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7 Hacks for a Stress-Free Office Relocation

7 Hacks for a Stress-Free Office Relocation

Moving offices can be complex. Even worse, many people in charge of an office move have never managed one before. And downtime costs small- and medium-sized companies hundreds of dollars per hour. There’s a lot that can go wrong. But with these 7 office removals hacks, you can help ensure your relocation happens on time and on budget.

1. Find a good project manager to take ownership of the move

An office move is an important project. One that has a major impact on the bottom line, with one day of disruption possibly costing you as much as £250,000, or more. You need someone who can take the reins for you and do a good job.

Pick someone who’s good at setting budgets, setting and hitting deadlines, and motivating people to get things done. This is probably the single most important hack if you want your move to go smoothly.

2. Get the right people involved

Now you have a project leader, you need input from HR, marketing, finance and IT. That way, you’ll be able to work out the key needs of the business – and get buy in from the departments involved.

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This will help you work out the kind of office space to look for, plus the office design, layout, equipment and furniture you might need. You’ll know what’s involved in moving your IT equipment and servers to the new office.

Get the key people involved at the beginning and this cuts the risk of making the wrong decisions – or leaving anyone out!

3. Get multiple quotes for all the services you need

Once you’ve worked out what the business needs from the move, you can decide on the specialist services you need. Maybe that’s a property agent, a commercial property solicitor or an office furniture supplier. Certainly it will include an experienced office removals firm and IT relocation specialist.

Now get multiple quotes from companies in each area. When it comes to your office removals company, ask them about what extra services they offer. Most good ones have partnerships with IT relocation specialists, or even employ them in-house, for example. They can also help your project manager plan the move.

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4. Ask for recommendations from previous clients

So you’ve had quotes from multiple service providers. The prices are similar. They all look professional and trustworthy. So how do you choose between them?

The quickest way is to ask for the contact details of recent happy clients who are similar to you. Any good provider will be more than happy to do this, and it offers great peace of mind.

5. Move overnight

When it’s time for your relocation, there are a number of factors that can slow you down. Busy traffic, access restrictions at your new office building, lifts and staircases being in use by others in the building, and parking restrictions… all of these can lead to the move taking longer and going over time and budget.

The easiest way to get around this is to hire your removal company to move you overnight – if your new building is accessible. That way, there are fewer obstacles and even the traffic should be clearer. Fewer obstacles mean a faster move. Then all you have to do is unlock the door to your new office the next morning, with everything moved, unpacked and set up for you. This hack also cuts the potential business disruption to an absolute minimum.

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6. Get your staff to label all their stuff before the move

You don’t really want your staff to waste time packing during work hours. But if you can get them to label everything clearly before the move, then this is a great help to your office removal company.

If they do this, you’ll ensure all their files, paperwork, monitors, stationary, chair and anything else are all in the right place once the move is done.

7. Tell your customers you’re moving

This last hack is not really about making sure the move goes well. But it is important for two reasons.

First, you inform all your customers about the change, in case they need to get in touch with you. That’s good for general housekeeping and customer service.

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Second, you can use this as a marketing or upselling opportunity. It’s a great excuse to reach out to old customers or clients you might not have been in touch with for a while. It’s a nice way of telling people how fast the company is growing, without coming across as boastful or salesy. And you can use it as a reason to make a special offer to your customers – “To celebrate our relocation, we’d like to make you this great one-off offer”…

Who knows – following these 7 hacks, not only can you reduce the expense and disruption of your move, but you might even be able to get more sales out of it. And that’s got to be a no-brainer.

Featured photo credit: avisheklogistics.com/wp-content/uploads/2016/02/office-relocation.jpg via avisheklogistics.com

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Last Updated on June 13, 2019

15 Best Entrepreneurs Books to Start Reading Now to Be Successful

15 Best Entrepreneurs Books to Start Reading Now to Be Successful

Knowledge is power, and you’re going to need a lot of it if you’re going to be able to steer your business to success.

Without further ado, let’s take a look at the 15 best entrepreneurs books to get inspirations about success and grow your business.

1. Think and Grow Rich by Napoleon Hill

    This book has been dubbed the Granddaddy of All Motivational Literature, and it was actually the first book that gave a prescription of what it takes to be a winner.

    Napoleon Hill draws from the stories of millionaires like Henry Ford, Andrew Carnegie, and Thomas Edison to illustrate the principles he put forth.

    Get the book here!

    2. The Lean Startup by Eric Reis

      A lot of startups end up failing, but many of these failures are actually avoidable. The Lean Startup provides a different approach that is now being adopted all over the world and changing the way that companies are developed and products are being launched.

      In The Lean Startup, Eric Reis describes what is required for a company to penetrate the fog of uncertainty in order to discover a path to a sustainable and successful business.

      Get the book here!

      3. The E-Myth Revisited by Michael E. Gerber

        In a revised edition of the 150,000-copy bestseller, The E-Myth, Michael Gerber refutes some of the myths that surround starting your own business and shows just how commonplace assumptions can end up getting in the way of being able to run a successful business.

        Gerber succeeds in walking the reader through the steps that occur in the life of a business, from infancy, through the pains of growing as an adolescent, to the perspective of the mature entrepreneur.

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        Get the book here!

        4. Rework by Jason Fried

          Most of the business books that you get today will give you the same advice: draft a business plan, study the competition, look for investors, and all that.

          However, Rework shows you a more effective, easier and faster means of succeeding when running a business. By reading it, you’ll be able to know why some plans are harmful, why you don’t really need to get investors, and why you’re better of shutting out your competition.

          Get the book here!

          5. How to Win Friends and Influence People by Dale Carnegie

            This is one of the most successful motivational books in history, selling well over 15 million copies since it was released in 1936. The book is timeless, and it appeals to businesses, self-help startups, and general readers.

            Carnegie believes that a lot of successes come from an ability to communicate rather than having brilliant insights. In his book, he teaches how to value others and make them feel appreciated and loved.

            Get the book here!

            6. Outliers: The Story of Success by Malcolm Gladwell

              Through this amazing book, Malcolm Gladwell is able to take the reader on an intellectual journey through the world of ‘outliers’. He asks the question of what truly differentiates high-achievers.

              His answer to this question is that we tend to pay too much attention to what successful people are like, and less attention to where they are actually from.

              Get the book here!

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              7. Rich Dad, Poor Dad by Robert T. Kiyosaki

                This is the best personal finance book ever written. It tells the story of Kiyosaki and his two fathers; his real father, and that of his best friend (his rich dad), as well as how the two men helped him shape his opinions on money and investing.

                It refutes the myth that you need to earn high to become rich, and it distinguishes between working for money and having money work for you.

                Get the book here!

                8. The Ascent of Money: The Financial History of the World by Niall Ferguson

                  Niall Ferguson, in this book, follows the money to tell the story behind the evolution of the word’s financial system, from the beginning way back in ancient Mesopotamia to the latest occurrences in what he had dubbed Planet Finance.

                  Fergusson also reveals financial history as the backstory behind our very own history, with an argument that the evolution of debt and credit is as significant as the history of technological innovation and the rise of civilization.

                  Get the book here!

                  9. Liar’s Poker by Michael Lewis

                    Michael Lewis landed a job at Salomon Brothers after getting out of the London School of Economics and Princeton within three years, he had risen to the rank of bond salesman, making millions for the firm and cashing out steadily.

                    Liar’s Poker is the amalgamation of these years — a look behind the scenes at one of the most turbulent times in American business. His book is Lewis’s account of an era where greed and gluttony were the order of the day.

                    Get the book here!

                    10. Drive: The Surprising Truth about What Motivates Us by Michael H. Pink

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                      A lot of people see money as the best motivator. Michael pink says it’s a mistake.

                      In this provocative book, he asserts that the secret to high performance anywhere is the need to direct our lives, to learn and create, and to do better by our world and ourselves.

                      Get the book here!

                      11. Getting Things Done: The Art of Stress-Free Productivity by David Allen

                        Outdated methods don’t work in today’s world. In this book, Allen shares some awesome methods for stress-free performance that he has shared with thousands of people all over the world.

                        His premise? That productivity is proportional to your ability to relax.

                        Get the book here!

                        12. The 7 Habits of Highly Effective People by Stephen R. Covey

                          In this book, Stephen Covey presents a holistic approach for overcoming both professional and personal issues. With insights and anecdotes, Covey presents a way to live with integrity fairness, service and dignity.

                          Get the book here!

                          13. The 4-Hour Workweek: Escape the 9-5, Live Anywhere, and Join the New Rich by Tim Ferriss

                            In this book, Ferriss dishes on the tips he has learned from studying the New Rich, a subculture of people who did away with the deferred life plan and mastered time and mobility to developed luxury lifestyles for themselves.

                            If you’re looking to make your way in this revolutionary new world, this here is your compass.

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                            Get the book here!

                            14. Delivering Happiness: A Path to Profits, Passion, and Purpose by Tony Hsieh

                              The CEO of Zappos shows how a unique kind of corporate identity can help deliver a huge difference in the way results are being achieved — by creating a company that values and delivers happiness.

                              Get the book here!

                              15. Losing My Virginity: How I Survived, Had Fun, and Made a Fortune Doing Business My Way by Richard Branson

                                From Virgin Atlantic Airways, Virgin Records and V2 to Virgin Cola, Virgin Megastores and a wide array of other companies, Richard Branson is the rockstar billionaire that a lot of us want to be.

                                Branson, however, did business by following a simple philosophy:

                                “Oh, screw it, let’s do it”

                                Losing My Virginity is an unusual, borderline outrageous autobiography of one of the greatest business geniuses in the world. Branson and his friends named their business “Virgin” because that was what they were — virgins at the game.

                                Since then, he’s written his success rules, creating a global business that has no headquarters, no management structure no corporate identity as it were.

                                Get the book here!

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                                Featured photo credit: rawpixel via unsplash.com

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