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7 Effective Time Management Tips To Maximize Your Productivity

7 Effective Time Management Tips To Maximize Your Productivity

Have you ever had one of those days when you find yourself getting up from your desk, answering phone calls from family members, and clicking through web pages only to realize it’s noon and you still haven’t accomplished anything? We’ve all been there. But when this becomes a daily occurrence, it’s time to take action. Use the following tips to maximize productivity, whether at work, school or home.

1. List “Time-Wasters”

Start your day with a list of things you know you tend to waste time on. Keep the list nearby. When you notice you’re wasting time, add that time-waster to the list. This will serve as a reminder of things you shouldn’t allow yourself to do–like watching cat videos when you should be sending emails.

2. Hide Or Uninstall Social Media Apps

Among those who use social media, the average person spends 3.6 hours per day socializing online, reveals research conducted by Ipsos Open Thinking Exchange. That’s about a quarter of the time you’re awake! Imagine what you could do with those extra hours.

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To keep yourself from wasting this time, remove social networking apps from your mobile device’s home screen and the toolbar on your computer’s browser. While the sites won’t be completely out of reach, this practice can keep you from checking updates on impulse (when let’s face it, there’s nothing new there anyway).

3. Set Daily Goals With Reminders

Every day comes with new tasks to accomplish. Make it easy for yourself to complete each task by taking life one day at a time. Do you have a huge report due next month? Consider what you’ll do each day to finish it instead of waiting until the last minute. Use apps like Google Calendar to stay on top of your daily goals. You can set up reminders to stay organized and make sure you don’t forget anything.

4. Complete Most Important Tasks First

It’s easy to start your day with the simplest tasks. It makes you feel like you’re accomplishing something even when you’re avoiding your big project. But by the time you’re done with your less important tasks, you’re already worn out and even more reluctant to start on your priority work.

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Switch things up and perform the most important tasks first. It will be a relief once you’re done, and the rest of your day will run more smoothly.

5. Stop Multitasking

Multitasking is a myth! As NPR reports, humans can’t physically multitask. Our brains instead juggle attention from one task to the other so quick we’re given the illusion we’re multitasking.

But we’re not very efficient at it. If you try to do too many things at once, you probably won’t finish those tasks to a high standard. Plus, it could take you more time than if you simply focused on one task at a time, meaning you only hinder your productivity by multitasking.

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6. Make Use Of Dead Time

What do you do when you’re waiting in the doctor’s office or headed home on the train? If you’re staring out the window, you’re wasting valuable time. Instead, you could be sending emails or brainstorming and taking notes on your next project at work or school. You could even use this dead time to work in your daily stress-relieving breathing exercises as long as you’re doing something productive.

7. Read Time-Management Books (And Take The Advice!)

To get the best advice on how to manage your time, consider reading time-management books. They’ll likely be more useful to you since they’re more in-depth. You’ll often find exercises to help you apply the concepts, too.

Try books like “Getting Things Done: The Art of Stress-Free Productivity,” “The Skinny on Time Management: How to Maximize Your 24-Hour Gift,” or “Eat That Frog!: 21 Great Ways to Stop Procrastinating and Get More Done in Less Time.”

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Ready to become more productive? Start with the mentioned tips, and then share these ideas with your friends by tweeting this post.

Featured photo credit: time notice and a calender via shutterstock.com

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Last Updated on March 15, 2019

How to Be a Leader Who Is Inspiring and Influential

How to Be a Leader Who Is Inspiring and Influential

When I began managing people 15 years ago, I thought having a fancy title was synonymous with influence. Over time, I learned that power is conferred based on likeability, authenticity, courage, relationships and consistent behavior. When leaders cultivate these attributes, they earn power, which really means influence.

Understanding influence is essential to professional growth, and companies rise and fall based on the quality of their leadership.

In this article, we will look into the essentials of effective leadership and how to be a leader who is inspiring and influential.

What Makes a Leader Fail?

A host of factors influence a leader’s ability to succeed. To the extent that leaders fail to outline a compelling vision and strategy, they risk losing the trust and confidence of their teams. Employees want to know where a company is going and the strategy for how they will get there. Having this information enables employees to feel safe, and it allows them to see mistakes as part of the learning journey versus as fatal occurrences.

If employees and customers do not believe a company’s leadership is authentic and inspiring, they may disengage, or they may be less inclined to offer constructive criticism that can help a company innovate or help a leader improve.

And it is not just the leadership at the top that matters. Middle managers play a distinct role in guiding teams. Depending on the company’s size, employees may have more access to mid-level managers than they do members of the C-suite, meaning their supervisors and managers have greater influence on the employee and the customer experience.

What Is Effective Leadership?

Effective leadership is inspiring, and it is influential. Cultivating inspiring and influential leaders requires building relationships across the company.

Leaders must be connected to both the teams they lead as well as to their own colleagues and managers. This is key as titles do not make a person a leader, nor do they automatically confer influence. These are earned through trusting relationships. This explains why some leaders can get more out of their teams than others and why some leaders experience soaring profits and engagement while others sizzle out.

Eric Garton said in an April 25, 2017, Harvard Business Review article:[1]

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“… inspiring leaders are those who use their unique combination of strengths to motivate individuals and teams to take on bold missions – and hold them accountable for results. And they unlock higher performance through empowerment, not command and control.”

How to Be an Inspiring and Influential Leader

To be an inspiring and influential leader requires:

1. Courage

The late poet Maya Angelou once said,

“Courage is the most important of all the virtues, because without courage you can’t practice any other virtue consistently. You can practice any virtue erratically, but nothing consistently without courage.”

Courage is required in the workplace when implementing new strategies, especially when they go against professional norms.

For instance, I heard Lisa TerKeurst, bestselling author and founder of Proverbs 31 Ministries, explain her decision to move away from her company’s magazine. While the organization had long had a magazine, she saw a future where it didn’t exist.

In order to make the switch, she risked angering her team members and customers. She took a chance, and what started out as a monthly newsletter, has grown into a multi-dimensional organization boasting half a million followers. Had Lisa not found the courage to change the direction of her organization, they undoubtedly would not have been able to experience such exponential growth.

It also takes courage to give and receive feedback. When leaders see employees who are not living into the company’s mission or who are engaging in behavior that may undermine their long-term success, one must risk temporary angst and speak candidly with the colleague in question.

Similarly, it takes courage to hear constructive criticism and try to change. In business, as in life, courage is necessary for being an inspiring and influential leader.

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2. A Commitment to Face Your Internal Demons.

If you feel great about yourself, enter a leadership position. You are likely to be triggered in ways you didn’t think possible. You are also likely to receive feedback that may leave you second-guessing yourself and your leadership skills.

The truth about leading others is that you get to a point where you realize that it is difficult to take people to places where you yourself haven’t gone.

To be an influential and inspiring leader, you have to face your own demons and vow to continually improve. Influential leaders take their personal evolution serious, and they invest in coaching, therapy and mindfulness to ensure that their personal struggles do not overshadow their professional development.

3. A Willingness to Accept Feedback

Inspiring and influential leaders are not afraid to accept feedback. In fact, they actively solicit it. They understand that everyone in their life has a lesson to teach them, and they are willing to accept it.

Inspirational leaders understand that feedback is neither good nor bad but rather an offering that is critical to growth. Even when it hurts or is an affront to the ego, influential leaders understand that feedback is critical to their ability to lead.

4. Likability

Some people will argue that leaders need not worry about being liked but should instead focus on being respected. I disagree. Both are important.

When team members like their boss and believe their boss likes them, they are more likely to go the extra mile to fulfill departmental or organizational goals. Likable leaders are moved to the front of the line when it comes to being influential.

Relatedly, when colleagues feel management dislikes them, they experience internal stress and can spend unnecessary time focusing on the source of their manager’s discontent versus the work they have been hired to do.

So, likability is important for both the leader and the people she leads.

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5. Vulnerability

Vulnerability is critical for being an inspiring leader. People want the truth. They admire leaders who can occasionally demonstrate vulnerability. It promotes deeper relationships and inspires trust.

When leaders can showcase vulnerability appropriately, they destroy the illusion that one must be perfect to be a leader. They also demonstrate that vulnerability is not a dirty word; they too can be vulnerable and ask for a helping hand when necessary.

6. Authenticity

Authenticity is about living up to one’s stated values in public and behind closed doors.

Influential leaders are authentic. They set to live out their values and use those values to guide their decisions. The interesting thing about leadership is that people are not looking for perfect leaders. They are, in part, looking for leaders who are authentic.

7. A True Understanding of Inspiration

Effective leaders are inspirational. They understand the power of words and deeds and use both strategically.

Inspiring leaders appropriately use stories and narratives to enable the teams around them to see common situations in an entirely new light.

Inspirational leaders also showcase grit and triumph while convincing the people around them that success and victory are attainable.

Finally, inspiring leaders encourage the teams they lead to tap into their own genius. They convince others that genius is not reserved for a select few but that most people have it in them.

As explained in the article True Leadership: What Separates a Leader from a Boss:

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“A leader creates visions and motivates team members to work together towards the same goal.”

8. An Ability to See the Humanity in Others

Inspiring and influential leaders see the humanity in others. Rather than treating their teams as mere tools to accomplish organizational goals, they believe the people around them are unique beings with inherent value.

This means knowing when to pause to address personal challenges and dispelling with the myth that the personal is separate from the professional.

9. A Passion for Continual Learning

Inspiring and influential leaders are committed to continual learning. They invest in their own development and take responsibility for their professional growth.

These leaders understand that like a college campus, the workplace is a laboratory for learning. They believe that they can learn from multiple generations in the workplace as well as from people from diverse racial and ethnic backgrounds.

Influential leaders proactively seek out opportunities for learning.

The Bottom Line

No one said leadership was easy, but it is also a joy. Influencing others to action and positively impacting the lives of others is a reward unto itself.

Since leadership abounds, there is an abundance of resources to help you grow into the type of leader who inspires and influences others.

More Resources About Effective Leadership

Featured photo credit: Markus Spiske via unsplash.com

Reference

[1] Harvard Business Review: How to Be an Inspiring Leader

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