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7 Most Common Distractions at Work (And How to Tackle Them)

7 Most Common Distractions at Work (And How to Tackle Them)

As you sit down to read this article, I’m guessing you’ve experienced distractions at work at least once already today, probably more than once.

Chances are you may be interrupted before you actually finish reading this article.

The simple truth is that we all face distractions at work every single day, and typically every single hour, something or someone may cause you to be distracted.

With so many meetings to attend, conversations or drop-ins by coworkers, calls, emails, social notifications and numerous other interruptions, it can often feel like a real challenge to stay productive and get the important things done.

Distractions lower our productivity and energy.

They affect our ability to focus and stick with projects or tasks long enough to see them through.

If you think about your working week, I’m sure you can list out 5 to 10 things or people that have created distractions at work.

But how many of those distractions are self-inflicted and how many are the result of your working environment?

Why Should You Get Rid of Distractions at Work?

Nearly 3 out of 4 workers (70%) admit they feel distracted at work, with 16% of people stating that they’re almost always distracted.[1]

The Impact of workplace distractions, according to the report, included:

  • 54% said they “Aren’t performing as well as they should”
  • 50% said they “Are significantly less productive”
  • 20% said they are “Not able to reach full potential and advance in their career”

The same survey from Udemy cited the top benefits of reducing workplace distraction from those interviewed:

  • 75% stated “I get more done and I’m more productive”
  • 57% stated “I’m motivated to do my best”
  • 51% stated “I’m more confident in my ability to do my job well”
  • 49% stated “I’m happier at work”
  • 44% stated “I deliver higher quality work”

Top distractions identified by Udemy for Business in their survey included talkative co-workers (cited by 80% of workers surveyed), and office noise (70%).

Meetings were blamed for low productivity by 60% of respondents, while 58% said that, although they don’t need social media to do their jobs, they couldn’t make it through the working day without checking platforms such as Facebook, Twitter and Instagram.

7 Common Distractions At Work (And How to Tackle Them)

A 2016 survey of 2,000 US hiring and HR managers by CareerBuilder showed that the top distraction culprits included smartphones (55%), the internet (41%), gossip (37%), social media (37%), co-workers dropping by (27%), smoking or snack breaks (27%), email (26%), meetings, (24%), and noisy co-workers (20%).[2]

Almost three-quarters of employers surveyed by CareerBuilder said that two or more hours a day were lost in productivity because of workplace distractions, with nearly half (43%) estimating they lost three or more hours a day.

A Survey of 2,000 people by financial management service Think Money in the UK reported that a third of employees are distracted at work for up to three hours a day.[3]

So, imagine if you have had fewer distractions at work and you were able to increase your focus and get more of your best work done.

With these surveys on workplace distractions in mind, I’ve identified the major 7 distractions you are probably facing right now and some actionable strategies to help you overcome them to increase your productivity and creativity:

1. Chatty Co-Workers

Building relationships with your team and your colleagues at work is essential.

Daily conversations are important for building a friendly, collaborative culture and atmosphere within the office, but it’s easy to get trapped in endless conversations and gossip.

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If your door is always open, it’s very easy for someone to pop their head into the office to ask questions, which takes you away from your productive work.

How to Stay Focused and Lessen the Distraction

If you’re having problems with persistently chatty or distracting team members, try having a discrete conversation with them about the impact it’s having on your day.

Alternatively, close your office door if you have one. Another method to use if you need to be focused and concentrate is to put on a pair of headphones (if your office allows).

2. Office Noise

Research by Kim and de Dear at the University of Sydney revealed that 30 per cent of workers in cubicles and around 25 per cent in partition-less offices were unhappy with noise levels at work.[4]

Research from Ipsos and the Workspace Futures Team of Steelcase shows that 85% of people are dissatisfied with their working environment and can’t concentrate. Of those surveyed 95% said working privately was important to them, but only 41% said they could do so, and 31% had to leave the office to get work completed.[5]

More than 10,000 workers across 14 countries were surveyed, and key findings also showed that:

  • Office workers are losing 86 minutes a day due to distractions
  • Many employees are unmotivated, unproductive and overly stressed
  • They have little capacity to think and work creatively and constructively

If you work in a big or small office, I’m sure you’ve experienced that offices can get really loud, whether it’s conversations, phone calls, music or other noises.

How to Stay Focused and Lessen the Distraction

If you have an office, the simplest thing to do is close the door so you can get some privacy and focused, quiet time.

When you have co-workers that you know are creating a lot of the noise, can you approach them and have a quiet conversation about how their actions are affecting your ability to focus? Do you have to work from your desk?

If you have a specific project you need to work on where you need quiet, uninterrupted time explore working from a quiet space within your building.

Alternatives include working from home (if possible) or from another location such as a park or café.

There will always be noise in an office and most of the time it will be bearable, but occasionally you need to change up your environment to get your most important work done.

3. Email Consumption

According to Tim Ferriss, we need t:

“limit email consumption and production. This is the greatest single interruption in the modern world.”

We all know how distracting e-mail can be.

In a typical day how many emails do you receive and send?

Does this sound familiar?

You are working on an important project and you get a notification that you have received an e-mail message.

Now you have two choices.

You can stop what you’re doing and break your focus and read the email, or, you can stay on task and look at the email later.

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Many people go through their whole day like this. They are fully engaged on working on something important and then an email notification pops up.

You stop what you’re doing, switch to your inbox, and read the email, oftentimes an email that is completely irrelevant and contributes nothing to your current priorities.

These emails can create a constant feeling of busyness and will often result in unfinished projects at the end of the day.

This in turn, can create a feeling that we haven’t actually really had a productive day.

How to Stay Focused and Lessen the Distraction

Time blocking

Set aside a specific amount of uninterrupted time to work on a project or task. Commit to not looking at emails (or answering phone calls) during this period of time.

Based on Tim’s advice, I have resolved to check e-mail only twice a day. It is already having an enormous impact. Here’s what I suggest:

Work in offline mode

Set your computer or laptop to offline mode, and let the email messages accumulate in your inbox until you’re ready to answer them.

Rather than viewing and answering emails one by one, let them accumulate and then set aside focused time to process and respond to the emails.

Batch email responding will take less time than answering them one by one, and it allows you to stay focused on the project at hand without being distracted.

Check e-mail at certain times each day

This method has been introduced by a number of my entrepreneurial coaching clients and it has helped them free up time and stay more focused.

Your work circumstances will be different, so it’s important to find a process that works for you and other members of your team.

One method is to have two specific times a day to check your emails, another maybe three times a day – morning, lunchtime and in the hour before you leave to ensure you are all caught up.

If you decide to implement this technique it would be wise to create an out of office message.

Don’t check e-mail first thing

This technique may be difficult to implement depending on your circumstances, but if you can, you will be way more productive. Here’s why.

Rather than checking email first thing, instead spend this precious time when you are more energized and focused working on your one or two biggest priorities for the day.

4. Smartphone Usage (And Other Devices)

Continually looking at your phone interrupts work flow and focus.

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According to recent research from Deloitte, the average person checks his or her smartphone 47 times a day.[6]

If you use the average of 47 times a day and you’re working an 8-hour workday, that means you may be checking your phone almost 6 times every hour.

That’s enough to distract anybody.

We all know that smartphones and other devices frequently interrupt us, and take our attention away from the project or task we’re working on.

It’s easy to frequently take a break from our important tasks to check our phones, watches, and other gadgets.

How to Stay Focused and Lessen the Distraction

Move your phone elsewhere

It’s very tempting to check our phones, even if we’re working on an important project.

The solution? Put your phone in a drawer or move it out of arm’s length so you won’t be tempted to take a quick look.

Turn off notifications

Turn off all notifications that don’t require immediate attention, especially social media notifications. This includes email if you have that set up on your phone as well.

If some notifications really matter, make them silent and hide them from your lock screen.

5. Social Media

How much time do you spend on social media at work? Instagram, LinkedIn, Twitter, Facebook, Pinterest… The list of apps and websites that come together to claim so much of our attention is nearly endless.

There is a constant stream of information available out there, from our friends and colleagues, from news outlets, from our companies. Some of your colleagues are probably checking their social media right now as you read this article.

In a TED Talk by Cal Newport, author of Deep Work, he said going on social media is like going to the casino.

You’re anticipating getting likes and you come out of it. You go back in thinking, “I’ll get the reward next time. I’ll get the reward next time. I’ll get the reward next time.” And you just sit around waiting for a notification to come around so you can go back.

How to Stay Focused and Lessen the Distraction

Like your smartphone usage and email, try to set specific timeframes or parameters when you will check social media.

Ensure all notifications are turned off when you have to spend focused, productive time on a specific task or project.

Take a look at this article to learn more: 9 Steps to Disconnect from Social Media and Connect With Life Again

6. Meetings

During a busy week, the last thing a leader or manager wants is a wasted hour or two sat in an unproductive meeting.

If I asked you what the most efficient way to be inefficient would be, I’m sure many of you would say “bad meetings.”

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Meetings today consume more work hours than ever before. Most employees attend 62 meetings a month, but half of these are considered a waste of time.

Overall, 31 hours are spent in unproductive meetings over an average month, with 91 per cent of employees guilty of daydreaming, while 39 per cent have admitted to falling asleep.[7]

How to Stay Focused and Lessen the Distractions

For meetings to be productive and worthwhile, it’s essential that each meeting has a clear agenda and leader.

I’ve written more about how to have a productive meeting in the article: How to Lead Team Meetings in the Most Productive Way

7. Multitasking

We all have to multi-task on occasion, but the less we do it the better.

Multi-tasking reduces productivity and creativity. In an article for the Harvard Business Review, Peter Bregman notes that our productivity goes down by 40% when we attempt to focus on several things at once.[8].

It takes an average of about 25 minutes (23 minutes and 15 seconds, to be exact) to return to the original task after an interruption, according to Gloria Mark.[9]

Multitasking slows us down, and reduces focus, energy and productivity. Our brains simply cannot effectively handle working on tasks simultaneously.

How to Stay Focused and Lessen the Distraction

Work in blocks of time. It minimizes the amount of distraction that’s placed on our increasingly connected lives. It not only protects us from the distractions of others, but also from our self-inflicted distractions.

Time blocking is setting aside an intentional amount of time for specific projects or tasks and making an intentional effort to not allow the distractions or interjections of others break that focus.

After that block of time is up, take a planned break, then begin the next block of focused time. Each block of focused time is dedicated to one task/project or set of similar tasks.

I use the 60-60-30 method for time blocking:

Work for 50 minutes and take a 10-minute break. Work for a further 50 minutes and take another 10-minute break. Then take 30 minutes out to recharge, which could mean having lunch, going for a walk etc.

Use the Pomodoro Technique to help you work in blocks of time.

Bottom Line

Workplace distractions will never go away. In order to use our time effectively and to increase productivity and creativity, it’s essential we understand what’s distracting us and create the systems to stop it.

I’m sure you can identify with at least one of the distractions highlighted in this article.

Hopefully, some of the teams will help you beat distractions at work and make you more effective and productive.

More About Staying Focused

Featured photo credit: Proxyclick Visitor Management System via unsplash.com

Reference

[1] Udemy: 2018 Workplace Distraction Report
[2] CareerBuilder: Smartphones Sapping Productivity at Work
[3] ThinkMoney: Productivity at Work Survey
[4] Journal of Environmental Psychology: Workplace Satisfaction
[5] Ipsos/Workspace Futures Team: The Privacy Crisis
[6] Deloitte: Guess how often you use your phone every day
[7] Atlassian: You Waste a Lot of Time at Work
[8] Harvard Business Review: How (and Why) to Stop Multi-Tasking
[9] University of California, Irvine: The Cost of Interrupted Work

More by this author

Mark Pettit

Mark Pettit is a Business Coach for ambitious entrepreneurs and business owners who want to achieve more by working less.

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Last Updated on October 22, 2020

2 Transformational Ways to Spark Your Creative Energy

2 Transformational Ways to Spark Your Creative Energy

Good things come in twos: Peanut butter and jelly, Day and night, Fred Astaire and Ginger Rogers. The same is true for what sparks our creative energy: our thoughts and actions.

Creativity is an inside job as much as it is about a conducive schedule, physical environment, and supportive behaviors. By establishing the right internal and external landscape, creativity can blossom from the abstract to the concrete and we can have fun along the way.

Sparking creativity is all about setting up the right conditions so a spark is ignited and sustained. The sparks don’t fizzle out. They are allowed to grow and ripen.

Think of a garden. Intention alone will not produce the delicious red tomato nor will the readiest seed. That seed needs attention at its nascent stage and as it grows a stalk and produces fruit. If we want to enjoy more than one fruit, we keep at it, cultivating the plant and reaping multiple harvests.

Creativity lives in each of us like seeds in the earth or encapsulated in a nut. Seeds of ideas, concepts, designs, stories, images, and even ways of communicating that surprise and delight await activation.

By sparking our creative energy, we activate these unique seeds. Like snowflakes, they are of a moment and always without a match. The smallest sparks encourage even the smallest, most dormant seeds to sprout.

The good news is that our creative energy wishes to be sparked—to be invited to play. It wants to be our regular playmate.

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1. Be Childlike in Your Thoughts, Attitudes, and Approach

Being childlike in our thoughts, attitudes, and approach is an easy way to internally have our thoughts be gracious prolific gardeners to our creative energy. If we want it to come out and play and hang around as our regular companion, then let’s return to our 5-year-old selves.

Our childhood selves are naturally curious. We still have that curiosity! All we have to do is remind ourselves to get curious. We can do that by simply observing and being with what is in front of us instead of making up a story about what won’t work or why something can’t be done. So, it’s about cultivating curiosity instead of jumping into judgment.

Move Your Inner Judge to the Sidelines

When we get curious, creativity percolates and, ultimately, takes its place in the world. To give a hand in choosing curiosity over judgment, we can move the judge that also lives inside us to the sidelines. The judge squashes our creative urges, even when they are as small as sharing a point of view. It’s that pesky voice that causes us to doubt ourselves or worry about what others will think.

The judge is also risk-averse. The judge likes things to stay the same. Change makes the judge nervous.

Creativity is all about risk and changing things up. It needs risk, even failure, to be its naturally innovative, dynamic, impactful self. The judge likes to convince us failure is something to be avoided at all costs.

To move the judge to the sidelines and let curiosity reign, we can pay attention to who we are in conversation with and who is calling the shots.

Is it the voice of fear, doubt, or anxiety (the inner-critic—the judge’s boss)? Or is it the voice of wisdom, courage, strength, and non-attachment, and of course curiosity (the inner-leader)?

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We can easily tell the difference by how each makes us feel. The inner-critic depletes and slows us down, putting roadblocks in the way. The inner-leader energizes and a natural rhythm develops.

It’s all about who we spend time with. If we wish to exercise, we will seek out our friends who go to the gym or hike. If we want to lose some weight, we will opt to eat dinner with someone who prefers a healthy spot over fast food.

After getting curious, we can honor what our curiosity prompts us to do. The spark can do its job and a fire starts to glow when commitment enters. Our childhood selves were fully committed to being creative. That level of commitment is still something we are very capable of exercising!!

Again, we need to let go of the judge. We can ask ourselves, what do we want to commit to—negativity that depletes our creative energy, depth, and output, or the understanding that our thoughts and attitudes matter and that right thoughts and attitudes are the sparks that really let our creativity come alive?

Learn to Recall Your Childhood Self

To get in touch with that unabashedly committed childhood self, recall your childhood self. If you have a picture, pull one out. Keep it around so you can remember to activate that innate creative nature that was prominent then and wants to be prominent now and always.

Soak in the essence of that being. Commit to their commitment to brave and dogged trial and error because it is yours as well. You are that person.

Remember how tenacious you were when you wanted to build that sandcastle. You kept at it as the waves came in. You built with fury or reconfigured the walls. Also, remember that there was a willingness to fail since you were as invested in the process as well as the outcome—but less with the outcome. You were willing to experiment and start again. There was vitality—the main lifeline of your creative energy—instead of a rigid attachment.

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When you notice you are in conversation with your inner-critic or being held back by it, simply acknowledge, name it, and then switch to your inner-leader by taking a few good deep belly breaths, rubbing two fingertips together, or listening to ambient sounds in the background.

Physical movements shift our negative thoughts over to the positive domain of the inner-leader. As our judge continues to sit on the sidelines, our ability to quiet the inner-critic becomes stronger. We taste freedom. A simple taste emboldens us to say no again to the judge and yes to what makes our hearts and spirits sing—our creativity.

We begin to spark creativity to the point it no longer needs to be invited to play. It becomes our regular playmate—the younger sibling or the kid next door ready to have some fun, maybe even make some mischief by shaking things up.

When we align with our inner-leader and think and act from its promptings, creativity flows up and out with ease, as it needs to!

Letting those initial sparks generate a creativity fire that keeps burning is something we can all do! That’s the inside job.

2. Listen to Your Inner Leaders of Creative Energy

If we listen, our inner-leaders will let us know just what we need to set-up and do in our physical world to maximize that gorgeous, hungry creativity we now have flowing freely in us.

The seed has been unlocked! So, now what?

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To enable our creative energy to take its form and place outside of us, there needs to be spaciousness! Spaciousness in our physical worlds impacts our internal one. It lets the voice of the inner-leader be heard. It lets creativity have room to be sparked and acted upon.

With a little discipline, we can easily create spaciousness in our daily lives—spaciousness that will spark our creativity and let it take shape.

So, no matter who you are and what conditions help your creativity thrive, check-out these easy-to-implement basic suggestions:

  • Reduce or eliminate multi-tasking.
  • Say yes to what matters and what aligns with your big values and goals.
  • Say no to all else.
  • Say no again.
  • Schedule time in your calendar as you do with other things in your life to just be, to ponder, to let ideas percolate, and to create.
  • Spend time doing the things that bring out your creative energy. It could be walking, singing, or simply looking out the window.
  • Meditate.
  • Breathe—long breaths in and long breaths out through the nose.
  • Invite your body and heart into your experiences so your mind is a part of you and not all of you.
  • Try a new thing to spark your creativity. If you spend time running, try a different route. If running feels stale, cruise around a museum, or go for a bike ride.
  • Play a game. Indoors out or outside. Think of what makes you happy that you haven’t done in a while. Is it a physical game like badminton or cards? Maybe it’s storytelling? Play is creative, and it sparks the creative energy, too.
  • Spend time in the places that bring out your creativity. What spot in your home could be your spot for entering into that mode? Do you need to get out? Maybe a park bench is the right spot, with a book of poetry, or even nothing at all.
  • Spend time in nature. Nature brings us to a place of calm and awe and through that our creativity is easily sparked.

Final Thoughts

These are all habits—habits of mind and habits of doing. Experiment with what works for you. Have fun. If you give even 50% to altering your thoughts and actions, then you will begin to spark your creativity. It takes a lot of curiosity and commitment, but it can definitely be done.

Our innate creative energy is a deep source of all that we seek—joy, connection, renewal. It deserves and looks forward to the changes you will make that will let sparks fly and ignite!

More Tips to Spark Your Creative Energy

Featured photo credit: Kelly Sikkema via unsplash.com

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