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Published on April 29, 2020

20 Easy Home Office Organization Ideas to Boost Your Productivity

20 Easy Home Office Organization Ideas to Boost Your Productivity

Working from home at first sounds glamorous. Making your own hours, being your own boss (in some cases), amongst other things. But when you get to work, you can find plenty of issues. One of the big challenges is productivity.

As someone who’s been working from home for a pretty long time, I’ve come to understand how important an organization is. For a time when I was so focused on work, my office would become a mess as I prioritized work over keeping things clean. It wasn’t the brightest of ideas once I reorganized my life and my workspace.

So to help you not fall into the same trap, here are some tools and home office organization ideas to get you organised.

Before Anything, Do These Things…

But before I get to the suggested items, there are some important things to go over. These tips will help you in determining what to buy and what’s worth the investment. Even though many have gotten stimulus cheques, it’s key that you spread them out and make them last.

With this in mind, here are some ideas:

  • Take inventory – Before buying, figure out what you have and what you need. Remove items that don’t make you productive or are in the way and assess after that.
  • Stretch the tools – Look for items that go above and beyond organizing. For example, bins are great for piling up paper, but getting dividers can save you office space and give you the same results.
  • Make sure everything is visible and accessible – Organized means many things for people. To me, all that matters is you organize in a way where you can get easy access and that it’s visible.

With these in mind, here are 20 suggestions:

1. For Better Posture, Get A Monitor Stand

When sitting at a desk, posture matters. Speaking from my own experiences, poor posture did leave me to be unproductive as I suffered from back pain. It was unbearable especially when I was working long hours.

One simple way to improve your posture is through monitor stands. These elevate your monitor so that it’s on eye level. This means you can sit in your chair properly without having to look down or up and strain your neck or back.

From boxes to books, you can improvise a monitor stand if need be. Though I’d recommend getting a proper monitor stand like AmazonBasics Wood Monitor Stand with a Computer Riser.

    2. For Extra Space, Get Some Shelves

    Your desk is where work happens and it can build up with clutter when you least expect it. Clutter curbs productivity so anything that can expand your space is good. One such option is through shelving.

    The amount of shelving space differs, of course, though extra space is still extra space. If you can, some simple shelving space works. If you’re in an apartment or aren’t able to nail shelves, there are several nailless options too.

      3. For Desks Without Shelves, There Are Undershelf Baskets

      Storage is most important but there are some things that you want to be keeping close. Furthermore, you want to have some items off your desk and within arms-reach.

      While you could use the assistance of drawers, drawers can be used to store larger things. Or if your desk doesn’t have any, this particular item will help in this scenario. Enter undershelf baskets.

      So long as your desk is built to have the basket slide in, you can create extra shelving that’s compact and not intrusive. I recommend going to metal under shelf baskets as they are sturdier.

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        4. Use Drawer Dividers to Divide Supplies

        Depending on what you are working on and how you use your desk, drawers are extra space for more than just files. Sometimes you’ve got office supplies that are thrown in drawers or maybe other tools you use for work.

        Regardless, having drawer dividers is one way to keep everything organized in one place. At least in terms of the smaller items that you want off your desk. My suggestion for a drawer divider is to get the Amazon Basics brand version as it’s cheap, versatile, and simple.

          5. Use Binder Clips to Keep Wires Tidy

          Depending on the structure of your desk, this idea could work for you in staying more organized. What binder clips have to do with this is that binder clips can be very good at keeping wires off your desk space and out of sight.

          Since there are so many devices these days that use wires, a desk can quickly get cluttered and can cause undue stress to you. Binder clips – especially ones with different shapes and sizes – are a good alternative to keeping various wires and cords out of sight.

            6. Use Labels to Name Important Cords

            Another way to organize office space is by labelling them. For those who have a lot of cords, putting cord labels on them can help remove stress in several ways.

            For example, if you’re someone who uses a lot of plugs, a labelling system can ensure that you know what is plugged in at the time. It also helps when swapping out plugs from other sockets. If all the wires and plugs look similar you could pull the wrong one.

            By labelling cords, you’re removing the guesswork and saving time by not pulling out the wrong plug. Labels make it quick and easy to identify which is which.

              7. Have Thoughts, Ideas, or Tasks? Jot Them Down

              Going paperless is ideal, but not everyone is willing to take that leap. Some people, myself included, enjoy the feel of writing down in a notebook to some capacity.

              My recommendation is the Productivity Planner as it can serve as a daily planner. Compared to an ordinary notebook, this provides specific space for you to write out what you want to get done. While a typical notebook works too, it can get cluttered, unlike this notebook.

                Notebooks are essential pieces to productivity as it organizes your thoughts. Similar to a cluttered desk, if your mind is scattered, it’ll be distracting.

                8. Want to Move Things Around? Try Casters

                Casters can be an unusual organizational tool on the surface however they are very good at a specific task. That task being when you need to move your desk for whatever reason. I’ve also found many start-up companies using this trick as well.

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                These casters are sturdy and make moving a desk around easy. This boosts productivity because you’re spending less time reorganizing your home office rather than working.

                  This idea has done wonders for startups since casters have made it easier to move desks together for collaboration efforts. While we’re still in isolation, casters can make it easy to move your desk to avoid distractions. Maybe you work near a window where the sun gets in your eyes. Moving your desk to a better location is a solution and it’s a lot easier when the desk is on wheels.

                  9. Need a Designated Spot for Items? A Landing Pad

                  There is some flexibility with this item as there are many ways to create “a landing pad”. What this basically means is a place on your desk where things are permitted to be on your desk.

                  This spot is small, but how you make it is up to you. You can dedicate the desk tray to this spot, or you can use duck tape to mark a spot on top of your desk.

                  By having a dedicated spot to place items and having it loom over you serves as a reminder to keep your space clean. While cleaning does break up your flow, if you’re someone who uses things once and doesn’t place them away, the pile of stuff can become more distracting and disruptive.

                  By having a specific spot for items after they’re used, you can quickly retrieve those items or put them away in little time.

                    10. Some Greens in the Office Boost Productivity

                    While plants should remain off your desk, they do boost productivity. Research has found that having a plant in the workplace improves memory retention amongst other things[1].

                    The biggest reason to have plants is they add more color to the office atmosphere without being too distracting. Paired up with some of the other benefits plants bring, it makes sense to have something small and easy to take care of. My suggestion is these succulent plants along with any other leafy green plant.

                      11. A Compact Storage Space on Your Desk

                      I’ve mentioned various iterations of this through a landing pad or even a drawer divider. That said, a desk organizer is more compact than a drawer divider and a good place to store smaller items – like office supplies – while saving your landing pad for larger items.

                      Amazon Basics has a solid option for desk organizers since they are cheap and a good alternative for the aforementioned methods.

                        12. A Photo to Remind You Why You Work

                        In the 80s, people thought the less personal you are the more productive you’ll be. That, however, isn’t the truth as pictures represent who we are and play a significant role in how well you can work [2].

                        One picture should be enough so long as you make it meaningful to you. The reason this works is that pictures invoke emotions and when you have a picture reminding you why you work, it means you’re working for a purpose. In other words, a picture can remind you of your goals and give you direction. All that matters after that is getting it in a nice picture frame. Here are some cheap and appealing options.

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                          13. Stay Hydrated with a Nearby Water Bottle

                          Staying hydrated is essential since our body does need water to survive. Researchers have also found that by drinking water, you are boosting your mental performance as well [3].

                          At the same time, dehydration can lead to fatigue and getting less done. So drink up! One way to help with that is to invest in a water bottle with time marker and keep it around your desk.

                          The marker on the bottle indicates how much water you should’ve had at various points throughout the day. There are other more sophisticated water bottles that do the same thing, but this is one of the cheaper options.

                            14. A 60 Minute Timer to Practice an Effective Productivity Hack

                            A common productivity hack is the Pomodoro technique. It’s a technique where you spend 20 minutes focusing on a task and then spending 20 minutes on something else. It’s an effective productivity technique, though I often find 20 minutes to not be enough during certain tasks.

                            To properly use this technique, you’ll want a kitchen timer rather than using your phone. While your phone does the same thing, it can be distracting. By having the Zyyini Kitchen Timer, you can set it up to 60 minutes if need be.

                              15. Accessorize and Make Shelving With Pegboards

                              While getting some strong and sturdy shelves is a viable option, you may find pegboards to be a better option. Especially if you are someone who wants to add more flair to your environment.

                              Pegboards are easy to put up, though require additional costs since you’ll need to get hooks and extra bins too. This pegboard though is cheap and offers a respectable size for the price.

                              Pegboards serve as a more customizable shelving unit. It’s customizable since you can decorate it as well and have it pop out more compared to stacking items on shelves. Of course, this also frees up space on your desk, though significantly more than what a single shelf can do if you’re smart about that space too.

                                16. Shed Some Light With an Adjustable Lamp

                                Proper lighting to see what you are doing makes sense. The only drawback is having a desk lamp takes up space and can often be intrusive too. To keep up with the policy of having a clean desk, my suggestion is an adjustable floor lamp.

                                They are at a higher pricing point overall, but this option is well worth the investment. Furthermore, the fact you can adjust lighting is good for how you are working as well. The more you able to adjust and customize, the more of a benefit an item can bring.

                                  17. Have Reminders With Bulletin Boards

                                  While this provides the same benefits as both shelves and pegboards, a bulletin board is still a wise investment. They are cheaper alternatives to shelves and pegboards while providing similar functions.

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                                  And even if you do have shelves or a pegboard, a bulletin board can serve as reminders for daily tasks or a source of motivation. Similar to vision boards, these can be a collection of pictures and quotes to get you excited and motivated.

                                    18. Have Comfort With an Office Chair

                                    One of the most expensive items on this list for good reason. A chair is everything if you are someone who works at a desk. If you are going cheap on a chair, you’re losing a lot in both comfort and productivity. If you’re not comfortable, it means your body is hurting and if your body is hurting, the pain will distract you from work.

                                    While sitting in a chair for several hours is going to affect anyone, you still want comfort to be in mind. And that means being comfortable paying at least a few hundred dollars for a good chair that’ll last you for years to come.

                                    My suggestion is one of Realspace’s chairs. They are on the cheaper end for high valued chairs and provide great comfort.

                                      19. Headphones to Block out Noises and Distractions

                                      Even when working in a home office, there are sounds that can be distracting. These things can break your concentration and momentum if you are deep in thought and focus.

                                      One way to mitigate these distractions is by getting some headphones. Ideally, those that cancel out noises since they will muffle your hearing and thus the odds of getting distracted. I’d recommend Sony MDRZX110NC Noise Cancelling Headphones.

                                        Also, just because you have headphones doesn’t mean you have to listen to music. Actually, it’s better if you don’t listen to music at all. According to Daniel Levitin, listening to music doesn’t help while wearing headphones as is will.[4]

                                        20. Add a Little Personality With a Mouse Pad

                                        Everyone knows that color has a psychological impact on both our mood and productivity. While every item mentioned thus far has customization, let’s not forget about the mouse pad.

                                        Mouses on wood aren’t the best. You can scratch the wood and sometimes moving the mouse can be a pain due to the surface. A mousepad makes it smoother and doesn’t damage the desk.

                                        But you can go one step farther by making the mousepad customizable. You can make it a color of your choice, or it could be used as an extra picture, boosting your motivation by serving as a reminder as well.

                                          The Bottom Line

                                          With more people working out of their homes, organization and productivity are key aspects. With the various supplies, hacks, and resources provided, you can be sure that you’ll have a clean and professional space to get work done.

                                          Featured photo credit: Domenico Loia via unsplash.com

                                          Reference

                                          More by this author

                                          Leon Ho

                                          Founder & CEO of Lifehack

                                          Learning Methods to Help You Learn Effectively and Easily How to Take Advantage of the 80 20 Rule to Succeed in Life How to Find a Sense of Purpose to Live a Full Life How to Set Professional Development Goals for Success Social Learning How Social Learning Helps You Learn Faster and Easier

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                                          1 Effective vs Efficient: What’s the Difference Regarding Productivity? 2 How to Change Careers Successfully When It Seems too Late 3 How to Identify Your Strengths And Weaknesses in 5 Steps 4 How to Take Advantage of the 80 20 Rule to Succeed in Life 5 How to Improve Memory: 7 Natural (and Highly Effective) Ways

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                                          Last Updated on September 30, 2020

                                          Effective vs Efficient: What’s the Difference Regarding Productivity?

                                          Effective vs Efficient: What’s the Difference Regarding Productivity?

                                          When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

                                          Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

                                          Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

                                          Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

                                          Effective vs Efficient

                                          Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

                                          A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

                                          Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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                                          The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

                                          Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

                                          When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

                                          Effectiveness in Success and Productivity

                                          Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

                                          The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

                                          If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

                                          When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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                                          • Has a target solution to the problem been identified?
                                          • What is the ideal response time for achieving the goal?
                                          • Does the cost balance out with the benefit?

                                          Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

                                          Efficiency in Success and Productivity

                                          Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

                                          When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

                                          Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

                                          The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

                                          If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

                                          Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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                                          The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

                                          Combining Efficiency and Effectiveness to Maximize Productivity

                                          Being effective vs efficient works best if both are pulled together for the best results.

                                          If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

                                          It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

                                          Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

                                          Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

                                          Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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                                          By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

                                          It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

                                          Bottom Line

                                          Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

                                          • Take the steps that result in meeting the solution.
                                          • Review the process and figure out how to do it better.
                                          • Repeat the process with what has been learned in a more efficient manner.

                                          And just like that, effective and efficient productivity is maximized.

                                          More on How to Improve Productivity

                                          Featured photo credit: Tim van der Kuip via unsplash.com

                                          Reference

                                          [1] Merriam-Webster: effective and efficient
                                          [2] Mind Tools: Being Effective at Work
                                          [3] Inc.: 8 Things Really Efficient People Do

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