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Last Updated on August 12, 2019

7 Most Common Distractions at Work (And How to Tackle Them)

7 Most Common Distractions at Work (And How to Tackle Them)

As you sit down to read this article, I’m guessing you’ve experienced distractions at work at least once already today, probably more than once.

Chances are you may be interrupted before you actually finish reading this article.

The simple truth is that we all face distractions at work every single day, and typically every single hour, something or someone may cause you to be distracted.

With so many meetings to attend, conversations or drop-ins by coworkers, calls, emails, social notifications and numerous other interruptions, it can often feel like a real challenge to stay productive and get the important things done.

Distractions lower our productivity and energy.

They affect our ability to focus and stick with projects or tasks long enough to see them through.

If you think about your working week, I’m sure you can list out 5 to 10 things or people that have created distractions at work.

But how many of those distractions are self-inflicted and how many are the result of your working environment?

Why Should You Get Rid of Distractions at Work?

Nearly 3 out of 4 workers (70%) admit they feel distracted at work, with 16% of people stating that they’re almost always distracted.[1]

The Impact of workplace distractions, according to the report, included:

  • 54% said they “Aren’t performing as well as they should”
  • 50% said they “Are significantly less productive”
  • 20% said they are “Not able to reach full potential and advance in their career”

The same survey from Udemy cited the top benefits of reducing workplace distraction from those interviewed:

  • 75% stated “I get more done and I’m more productive”
  • 57% stated “I’m motivated to do my best”
  • 51% stated “I’m more confident in my ability to do my job well”
  • 49% stated “I’m happier at work”
  • 44% stated “I deliver higher quality work”

Top distractions identified by Udemy for Business in their survey included talkative co-workers (cited by 80% of workers surveyed), and office noise (70%).

Meetings were blamed for low productivity by 60% of respondents, while 58% said that, although they don’t need social media to do their jobs, they couldn’t make it through the working day without checking platforms such as Facebook, Twitter and Instagram.

7 Common Distractions At Work (And How to Tackle Them)

A 2016 survey of 2,000 US hiring and HR managers by CareerBuilder showed that the top distraction culprits included smartphones (55%), the internet (41%), gossip (37%), social media (37%), co-workers dropping by (27%), smoking or snack breaks (27%), email (26%), meetings, (24%), and noisy co-workers (20%).[2]

Almost three-quarters of employers surveyed by CareerBuilder said that two or more hours a day were lost in productivity because of workplace distractions, with nearly half (43%) estimating they lost three or more hours a day.

A Survey of 2,000 people by financial management service Think Money in the UK reported that a third of employees are distracted at work for up to three hours a day.[3]

So, imagine if you have had fewer distractions at work and you were able to increase your focus and get more of your best work done.

With these surveys on workplace distractions in mind, I’ve identified the major 7 distractions you are probably facing right now and some actionable strategies to help you overcome them to increase your productivity and creativity:

1. Chatty Co-Workers

Building relationships with your team and your colleagues at work is essential.

Daily conversations are important for building a friendly, collaborative culture and atmosphere within the office, but it’s easy to get trapped in endless conversations and gossip.

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If your door is always open, it’s very easy for someone to pop their head into the office to ask questions, which takes you away from your productive work.

How to Stay Focused and Lessen the Distraction

If you’re having problems with persistently chatty or distracting team members, try having a discrete conversation with them about the impact it’s having on your day.

Alternatively, close your office door if you have one. Another method to use if you need to be focused and concentrate is to put on a pair of headphones (if your office allows).

2. Office Noise

Research by Kim and de Dear at the University of Sydney revealed that 30 per cent of workers in cubicles and around 25 per cent in partition-less offices were unhappy with noise levels at work.[4]

Research from Ipsos and the Workspace Futures Team of Steelcase shows that 85% of people are dissatisfied with their working environment and can’t concentrate. Of those surveyed 95% said working privately was important to them, but only 41% said they could do so, and 31% had to leave the office to get work completed.[5]

More than 10,000 workers across 14 countries were surveyed, and key findings also showed that:

  • Office workers are losing 86 minutes a day due to distractions
  • Many employees are unmotivated, unproductive and overly stressed
  • They have little capacity to think and work creatively and constructively

If you work in a big or small office, I’m sure you’ve experienced that offices can get really loud, whether it’s conversations, phone calls, music or other noises.

How to Stay Focused and Lessen the Distraction

If you have an office, the simplest thing to do is close the door so you can get some privacy and focused, quiet time.

When you have co-workers that you know are creating a lot of the noise, can you approach them and have a quiet conversation about how their actions are affecting your ability to focus? Do you have to work from your desk?

If you have a specific project you need to work on where you need quiet, uninterrupted time explore working from a quiet space within your building.

Alternatives include working from home (if possible) or from another location such as a park or café.

There will always be noise in an office and most of the time it will be bearable, but occasionally you need to change up your environment to get your most important work done.

3. Email Consumption

According to Tim Ferriss, we need t:

“limit email consumption and production. This is the greatest single interruption in the modern world.”

We all know how distracting e-mail can be.

In a typical day how many emails do you receive and send?

Does this sound familiar?

You are working on an important project and you get a notification that you have received an e-mail message.

Now you have two choices.

You can stop what you’re doing and break your focus and read the email, or, you can stay on task and look at the email later.

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Many people go through their whole day like this. They are fully engaged on working on something important and then an email notification pops up.

You stop what you’re doing, switch to your inbox, and read the email, oftentimes an email that is completely irrelevant and contributes nothing to your current priorities.

These emails can create a constant feeling of busyness and will often result in unfinished projects at the end of the day.

This in turn, can create a feeling that we haven’t actually really had a productive day.

How to Stay Focused and Lessen the Distraction

Time blocking

Set aside a specific amount of uninterrupted time to work on a project or task. Commit to not looking at emails (or answering phone calls) during this period of time.

Based on Tim’s advice, I have resolved to check e-mail only twice a day. It is already having an enormous impact. Here’s what I suggest:

Work in offline mode

Set your computer or laptop to offline mode, and let the email messages accumulate in your inbox until you’re ready to answer them.

Rather than viewing and answering emails one by one, let them accumulate and then set aside focused time to process and respond to the emails.

Batch email responding will take less time than answering them one by one, and it allows you to stay focused on the project at hand without being distracted.

Check e-mail at certain times each day

This method has been introduced by a number of my entrepreneurial coaching clients and it has helped them free up time and stay more focused.

Your work circumstances will be different, so it’s important to find a process that works for you and other members of your team.

One method is to have two specific times a day to check your emails, another maybe three times a day – morning, lunchtime and in the hour before you leave to ensure you are all caught up.

If you decide to implement this technique it would be wise to create an out of office message.

Don’t check e-mail first thing

This technique may be difficult to implement depending on your circumstances, but if you can, you will be way more productive. Here’s why.

Rather than checking email first thing, instead spend this precious time when you are more energized and focused working on your one or two biggest priorities for the day.

4. Smartphone Usage (And Other Devices)

Continually looking at your phone interrupts work flow and focus.

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According to recent research from Deloitte, the average person checks his or her smartphone 47 times a day.[6]

If you use the average of 47 times a day and you’re working an 8-hour workday, that means you may be checking your phone almost 6 times every hour.

That’s enough to distract anybody.

We all know that smartphones and other devices frequently interrupt us, and take our attention away from the project or task we’re working on.

It’s easy to frequently take a break from our important tasks to check our phones, watches, and other gadgets.

How to Stay Focused and Lessen the Distraction

Move your phone elsewhere

It’s very tempting to check our phones, even if we’re working on an important project.

The solution? Put your phone in a drawer or move it out of arm’s length so you won’t be tempted to take a quick look.

Turn off notifications

Turn off all notifications that don’t require immediate attention, especially social media notifications. This includes email if you have that set up on your phone as well.

If some notifications really matter, make them silent and hide them from your lock screen.

5. Social Media

How much time do you spend on social media at work? Instagram, LinkedIn, Twitter, Facebook, Pinterest… The list of apps and websites that come together to claim so much of our attention is nearly endless.

There is a constant stream of information available out there, from our friends and colleagues, from news outlets, from our companies. Some of your colleagues are probably checking their social media right now as you read this article.

In a TED Talk by Cal Newport, author of Deep Work, he said going on social media is like going to the casino.

You’re anticipating getting likes and you come out of it. You go back in thinking, “I’ll get the reward next time. I’ll get the reward next time. I’ll get the reward next time.” And you just sit around waiting for a notification to come around so you can go back.

How to Stay Focused and Lessen the Distraction

Like your smartphone usage and email, try to set specific timeframes or parameters when you will check social media.

Ensure all notifications are turned off when you have to spend focused, productive time on a specific task or project.

Take a look at this article to learn more: 9 Steps to Disconnect from Social Media and Connect With Life Again

6. Meetings

During a busy week, the last thing a leader or manager wants is a wasted hour or two sat in an unproductive meeting.

If I asked you what the most efficient way to be inefficient would be, I’m sure many of you would say “bad meetings.”

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Meetings today consume more work hours than ever before. Most employees attend 62 meetings a month, but half of these are considered a waste of time.

Overall, 31 hours are spent in unproductive meetings over an average month, with 91 per cent of employees guilty of daydreaming, while 39 per cent have admitted to falling asleep.[7]

How to Stay Focused and Lessen the Distractions

For meetings to be productive and worthwhile, it’s essential that each meeting has a clear agenda and leader.

I’ve written more about how to have a productive meeting in the article: How to Lead Team Meetings in the Most Productive Way

7. Multitasking

We all have to multi-task on occasion, but the less we do it the better.

Multi-tasking reduces productivity and creativity. In an article for the Harvard Business Review, Peter Bregman notes that our productivity goes down by 40% when we attempt to focus on several things at once.[8].

It takes an average of about 25 minutes (23 minutes and 15 seconds, to be exact) to return to the original task after an interruption, according to Gloria Mark.[9]

Multitasking slows us down, and reduces focus, energy and productivity. Our brains simply cannot effectively handle working on tasks simultaneously.

How to Stay Focused and Lessen the Distraction

Work in blocks of time. It minimizes the amount of distraction that’s placed on our increasingly connected lives. It not only protects us from the distractions of others, but also from our self-inflicted distractions.

Time blocking is setting aside an intentional amount of time for specific projects or tasks and making an intentional effort to not allow the distractions or interjections of others break that focus.

After that block of time is up, take a planned break, then begin the next block of focused time. Each block of focused time is dedicated to one task/project or set of similar tasks.

I use the 60-60-30 method for time blocking:

Work for 50 minutes and take a 10-minute break. Work for a further 50 minutes and take another 10-minute break. Then take 30 minutes out to recharge, which could mean having lunch, going for a walk etc.

Use the Pomodoro Technique to help you work in blocks of time.

Bottom Line

Workplace distractions will never go away. In order to use our time effectively and to increase productivity and creativity, it’s essential we understand what’s distracting us and create the systems to stop it.

I’m sure you can identify with at least one of the distractions highlighted in this article.

Hopefully, some of the teams will help you beat distractions at work and make you more effective and productive.

More About Staying Focused

Featured photo credit: Proxyclick Visitor Management System via unsplash.com

Reference

[1] Udemy: 2018 Workplace Distraction Report
[2] CareerBuilder: Smartphones Sapping Productivity at Work
[3] ThinkMoney: Productivity at Work Survey
[4] Journal of Environmental Psychology: Workplace Satisfaction
[5] Ipsos/Workspace Futures Team: The Privacy Crisis
[6] Deloitte: Guess how often you use your phone every day
[7] Atlassian: You Waste a Lot of Time at Work
[8] Harvard Business Review: How (and Why) to Stop Multi-Tasking
[9] University of California, Irvine: The Cost of Interrupted Work

More by this author

Mark Pettit

Mark Pettit is a Business Coach for ambitious entrepreneurs and business owners who want to achieve more by working less.

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Last Updated on January 13, 2020

50 Motivational Quotes for Work to Inspire Success

50 Motivational Quotes for Work to Inspire Success

Let’s face it – no matter how excited you are about a new project or priority in your life, there will always be days when your motivation lags. Days when – despite all the progress you’ve made in the past – it just sounds easier to sit on the couch playing video games than to buckle down and crank out the work needed to meet your goals.

In order to be successful, you must be able to motivate yourself past these humps. Whenever you feel your drive and determination lagging, turn to these motivational quotes for work to provide the extra spark of passion needed to keep you on track.

Quotes about Goal Setting

Whether you’re still in the planning phases of your business or whether you’re plotting a plan of attack to bring about your long-range vision, setting good goals is a critical part of succeeding in business.

Check out these quotes for extra inspiration on how to turn your dreams into reality:

quote-Benjamin-E.-Mays-the-tragedy-in-life-doesnt-lie-in-106113

    “The tragedy in life doesn’t lie in not reaching your goal. The tragedy lies in having no goal to reach.”– Benjamin Mays


    “By recording your dreams and goals on paper, you set in motion the process of becoming the person you most want to be. Put your future in good hands — your own.”–Mark Victor Hansen


    “Give yourself an even greater challenge than the one you are trying to master and you will develop the powers necessary to overcome the original difficulty.”–William J. Bennett – The Book of Virtues


    “The entrepreneur is essentially a visualizer and actualizer… He can visualize something, and when he visualizes it he sees exactly how to make it happen.”–Robert L. Schwartz

    Quotes about Achieving Excellence in Work

    Once you’ve got your goals together, you’ll need to put in 110% of your effort in order to transform these visions into reality. To increase your motivation to work at a consistently high level, take a look at the following words of wisdom:

    “Excellence is an art won by training and habituation. We do not act rightly because we have virtue or excellence, but we rather have those because we have acted rightly. We are what we repeatedly do. Excellence, then, is not an act but a habit.”–Aristotle


    “If you are going to achieve excellence in big things, you develop the habit in little matters. Excellence is not an exception, it is a prevailing attitude.”–Charles R. Swindoll

    Desire is the key to motivation

      “Desire is the key to motivation, but it’s determination and commitment to an unrelenting pursuit of your goal — a commitment to excellence — that will enable you to attain the success you seek.”–Mario Andretti


      “The secret of joy in work is contained in one word – excellence. To know how to do something well is to enjoy it.”–Pearl Buck


      “The quality of a person’s life is in direct proportion to their commitment to excellence, regardless of their chosen field of endeavor.”–Vince Lombardi

      Quotes about Determination and Persistence

      Since every business or other endeavor is bound to hit some rough patches, it’s often a person’s level of determination and patience that brings about either success or failure. These positive quotes give you an extra boost of encouragement:

      “Enter every activity without giving mental recognition to the possibility of defeat. Concentrate on your strengths, instead of your weaknesses… on your powers, instead of your problems.”–Paul J. Meyer


      “Knowing trees, I understand the meaning of patience. Knowing grass, I can appreciate persistence.”–Hal Borland


      “Nothing in the world can take the place of Persistence. Talent will not; nothing is more common than unsuccessful men with talent. Genius will not; unrewarded genius is almost a proverb. Education will not; the world is full of educated derelicts. Persistence and determination alone are omnipotent. The slogan ‘Press On’ has solved and always will solve the problems of the human race.”–Calvin Coolidge

      quote-Thomas-Fuller-an-invincible-determination-can-accomplish-almost-anything-92190

        “An invincible determination can accomplish almost anything and in this lies the great distinction between great men and little men.”–Thomas Fuller

        Quotes about Leadership

        Whether you use it to engage your employees, to encourage teamwork or motivate others to follow your unique way of thinking, leadership is crucial. Take your leadership cues from these renowned leaders’ famous sayings:

        “The most dangerous leadership myth is that leaders are born — that there is a genetic factor to leadership. This myth asserts that people simply either have certain charismatic qualities or not. That’s nonsense; in fact, the opposite is true. Leaders are made rather than born.” –Warren G. Bennis


        “All of the great leaders have had one characteristic in common: it was the willingness to confront unequivocally the major anxiety of their people in their time. This, and not much else, is the essence of leadership.”–John Kenneth Galbraith

        Leadership is not magnetic personality

          “Leadership is not magnetic personality — that can just as well be a glib tongue. It is not ‘making friends and influencing people’ — that is flattery. Leadership is lifting a person’s vision to high sights, the raising of a person’s performance to a higher standard, the building of a personality beyond its normal limitations.”–Peter F. Drucker


          “The task of leadership is not to put greatness into people, but to elicit it, for the greatness is there already.”–John Buchan


          “High sentiments always win in the end. The leaders who offer blood, toil, tears and sweat always get more out of their followers than those who offer safety and a good time. When it comes to the pinch, human beings are heroic.”–George Orwell

          Quotes for Success

          Think of success as a holistic process – one which results from the combination of goal-setting, excellence, patience, determination and leadership you prioritize throughout your career. These highly successful people provide you with an excellent source of motivation:

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          “Be patient with yourself. Self-growth is tender; it’s holy ground. There’s no greater investment.”–Stephen Covey


          “Believe in yourself! Have faith in your abilities! Without a humble but reasonable confidence in your own powers you cannot be successful or happy.”–Norman Vincent Peale

          Success is the ability to go from one failure to another with no loss of enthusiasm.

            “Success consists of going from failure to failure without loss of enthusiasm.”–Winston Churchill


            “Successful and unsuccessful people do not vary greatly in their abilities. They vary in their desires to reach their potential.”–John Maxwell


            “Would you like me to give you a formula for success? It’s quite simple, really. Double your rate of failure. You are thinking of failure as the enemy of success. But it isn’t at all. You can be discouraged by failure or you can learn from it, So go ahead and make mistakes. Make all you can. Because remember that’s where you will find success.”– Thomas J. Watson


            “The great successful men of the world have used their imagination.  They think ahead and create their mental picture in all its details, filling in here, adding a little there, altering this a bit and that a bit, but steadily building – steadily building.”–Robert Collier


            “It is a paradoxical but profoundly true and important principle of life that the most likely way to reach a goal is to be aiming not at that goal itself but at some more ambitious goal beyond it.”–Arnold Toynbee

            Sports Quotes for Athletes

            You don’t need to be a Michael Jordan-caliber athlete to draw inspiration from the following quotes. Even if you’re just a recreational player or someone who’s using sports as a means to get back in shape after long periods of inactivity, the following motivational sports quotes will encourage you:

            “My attitude is that if you push me towards something that you think is a weakness, then I will turn that perceived weakness into a strength.”–Michael Jordan


            “Pain is temporary. It may last a minute, or an hour, or a day, or a year, but eventually it will subside and something else will take its place. If I quit, however, it lasts forever.”–Lance Armstrong

            Strength does not come from winning. Your struggles develop your strengths.

              “Strength does not come from winning. Your struggles develop your strengths. When you go through hardships and decide not to surrender, that is strength.”–Arnold Schwarzenegger


              “I know what I have to do, and I’m going to do whatever it takes. If I do it, I’ll come out a winner, and it doesn’t matter what anyone else does.”–Florence Griffith Joyner


              “Every time you stay out late; every time you sleep in; every time you miss a workout; every time you don’t give 100% – You make it that much easier for me to beat you.”–Unknown


              “If you are hurt, whether in mind or body, don’t nurse your bruises. Get up and light-heartedly, courageously, good temperedly get ready for the next encounter. This is the only way to take life – this is also ‘playing’ the game!”–Emily Post


              “We must train from the inside out. Using our strengths to attack and nullify any weaknesses. It’s not about denying a weakness may exist but about denying its right to persist.”–Vince McConnell

              Quotes to Motivate Learning

              Committing yourself to pursuing knowledge in a single area is a tremendous endeavor – one that often seems overwhelming given the depth and breadth of information that’s available today. Keep the following motivational quotes in mind if you’re learning:

              “How far you go in life depends on your being tender with the young, compassionate with the aged, sympathetic with the striving and tolerant of the weak and the strong. Because someday in life you will have been all of these.”–George Washington Carver

              quote-William-Arthur-Ward-if-you-can-imagine-it-you-can-36189

                “If you can imagine it, you can achieve it; if you can dream it, you can become it.”–William Arthur Ward


                “It is the mark of an educated mind to be able to entertain a thought without accepting it.”– Aristotle


                “Success is not the key to happiness.Happiness is the key to success.If you love what you are doing, you will be successful.”–Albert Schweitzer


                “Wear your learning, like your watch, in a private pocket: and do not pull it out and strike it, merely to show that you have one.”–Philip Stanhope, 4th Earl of Chesterfield


                “He who asks is a fool for five minutes, but he who does not ask remains a fool forever.”–Chinese Proverb


                “Study while others are sleeping; work while others are loafing; prepare while others are playing; and dream while others are wishing.”–William Arthur Ward


                “Books can be dangerous. The best ones should be labeled ‘This could change your life’.”–Helen Exley


                “A book is like a garden carried in the pocket.”–Chinese Proverb

                All-Time Favorite Positive Quotes

                Finally, whatever your goals are in life, you can’t go wrong by taking the advice of the following famous motivational quotes:

                “Change your thoughts and you change your world.”–Norman Vincent Peale


                “Your time is limited, don’t waste it living someone else’s life. Don’t be trapped by dogma, which is living the result of other people’s thinking. Don’t let the noise of other’s opinion drowned your own inner voice. And most important, have the courage to follow your heart and intuition, they somehow already know what you truly want to become. Everything else is secondary.”–Steve Jobs


                “Nobody can go back and start a new beginning, but anyone can start today and make a new ending.”–Maria Robinson


                “Out of clutter, find Simplicity. From discord, find Harmony. In the middle of difficulty lies Opportunity.”–Albert Einstein


                “Yesterday is not ours to recover, but tomorrow is ours to win or lose.”–Lyndon Johnson

                If we did all the things we are capable of, we would literally astound ourselves.

                  “If we did all the things we are capable of, we would astound ourselves.”–Thomas Edison


                  “You miss 100% of the shots you don’t take.”–Wayne Gretzky


                  “Success is not final, failure is not fatal: it is the courage to continue that counts.”–Winston Churchill


                  “What lies behind us and what lies before us are tiny matters compared to what lies within us.”–Ralph Waldo Emerson

                  Final Thoughts

                  To use these motivational quotes effectively, find the one that speaks to you. Although all of the phrases listed above can be considered “motivational,” only you can decide which one resonates with you most directly.

                  Next, take the quote you’ve settled on and copy it onto small index cards or other pieces of paper that can be stored around your home and workspace.

                  If you’re creative, you can create inspiration boards, signs or other decorative displays featuring your favorite motivational quotes – really, though, the most important thing is that your chosen phrase be accessible in a variety of different places. This will make it easy to access and review whenever you feel your motivation slipping away.

                  More Inspiring Quotes

                  Featured photo credit: Kyle Glenn via unsplash.com

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