10 Apps For Professionals To Easily Stay Organized

10 Apps For Professionals To Easily Stay Organized

There are times when we get so disorganized that getting everything done seems overwhelming. This is something that happens to all of us, and it is something that we can avoid if we are using the right tools. For instance, if you are trying to get more organized at your job, you can use one of these ten apps to help:

1. Casual


    This is an awesome visual app that helps you organize your to-dos and projects. It has a drag and drop interface, can link tasks in dependencies, task groups within projects, and gives you a sweet bird-eye view of the projects you are working on, as well as what is currently due. There are many features that give you a good view of how tasks can be grouped together, and how to get one thing done before moving on to the next.

    2. UberConference



      This app allows you to make conference calls without spending a lot of money. Membership is free, and you can start out with a maximum of five people per call. As you link your social media accounts, more people can join in the conversation, to a maximum of 17. The app makes it a lot easier to organize and hold conference calls.

      3. Things


        This tool breaks down big projects into smaller tasks, making it easier to get them done. You can use the program on your iPhone, iPad, or computer. The cost for this app is $50 for Mac users, $20 for iPad users, and $10 for iPhone users. Set time limits for projects, group tasks together, and more, and get more organized in your professional life.

        4. Tripit



          This is a great app for those who travel a lot. All of your travel information can be forwarded to [email protected], and you can get a complete itinerary for your trip. You can focus on the trip, and not the actual traveling.

          5. Freckle


            For just $19 per month, you can use Freckle to enter all details of how you and your employees spend your time at work. You can input projects, and how long you are working on the projects. Create time and budget breakdowns for everyone who is involved with the job. You can also have activity graphs, as well as summaries of hours, both billable and non-billable.

            6. Sqwiggle



              Sqwiggle is a video chat tool, it helps you stay in touch with your colleagues when you’re working remotely. Sqwiggle takes a screenshot of you every few seconds so your team can see what you’re doing, and just by clicking on another person you can join a quick conversation with them.

              7. Mindnode 


                This is a great tool for brainstorming ideas and visually placing information so everyone can see what is going on. This isn’t just another list of items. By the time you are done, all of the concepts and tasks you list will be placed on something that looks like a map you would see in a public transit system. The mind maps can be shared between Mac and iPad apps, which cost $20 and $10, respectively.

                8. RescueTime



                  Have you ever wondered exactly how much time you spend on various websites and doing other activities on your computer? You can find out when you use RescueTime, with a free membership, and a paid version for $6 per month. This app is for Macs and PC’s, and it will record how much time you spend on everything you do while working on your computer. If you opt for the paid version, you can actually set things up to block websites that distract you from your work.

                  9. CalenGoo


                    This free Google Calendar lets you schedule everything, from meetings to projects and more. Everyone involved can also make entries. You can also use the private diaries to plan every aspect in your life for many weeks at a time.

                    10. Scanner Pro


                      When you jot down notes, they often get lost. This app allows you to use your iPhone and iPad as portable scanners. You can scan your notes, so they never get lost.

                      Featured photo credit: Jodimichelle via

                      More by this author

                      Jane Hurst

                      Writer, editor

                      Stay Productive On The Go – The Top 20 Tools For Digital Nomads 10 Great Books to Help You Find the Meaning of Life 30 Makeup Hacks That Will Change Every Girl’s Life 15 Best Brainstorming And Mind-Mapping Tech Tools For Every Creative Mind The Best 8 Project Management Apps

                      Trending in Technology

                      1 7 Tools to Help Keep Track of Goals and Habits Effectively 2 7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019 3 10 Smartest Productivity Software to Improve Your Work Performance 4 18 Best Time Management Apps and Tools (2019 Updated) 5 16 Less Known Gmail Hacks That Will Super Boost Your Productivity

                      Read Next


                      Last Updated on February 15, 2019

                      7 Tools to Help Keep Track of Goals and Habits Effectively

                      7 Tools to Help Keep Track of Goals and Habits Effectively

                      Now that 2011 is well underway and most people have fallen off the bandwagon when it comes to their New Year’s resolutions (myself included), it’s a good time to step back and take an honest look at our habits and the goals that we want to achieve.

                      Something that I have learned over the past few years is that if you track something, be it your eating habits, exercise, writing time, work time, etc. you become aware of the reality of the situation. This is why most diet gurus tell you to track what you eat for a week so you have an awareness of the of how you really eat before you start your diet and exercise regimen.

                      Tracking daily habits and progress towards goals is another way to see reality and create a way for you clearly review what you have accomplished over a set period of time. Tracking helps motivate you too; if I can make a change in my life and do it once a day for a period of time it makes me more apt to keep doing it.

                      So, if you have some goals and habits in mind that need tracked, all you need is a tracking tool. Today we’ll look at 7 different tools to help you keep track of your habits and goals.

                      Joe’s Goals



                        Joe’s Goals is a web-based tool that allows users to track their habits and goals in an easy to use interface. Users can add as many goals/habits as they want and also check multiple times per day for those “extra productive days”. Something that is unique about Joe’s Goals is the way that you can keep track of negative habits such as eating out, smoking, etc. This can help you visualize the good things that you are doing as well as the negative things that you are doing in your life.

                        Joe’s Goals is free with a subscription version giving you no ads and the “latest version” for $12 a year.



                          is an in depth way of counting things that you do during the day and then presenting them to you in many different reports and groups. With Daytum you can add several different items to different custom categories such as work, school, home, etc. to keep track of your habits in each focus area of your life.


                          Daytum is extremely in depth and there are a ton of settings for users to tweak. There is a free version that is pretty standard, but if you want more features and unlimited items and categories you’ll need Daytum Plus which is $4 a month.

                          Excel or Numbers

                            If you are the spreadsheet number cruncher type and the thought of using someone else’s idea of how you should track your habits turns you off, then creating your own Excel/Numbers/Google spreadsheet is the way to go. Not only do you have pretty much limitless ways to view, enter, and manipulate your goal and habit data, but you have complete control over your stuff and can make it private.

                            What’s nice about spreadsheets is you can create reports and can customize your views in any way you see fit. Also, by using Dropbox, you can keep your tracker sheets anywhere you have a connection.



                              I must admit, I am an Evernote junky, mostly because this tool is so ubiquitous. There are several ways you can implement habit/goal tracking with Evernote. You won’t be able to get nifty reports and graphs and such, but you will be able to access your goal tracking anywhere your are, be it iPhone, Android, Mac, PC, or web. With Evernote you pretty much have no excuse for not entering your daily habit and goal information as it is available anywhere.

                              Evernote is free with a premium version available.

                              Access or Bento

                                If you like the idea of creating your own tracker via Excel or Numbers, you may be compelled to get even more creative with database tools like Access for Windows or Bento for Mac. These tools allow you to set up relational databases and even give you the option of setting up custom interfaces to interact with your data. Access is pretty powerful for personal database applications, and using it with other MS products, you can come up with some pretty awesome, in depth analysis and tracking of your habits and goals.

                                Bento is extremely powerful and user friendly. Also with Bento you can get the iPhone and iPad app to keep your data anywhere you go.


                                You can check out Access and the Office Suite here and Bento here.

                                Analog Bonus: Pen and Paper

                                All these digital tools are pretty nifty and have all sorts of bells and whistles, but there are some people out there that still swear by a notebook and pen. Just like using spreadsheets or personal databases, pen and paper gives you ultimate freedom and control when it comes to your set up. It also doesn’t lock you into anyone else’s idea of just how you should track your habits.


                                I can’t necessarily recommend which tool is the best for tracking your personal habits and goals, as all of them have their quirks. What I can do however (yes, it’s a bit of a cop-out) is tell you that the tool to use is whatever works best for you. I personally keep track of my daily habits and personal goals with a combo Evernote for input and then a Google spreadsheet for long-term tracking.

                                What this all comes down to is not how or what tool you use, but finding what you are comfortable with and then getting busy with creating lasting habits and accomplishing short- and long-term goals.

                                Read Next