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Self-Discipline: The Foundation of Productive Living

Self-Discipline: The Foundation of Productive Living
Dumbell

    The productivity industry is awash with tips, tricks, systems, and hacks to help you get more done in less time. Yet many who read books and blogs on this topic for the purpose of getting things done say they have trouble implementing these tools and becoming more productive.

    No system for keeping your email under control will help you on its own. No tips and tricks for budgeting will ever help you on their own. The main problem for those who struggle with pure productivity is not being able to understand and learn systems, but a lack of self-discipline to begin with.

    Self-discipline is often described as a muscle, something that becomes stronger the more you work with it. In essence, having self-discipline from a productivity point of view is having the ability and motivation to just do it.

    For different fields, having self-discipline means different things; personal development fans consider it the ability to change habits and refrain from practising old, ingrained ones. Musicians consider it the ability to get up and practice each day, every day, so they never fall behind in their level of skill and muscle memory.

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    One angle I like to look at self-discipline from, while not entirely encompassing the concept and all that it entails, can certainly be helpful: self-discipline is the power to act on ideas. It is the ability to take things from thoughts and realize them through actions and tangible results.

    Learning or creating a perfect system for processing, acting on and organizing email efficiently is not going to be worth a damn until you can force yourself to do it whenever you check your email.

    Knowledge itself is only part of the path. Knowledge is not productivity. It’s not efficiency. It’s a necessary step, and the first step towards those things, but implementation is the step that makes it worth the time and effort spent learning.

    Start Small, Work Up to Big

    If you haven’t been able to implement ideas in real life on a small scale, then the chances that you can do something big this week, such as kick a ten-year smoking habit, are pretty small. It can and has been done, but good luck trying. There are exceptions to every rule.

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    This is where the comparison of self-discipline to the use of a muscle is important, because if you keep trying to tackle the big problems in your life from the get-go, you set yourself up to fail again and again. The more you fail on the big things, the more motivation you lose and the more it looks like the problems are too big to be beaten.

    Start developing your self-discipline skills by conquering small problems; if you find yourself drinking excessively and want to handle it, then start your first drink after everyone else has finished their first couple of rounds. It’s a small change, but your success will set you up to succeed in the next stage, which may be cutting out one night of drinking per weekend altogether.

    Gradually, the strength of your self-discipline increases, and the greater your success will be in tackling problems and implementing new changes.

    If you want to create a habit rather than defeat it, it’s a very similar process. For instance, if you find yourself constantly unable to maintain a new email processing system, start by making an end-of-week appointment every week that you force yourself to keep. Process all your messages and clear out your inbox during that session, and continue this until it is second nature. You can then trial it on a more regular basis.

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    Don’t start out expecting unused muscles to be strong.

    Accountability, the Remedial Therapy of Self-Discipline

    When a person has, for some reason or another, allowed muscles to atrophy to the point where they literally can’t use them, they go through a long process of therapy, gradually rebuilding the strength in those muscles until they can use them without assistance.

    It’s not impossible for this to happen with self-discipline; someone who once possessed plenty of it can allow it to atrophy by failing to use restraint and letting bad habits commandeer their life. I know this happened to me, and it wasn’t easy to fix.

    There is a point where you let your self-discipline weaken so much that it’s impossible to get it back without outside assistance. That point is where accountability comes into play; having someone to push you and force you to do what you can’t force yourself to do. They keep you accountable for each action, and not only give you an irritated stare when you fail, but ensure you don’t fail in the first place.

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    The key is to find someone who’s going to be present in your day-to-day life enough to help you. If you’re working on a new habit for your work life, then they only need to present at work. More complicated are habits that encompass your entire life, in work and at home. For instance, if you want to quit smoking then you’ll probably need to organize someone to keep you accountable at home, such as your partner or family, and someone at work (probably a colleague, as nobody needs more whining from their boss!).

    Nine times out of ten, those who’ve talked to me about their inability to get things done and implement systems they’ve memorized inside and out, only have a problem with this one aspect of life. It’s a simple one, but by no means any less difficult to deal with.

    Self-discipline is certainly one thing missing from productivity today.

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    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

    How to Master the Art of Prioritization The Importance of Scheduling Downtime How to Make Decisions Under Pressure 11 Free Mind Mapping Applications & Web Services How to Use Parkinson’s Law to Your Advantage

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    Last Updated on September 18, 2019

    15 Best Organizing Tips For Office Organization and Getting More Done

    15 Best Organizing Tips For Office Organization and Getting More Done

    You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

    Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

    A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

    Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

    So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

    1. Purge Your Office

    De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

    Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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    Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

    2. Gather and Redistribute

    Gather up every item that isn’t where it belongs and put it where it does.

    3. Establish Work “Zones”

    Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

    Place the appropriate equipment and supplies are located in the proper area as much as possible.

    4. Close Proximity

    Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

    5. Get a Good Labeler

    Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

    6. Revise Your Filing System

    As we move fully into the digital age, the need to store paper files has decreased.

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    What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

    Here’re some storage ideas for creating a smooth filing system:

    • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
    • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
    • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
    • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
    • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
    • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
    • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

    Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

    7. Clear off Your Desk

    Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

    If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

    8. Organize your Desktop

    Now that you’ve streamlined your desktop, it’s a good idea to organize it.

    Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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    Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

    9. Organize Your Drawers

    Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

    Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

    10. Separate Inboxes

    If you work regularly with other people, create a folder, tray, or inbox for each.

    11. Clear Your Piles

    Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

    Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

    12. Sort Mails

    Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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    13. Assign Discard Dates

    You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

    Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

    14. Filter Your Emails

    Some emails are important to read, others are just not that important.

    When you use the filter system to label different types of emails, you know their priority and which to reply first.

    Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

    15. Straighten Your Desk

    At the end of the day, do a quick straighten, so you have a clean start the next day.

    Bottom Line

    Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

    Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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    Featured photo credit: Alesia Kazantceva via unsplash.com

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