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How to Mind Map: Visualize Your Cluttered Thoughts in 3 Simple Steps

How to Mind Map: Visualize Your Cluttered Thoughts in 3 Simple Steps

Traditionally, when you have a lot of ideas in your mind, you would create a text document, or take a sheet of paper and start writing in a linear fashion like this:

  • Intro to Visual Facilitation
    • Problem, Consequences, Solution, Benefits, Examples, Call to action
  • Structure
    • Why, What, How to, What If
  • Do It Myself?
    • Audio, Images, time-consuming, less expensive
  • Specialize Offering?
    • Built to Sell (Standard Product Offering), Options (Solving problems, Online calls, Dev projects)

This type of document quickly becomes overwhelming. It obviously lacks in clarity. It also makes it hard for you to get a full picture at a glance and see what is missing.

You always have too much information to look at, and most often you only get a partial view of the information. It’s hard to zoom out, figuratively, and to see the whole hierarchy and how everything is connected.

To See a Fuller Picture, Create a Mind Map

A mind map is a simple hierarchical radial diagram. In other words, you organize your thoughts around a central idea. This technique is especially useful whenever you need to “dump your brain”, or develop an idea, a project (for example, a new product or service), a problem, a solution, etc. By capturing what you have in your head, you make space for other thoughts.

In this article, we are focusing on the basics: mind mapping using pen and paper.

The objective of a mind map is to clearly visualize all your thoughts and ideas before your eyes. Don’t complicate a mind map with too many colors or distractions. Use different colors only when they serve a purpose. Always keep a mind map simple and easy to follow.

    Image Credit: English Central

    By following the three next steps below, you will be able to create such mind maps easily and quickly.

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    Three Little Steps to Creating a Mind Map

    The three steps are:

    1. Set a central topic
    2. Add branches of related ideas
    3. Add sub-branches for more relevant ideas

    Let’s take a look at an example Verbal To Visual illustrates on the benefits of mind mapping.[1]

    Step 1 : Set a Central Topic

    Take a blank sheet of paper, write down the topic you’ve been thinking about: a problem, a decision to make, an idea to develop, or a project to clarify.

    Word it in a clear and concise manner.

      Step 2 : Add Branches of Related Ideas

      What is the first idea that comes to mind when you think of the subject for your mind map? Draw a line (straight or curved) from the central topic, and write down that idea.

        Step 3 : Add Sub-Branches for More Relevant Ideas

        Then, what does that idea make you think of? What is related to it? List it out next to it in the same way, using your pen.

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          You can always add more to it later, but that’s good for now.

          In our example, we could detail the sub-branch “Benefits” by listing those benefits in sub-branches of the branch “Benefits”. Unfortunately, we already reached the side of the sheet, so we’re out of space to do so. You could always draw a line to a white space on the page and list them there, but it’s awkward.

          Since we created this mind map on a regular letter-format sheet of paper, the quantity of information that fits in there is very limited. That is one of the main reasons why I recommend that you use software rather than pen and paper for most of the mind mapping that you do.

          Repeat Step 2 and Step 3

          Repeat steps 2 and 3 as many times as you need to flush out all of your ideas around the topic that you chose.

            I added first-level (main) branches around the central topic mostly in a clockwise fashion, from top-right to top-left. That is how, by convention, a mind map is read.

            In the next section, we are covering the three strategies to building your maps.  

            Tactics to Make Mind Mapping Easy

            You can go about creating a mind map in various ways:

            • Branch by Branch: Adding whole branches (with all of their sub-branches), one by one.
            • Level by Level: Adding elements to the map, one level at a time. That means that firstly, you add elements around the central topic (main branches). Then, you add sub-branches to those main branches. And so on.
            • Free-Flow: Adding elements to your mind map as they come to you, in no particular order.

            Branch by Branch

            Start with the central topic, add a first branch. Focus on that branch and detail it as much as you can by adding all the sub-branches that you can think of.

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              Then develop ideas branch by branch.

                A branch after another, and the mind map is complete.

                  Level by Level

                  In this “Level by Level” strategy, you first add all the elements that you can think of around the central topic, one level deep only. So here you add elements on level 1:

                    Then, go over each branch and add the immediate sub-branches (one level only). This is level 2:

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                      Idem for the next level. This is level 3. You can have as many levels as you want in a mind map. In our example, we only have 3 levels. Now the map is complete:

                        Free-Flow

                        Basically, a free flow strategy of mind mapping is to add main branches and sub-topics freely. No rules to restrict how ideas should flow in the mind map. The only thing to pay attention to is that you need to be careful about the level of the ideas you’re adding to the mind map — is it a main topic, or is it a subtopic?

                          I recommend using a combination of the “Branch by Branch” and the “Free-Flow” strategies.

                          What I normally do is I add one branch at a time, and later on review the mind map and add elements in various places to finish it. I also sometimes build level 1 (the main branches) first, then use a “Branch by Branch” approach, and later finish the map in a “Free-Flow” manner.

                          Try each strategy and combinations of strategies, and see what works best for you.

                          Whenever You Get Stuck, Do Mind Mapping

                          When you’re feeling stuck or when you’re just starting to think about a particular idea or project, take out a paper and start to brain dump your ideas and create a mind map. Mind mapping has the magic to clear your head and have your thoughts organized.

                          If you can’t always have access to a paper and pen, don’t worry! Creating a mind map with software is very effective and you get none of the drawbacks of pen and paper. You can also apply the above steps and strategies just the same when using a mind mapping tool on the phone and computer.

                          Reference

                          More by this author

                          Matt Tanguay

                          Matt is the CEO and Chief Visual Facilitator of Fluent Brain. He writes about problem solving techniques and tips to supercharge the brain.

                          How to Mind Map: Visualize Your Cluttered Thoughts in 3 Simple Steps Master Your New Year’s Resolutions: The Ultimate Infographic How to Solve Your Problems Visually Using a Solution Map

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                          Last Updated on April 17, 2019

                          10 Essential Soft Skills That Will Help Advance Your Career

                          10 Essential Soft Skills That Will Help Advance Your Career

                          What’s the secret of professional success? Some of it lies in the mastery of your discipline and all the technical skills you have to carry out your job; but a much bigger part lies in the soft skills list you possess.

                          Soft skills are your people or relationship skills—how well you get along with others and your ability to communicate and collaborate—as well as the personal characteristics you bring to the job, such as optimism, a can-do attitude and the motivation to work hard. These skills are not always easy to point out, but their absence can cause serious problems and negatively affect the whole work atmosphere.

                          They say that hard skills will help you get the job, but soft skills will help you get along—and get ahead. With that in mind, here’s the top-10 essential soft skills list to help you advance your career.

                          1. Communication Skills

                          Communication skills are hands-down the most sought-after soft skill that bosses want, and this one ability covers a lot of ground.

                          To communicate well, you have to listen carefully, interpret the context of the conversation, express yourself clearly, persuade others of your point of view, check your body language and use an engaging presentation style that won’t intimidate or bore your audience. That’s a big ask!

                          Your personality traits can influence the way you communicate with others. For instance, some people get straight to the point and center their arguments around facts and logic; others are cooperative and sensitive to how others feel. Both these approaches are equally valuable but there can be misunderstandings if you don’t understand where the other person is coming from.

                          Taking a comprehensive personality test can help you understand why you communicate the way you do and where your blind spots are. It can also help you understand other communication styles is so you can tailor your communication to the person you’re dealing with.

                          After all, connecting with your conversation partner is the hallmark of good communication.

                          2. Flexibility

                          Change is an essential part of any business. Companies need employees who are flexible enough to work with new initiatives, open to new ideas, and generally are able to tough it out when things don’t go as planned.

                          Research has found a link between job performance and flexibility over the long term because there will be times when you have to step outside your routine and rise to fresh challenges that didn’t exist before.

                          Being flexible doesn’t mean you have to hop into a new task or job role like an expert. Rather, it’s about showing you’re willing to accept new responsibility and learn different things.

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                          Bosses look for people who are prepared to step outside their comfort zones and are open to alternative solutions when their first idea doesn’t work.

                          3. Being a Team Player

                          Working on a team can be challenging but learning to do it well can definitely help you get ahead in your career. Employers look for people who can negotiate, cooperate and manage conflicts with other people to achieve a common goal. That includes the ability to build lasting relationships with customers and clients.

                          What makes a good team player? Essentially, it’s someone who knows the goal and knows her role. Employers look for evidence that you know your strengths, your responsibilities and how you can best contribute to the team, then put those skills into action by sharing ideas and communicating in a respectful manner. That’s the definition of being a good team player.

                          This is another area where taking a personality test can help you get ahead. When teams work together, each member brings a unique set of skills and qualities to the group. Research has shown that different combinations of personalities affect how teams collaborate and how productive they are.

                          Knowing who you are, and how you work on a team, can drive new insights and open the door to better teamwork.

                          4. Positive Mental Attitude

                          There are plenty of things you can’t change at work, like the people you work with or the fact that the printer is broken again. The one thing you can change is how much you let these things bother you.

                          Bosses like people who are calm, rational and upbeat—those who diffuse tensions in the workplace, not get all grouchy and go around slamming doors.

                          Studies show that people who maintain a sunny disposition have better relationships at work, are happier in their jobs and make better decisions than those who whine and complain. Some suggest that a positive mental attitude can also make you live longer—which means it’s beneficial for every area of your life![1]

                          It’s not always easy to keep a “glass half full” mentality when work is stressful and the deadlines are piling up. But there are some things you can do to help maintain a positive attitude. Laughing at your unfortunate circumstances keeps the work environment positive, and taking “sanity” breaks can help you keep your cool in high-pressure situations.

                          Managers look for positive mental attitude in a team member that is ready for a promotion, so it really does pay to keep your cool in challenging situations.

                          5. A Strong Work Ethic

                          People with a strong work ethic are committed to the role, persevere when things get tough and are inspired by challenge. These people are ambassadors for the organization, and will always be seen as top talent and ideal candidates.

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                          If you can exhibit this skill, then expect to be seen as a great candidate, eligible for new opportunities and positions throughout your career.

                          Since a strong work ethic can mean different things to different people, it helps to show specific examples of your exceptional work ethic during a performance appraisal or interview. For instance, you might talk about:

                          • A time when you persisted in the face of challenges and did not shy away from hard work.
                          • How you volunteered to help with projects even though these tasks did not form part of your job description.
                          • The networking, workplace learning and skills betterment you’ve undertaken, which shows ambition and drive (people with a strong work ethic have those qualities in spades).
                          • How you own your mistakes and never, ever point the finger of blame at others.

                          For help with building a strong work ethic, check out these tips: How to Build a Reliable Work Ethic

                          6. Public Speaking

                          Who’s terrified of public speaking? Pretty much everyone, since public speaking is America’s number one fear, ahead of death at number five and loneliness at number seven.

                          Yet, according to Warren Buffett, mastering this one skill you could increase your personal value by 50 percent.[2] That’s huge!

                          If you’re not natural at public speaking, you’re in good company. Buffett had to work hard to overcome his stage fright and once dropped out of a public-speaking course before it started—because he was afraid of public speaking! He eventually realized that he needed to build up his confidence by just doing it; over and over in front of small groups.

                          For a more structured approach, Toastmasters International teaches public speaking and leadership skills through a variety of pathways. Membership of this non-profit looks good on your resume but the real payoff will come when you can put your newfound skills to use on the job or in the interview room.

                          Or, you can check out this advice: The Ultimate Public Speaking Tips to Hook and Impress Any Audience

                          7. Integrity

                          From a manager’s point of view, the two integrity skills that will set you apart are:

                          • Always doing what you say you will do
                          • Owning an error instead of minimizing or hiding it

                          …even when no one is around to check up on you.

                          There are lots of people who have climbed the ladder without scruples, but they are not the people who others trust, respect and support when promotion time comes around.

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                          Behaving with integrity is a safe and consistent way to enhance your reputation and achieve your professional goals.

                          8. Managing Your Time

                          Phone calls, texts, Slack pings, meetings, huddles, side projects, multitasking—we are busier today than any generation before us. There’s no denying the workplace is an incredibly distracting place to be.

                          A lot of us have traded effectiveness for busyness which we wear as a badge of honor, both as a proxy for productivity and to show our value to the company. But what bosses want, what they really, really want, is someone who actually gets stuff done on time.

                          Time management is not merely the art of being on time, but of managing your time so you focus on the projects that really matter and add value to the business. This means prioritizing well, sticking to schedules, delegating, and not getting distracted by tasks that are easier to perform or less important. It means planning ahead and learning when it’s appropriate to say no.

                          Time management can be a tough skill to maintain, but not a difficult one to pick up. Monitor your actions for a few days—how long do your tasks take to finish? What’s interrupting you? What causes you to lose focus? Once you have the answers to these questions, you can set a schedule for yourself to make sure you’re spending your time wisely and this valuable asset is never wasted.

                          These 20 Quick Time Management Tips to Super Boost Your Productivity are also great to try.

                          9. Assertiveness

                          In any workplace, you typically will find people with the following conflict styles:

                          • Passive: Those who go out of their way to avoid conflict.
                          • Passive-aggressive: Those who express their negative feelings through actions rather than words.
                          • Aggressive: Those who respond to conflict in a hostile and rude manner. These people get their opinion heard but they won’t make any friends in the process.
                          • Assertive: People who stick up for their rights while still respecting the rights of others.

                          Managers look for assertiveness above all other styles because it allows decisions to be made without conflict or alienating people.

                          How do you use this information for yourself?

                          It starts with understanding your personality so you can anticipate how you will react when conflict arises and address your own shortcomings. Then, you can start influencing the team for top results, and securing your own career advancement in the process.

                          Learn how to be assertive and gain respect:

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                          How to Be Assertive and Stand up for Yourself the Smart Way

                          10. Creative Thinking

                          LinkedIn recently analyzed over 50,000 skills that employers search for when looking for candidates to find out what skills are currently in demand.[3] Taking the number-one slot on the 2019 soft skills list was creativity: the ability to solve problems and think outside the box.

                          Creativity is about bringing fresh, and sometimes unorthodox, ideas to the table. This helps companies to innovate, and companies that do not innovate will not survive very long.

                          How do you showcase your creative thinking skills? The golden rule is to participate.

                          Be brave and share your ideas during group brainstorming sessions. Volunteer to run a society, networking event or recruitment drive. Ask “what if” questions: “What if we add this information to the client welcome pack?” “What if we eliminate step 3 from the process?”

                          These activities demonstrate that you’re prepared to go beyond “business as usual” towards creative problem solving—an ability that will serve you every day, all throughout your career.

                          You can learn to unleash your creativity power:

                          What Is Creativity? We All Have It, and Need It

                          Final Thoughts

                          The good news? Every item on this soft skills list can be learned. Although you may feel lacking in certain areas, taking an inventory of your strengths and weaknesses will allow you to focus in on the areas that you’ll benefit from developing.

                          So take an inventory of your personality, skills, and talents. This will give you a baseline for your communication style, attitude to change, conscientiousness and more. You can then identify your weak areas and develop strategies for improving your team-building, assertiveness and conflict skills.

                          The better news? The effort is worth it. Developing your soft skills opens the door to a new job or a promotion, and helps you succeed once you get there.

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                          Featured photo credit: Rachael Gorjestani via unsplash.com

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