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Published on October 30, 2019

15 Home Office Organization Tips to Save Time and Get More Done

15 Home Office Organization Tips to Save Time and Get More Done

The opportunity to work from home has become more common as the way we work shifts away from the traditional office to more flexible arrangements where companies can hire the best not just locally, but globally.

But with this shift comes new challenges. When we work in an office, the ecosystem and environment are developed to create a working environment; whereas, when we work from home; the environment is developed for living. To make our home a great place to work; we need to make a few mindset changes and apply some boundaries so we can work at our most effective.

So, here are 15 tips and tricks you can use to make your home working environment an effective and great place to work.

1. Create a Dedicated Space to Do Your Work

While it might seem fantastic that you no longer need to commute to an office every day, one of the biggest advantages of going to a place to work is you have a designated area to do your work. It puts you in the right frame of mind to do your work.

One of the hardest parts of switching to working from home is you no longer have that specific place to do work. It can be very tempting to stay in bed until 11 am with your laptop on your lap responding to your emails and messages, then moving to the sofa to do your monthly expense report, and finally sitting on the veranda in the afternoon watching the sunset while putting the last pieces of code together before submitting your software. While all this may seem idyllic, you will quickly find you are not getting very much work done.

Instead, create a dedicated place to sit down and do your work. It could be a separate room you convert into a home office, or you create a corner somewhere in your house for work. Wherever you create that space from now on that space is where you do your work.

2. Make Your Dedicated Space Light

You will more than likely be doing your work during ‘office hours’ and you need daylight. It can be very tempting to create your dedicated workspace in a corner away from the windows in the belief this will help with your focus. That might be correct, but it will also cause you to feel down and depressed.

We need sunlight, so find a cool, airy, well-lit place for your work area. You want to enjoy working in that place. A dark dingy corner will not do that. You soon come to hate your workspace that is not going to be an encouraging way to do your most important pieces of work.

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3. Buy Yourself a Comfortable Chair

When I began working from home, the first items I thought about was the computer and monitor I would use. It never occurred to me to make sure I bought a comfortable chair. It turns out that if you think you can use any old chair, you are going to find yourself feeling very uncomfortable when you are at work, possibly leading to back and neck pain and much worse in the long-term.

It is just not worth it. Instead, invest in a good quality chair. Go your local office supplies or specialist furniture store and test out the chairs, and make sure you buy yourself a comfortable one. You will thank yourself later.

4. Create a Set Working Pattern

While it can be very tempting to start your work when you feel like it, we all need some kind of structure in our lives. Without structure, things slip. This is why many of the most successful people around us wake up early and do exercise. It’s the structure of having a morning routine that enables them to get into a set state to do their work, and also gives them that needed structure.

This means you wake up at the same time and you begin your work at the same time, preferably in the same place. It helps to create a start of day routine. Wake up, exercise, walk the dog, take the kids to school etc. You can also break for lunch at the same time and finish your day at the same time. Try to resist the temptation of taking a longer lunch break, believing that you can work an extra hour at the end of the day. This rarely happens and you soon find yourself lost.

5. Use Your Calendar to Block Focus Time

While this tip is usually reserved for those working in a busy office environment, I have found that when I block off time on my calendar to do focused work, not only does that work get done, it also gets done within the time I have allowed. It also stops me from being tempted to clean up the bathroom, do the breakfast dishes or pop out and do some gardening—ie procrastinate.

For me, I would normally have calls with my coaching clients in the evening which are scheduled on my calendar, but the day time is relatively free. At the end of every day, I spend ten minutes cleaning up and scheduling my work for tomorrow. This maintains a consistent flow of work being delivered every day.

6. Learn When You Are at Your Most Effective

Somewhat linked to number five, work out when you are mentally in your “working zone”. There are times during the day when we can better focus, and other times when we normally find it hard to focus. For most people, their most focused time is in the morning and their concentration will drop in the early afternoon before picking up again towards the end of the day.

We are all slightly different here, but once you know your best working times, you can schedule your blocks of focus time. For me, 7:00 am to 9:00 am is my best time for focused work and so is between 5:00 pm and 7:00 pm. With that knowledge, I block out two sessions of focused work each day and knowing that my concentration falls off a cliff around 2:00 pm, that’s when I would go to the gym.

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7. Don’t Eat Lunch at Your Desk

This is a biggie. It can be very tempting to go to the kitchen, make your lunch and then return to your desk to continue with your work. Don’t do this. You need to get up and move. You need to change your environment from time to time.

This does not just go for lunch either. You should be taking regular breaks and these breaks need to be away from a screen. Go outside, go for a walk. Whatever you do, make sure you are changing your environment, so your brain gets the rest it needs.

8. Use Cloud-Based Storage for Your Files

This has helped me when it comes to getting my work done. There are times I find sitting down at my desk at home to be uninspiring. Whenever that happens, I want to be able to grab my iPad and go to a nearby coffee shop. The change in the environment is often all I need to get inspired again and sit down and do my work.

By having all my work in the cloud, all I have to do is throw my iPad into my bag and head out. I don’t have to waste time trying to remember what files I might need. Everything I am working on is in the cloud and accessible wherever I am.

9. Plan Your Day Before You Finish the Day

This one tip will ensure you never waste time and helps to make you much more effective. Before you close down at the end of the day, spend ten to fifteen minutes to plan out what you will work on tomorrow. The trick here is to plan exactly what you will begin the day with. What project you will work on and what you will do on that project—write a report, prepare a presentation file etc.

When you plan the day, the day before you don’t waste any time in the morning trying to decide what to work on. When you work from home, you are essentially your boss. It is you who has to decide what to work on and when. Making those decisions before you close down the day helps your workflow and ensures you are working on the right things at the right time.

10. Keep the Afternoon Reasonably Flexible

Over planning is a problem. There are far too many unknowns being thrown at us every day to be able to plan out every minute of the day. You need to build in flexibility.

For most people, the afternoons are the best time to deal with the urgent emails, messages and requests. This is when your concentration levels are beginning to drop and the change from focused work to dealing with communications—telephone calls, emails and messages—can be a welcome break from the heavy brain work.

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I generally deal with my communications immediately after lunch, before heading out to exercise, and in the early evening before ending my workday.

11. Create a Work Playlist

With the amazing music streaming services available today, it is very easy to create your playlists for different moods. I have several playlists I use for my work.

Two of the best places for inspiring work music are the Anjunabeats and Anjunadeep pages on the streaming services of your choice. Having your work playlists will help to put you into a great working mood, and will help you to focus on what is important without the risk of being distracted by outside noises.

12. Turn off Notifications

This one might not be specific for working from home—it also works when you work in an office—but it is still excellent advice. Notifications are distracting and you do not need them. If you check your email periodically throughout the day, you are not going to miss anything important.

It is when you are constantly being pinged by incoming emails and messages that you are unable to focus on getting your important work done. Turn off notifications and check email when you have finished each session of work and stop worrying, you are not missing out on anything important.

13. Keep Your Desk Clean and Clutter-Free

Having flies, paper and other stuff lying around on your desk will only distract you. You want to be creating a work station that encourages work and an untidy, disorganized desk does not encourage quality work and focus.

Before you end your workday, stop and clean up everything you have worked on and put them back in their rightful place.

14. Clean up Your Desktop at the End of Every Day

There’s nothing worse than beginning the day, turning on your computer and seeing a desktop full of old files, screenshots and other stuff. It does nothing for your motivation and it does not help you start the day with energy, purpose and focus.

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Instead, give yourself five minutes at the end of your workday to clean up your desktop, put files away in their rightful place and delete all your old files. It helps you to start the day with a clear mind and prepares you for a good session of focused work.

15. Use Tools You Enjoy Using

One of the benefits of working from home is you generally get to use your own tools. It could be that your employer provides you with a computer, but there’s nothing to stop you from adding to that. You could invest in a separate monitor if you prefer to work from a large screen, you also generally have greater freedom with the software you use.

For example, if you hate using Outlook, you may be able to use an alternative email service. Likewise, if you prefer to write in a different writing app other than Microsoft Word, then do so. In my experience, the tools you use do help you to perform better. I enjoy writing all my written work in Ulysses, using Apple’s Mail app as my email program and Evernote and Todoist as my productivity and planning tools.

Choose the tools you enjoy using. You’ll enjoy your work more if you do so.

The Bottom Line

So there you go, fifteen tips for getting the most out of your home office. Remember, work should never be a chore, you should enjoy what you do and love the environment you are working in.

As I write this, I have the sun’s rays pouring in through the window to the side of me, Above and Beyond playing in the background and I am sitting very comfortably in my chair. It could not get any better.

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Featured photo credit: Paige Cody via unsplash.com

More by this author

Carl Pullein

Dedicated to helping people to achieve their maximum potential through better time management and productivity.

10 Ways to Find Learning Motivation (Even After You’ve Graduated) 8 Proven Ways to Learn a New Language Fast How to Use Deliberate Practice to Be Good at Almost Anything 15 Home Office Organization Tips to Save Time and Get More Done How to Focus and Concentrate Better to Boost Productivity

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Last Updated on November 5, 2019

5 Learning Management Systems (LMS) for Effective Learning

5 Learning Management Systems (LMS) for Effective Learning

Businesses rely on talent to generate and sell value. Without skilled people to create its products, manage its operations and execute its strategies, a business would inevitably fizzle out of the game and leave better-staffed competitors to take the field.

This is the reason why ambitious companies go great lengths to attract top talent,[1] shelling out millions of dollars in the process and bending traditional work policies just to bring highly skilled but demanding candidates into the fold.

Clearly, the contours of business are changing. But so are the demographics of work.

Millennials have become the dominant generation in the job market in terms of population, and some have already transitioned into leadership roles. Most millennials consider opportunity to learn and grow more important than overall compensation.[2]

Companies also today expect employees to come equipped with razor sharp business acumen.[3] Unfortunately, there is an alarming discrepancy between the actual skills businesses need and those currently possessed by job candidates.

To stay in the game, employers need to continually upgrade their training and skills development strategies to cover the entire employee lifecycle.

What are Learning Management Systems (LMS)?

Learning management systems are software-based solutions for authoring, presenting, consuming, storing, and tracking educational content and training materials. These systems aim to centralize all instructional content (e.g., lessons, training modules, instructional videos, presentation slides, worksheets, online quizzes, ebooks, takeaway notes, etc.) in one place.

LMS enable instructors to design and deliver learning experiences to students, with the added capability of evaluating the effectiveness of the instructional materials and grading the learning progress of students.

On the other side of the equation, learners use LMS to develop skills and acquire new knowledge virtually anytime and anywhere via the different channels and content formats made possible by digital technology.

Over the years, a wide range of features and technologies have been integrated into learning management systems to help enhance the experience of training designers, instructors, and learners. These include cloud and mobile technology, artificial intelligence, responsive design, scheduling, gamification, data analytics, and interoperability with other applications.

5 Best All-Purpose Learning Management Systems

There are dozens of LMS vendors catering to the general market or to specific segments such as K-12 learning, higher education, and corporate training.

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With so many options available, selecting the right LMS solution for your needs can be complicated and costly, especially when you end up adopting a platform that doesn’t exactly match your goals or requirements.

Short of conducting a comprehensive audit of your needs and finalizing a learning roadmap, the safest bet would be to adopt full-featured but affordable LMS solutions.

Based on user reviews, here are the 5 best LMS to help people gain knowledge, build skills, and achieve mastery:

1. Canvas Network

Launched by Instructure as an open source software in 2011, Canvas is an end-to-end cloud-based service originally engineered for the education sector.

Widely adopted for K-12 and Higher Ed learning, Canvas can be repurposed for anything that involves an instructor, a subject matter, and a student.

Used around the world by people of all ages and organizations of all types, Canvas arguably has the largest learning and support community in its class. It works on desktop computers, tablets and mobile phones.

To get a glimpse of the platform’s fresh interfaces, you can visit the Canvas Network, a learning community that provides educational and instructional materials created by colleges, universities, corporate businesses, independent course developers, and other knowledge-sharing entities around the world.

Hosting hundreds of interesting topics from data science to horticulture, the learning network also serves as evidence to the scope, capabilities, and popularity of the Canvas LMS platform.

Canvas is hosted on Amazon Web Services (AWS) infrastructure, which enhances the platform’s reliability, speed, scalability, and overall online performance.

Additionally, platform adopters enjoy a low-risk environment since cloud-based solutions require no hard stops for version updates, upgrades, or system migrations.

The Canvas website does not show a price matrix but says the service adopts a simple formula for computing fees: a one-time implementation fee and an annual subscription fee based on total number of users. It also promises free basic services for teachers who want to use the platform.

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In addition to Canvas, Instructure also offers Bridge (an LMS designed for corporate environments), Arc (a video platform for online learning), and Gauge (an assessment management system).

Check out this video if you want to learn more about Canvas Network:

2. Google Classroom

This free service from Google aims to improve the teaching and learning process using cloud technology, web apps, workflow simplification, and seamless communication between students and instructors.

Using Classroom, educators can easily create and schedule classes, distribute assignments, send feedback, and grade quizzes all in one place. By streamlining processes, Classroom helps teachers save time and organize classes more effectively. Both students and teachers can also work using any device anytime and anywhere.

Classroom works perfectly with other Google tools, having been launched initially as part of Google’s G Suite for Education. This LMS solution taps Google Drive for content storage and distribution, as well as Google Docs, Sheets, and Slides for the creation and sharing of instructional materials. Meanwhile it integrates Google Calendar for scheduling and Gmail for communication.

With G Suite, other communication channels such as chat messaging, video conferencing, and a dedicated website are enabled.

Easy to set up and manage, Google Classroom is free to use. One of my very first courses was actually hosted on Google Classroom.

Going beyond the classroom environment, Google offers G Suite Enterprise for Education for large institutions. This suite provides enhanced search and analytics capabilities as well as advanced tools for enterprise communications.

3. Moodle (Modular Object-Oriented Dynamic Learning Environment)

If budget and capability equally top your list of LMS adoption criteria, then Moodle might just fit the bill. Which is to say there’s none (i.e., bill).

Moodle is a free and open-source learning solution for distance education, workplace training, flipped classrooms, and other pedagogical environments.

It is also a full-featured LMS supported by a robust community and a thriving developer ecosystem. Not surprisingly, Moodle is used in more than 15 million courses by more than 130 million users in 230+ countries.

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Among other things, Moodle enables administrators and educators to create a dynamic and dedicated website to host organic, easily accessible, and highly customizable courses that can be experienced on desktops and mobile devices anytime and anywhere.

Moodle provides a personalized and intuitive dashboard as well as a host of collaboration tools for content designers, teachers, and learners. A universal calendar, an efficient file management system, an automatic notification system, multimedia integration, and a progress tracking tool all come with the package.

Check out this video if you want to learn more about Moodle:

4. Absorb

This platform recently bagged PC Magazine’s Editors’ Choice Award for Best LMS.

Co-designed and built by former course authors, Absorb takes learning experience to the next level. This turnkey LMS solution is responsive, full-featured, and highly customizable for maximum impact.

Course developers can orchestrate a wide range of experiences depending on audience or learning situation. In addition to surveys, polls, and e-commerce integration, Absorb supports formal online learning and certifications standards such as AICC, SCORM, and Tin Can.

The user interface can also be modified to match the learner’s location, group, or department, allowing for a different look and feel for customers, channel partners, management trainees, and newly hired employees.

Absorb supports all personal computing devices from desktops to mobile phones. There are also native or hybrid apps for iOS and Android.

The only possible drawback to the platform’s powerful feature set is its pricing. The service reportedly implements a flat, one-time setup fee depending on your business and training requirements. According to the site, any plan comes with a dedicated success team for your account.

Although small companies are welcome to try, midsize to enterprise-scale organizations are probably the best segment to readily adopt this LMS solution.

Take a look at some examples of Absorb in this video:

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5. Watershed Collaborative

Created by a group of educators, this nonprofit rethinks the priorities of an LMS, asserting that too many systems miss the most essential elements of what makes learning stick. They promise a better user experience – emphasizing Learning before Management and System.

Watershed aims to support an inquiry-based learning experience through an integrated mix of online and in-person learning strategies and interactions designed expressly for teams – including collaboration, reflection, and dialogue.

While Watershed was founded initially to serve the K-12 education market, the company has since expanded its scope to cater to all types of teachers and learners with its video-rich, state-of-the-art platform.

If you’re a mission-driven educator, content creator, institution, or business, this LMS may be the one for you.

Watershed specializes in assisting you with the instructional design of courses and provides content production services to ensure top-quality video assets with lasting value. Their LMS makes it easy for course creators to continuously update and tailor content to support small and large groups, while ensuring the technology and instructional strategy supports communities of learners.

Pricing varies based on products and services, but revenues support the nonprofit’s ability to make its platform and courses available at little or no cost for high-need educators and educational settings.

Honorable Mentions

There are dozens of LMS vendors in this growing market and the brands included in foregoing list are by no means the only viable options for companies or learning institutions looking to upgrade their learning infrastructure.

Many other excellent services are worth checking out. These include:

  1. Docebo is an LMS designed for hyper-engaging students, employees, customers, and other learners. The system helps organizations identify and resolve competency gaps with strategic learning interventions.
  2. Cornerstone OnDemand is a talent, training, and performance management solution offered as an SaaS (Software-as-a-Service). This service enables learners to create personalized playlists of instructional content.
  3. Lessonly is an LMS solution that makes it easier to recall and reinforce whatever skills or knowledge you have learned through quizzes, coaching, and constant practice.
  4. Skillsoft is an online training and corporate learning platform developed by a two-decade old and billion-dollar company with the same name.
  5. D2L BrightSpace is a learning management system that has all the basics for delivering excellent, rich-media experiences for classroom or workplace training.

Conclusion

There are many ways to learn but some are more effective and meaningful than others. Whether you are a teacher looking to enhance classroom learning or an HR manager creating a long-term talent development plan for employees, the key to impactful learning is to understand and bridge the needs of learners, the goals of your institution, and the actual capabilities of the learning tools you are considering.

Note that using multiple LMS platforms is possible although not recommended. On the other hand, adopting other learning solutions beyond LMS (such as podcasts, mentoring, and onsite in-person workshops) may significantly improve learning outcomes. Always go for products and plugins that seamlessly integrate into your core LMS tool.

Featured photo credit: Unsplash via unsplash.com

Reference

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