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Last Updated on March 17, 2021

15 Best Organization Apps to Boost Your Productivity in 2021

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15 Best Organization Apps to Boost Your Productivity in 2021

Productivity is something that we all desire to achieve. Whether it is being able to manage time better or remembering the plethora of things that need to be done, we all would like to be much better at keeping our lives organized.

Sadly, however, this isn’t always the case. Life is dynamic, and if you are unable to keep up with its dynamic nature, you could lose track of time and fall behind.

Well, that is why technology is here. Just as it is with every other thing, tech can help improve productivity and keep efficiency levels high as well. With certain productivity-boosting app, life will be more organized, and you will be able to enhance your effectiveness exponentially.

The purpose of this article is to help keep you updated on the organization apps, and to explain how they can help you boost productivity. The following apps are readily available on marketplaces, and I’ve grouped them with their compatible mobile operating systems, so you know whether or not you will be able to get your hands on one or not.

All you have to do is check out your app store, search for it, and you’re ready to become productive!

1. Any.do

    If you are the type of person who gets so busy that you can easily forget to get some daily chores done, then Any.do is a great tool for you without a doubt. The app provides a to-do list, notes, and reminders to keep you conscious of everything that needs to be done.

    In addition to that, you can share your lists with others, and assign tasks to them as well. The app provides sync abilities between web, desktop, and mobile platforms, so you get to update your lists in real time. The voice entry feature it provides will let you add items by simply speaking, so there is less stress on you as well.

    Available on iOS and Android

    2. Todoist

      Todoist is another amazing planner and to do list app. It’s a multi-platform planner app that provides a gimmick-free, clean approach to task management and interfacing. The language engine on this app makes it easy to transform a simple written thought into a recurring task or a one off.

      You can set priority levels by categorizing tasks with colors. You also have access to shared projects and productivity graphs that will help you keep track of the progress you make as time goes on.

      If you are looking to get things done easily, this is a great companion for sure.

      Available on iOS and Android

      3. Cloze

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        Sometimes, it gets incredibly difficult to keep track of all your business contacts. This is exactly why you need help from a great contacts manager.

        Well, say hello to Cloze. The app provides an all-in-one network of your contacts, while providing social network capabilities and an email command center. Cloze syncs all the details about your contacts from social networks and your email, so you always stay up to date with these people.

        The app also provides a command center for social networks, allowing you to tweet, update your status, and much more.

        Available on iOS and Android

        4. Memento

          If you use iPhone and will like to switch up the way your reminders look, then check this app out. Memento provides a choice between a traditional view of your upcoming tasks, as well as a grid look that is much more aesthetically pleasing.

          Memento also appears as a widget, and it comes with a For You tab that provides a glance of your most important reminders.

          Available on iOS only

          5. Just Press Record

            Just Press Record is a versatile recording app that comes with features such as transcription (for taking notes much easier). With the app, users will be able to record from along press on the app, the lock screen, or even the notification widget.

            Just Press Record is only available for iOS devices, and there is also an app on the Apple Watch that helps make usage easier. Recordings are stored according to time and date, and they can be renamed manually as well.

            Recordings also sync to iCloud, and you can share them.

            Available on iOS only

            6. Otter Voice Notes

              If you don’t use an iOS device and you will like to access the features of Just Press Record, then Otter Voice Notes is what you need. It is also a transcription app, although it is capable of making recordings through a Bluetooth device as well.

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              Essentially, you can speak to your phone about what you need to get done, and you can make important notes as well.

              With this app, you can edit transcripts to fix any errors you make, and all transcripts can be exported to text form to other apps.

              Available on iOS and Android

              7. CamScanner

                In the world of productivity apps, there are truly only a few that can hold a candle close to CamScanner. Essentially, this beauty of an app turns the camera of your phone into a portable document scanner and OCR tool, thereby providing you with the ability to convert photos of your paper documents into PDF or JPD formats.

                From there, you can save these files on your mobile phone or save them to a cloud storage device to share with others. With smart cropping and scan quality optimization, you get to handle everything and turn it into an electronic document.

                Available on iOS and Android

                8. 24me

                  With 24me, you get an amazing virtual assistant app that helps you keep your hectic day organized. It provides note functionality, as well as features such as a to-do list and a calendar. The calendar syncs with several other calendar services (such as Outlook, iCal, Google Calendar, and more), so you achieve easy compatibility.

                  Moving on, 24me also provides smart notifications such as a reminder for events and tasks that you have for the next day, the right time to get on the road for your next meeting (based on the prevalent traffic conditions), and even weather alerts.

                  With voice control, you can set appointments and take notes in a breeze. You can also use external devices (such as Siri, Alexa, and more) to set tasks with it.

                  Available on iOS and Android

                  9. Toggl

                    Toggl is a great time tracker that helps with keeping track of time, whether for a single user or a group. With this app, you can start, stop, and log times and tasks on your mobile phone or computer with data syncing on two platforms. This makes it easy to record ours that you spend on tasks and projects.

                    Toggl also comes with tools that help you bulk edit, tag, and organize entries for proper reviewing and reporting, and you can also import and export data in CSV and PDF formats.

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                    Available on iOS and Android

                    10. Pocket

                      If you are the type of person who loves reading books, then there is a high probability that you have spent quite a lot of time reading an interesting article when you should have been doing something more important.

                      Don’t feel bad. We have all been there. However, if you get Pocket, then this issue could be solved. Essentially the rebranded version of the Read It Later service, Pocket is an awesome offline reading tool that allows you to select and save articles, videos, and pictures and to view them later.

                      With it, you get to keep all the interesting stuff you want to read and focus on doing the most important things now.

                      Available on iOS and Android

                      11. Evernote

                        Evernote is one of the most popular cross-platform note-taking services available on the market. With the app, users will be able to take and upload notes, audios,, pictures, and videos, then organize them into notebooks that can be shared across several devices.

                        Evernote comes with several powerful tools, and it provides awesome organization, sharing, and formatting options. While a lot of apps have entered into the field of taking notes, Evernote has been able to hold its prominence so far.

                        Available on iOS and Android

                        12. Franz

                          With Franz, you can centralize all different instant messages channels including Whatsapp, Facebook message, Skype, Telegram and many more in one place. Managing multiple communication channels and notifications becomes a lot easier.

                          You can sign in Franz in whatever device you want and the messages will sync up across different devices.

                          Available for Windows, Mac and Linux

                          13. Trello

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                            Trello is a customizable digital bulletin board that helps you to organize a to-do list, mark tasks and make notes.

                            With Trello, you can create lists, which are dynamic containers that can be filed with cards. All of these can vary, from notes, tasks, thoughts, pictures, and more. All you have to do is drag stuff and drop them up and down the line, and you can move them to other lists

                            You can share these thoughts and tasks with other users. You can also make new cards, add comments, and assign tasks.

                            Available on iOS and Android

                            14. LastPass

                              The moment you get your hands on LastPass, you will never have to waste time futzing with your passwords and logins again. The app is a vault for passwords, and it also works as a browser and a strong password generator in a single app.

                              The app provides users with the ability to sync their password vaults, and have the app browser fill in forms and other login details when they surf the web, whether through Chrome or Safari. You can also generate new passwords, add or update your list. In addition to that, the app provides secure notes for those important pieces of information.

                              Available on iOS and Android

                              15. Dropbox

                                Dropbox has actually been on the marketplace for years, but there is absolutely nothing that can underestimate the significance of this platform. Thanks to Dropbox, cloud storage is what it is today. The app provides a go to solution for a lot of people who would like to store files and share them seamlessly.

                                Primarily, Dropbox is an online storage locker that keeps files, pictures, documents, videos, and more so that you can access them anywhere (and also download if you want to aces them while offline). The app can also be used for file sharing and collaboration.

                                Available on iOS and Android

                                Bottom Line

                                So, there you have it — 15 organization apps that can help you organize your life better and boost your productivity.

                                Productivity is easy to achieve, and if you have access to the best tools, getting it done will be a breeze for you. These will surely get you started. Just look for them, get yourself acquainted, and you’re ready.

                                More Productivity Tools

                                Featured photo credit: freestocks.org via unsplash.com

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                                Tanvir Zafar

                                The founder of ISU Technologies, passionate in writing about productivity, creativity, entrepreneurship, work and technology.

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                                Last Updated on August 11, 2021

                                18 Best Time Management Apps and Tools (2021 Updated)

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                                18 Best Time Management Apps and Tools (2021 Updated)

                                No one can dispute the countless benefits technology has brought us. Undoubtedly, it has allowed us to connect, perform, improve, and leverage our resources beyond what was once imaginable.

                                If you’re not taking advantage of some of the hundreds of time management apps and tools out there (such as an effective planner like this), you’re definitely missing a trick.

                                But with so many apps to choose from, how do you know which ones to use?

                                Well, this will depend on your needs. That’s why we’ve put together a list of 18 of the best time management apps that can help you with the most common challenges of managing time.

                                Let’s dive straight into the list.

                                1. Rescue Time – Use Your Time Wisely

                                  If you have doubts if you are using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. Aside from its automatic time-tracking feature, this app also has distraction blocking and efficient report tools.

                                  RescueTime helps you avoid being overwhelmed by too many tasks. This app also has a team software that’s dedicated to time management among team members. With this app, you may be shocked to discover how much time you’re actually wasting.

                                  Available on iOS, Android, and Desktop

                                  Pro tip: If you tend to procrastinate as well, you may want to sign up for this free Fast Track Class – No More Procrastination and learn how to end this bad habit once and for all!

                                  2. Remember The Milk – Keep on Top of All Your Tasks

                                    If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool that is compatible with your mobile, computer, Gmail, Outlook, etc., and it allows you to sync all your devices for easier time management.

                                    This app will help you to manage your tasks easily and reminds you of them – wherever you are. You can share tasks and lists with others, making it a great tool for teams as well.

                                    Available on iOS, Android, and Desktop

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                                    3. Focus Keeper – Boost Motivation to Complete Tasks

                                      This app is based on the principles of the Pomodoro Technique, and it is aimed at individuals who procrastinate and feel overwhelmed by tasks. It has a simple, efficient user interface that is easily customizable based on your needs.

                                      Focus Keeper is designed to enhance your focus and remove any anxiety you might have with time pressures. This is a great app to use if you want to prevent yourself and your team from being burned out.

                                      Available on iOS, Android, and Desktop

                                      Pro tip: Staying focused all the time isn’t easy, especially when distractions are everywhere these days! Grab the Full Life Planner and learn how to sharpen your focus!

                                      4. Toggl – Keep Track of Time Spent on Projects and Tasks

                                        Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks and through analysis – working out how you can manage them more effectively. Toggl allows you to do all this even with its simple design.

                                        Toggl includes great time-saving features integrated with its intuitive interface. This is a great alternative to time-sheets if you need to track how much time you spend on different projects.

                                        Available on iOS, Android, and Desktop

                                        5. Dropbox – Store and Send Large Files Easily

                                          There are many apps that allow you to transfer content from your computer to other devices, but Dropbox is free and it is easier to use than the others. With the Dropbox app, you can even access and share important files on the go. It is an easy way to share your files and documents with others for improved productivity.

                                          Available on iOS, Android, and Desktop

                                          6. Evernote – Keep All Your Notes in One Place

                                            Evernote is a free productivity tool that allows you to capture all your ideas, thoughts, and images in many different ways (e.g., with voice, notes, or images). You can even record your meetings, interviews, speeches, and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to better optimize your time.

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                                            Available iOS, Android, and Desktop

                                            7. MindNode — Focus on Tasks at Hand With Mind Mapping

                                              Mind mapping is a great productivity technique, and Mindnode is one of the best free mind mapping apps available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.

                                              This app allows you to customize various visual tags and templates to suit your needs. You can also easily share your documents with others.

                                              Available on iOS and Desktop

                                              8. GoodSync – Back Up and Sync Your Files Effortlessly

                                                This software allows you to back up, restore, and synchronize your files easily. It supports folders from a variety of locations, and it has filtering options that let you exclude subfolders from synchronizing.

                                                This app also allows you to sync files to and from your phone. If you have never backed up your files before, you should definitely take a look at this tool.

                                                Available on iOS, Android, and Desktop

                                                9. MyLifeOrganized (MLO) – Manage Your To-Do Lists Effectively

                                                  Check this out if you find it difficult to manage all your tasks, work with your to-do lists, and organize your goals. This task management software helps you target what you should be focusing on to reach your objectives.

                                                  MyLifeOrganized is one of the best task management apps for focused work. It automatically generates to-do lists with priority actions for your immediate attention so that you can track your progress methodically.

                                                  Available on iOS, Android, and Desktop

                                                  10. 1Password – Have All Your Passwords Remembered

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                                                    1Password allows you to keep all your passwords in one encrypted database – protected by one password. This saves you time when you forget your passwords and need to retrieve them. This also allows you to use various passwords for different accounts so you don’t compromise on security.

                                                    Available iOS, Android, and Desktop

                                                    11. Pocket – Keep Your Eye on the Ball

                                                      When you’re surfing the web, it’s easy to get distracted by enticing and fascinating websites. That’s why you need effective time management apps like Pocket. You can use this tool to save your ‘finds’ to access and read later on at a convenient time. This prevents you from getting distracted and negatively impacting your immediate work.

                                                      Available on iOS, Android, and Desktop

                                                      12. Focus@Will – Boost Your Attention Span

                                                        This amazing app combines neuroscience and music to boost your productivity. According to the developers, it’s possible to increase your attention span by up to 400% using Focus@Will, making this one of the best time management apps available.

                                                        Focus@will is ideal for those who find it difficult to focus while studying, working, or reading. It also helps you control your ADD.

                                                        Available on iOS, Android, and Desktop

                                                        13. Alfred – Interact With Your Computer in a Smart Way

                                                          This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want. The only downside is that it’s only available for macOS.

                                                          Available on desktop (macOS)

                                                          14. Forest – Boost Your Focus by Growing a Forest

                                                            Forest is a unique reinvention of time management apps. This unique and fun app helps you stay focused and on-track by making you focus on another thing.

                                                            The concept is simple: whenever you want to focus, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As the app’s name implies, you can grow multiple trees to create a virtual forest!

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                                                            Available on iOS, Android, and Desktop (Firefox Add-on)

                                                            15. Trello – Track Your projects in a highly visual way

                                                              Trello is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board, which is typically broken into columns such as To Do, In Progress, and Completed. This serves as your cue to start working on and completing the associated tasks.

                                                              Available on iOS, Android, and Desktop

                                                              16. Quire – Unfold Your Ideas

                                                                Quire is an innovative time management app that helps boost your team’s productivity. The strength of this app lies in its features for collaboration and ease of sharing. You can streamline and adjust your workflow based on your team’s needs and preferences.

                                                                Available on iOS, Android, and Desktop

                                                                17. TimeTree – Have a Shared Calendar With Your Family

                                                                  This TimeTree app allows families or teams to share multiple calendars and appointments with each other. So, whether you’re planning a party or running a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.

                                                                  Available on iOS and Android

                                                                  18. Todoist – Capture and Order All Your Tasks and Activities Easily

                                                                    Todoist is close to being the ultimate digital to-do list and one of the best time management apps out there. It’s available via browser and app, and it lets you schedule all your tasks and activities. Each item can be flagged for priority as well as a given due date. There is also a neat option to add notes to any of your tasks.

                                                                    Available on iOS, Android, and Desktop

                                                                    Final Thoughts

                                                                    The above list covers what we consider to be the very best time management apps and tools available. And the good news is that many of them are completely free of charge!

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                                                                    So, what are you waiting for? Select the ones that will be the most valuable to you, and begin boosting your productivity now!

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                                                                    Featured photo credit: freestocks via unsplash.com

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