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7 Effective Time Management Tips To Maximize Your Productivity

7 Effective Time Management Tips To Maximize Your Productivity

Have you ever had one of those days when you find yourself getting up from your desk, answering phone calls from family members, and clicking through web pages only to realize it’s noon and you still haven’t accomplished anything? We’ve all been there. But when this becomes a daily occurrence, it’s time to take action. Use the following tips to maximize productivity, whether at work, school or home.

1. List “Time-Wasters”

Start your day with a list of things you know you tend to waste time on. Keep the list nearby. When you notice you’re wasting time, add that time-waster to the list. This will serve as a reminder of things you shouldn’t allow yourself to do–like watching cat videos when you should be sending emails.

2. Hide Or Uninstall Social Media Apps

Among those who use social media, the average person spends 3.6 hours per day socializing online, reveals research conducted by Ipsos Open Thinking Exchange. That’s about a quarter of the time you’re awake! Imagine what you could do with those extra hours.

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To keep yourself from wasting this time, remove social networking apps from your mobile device’s home screen and the toolbar on your computer’s browser. While the sites won’t be completely out of reach, this practice can keep you from checking updates on impulse (when let’s face it, there’s nothing new there anyway).

3. Set Daily Goals With Reminders

Every day comes with new tasks to accomplish. Make it easy for yourself to complete each task by taking life one day at a time. Do you have a huge report due next month? Consider what you’ll do each day to finish it instead of waiting until the last minute. Use apps like Google Calendar to stay on top of your daily goals. You can set up reminders to stay organized and make sure you don’t forget anything.

4. Complete Most Important Tasks First

It’s easy to start your day with the simplest tasks. It makes you feel like you’re accomplishing something even when you’re avoiding your big project. But by the time you’re done with your less important tasks, you’re already worn out and even more reluctant to start on your priority work.

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Switch things up and perform the most important tasks first. It will be a relief once you’re done, and the rest of your day will run more smoothly.

5. Stop Multitasking

Multitasking is a myth! As NPR reports, humans can’t physically multitask. Our brains instead juggle attention from one task to the other so quick we’re given the illusion we’re multitasking.

But we’re not very efficient at it. If you try to do too many things at once, you probably won’t finish those tasks to a high standard. Plus, it could take you more time than if you simply focused on one task at a time, meaning you only hinder your productivity by multitasking.

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6. Make Use Of Dead Time

What do you do when you’re waiting in the doctor’s office or headed home on the train? If you’re staring out the window, you’re wasting valuable time. Instead, you could be sending emails or brainstorming and taking notes on your next project at work or school. You could even use this dead time to work in your daily stress-relieving breathing exercises as long as you’re doing something productive.

7. Read Time-Management Books (And Take The Advice!)

To get the best advice on how to manage your time, consider reading time-management books. They’ll likely be more useful to you since they’re more in-depth. You’ll often find exercises to help you apply the concepts, too.

Try books like “Getting Things Done: The Art of Stress-Free Productivity,” “The Skinny on Time Management: How to Maximize Your 24-Hour Gift,” or “Eat That Frog!: 21 Great Ways to Stop Procrastinating and Get More Done in Less Time.”

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Ready to become more productive? Start with the mentioned tips, and then share these ideas with your friends by tweeting this post.

Featured photo credit: time notice and a calender via shutterstock.com

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Last Updated on July 10, 2020

The Power of Ritual: Conquer Procrastination, Time Wasters and Laziness

The Power of Ritual: Conquer Procrastination, Time Wasters and Laziness

Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

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Program Your Own Algorithms

Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

How to Form a Ritual

I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

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Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

  1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
  2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
  3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
  4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

Ways to Use a Ritual

Based on the above ideas, here are some ways you could implement your own rituals:

1. Waking Up

Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

2. Web Usage

How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

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3. Reading

How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

4. Friendliness

Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

5. Working

One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

6. Going to the gym

If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

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7. Exercise

Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

8. Sleeping

Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

8. Weekly Reviews

The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

Final Thoughts

We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

More Tips to Conquer Time Wasters and Procrastination

 

Featured photo credit: RODOLFO BARRETO via unsplash.com

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