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15 Home Office Organization Tips to Save Time and Get More Done

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15 Home Office Organization Tips to Save Time and Get More Done

The opportunity to work from home has become more common as the way we work shifts away from the traditional office to more flexible arrangements where companies can hire the best not just locally, but globally.

But with this shift comes new challenges. When we work in an office, the ecosystem and environment are developed to create a working environment; whereas, when we work from home; the environment is developed for living. To make our home a great place to work; we need to make a few mindset changes and apply some boundaries so we can work at our most effective.

So, here are 15 tips and tricks you can use to make your home working environment an effective and great place to work.

1. Create a Dedicated Space to Do Your Work

While it might seem fantastic that you no longer need to commute to an office every day, one of the biggest advantages of going to a place to work is you have a designated area to do your work. It puts you in the right frame of mind to do your work.

One of the hardest parts of switching to working from home is you no longer have that specific place to do work. It can be very tempting to stay in bed until 11 am with your laptop on your lap responding to your emails and messages, then moving to the sofa to do your monthly expense report, and finally sitting on the veranda in the afternoon watching the sunset while putting the last pieces of code together before submitting your software. While all this may seem idyllic, you will quickly find you are not getting very much work done.

Instead, create a dedicated place to sit down and do your work. It could be a separate room you convert into a home office, or you create a corner somewhere in your house for work. Wherever you create that space from now on that space is where you do your work.

2. Make Your Dedicated Space Light

You will more than likely be doing your work during ‘office hours’ and you need daylight. It can be very tempting to create your dedicated workspace in a corner away from the windows in the belief this will help with your focus. That might be correct, but it will also cause you to feel down and depressed.

We need sunlight, so find a cool, airy, well-lit place for your work area. You want to enjoy working in that place. A dark dingy corner will not do that. You soon come to hate your workspace that is not going to be an encouraging way to do your most important pieces of work.

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3. Buy Yourself a Comfortable Chair

When I began working from home, the first items I thought about was the computer and monitor I would use. It never occurred to me to make sure I bought a comfortable chair. It turns out that if you think you can use any old chair, you are going to find yourself feeling very uncomfortable when you are at work, possibly leading to back and neck pain and much worse in the long-term.

It is just not worth it. Instead, invest in a good quality chair. Go your local office supplies or specialist furniture store and test out the chairs, and make sure you buy yourself a comfortable one. You will thank yourself later.

4. Create a Set Working Pattern

While it can be very tempting to start your work when you feel like it, we all need some kind of structure in our lives. Without structure, things slip. This is why many of the most successful people around us wake up early and do exercise. It’s the structure of having a morning routine that enables them to get into a set state to do their work, and also gives them that needed structure.

This means you wake up at the same time and you begin your work at the same time, preferably in the same place. It helps to create a start of day routine. Wake up, exercise, walk the dog, take the kids to school etc. You can also break for lunch at the same time and finish your day at the same time. Try to resist the temptation of taking a longer lunch break, believing that you can work an extra hour at the end of the day. This rarely happens and you soon find yourself lost.

5. Use Your Calendar to Block Focus Time

While this tip is usually reserved for those working in a busy office environment, I have found that when I block off time on my calendar to do focused work, not only does that work get done, it also gets done within the time I have allowed. It also stops me from being tempted to clean up the bathroom, do the breakfast dishes or pop out and do some gardening—ie procrastinate.

For me, I would normally have calls with my coaching clients in the evening which are scheduled on my calendar, but the day time is relatively free. At the end of every day, I spend ten minutes cleaning up and scheduling my work for tomorrow. This maintains a consistent flow of work being delivered every day.

6. Learn When You Are at Your Most Effective

Somewhat linked to number five, work out when you are mentally in your “working zone”. There are times during the day when we can better focus, and other times when we normally find it hard to focus. For most people, their most focused time is in the morning and their concentration will drop in the early afternoon before picking up again towards the end of the day.

We are all slightly different here, but once you know your best working times, you can schedule your blocks of focus time. For me, 7:00 am to 9:00 am is my best time for focused work and so is between 5:00 pm and 7:00 pm. With that knowledge, I block out two sessions of focused work each day and knowing that my concentration falls off a cliff around 2:00 pm, that’s when I would go to the gym.

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7. Don’t Eat Lunch at Your Desk

This is a biggie. It can be very tempting to go to the kitchen, make your lunch and then return to your desk to continue with your work. Don’t do this. You need to get up and move. You need to change your environment from time to time.

This does not just go for lunch either. You should be taking regular breaks and these breaks need to be away from a screen. Go outside, go for a walk. Whatever you do, make sure you are changing your environment, so your brain gets the rest it needs.

8. Use Cloud-Based Storage for Your Files

This has helped me when it comes to getting my work done. There are times I find sitting down at my desk at home to be uninspiring. Whenever that happens, I want to be able to grab my iPad and go to a nearby coffee shop. The change in the environment is often all I need to get inspired again and sit down and do my work.

By having all my work in the cloud, all I have to do is throw my iPad into my bag and head out. I don’t have to waste time trying to remember what files I might need. Everything I am working on is in the cloud and accessible wherever I am.

9. Plan Your Day Before You Finish the Day

This one tip will ensure you never waste time and helps to make you much more effective. Before you close down at the end of the day, spend ten to fifteen minutes to plan out what you will work on tomorrow. The trick here is to plan exactly what you will begin the day with. What project you will work on and what you will do on that project—write a report, prepare a presentation file etc.

When you plan the day, the day before you don’t waste any time in the morning trying to decide what to work on. When you work from home, you are essentially your boss. It is you who has to decide what to work on and when. Making those decisions before you close down the day helps your workflow and ensures you are working on the right things at the right time.

10. Keep the Afternoon Reasonably Flexible

Over planning is a problem. There are far too many unknowns being thrown at us every day to be able to plan out every minute of the day. You need to build in flexibility.

For most people, the afternoons are the best time to deal with the urgent emails, messages and requests. This is when your concentration levels are beginning to drop and the change from focused work to dealing with communications—telephone calls, emails and messages—can be a welcome break from the heavy brain work.

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I generally deal with my communications immediately after lunch, before heading out to exercise, and in the early evening before ending my workday.

11. Create a Work Playlist

With the amazing music streaming services available today, it is very easy to create your playlists for different moods. I have several playlists I use for my work.

Two of the best places for inspiring work music are the Anjunabeats and Anjunadeep pages on the streaming services of your choice. Having your work playlists will help to put you into a great working mood, and will help you to focus on what is important without the risk of being distracted by outside noises.

12. Turn off Notifications

This one might not be specific for working from home—it also works when you work in an office—but it is still excellent advice. Notifications are distracting and you do not need them. If you check your email periodically throughout the day, you are not going to miss anything important.

It is when you are constantly being pinged by incoming emails and messages that you are unable to focus on getting your important work done. Turn off notifications and check email when you have finished each session of work and stop worrying, you are not missing out on anything important.

13. Keep Your Desk Clean and Clutter-Free

Having flies, paper and other stuff lying around on your desk will only distract you. You want to be creating a work station that encourages work and an untidy, disorganized desk does not encourage quality work and focus.

Before you end your workday, stop and clean up everything you have worked on and put them back in their rightful place.

14. Clean up Your Desktop at the End of Every Day

There’s nothing worse than beginning the day, turning on your computer and seeing a desktop full of old files, screenshots and other stuff. It does nothing for your motivation and it does not help you start the day with energy, purpose and focus.

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Instead, give yourself five minutes at the end of your workday to clean up your desktop, put files away in their rightful place and delete all your old files. It helps you to start the day with a clear mind and prepares you for a good session of focused work.

15. Use Tools You Enjoy Using

One of the benefits of working from home is you generally get to use your own tools. It could be that your employer provides you with a computer, but there’s nothing to stop you from adding to that. You could invest in a separate monitor if you prefer to work from a large screen, you also generally have greater freedom with the software you use.

For example, if you hate using Outlook, you may be able to use an alternative email service. Likewise, if you prefer to write in a different writing app other than Microsoft Word, then do so. In my experience, the tools you use do help you to perform better. I enjoy writing all my written work in Ulysses, using Apple’s Mail app as my email program and Evernote and Todoist as my productivity and planning tools.

Choose the tools you enjoy using. You’ll enjoy your work more if you do so.

The Bottom Line

So there you go, fifteen tips for getting the most out of your home office. Remember, work should never be a chore, you should enjoy what you do and love the environment you are working in.

As I write this, I have the sun’s rays pouring in through the window to the side of me, Above and Beyond playing in the background and I am sitting very comfortably in my chair. It could not get any better.

More Productivity Tips

Featured photo credit: Paige Cody via unsplash.com

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Carl Pullein

Dedicated to helping people to achieve their maximum potential through better time management and productivity.

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Last Updated on September 9, 2021

10 Best Productivity Planners To Get More Done in 2021

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10 Best Productivity Planners To Get More Done in 2021

Productivity planners and journals are tools of a trade. There’s an art to productivity. Just like art is very personal to the artist, productivity is very personal to the person. What works for you may not work for me. This is an important distinction if you really want get more done in less time.

Too many of us dabble in productivity hacks only to move on to the next tool or trend when it didn’t workout for us, missing the lesson of what worked and didn’t work about that tool or trend.

We put the tool on a pedestal and miss the art. It’s worshipping the paint brush rather than the process and act of painting. We miss the art of our own productivity when the tool overshadows the treasure.

As an artist, you have many brushes to choose from. You’re looking for a brush that feels best in your hand. You want a brush that doesn’t distract you from your art but partners with you to create the many things you see in your mind to create. Finding a brush like this may take some experimenting, but when you understand that the role of the brush is to bring life to your vision, it’s easier to find the right brush.

Planners are the same way. You want a productivity journal that supports you in the creation of your vision, not one that bogs you down or steals your energy.

Let’s dive into the 10 best productivity planners and journals to help you get more done in less time.

1. The One Thing Planner

The NY Times best selling book, The One Thing, just released their new planner. If you loved this book, you’ll love this planner.

As the founder of the world’s largest real estate company Keller Williams Realty, Gary Keller, has mastered the art of focus. The One Thing planner has its roots in industry changing productivity. If you’re out to put a dent in the universe, this may be the planner for you.

Get the planner here!

2. The Full Life Planner

The Full Life Planner is Lifehacks’ ultimate planning system to get results across all your core life aspects including work, health and relationships. This smart planner is 15 years of Lifehack’s best practices and proven success formulas by top performers.

With the Full Life Planner, you can align your actions to long term milestones every day, week, and month consistently. This will help you to get more done and achieve your goals.

Get the planner here!

3. The Freedom Journal

Creator of one of the most prolific podcasts ever, Entrepreneur on Fire, John Lee Dumas released his productivity journal in 2016. This hard-cover journal focuses on accomplishing SMART goals in 100 days.

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From their site:

“The Freedom Journal is an accountability partner that won’t let you fail. John Lee Dumas has interviewed over 2000 successful Entrepreneurs and has created a unique step-by-step process that will guide you in SETTING and ACCOMPLISHING your #1 goal in 100 days.”

Get the planner here!

4. Full Focus Planner

Michael Hyatt, author of Platform and host of the podcast “This is Your Life”, also has his own planner called the Full Focus Planner.

From the site:

“Built for a 90-day achievement cycle, the Full Focus Planner® gives you a quarter of a year’s content so you aren’t overwhelmed by planning (and tracking) 12 months at a time.”

This productivity planner includes a place for annual goals, a monthly calendar, quarterly planning, the ideal week, daily pages, a place for rituals, weekly preview and quarterly previews. It also comes with a Quickstart lessons to help you master the use of the planner.

Get the planner here!

5. Passion Planner

They call themselves the #pashfam and think of their planner as a “paper life coach”. Their formats include dated, academic and undated in hardbound journals with assorted colors. With over 600,000 users they have a track record for effective planners.

From the site:

“An appointment calendar, goal setting guide, journal, sketchbook, gratitude log & personal and work to-do lists all in one notebook.”

They have a get-one give-one program. For every Passion Planner that is bought they will donate one to a student or someone in need.

They also provide free PDF downloads of their planners. This is a great way to test drive if their planner is right for you.

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Get the planner here!

6. Desire Map Planners

If you’re looking for a more spiritually oriented planner, Danielle LaPorte, author of The Desire Map, created the Desire Map Planners. With Daily planners, Weekly planners and Undated planners you can find the right fit for you.

Behind this planner is the Desire Map Planner Program including 3 workbooks that not only support you in using the planners but guide you in your thought process about your life and intentions you’re using the planner to help you fulfill.

Get the planner here!

7. Franklin Covey Planners

The grandfather of all planners, Franklin Covey, has the most options when it comes to layouts, binders, and accessories. With over 30 years in the productivity planner business, they not only provide a ton of planner layouts, they also have been teaching productivity and planning from the beginning.

From the site:

“Achieve what matters most with innovative, high quality planners and binders tailored to your personal style. Our paper planning system guides you to identify values, create successful habits, and track and achieve your goals.”

Get the planner here!

8. Productivity Planner

From the makers of the best selling journal backed by Tim Ferriss, “The Five Minute Journal”, comes the Productivity Planner.

Combining the Ivy Lee method which made Charles Schwab millions with the Pomodoro Technique to stay focused in the moment, the Productivity Planner is both intelligent and effective.

It allows for six months of planning, 5-day daily pages, weekly planning and weekly review, a prioritized task list, Pomodoro time tracking, and extra space for notes.

From the site:

“Do you often find yourself busy, while more important tasks get procrastinated on? The Productivity Planner helps you prioritize and accomplish the vital few tasks that make your day satisfying. Quality over quantity. Combined with the Pomodoro Technique to help you avoid distractions, the Productivity Planner assists you to get better work done in less time.”

Get the planner here!

9. Self Journal

Endorsed by Daymond John of Shark Tank, the Self Journal takes a 13 week approach and combines Monthly, Weekly and Daily planning to help you stay focused on the things that really matter.

Self Journal includes additional tools to help you produce with their Weekly Action Pad, Project Action Pad, the Sidekick pocket journal to capture your ideas on the go and their SmartMarks bookmarks that act as a notepad while you’re reading.

Get the planner here!

10. Google Calendar

You may already use Google Calendar for appointments, but with a couple tweaks you can use it as a productivity planner.

Productivity assumes we have time to do the work we intend to do. So blocking time on your Google Calendar and designating it as “busy” will prevent others from filling up those spaces on your calendar. Actually using those blocks of time as you intended is up to you.

If you use a booking tool like Schedule Once or Calendly, you can integrate it with your Google Calendar. For maximum productivity and rhythm, I recommend creating a consistent “available” block of time each day for these kinds of appointments.

Google Calendar is free, web based and to the point. If you’re a bottom line person and easily hold your priorities in your head, this may be a good solution for you.

Get the planner here!

Bonus Advice: Integrate the 4 Building Blocks of Productivity

Just as important to productivity planners as the tool are the principles that we create inside of. There are 4 building blocks of productivity, that when embraced, accelerate your energy and results.

The four building blocks of productivity are desire, strategy, focus and rhythm. When you get these right, having a productivity planner or journal provides the structure to keep you on track.

Block #1: Desire

Somehow in the pursuit of all our goals, we accumulate ideas and To-Do’s we’re not actually passionate about and don’t really want to pursue. They sneak their way in and steal our focus from the things that really matter.

Underneath powerful productivity is desire. Not many little desires, but the overarching mother of desires. The desire you feel in your gut, the desire that comes from your soul, not your logic, is what you need to tap into if you want to level up your productivity.

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A productivity planner is just a distraction if you’re not clear on what it’s all for. With desire, however, your productivity planner provides the guide rails to accomplish your intentions.

Block #2: Strategy

Once you’re clear on your overarching desire, you need to organize your steps to get there. Let’s call this “strategy”. Strategy is like assembling a jigsaw puzzle. You must first turn over all the pieces to see patterns, colors, connections and find borders.

In business and life, we often start trying to put our “puzzle” together without turning over all the pieces. We put many items on our To-Do lists and clog our planners with things that aren’t important to the bigger picture of our puzzle.

Strategy is about taking the time to brain dump all the things in your head related to your goal and then looking for patterns and priorities. As you turn over these puzzle pieces, you’ll begin to see the more important tasks that take care of the less important tasks or make the less important tasks irrelevant.

In the best selling book, The One Thing, the focusing question they teach is:

“What’s the One thing I can do, such that by doing it, everything else is easier or unnecessary?”

This is the heart of strategy and organizing what hits your planner and what doesn’t.

Block #3: Focus

With your priorities identified, now you can focus on the One Thing that makes everything else easier or unnecessary. This is where your productivity planners and journals help you hold the line.

Because you’ve already turned over the puzzle pieces, you aren’t distracted by new shiny objects. If new ideas come along, and they will, you will better see how and where they fit in the big picture of your desire and strategy, allowing you to go back and focus on your One Thing.

Block #4: Rhythm

The final building block of productivity is rhythm. There is a rhythm in life and work that works best for you. When you find this rhythm, time stands still, productivity is easy and your experience of work is joyful.

Some call this flow. As you hone your self-awareness about your ideal rhythm you will find yourself riding flow more often and owning your productivity.

Without these four building blocks of productivity, you’re like a painter with a paintbrush and no idea how to use it to create what’s in your heart to create. But harness these four building blocks and find yourself getting more done in less time.

The Bottom Line

Your life is your art. Everyday you have a chance to create something amazing. By understanding and using the four building blocks of productivity, you will set yourself up for success no matter which planner, or “paintbrush”, you choose to use.

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As you experiment with different planners you will narrow which one is best for you and accelerate your path to putting a dent in the universe.

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Featured photo credit: Anete Lūsiņa via unsplash.com

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