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10 Apps For Professionals To Easily Stay Organized

10 Apps For Professionals To Easily Stay Organized

There are times when we get so disorganized that getting everything done seems overwhelming. This is something that happens to all of us, and it is something that we can avoid if we are using the right tools. For instance, if you are trying to get more organized at your job, you can use one of these ten apps to help:

1. Casual

Casual.PM

    This is an awesome visual app that helps you organize your to-dos and projects. It has a drag and drop interface, can link tasks in dependencies, task groups within projects, and gives you a sweet bird-eye view of the projects you are working on, as well as what is currently due. There are many features that give you a good view of how tasks can be grouped together, and how to get one thing done before moving on to the next.

    2. UberConference

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    Uberconference

      This app allows you to make conference calls without spending a lot of money. Membership is free, and you can start out with a maximum of five people per call. As you link your social media accounts, more people can join in the conversation, to a maximum of 17. The app makes it a lot easier to organize and hold conference calls.

      3. Things

      Things

        This tool breaks down big projects into smaller tasks, making it easier to get them done. You can use the program on your iPhone, iPad, or computer. The cost for this app is $50 for Mac users, $20 for iPad users, and $10 for iPhone users. Set time limits for projects, group tasks together, and more, and get more organized in your professional life.

        4. Tripit

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        tripit

          This is a great app for those who travel a lot. All of your travel information can be forwarded to plans@tripit.com, and you can get a complete itinerary for your trip. You can focus on the trip, and not the actual traveling.

          5. Freckle

          letsfreckle

            For just $19 per month, you can use Freckle to enter all details of how you and your employees spend your time at work. You can input projects, and how long you are working on the projects. Create time and budget breakdowns for everyone who is involved with the job. You can also have activity graphs, as well as summaries of hours, both billable and non-billable.

            6. Sqwiggle

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            sqwiggle

              Sqwiggle is a video chat tool, it helps you stay in touch with your colleagues when you’re working remotely. Sqwiggle takes a screenshot of you every few seconds so your team can see what you’re doing, and just by clicking on another person you can join a quick conversation with them.

              7. Mindnode 

              mindnode

                This is a great tool for brainstorming ideas and visually placing information so everyone can see what is going on. This isn’t just another list of items. By the time you are done, all of the concepts and tasks you list will be placed on something that looks like a map you would see in a public transit system. The mind maps can be shared between Mac and iPad apps, which cost $20 and $10, respectively.

                8. RescueTime

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                Rescue

                  Have you ever wondered exactly how much time you spend on various websites and doing other activities on your computer? You can find out when you use RescueTime, with a free membership, and a paid version for $6 per month. This app is for Macs and PC’s, and it will record how much time you spend on everything you do while working on your computer. If you opt for the paid version, you can actually set things up to block websites that distract you from your work.

                  9. CalenGoo

                  CalenGoo

                    This free Google Calendar lets you schedule everything, from meetings to projects and more. Everyone involved can also make entries. You can also use the private diaries to plan every aspect in your life for many weeks at a time.

                    10. Scanner Pro

                    Scanner

                      When you jot down notes, they often get lost. This app allows you to use your iPhone and iPad as portable scanners. You can scan your notes, so they never get lost.

                      Featured photo credit: Jodimichelle via flickr.com

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                      Jane Hurst

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                      Published on September 20, 2018

                      11 Google Chrome Apps and Features to Help You Get More Done with Less Effort

                      11 Google Chrome Apps and Features to Help You Get More Done with Less Effort

                      In today’s fast-paced and never-ending busy world, we are overwhelmed by tasks that need to be completed by tight deadlines. With so much technology it is difficult to find the right tools to help boost our efficiency. And, many tools get obsolete so its essential to stay up-to-date to know when you will have to make adjustments to these tools. Independently of where you work, there’s a good chance that you have to be working on a PC or a laptop.

                      Do you are feel like you do not have enough time, or cannot accomplish much as of late? It is recommended to take a step back and look at the big picture. Also, you want to explore new and innovative ways to improve productivity.

                      In this article, I outline 11 features and apps within the Chrome browser that can help you do just that.

                      Minimizing Tabs

                      Let’s face it we all have more than a dozen tabs opened on our computers. One neat trick to still keep most of them open is to turn them into pinned tabs. On Google Chrome you can right-click the tab and select “Pin Tab” option. This turns the tab into an icon enabling you to continue multitasking.

                      Pinning a tab anchors the tabs on the left of your toolbar; a great benefit of the “Pin Tab” feature is that you can’t close these tabs accidentally since the “X” disappears after pinning them.

                      Incognito Mode

                      Google Chrome is a very easy-to-use and intuitive. But, Google does collect our browsing data; so to remedy this, you can use Incognito Mode. This feature does not keep your browsing or download history. You can enable or access it in three different ways:

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                      1. Press Ctrl/Command+shift+N
                      2. Select File Menu and choose New Incognito Window
                      3. Download extension New Incognito Window

                      This feature is very handy if you’d rather not have your browsing history stored and utilized for future advertisement or suggested pages.

                      Save Webpages as PDF Files

                      Have you ever browsed interesting or important information and then forgot to bookmark or save it in “favorites”, making it impossible to find again? Chances are you have done this on a number of occasions.

                      Thankfully, there is an easy solution. You can save webpages as PDF files. On your keyboard, press control/command+p and you will be able to save webpages as PDFs.

                      Open Recently-closed Tabs

                      Ever had dozens of tabs opened and all of a sudden your browser shuts down? It has probably happened to all of us. You can easily recover all of your tabs using two approaches. Don’t panic if this happens because there is a workaround and solution for it.

                      One is by pressing Ctrl/CMD+Shift+T.

                      The other approach is to click on the three vertical dots on your browser and hover over “History”.

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                      Solve Mathematical Problems

                      Google’s Chrome browser doesn’t just search for relevant and updated information. It is also capable of performing some mathematical problems. Within the omnibox (Chrome’s address or URL bar), you can perform mathematical exercises.

                      For example, if you are struggling with percentages you can search 20 percent of x amount and it will instantly provide a result. Pretty handy, right?!

                      Play Media Files

                      Are you frequently met with difficulties when playing or watch a video files? Well, once again Chrome comes to the rescue. You can can listen or play videos from all sorts of movie or music files (mp3, mp4, .mov, .mkv, .ogv, .webm, .wav, etc.) by simply dragging the file into the search bar.

                      In addition, you can view images, PDF files and Microsoft Office files, too.

                      Navigate Swiftly Between Tabs

                      With all of those tabs opened comes great navigation responsibilities. Rather than clicking through every tab, you can use shortcut keys like Ctrl+Tab to navigate all of the different tabs. Also, you are able to navigate to the first tab by pressing Ctrl-1, Ctrl-2, and so on. If you want to switch to the very last tab, press Ctrl-9.

                      Stay Focus(e)d

                      Computers nowadays have awesome capabilities.

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                      Sometimes we like to get work done, but let’s face it, we’re all human. We sometimes procrastinate by visiting a website we really like, or maybe take a break with watching a flick on Netflix, a video on YouTube or browsing Facebook.

                      With Chrome’s StayFocusd extension, you can truly stay focused and get more done in less time.

                      This extension naturally helps you stay more productive by limiting the amount of time you spend on websites. You can set the time and it will automatically block those sites after a certain period.

                      Grammarly for Editing

                      Grammarly is a must have, and it’s really a complete powerhouse. Grammarly helps you check your grammar and spelling for everything you write online.

                      You can use it professionally or as a student, which will make the editing process much easier and more efficient. Furthermore, it can automatically check for typos when you send an email, type a Tweet, or post a Facebook comment. It’s like having your own personal copyeditor!

                      Loom

                      There are times that words in an email or written text in a chat app will just not convey the right meaning.

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                      There is a saying that a picture is worth a thousand words. Well, the same is true of videos.

                      With Loom, you can capture, narrate and immediately share video recordings of your screen, which will help coworkers understand issues you are facing, or to easily convey an explanation on screen. Plus, with video you will be able to easily walk people through a process, and you can use it to create simple how-to videos.

                      Chrome Calendar Extension

                      No matter what your level of responsibility is at your job, Google Calendar is another essential resource to have at your fingertips.

                      Specifically, you can have this extension added as an icon in the toolbar of your browser, which I highly recommend. Once you add the extension to your browser, you can check for upcoming events with a single click without leaving your current page.

                      Final Thoughts

                      Google Chrome has definitely evolved from its inception. As you can see you have a very powerful tool that comes as a free installation and is loaded with dozens of capabilities. The above listed Chrome apps can resolve some of the most common obstacles to your time management and productivity.

                      Featured photo credit: Andrew Neel via unsplash.com

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