formats.

                From there, you can save these files on your mobile phone or save them to a cloud storage device to share with others. With smart cropping and scan quality optimization, you get to handle everything and turn it into an electronic document.

                Available on iOS and Android

                8. 24me

                  With 24me, you get an amazing virtual assistant app that helps you keep your hectic day organized. It provides note functionality, as well as features such as a to-do list and a calendar. The calendar syncs with several other calendar services (such as Outlook, iCal, Google Calendar, and more), so you achieve easy compatibility.

                  Moving on, 24me also provides smart notifications such as a reminder for events and tasks that you have for the next day, the right time to get on the road for your next meeting (based on the prevalent traffic conditions), and even weather alerts.

                  With voice control, you can set appointments and take notes in a breeze. You can also use external devices (such as Siri, Alexa, and more) to set tasks with it.

                  Available on iOS and Android

                  9. Toggl

                    Toggl is a great time tracker that helps with keeping track of time, whether for a single user or a group. With this app, you can start, stop, and log times and tasks on your mobile phone or computer with data syncing on two platforms. This makes it easy to record ours that you spend on tasks and projects.

                    Toggl also comes with tools that help you bulk edit, tag, and organize entries for proper reviewing and reporting, and you can also import and export data in CSV and PDF formats.

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                    Available on iOS and Android

                    10. Pocket

                      If you are the type of person who loves reading books, then there is a high probability that you have spent quite a lot of time reading an interesting article when you should have been doing something more important.

                      Don’t feel bad. We have all been there. However, if you get Pocket, then this issue could be solved. Essentially the rebranded version of the Read It Later service, Pocket is an awesome offline reading tool that allows you to select and save articles, videos, and pictures and to view them later.

                      With it, you get to keep all the interesting stuff you want to read and focus on doing the most important things now.

                      Available on iOS and Android

                      11. Evernote

                        Evernote is one of the most popular cross-platform note-taking services available on the market. With the app, users will be able to take and upload notes, audios,, pictures, and videos, then organize them into notebooks that can be shared across several devices.

                        Evernote comes with several powerful tools, and it provides awesome organization, sharing, and formatting options. While a lot of apps have entered into the field of taking notes, Evernote has been able to hold its prominence so far.

                        Available on iOS and Android

                        12. Franz

                          With Franz, you can centralize all different instant messages channels including Whatsapp, Facebook message, Skype, Telegram and many more in one place. Managing multiple communication channels and notifications becomes a lot easier.

                          You can sign in Franz in whatever device you want and the messages will sync up across different devices.

                          Available for Windows, Mac and Linux

                          13. Trello

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                            Trello is a customizable digital bulletin board that helps you to organize a to-do list, mark tasks and make notes.

                            With Trello, you can create lists, which are dynamic containers that can be filed with cards. All of these can vary, from notes, tasks, thoughts, pictures, and more. All you have to do is drag stuff and drop them up and down the line, and you can move them to other lists

                            You can share these thoughts and tasks with other users. You can also make new cards, add comments, and assign tasks.

                            Available on iOS and Android

                            14. LastPass

                              The moment you get your hands on LastPass, you will never have to waste time futzing with your passwords and logins again. The app is a vault for passwords, and it also works as a browser and a strong password generator in a single app.

                              The app provides users with the ability to sync their password vaults, and have the app browser fill in forms and other login details when they surf the web, whether through Chrome or Safari. You can also generate new passwords, add or update your list. In addition to that, the app provides secure notes for those important pieces of information.

                              Available on iOS and Android

                              15. Dropbox

                                Dropbox has actually been on the marketplace for years, but there is absolutely nothing that can underestimate the significance of this platform. Thanks to Dropbox, cloud storage is what it is today. The app provides a go to solution for a lot of people who would like to store files and share them seamlessly.

                                Primarily, Dropbox is an online storage locker that keeps files, pictures, documents, videos, and more so that you can access them anywhere (and also download if you want to aces them while offline). The app can also be used for file sharing and collaboration.

                                Available on iOS and Android

                                Bottom Line

                                So, there you have it — 15 organization apps that can help you organize your life better and boost your productivity.

                                Productivity is easy to achieve, and if you have access to the best tools, getting it done will be a breeze for you. These will surely get you started. Just look for them, get yourself acquainted, and you’re ready.

                                More Productivity Tools

                                Featured photo credit: freestocks.org via unsplash.com

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                                Tanvir Zafar

                                The founder of ISU Technologies, passionate in writing about productivity, creativity, entrepreneurship, work and technology.

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                                Published on March 22, 2021

                                7 Best Free Scheduling Apps That Make Scheduling Easier

                                7 Best Free Scheduling Apps That Make Scheduling Easier

                                A few years ago, I decided to open up my coaching programmes to the wider world. To achieve this, I would need to shift online and use tools such as Skype and FaceTime. (Zoom was in its infancy back then, and Microsoft Teams was still in development).

                                One of the first problems I faced was how I was going to schedule my coaching appointments. I live on the east side of the world in North-East Asia, and most of my clients live in North America and Europe. I realized I would be working with up to seventeen hours time difference.

                                To overcome this difficulty, I began searching for a scheduling service that would automate my calls.

                                A scheduling service allows you to set the parameters for when a person can schedule an appointment with you. So, all I needed to do was set the times I would be available for a call or meeting, and the person who wanted to schedule a call with me could select a time from the times I made myself available through a link I shared with them. This avoided me having to email back and forth, trying to find a suitable time for both of us.

                                Scheduling services have come a long way over the last few years, becoming quite a competitive market. One of the advantages of using such a service is that once a person has scheduled a meeting with you, most of these services will add the appointment to your calendar and send out reminders to all parties about the meeting.

                                With many of us now working from home, the advantage of using a scheduling service is you can set up different time blocks in the day when people can arrange a meeting with you, and you can keep time in the day free of meetings, so you can embark on some quality deep work without worrying about being disturbed.

                                As long as you share your scheduling link with your colleagues and clients, you can be safe knowing that your carefully planned out day will not be disturbed by people trying to find a mutually convenient time for you to have a meeting.

                                Below I have listed out my top seven free scheduling services you can use to bring a lot more control to your day.

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                                1. Square

                                  Square is one of the most popular free services. Square is not just a scheduling service. You can run a business through this service, too as it allows you to take payments and keep track of your clients.

                                  If you are a personal trainer, a coach, teacher, hairdresser or any other business that requires your customers and clients to schedule appointments with you, then Square is a great option to go with.

                                  Square integrates with Google Calendar and has a mobile app for both iOS and Android to manage your appointments wherever you are.

                                  2. Calendly

                                    Possibly, the most popular scheduling service, Calendly integrates with almost all types of calendar; whether you are using Google Calendar, Outlook or Apple, Calendly will integrate with it. You can also embed Calendly right into your website.

                                    More importantly, today, you can also integrate Zoom and Microsoft Teams with Calendly, so all you need do is click on the start meeting right from Zoom or Teams.

                                    As with Square, this app is perfect for teachers, beauticians, personal trainers and any solopreneur as it allows you to set up your schedule, and your students and clients can pick a time and date that suits them.

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                                    You can also set scheduling limits so you don’t get any surprises. For instance, you can set it up so that people cannot book an appointment with you less than a few hours before the time.

                                    3. Bookafy

                                    Bookafy is another free service that has a lot of power under the hood. You can schedule unlimited appointments and types. Appointment types could be the length of the appointment (30 mins, 60 mins etc.) or, if you are a beautician, the type of service being booked.

                                    Bookafy’s website is beautiful, which is an important consideration for your own business branding. It is intuitive for your clients and makes the whole scheduling experience a joy.

                                    You can make sure your customer or colleagues receive all the meeting login details when they schedule the call, and you can also accept payments from your clients through the Bookafy interface.

                                    4. SimplyBook Me

                                      SimplyBook Me is a free service where you can customise the add-ons you require. Most of the add-ons are paid services, but if you are searching for a simple, free appointment scheduling service, then SimplyBook me is certainly worth looking at.

                                      There is a mobile app for managing your appointments. You can also integrate SimplyBook Me with your Facebook page or Instagram account so your customers and clients can schedule appointments through it.

                                      Reminders are customisable, so you can set a reminder of an appointment for the time you want your clients to be reminded. Most services only offer a 24-hour reminder; with SimplyBook Me, you can set your reminder schedule.

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                                      5. Picktime

                                        Picktime is a relatively new service with many features. Its website is both desktop and mobile-friendly and is one of the easiest services for changing or cancelling appointments.

                                        One of my favourite features of Picktime is you can limit the number of people signing up for a specific meeting. This is an excellent way to run a fitness or yoga class, so you do not get too many participants making your job as the instructor difficult.

                                        Picktime is quite new to the scene, so all their services are free — now. So if you want a fully-featured and growing service, Picktime might be the scheduling service for you.

                                        6. 10 TO 8

                                        10 To 8 is a great scheduling service that guarantees that their free service will be free forever. You are limited to 100 appointments per month, but for a small business looking for a better way to manage meetings and appointments, then 10 TO 8 will do the job for you.

                                        Like, Picktime, you can use 10 TO 8 to schedule classes, and you can set up recurring appointments if, for example, you run the same class each day or week at the same time.

                                        Another benefit of using 10 TO 8 is you can set up your Stripe or PayPal accounts, so you can take payments when a customer schedules an appointment with you saving you the hassle of chasing payments.

                                        7. Google Calendar

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                                          Finally, a little known feature in Google Calendar is the ability to set up a calendar where your clients can schedule appointments. It is rather less automated than the services above, but it does work.

                                          I used this service many years ago when I taught English. All I needed to do was set up the time blocks I was available and send the calendar link to my students. They then could pick and choose the times that would work for them.

                                          There are no automated reminders; it would depend on whether your client or colleague has reminders set up on their calendars, but it works, and if you are looking for a service that will always be free and keeps you in control of your times, then Google Calendar will do the trick for you.

                                          Bottom Line

                                          You have a lot of choice with scheduling services today. Many are free and can be integrated into your website to retain control over your branding.

                                          Scheduling services can take the pain out of scheduling appointments, and it also allows you to stay in control of your calendar. This is one of the best features of this service for me. I can get on with my work, safe knowing I will not be getting unexpected meeting invites or phone calls. I can refer people to my scheduling service and let that do all the hard work for me.

                                          More Useful Productivity Tools

                                          Featured photo credit: Thom Bradley via unsplash.com

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