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Published on April 29, 2020

20 Easy Home Office Organization Ideas to Boost Your Productivity

20 Easy Home Office Organization Ideas to Boost Your Productivity

Working from home at first sounds glamorous. Making your own hours, being your own boss (in some cases), amongst other things. But when you get to work, you can find plenty of issues. One of the big challenges is productivity.

As someone who’s been working from home for a pretty long time, I’ve come to understand how important an organization is. For a time when I was so focused on work, my office would become a mess as I prioritized work over keeping things clean. It wasn’t the brightest of ideas once I reorganized my life and my workspace.

So to help you not fall into the same trap, here are some tools and home office organization ideas to get you organised.

Before Anything, Do These Things…

But before I get to the suggested items, there are some important things to go over. These tips will help you in determining what to buy and what’s worth the investment. Even though many have gotten stimulus cheques, it’s key that you spread them out and make them last.

With this in mind, here are some ideas:

  • Take inventory – Before buying, figure out what you have and what you need. Remove items that don’t make you productive or are in the way and assess after that.
  • Stretch the tools – Look for items that go above and beyond organizing. For example, bins are great for piling up paper, but getting dividers can save you office space and give you the same results.
  • Make sure everything is visible and accessible – Organized means many things for people. To me, all that matters is you organize in a way where you can get easy access and that it’s visible.

With these in mind, here are 20 suggestions:

1. For Better Posture, Get A Monitor Stand

When sitting at a desk, posture matters. Speaking from my own experiences, poor posture did leave me to be unproductive as I suffered from back pain. It was unbearable especially when I was working long hours.

One simple way to improve your posture is through monitor stands. These elevate your monitor so that it’s on eye level. This means you can sit in your chair properly without having to look down or up and strain your neck or back.

From boxes to books, you can improvise a monitor stand if need be. Though I’d recommend getting a proper monitor stand like AmazonBasics Wood Monitor Stand with a Computer Riser.

    2. For Extra Space, Get Some Shelves

    Your desk is where work happens and it can build up with clutter when you least expect it. Clutter curbs productivity so anything that can expand your space is good. One such option is through shelving.

    The amount of shelving space differs, of course, though extra space is still extra space. If you can, some simple shelving space works. If you’re in an apartment or aren’t able to nail shelves, there are several nailless options too.

      3. For Desks Without Shelves, There Are Undershelf Baskets

      Storage is most important but there are some things that you want to be keeping close. Furthermore, you want to have some items off your desk and within arms-reach.

      While you could use the assistance of drawers, drawers can be used to store larger things. Or if your desk doesn’t have any, this particular item will help in this scenario. Enter undershelf baskets.

      So long as your desk is built to have the basket slide in, you can create extra shelving that’s compact and not intrusive. I recommend going to metal under shelf baskets as they are sturdier.

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        4. Use Drawer Dividers to Divide Supplies

        Depending on what you are working on and how you use your desk, drawers are extra space for more than just files. Sometimes you’ve got office supplies that are thrown in drawers or maybe other tools you use for work.

        Regardless, having drawer dividers is one way to keep everything organized in one place. At least in terms of the smaller items that you want off your desk. My suggestion for a drawer divider is to get the Amazon Basics brand version as it’s cheap, versatile, and simple.

          5. Use Binder Clips to Keep Wires Tidy

          Depending on the structure of your desk, this idea could work for you in staying more organized. What binder clips have to do with this is that binder clips can be very good at keeping wires off your desk space and out of sight.

          Since there are so many devices these days that use wires, a desk can quickly get cluttered and can cause undue stress to you. Binder clips – especially ones with different shapes and sizes – are a good alternative to keeping various wires and cords out of sight.

            6. Use Labels to Name Important Cords

            Another way to organize office space is by labelling them. For those who have a lot of cords, putting cord labels on them can help remove stress in several ways.

            For example, if you’re someone who uses a lot of plugs, a labelling system can ensure that you know what is plugged in at the time. It also helps when swapping out plugs from other sockets. If all the wires and plugs look similar you could pull the wrong one.

            By labelling cords, you’re removing the guesswork and saving time by not pulling out the wrong plug. Labels make it quick and easy to identify which is which.

              7. Have Thoughts, Ideas, or Tasks? Jot Them Down

              Going paperless is ideal, but not everyone is willing to take that leap. Some people, myself included, enjoy the feel of writing down in a notebook to some capacity.

              My recommendation is the Productivity Planner as it can serve as a daily planner. Compared to an ordinary notebook, this provides specific space for you to write out what you want to get done. While a typical notebook works too, it can get cluttered, unlike this notebook.

                Notebooks are essential pieces to productivity as it organizes your thoughts. Similar to a cluttered desk, if your mind is scattered, it’ll be distracting.

                8. Want to Move Things Around? Try Casters

                Casters can be an unusual organizational tool on the surface however they are very good at a specific task. That task being when you need to move your desk for whatever reason. I’ve also found many start-up companies using this trick as well.

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                These casters are sturdy and make moving a desk around easy. This boosts productivity because you’re spending less time reorganizing your home office rather than working.

                  This idea has done wonders for startups since casters have made it easier to move desks together for collaboration efforts. While we’re still in isolation, casters can make it easy to move your desk to avoid distractions. Maybe you work near a window where the sun gets in your eyes. Moving your desk to a better location is a solution and it’s a lot easier when the desk is on wheels.

                  9. Need a Designated Spot for Items? A Landing Pad

                  There is some flexibility with this item as there are many ways to create “a landing pad”. What this basically means is a place on your desk where things are permitted to be on your desk.

                  This spot is small, but how you make it is up to you. You can dedicate the desk tray to this spot, or you can use duck tape to mark a spot on top of your desk.

                  By having a dedicated spot to place items and having it loom over you serves as a reminder to keep your space clean. While cleaning does break up your flow, if you’re someone who uses things once and doesn’t place them away, the pile of stuff can become more distracting and disruptive.

                  By having a specific spot for items after they’re used, you can quickly retrieve those items or put them away in little time.

                    10. Some Greens in the Office Boost Productivity

                    While plants should remain off your desk, they do boost productivity. Research has found that having a plant in the workplace improves memory retention amongst other things[1].

                    The biggest reason to have plants is they add more color to the office atmosphere without being too distracting. Paired up with some of the other benefits plants bring, it makes sense to have something small and easy to take care of. My suggestion is these succulent plants along with any other leafy green plant.

                      11. A Compact Storage Space on Your Desk

                      I’ve mentioned various iterations of this through a landing pad or even a drawer divider. That said, a desk organizer is more compact than a drawer divider and a good place to store smaller items – like office supplies – while saving your landing pad for larger items.

                      Amazon Basics has a solid option for desk organizers since they are cheap and a good alternative for the aforementioned methods.

                        12. A Photo to Remind You Why You Work

                        In the 80s, people thought the less personal you are the more productive you’ll be. That, however, isn’t the truth as pictures represent who we are and play a significant role in how well you can work [2].

                        One picture should be enough so long as you make it meaningful to you. The reason this works is that pictures invoke emotions and when you have a picture reminding you why you work, it means you’re working for a purpose. In other words, a picture can remind you of your goals and give you direction. All that matters after that is getting it in a nice picture frame. Here are some cheap and appealing options.

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                          13. Stay Hydrated with a Nearby Water Bottle

                          Staying hydrated is essential since our body does need water to survive. Researchers have also found that by drinking water, you are boosting your mental performance as well [3].

                          At the same time, dehydration can lead to fatigue and getting less done. So drink up! One way to help with that is to invest in a water bottle with time marker and keep it around your desk.

                          The marker on the bottle indicates how much water you should’ve had at various points throughout the day. There are other more sophisticated water bottles that do the same thing, but this is one of the cheaper options.

                            14. A 60 Minute Timer to Practice an Effective Productivity Hack

                            A common productivity hack is the Pomodoro technique. It’s a technique where you spend 20 minutes focusing on a task and then spending 20 minutes on something else. It’s an effective productivity technique, though I often find 20 minutes to not be enough during certain tasks.

                            To properly use this technique, you’ll want a kitchen timer rather than using your phone. While your phone does the same thing, it can be distracting. By having the Zyyini Kitchen Timer, you can set it up to 60 minutes if need be.

                              15. Accessorize and Make Shelving With Pegboards

                              While getting some strong and sturdy shelves is a viable option, you may find pegboards to be a better option. Especially if you are someone who wants to add more flair to your environment.

                              Pegboards are easy to put up, though require additional costs since you’ll need to get hooks and extra bins too. This pegboard though is cheap and offers a respectable size for the price.

                              Pegboards serve as a more customizable shelving unit. It’s customizable since you can decorate it as well and have it pop out more compared to stacking items on shelves. Of course, this also frees up space on your desk, though significantly more than what a single shelf can do if you’re smart about that space too.

                                16. Shed Some Light With an Adjustable Lamp

                                Proper lighting to see what you are doing makes sense. The only drawback is having a desk lamp takes up space and can often be intrusive too. To keep up with the policy of having a clean desk, my suggestion is an adjustable floor lamp.

                                They are at a higher pricing point overall, but this option is well worth the investment. Furthermore, the fact you can adjust lighting is good for how you are working as well. The more you able to adjust and customize, the more of a benefit an item can bring.

                                  17. Have Reminders With Bulletin Boards

                                  While this provides the same benefits as both shelves and pegboards, a bulletin board is still a wise investment. They are cheaper alternatives to shelves and pegboards while providing similar functions.

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                                  And even if you do have shelves or a pegboard, a bulletin board can serve as reminders for daily tasks or a source of motivation. Similar to vision boards, these can be a collection of pictures and quotes to get you excited and motivated.

                                    18. Have Comfort With an Office Chair

                                    One of the most expensive items on this list for good reason. A chair is everything if you are someone who works at a desk. If you are going cheap on a chair, you’re losing a lot in both comfort and productivity. If you’re not comfortable, it means your body is hurting and if your body is hurting, the pain will distract you from work.

                                    While sitting in a chair for several hours is going to affect anyone, you still want comfort to be in mind. And that means being comfortable paying at least a few hundred dollars for a good chair that’ll last you for years to come.

                                    My suggestion is one of Realspace’s chairs. They are on the cheaper end for high valued chairs and provide great comfort.

                                      19. Headphones to Block out Noises and Distractions

                                      Even when working in a home office, there are sounds that can be distracting. These things can break your concentration and momentum if you are deep in thought and focus.

                                      One way to mitigate these distractions is by getting some headphones. Ideally, those that cancel out noises since they will muffle your hearing and thus the odds of getting distracted. I’d recommend Sony MDRZX110NC Noise Cancelling Headphones.

                                        Also, just because you have headphones doesn’t mean you have to listen to music. Actually, it’s better if you don’t listen to music at all. According to Daniel Levitin, listening to music doesn’t help while wearing headphones as is will.[4]

                                        20. Add a Little Personality With a Mouse Pad

                                        Everyone knows that color has a psychological impact on both our mood and productivity. While every item mentioned thus far has customization, let’s not forget about the mouse pad.

                                        Mouses on wood aren’t the best. You can scratch the wood and sometimes moving the mouse can be a pain due to the surface. A mousepad makes it smoother and doesn’t damage the desk.

                                        But you can go one step farther by making the mousepad customizable. You can make it a color of your choice, or it could be used as an extra picture, boosting your motivation by serving as a reminder as well.

                                          The Bottom Line

                                          With more people working out of their homes, organization and productivity are key aspects. With the various supplies, hacks, and resources provided, you can be sure that you’ll have a clean and professional space to get work done.

                                          Featured photo credit: Domenico Loia via unsplash.com

                                          Reference

                                          More by this author

                                          Leon Ho

                                          Founder & CEO of Lifehack

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                                          1 How Smart Goal Setting Helps You Make Lasting Changes 2 How to Make Time Go Faster When You’re Having a Bad Time 3 What Is the 80 20 Rule (And How to Use It to Boost Productivity) 4 8 Essential Project Management Skills for Productive Work 5 What Should Be Your End Goal In Life Above All Else?

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                                          Last Updated on August 6, 2020

                                          Why Working 9 to 5 Is Outdated

                                          Why Working 9 to 5 Is Outdated

                                          Bristol is the most congested city in England. Whenever I have to work at the office, I ride there, like most of us do. Furthermore, I always make sure to go at off hours; otherwise, the roads are jam-packed with cars, buses, bikes, even pedestrians. Why is that? Because everyone is working a traditional 9 to 5 work day.

                                          Where did the “9 to 5” Come From?

                                          It all started back in 1946. The United States government implemented the 40 hour work week for all federal employees, and all companies adopted the practice afterwards. That’s 67 years with the same schedule. Let’s think about all the things that have changed in the 67 years:

                                          • We went to the moon, and astronauts now live in space on the ISS.

                                          • Computers used to take up entire rooms and took hours to make a single calculation. Now we have more powerful computers in our purses and back pockets with our smartphones.

                                          • Lots of employees can now telecommute to the office from hundreds, and even thousands of miles away.

                                          In 1946 a 9-5 job made sense because we had time after 5pm for a social life, a family life. Now we’re constantly connected to other people and the office, with the Internet, email on our smartphones, and hashtags in our movies and television shows. There is no downtime anymore.

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                                          Different Folks, Different Strokes

                                          Enjoying your downtime is an important part of life. It recharges your batteries and lets you be more productive. Allowing people to balance life and work can provide them with much needed perspective and motivation to see the bigger picture of what they are trying to achieve.

                                          Some people are just more productive when they’re working at their optimal time of day, after feeling well rested and personally fulfilled.  For some that can be  from 4 a.m. to 9 a.m; for others, it could be  2 p.m. to 7 p.m.

                                          People have their own rhythms and routines. It would be great if we could sync our work schedule to match. Simply put, the imposed 8-hour work day can be a creativity and morale killer for the average person in today’s world.

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                                          Productivity and Trust Killer

                                          Fostering creativity among employees is not always an easy endeavor, but perhaps a good place to start is by simply not tying their tasks and goals to a fixed time period. Let them work on their to-do list at their own pace, and chances are, you’ll get the best out of your employee who feels empowered instead of babysat.

                                          That’s not to say that you should  allow your team to run wild and do whatever they want, but restricting them to a 9 to 5 time frame can quickly demoralize people. Set parameters and deadlines, and let them work at their own creative best with the understanding that their work is crucial to the functioning of the entire team.

                                          Margaret Heffernan, an entrepreneur who previously worked in broadcasting, noted to Inc that from her experience, “treating employees like grown-ups made it more likely that they would behave the same way.” The principle here is to have your employees work to get things done, not to just follow the hands on the clock.

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                                          A Flexible Remote Working Policy

                                          Yahoo CEO Marissa Mayer famously recalled all her remote workers, saying she wanted to improve innovation and collaboration, but was that the right decision? We’ve all said that we’re often more productive in a half day working from home than a full day working in the office, right? So why not let your employees work remotely from home?

                                          There are definitely varying schools of thought on remote working. Some believe that innovation and collaboration can only happen in a boardroom with markers, whiteboards and post-it notes and of course, this can be true for some. But do a few great brainstorms trump a team that feels a little less stressed and a little more free?

                                          Those who champion remote working often note that these employees are not counting the clock, worried about getting home, cooking dinner or rushing through errands post-work. No one works their 9-5 straight without breaks here and there.  Allowing some time for remote working means employees can handle some non-work related tasks and feel more accomplished throughout the day. Also, sometimes we all need to have a taste of working in our pajamas, right?

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                                          It’ll be interesting to see how many traditional companies and industries start giving their employees more freedom with their work schedule. And how many end up rescinding their policies like Yahoo did.

                                          What are your thoughts of the traditional 9-5 schedule and what are you doing to help foster your team’s productivity and creativity? Hit the comments and let us know.

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