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Last Updated on February 17, 2021

The Ultimate Guide to Prioritizing Your Work And Life

The Ultimate Guide to Prioritizing Your Work And Life
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Do you ever find yourself telling a friend or colleague that you’re “so busy” whenever they ask how you’re doing? Or, that you “have a lot on your plate and hardly have any time for yourself”?

These are common answers to the question: “ how are you doing?”. Perhaps you see it as an easy response that doesn’t need much explanation.  Or, it could be that you’re in disbelief at the end of the week, wondering where all that time went.

The reality is that time is precious and waits for no man. Yet, many of us unconsciously squander time away; but when  that realization kicks in, it’s often too late, or you have little time left to spare. And, the end result of what you were going to accomplish either gets short changed or fails altogether.

Think about the time when you had to be up early for an important meeting at work; yet, the night before you were up late binge watching a TV series. You ended up waking up late the next morning and had to rush to work, leaving you flustered and not well prepared for the meeting. Did you really have to watch those TV series late into the night? Or could you have used that time for an early rest?

Or, what about  that time you had a deadline to meet, and you spent every night that week working late to complete the project. Did you really have to spend every night working late at the office? Or could you have prioritized your time better and gotten the project done during your typical work hours?

I’m sure we’re all guilty of not spending our time wisely at some point in our lives.

But let’s not focus on the time that has already been spent; instead, let’s look at how we can prioritize and leverage the time that we still have!

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How to Leverage Your Time

Going back to the age-old battle of Quantity versus Quality, which do you think matters more? What if I told you that you need not worry about how much time you have left–instead, focus on how you’re making use of the time that you do have so that it’s worth many more valuable moments in the future?

That’s right. You can easily multiply or invest in the time that you have now. This way, you’ll reap many more returns in the future, instead of merely spending time at present. And, one simple way of investing in time now–so that it becomes quality time– is to Prioritize.

I’m sure you’ve heard this before. It isn’t new. Yet, how many of us actually intentionally sit down to prioritize daily tasks and responsibilities? Even less likely, how many of us know a method that can help us effortlessly decide what is important enough to take up an hour of time, and what can be skipped?

Here’s an important skill I want to introduce to you:

Determine Value in Any Task or Action

Before you can decide on what to prioritize, you need to know just how important that action is.

Value is what you gain from an action that you take. It’s the benefit you’re getting in return for spending your time. Sometimes, the Value is immediate or short term; other times, it‘s only realized in the long term.

So when you invest in time, you’re actually creating future value for the time you put in now. Usually, the benefits are not immediate and will take time to manifest. But once they are realized, they are enjoyed over a long period of time.

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Reduce Time Expenditures

Time expenditure on the other hand, creates short term benefits at the cost of your current time. Usually, the benefits are quickly enjoyed, but are one-off. So once it’s done, it’s gone.

Whether you’re aware of it or not, your tasks are automatically prioritized by your brain. Some tasks can get you closer toward your goals, while others don’t really get you anywhere at all. Outside of work, most people seldom plan out their tasks deliberately, which allows  them be driven automatically.

This is where you end up feeling ‘busy’ all the time because some of the actions that you’re doing don’t necessarily align with what you want in the future. The consequence is that we spend a lot of our precious time on wasteful time expenditures, and far too little on time investments.

This causes a lot of people to be stuck in the same loop, day after day, month after month, year after year.

By simply determining the value of your daily actions or tasks, you’ll already be intentionally prioritizing at a much more efficient rate. This will not only reduce time expenditure, but increase time investments that you’ll be able to use in the near future for much more important areas in your life.

Let me paint you a scenario. Say you’re going on a week long vacation to Australia. It’s your first time travelling to Australia and there are so many activities you want to do, sights you want to see, and restaurants and eateries you’d like to visit .

All this research can get pretty overwhelming and you may not know where to even start! Do I book a hotel first? Or get my flights? But what if I decide on a specific  hotel and realize it’s far away from all the major attractions? Should I then look up what attractions I want to visit first? This list can go on!

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In order to not get overwhelmed or over plan your trip itinerary, here’s where Determining the Value of each action or task can help you Prioritize effortlessly.

Start with Your Intention

What is the purpose of this vacation? Once you know the purpose of this vacation, you’ll be able to list down a bunch of tasks or actions–such as booking a hotel, booking flights and land transport, booking tickets to certain attractions, making reservations for restaurants, etc.

Once you’ve compiled your list, the next step is simply to categorize them into 3 criteria:  

Must haves, Should haves, and Good to haves.

Must haves are tasks that are absolutely critical to achieve the objective, and should take top priority for resources and time.  

The Should haves are important but not critical; leaving them out may lessen the impact of your outcome.

And, the Good to haves are just optional. Not having them  won’t affect the outcome of your goal.

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Once you’re able to sort out your list according to these 3 criteria, you’re already one step closer to prioritizing effectively and spending quality time on those Must have tasks. And, this will be a game changer. You’ll be able to easily communicate what you are spending time on, and you’ll find that you have more time to spare because it’s crystal clear what’s worth skipping out on!

This can be applied to any aspect of your life, whether you’re a full-time working professional, stay at home parent, or working parent. If you’ve ever used the expression “I’ve been so busy” when talking to someone, then I’ll recommend you give this a shot.

Make use of this free guide Create More Time Out Of a Busy Schedule to help you prioritize your everyday demands and align them with your life intention. You will be guided to identify your must haves, should haves, and good to haves with this guidebook. Grab your free guide here.

Quantify Your Tasks

Now that you know how to determine the Value of your actions spent, the next step up to effective Prioritizing would be to quantify your tasks so that you can objectively decide which is more important. This is especially useful when you have multiple items within each Must have, Should have and Good to have criteria.

Quantifying your tasks by assigning a value will allow you to objectively see the importance, making it easy for you to know which task to work on first. This way, you can be assured that the time and effort that you’ve put into is quality.

Final Thoughts

Time management is only one piece of a bigger puzzle of change that you can go through, to turn your life around and find more fulfilment. Often, when you find yourself going through an obstacle or limitation in life, it’s not just because of one flaw or a one off decision you made.

It’s often a process and a result of many actions that resulted to where you are now, and so you should go deeper to reflect and see how things can be done differently.

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Learn more time management tips:

Featured photo credit: Marten Bjork via unsplash.com

More by this author

Leon Ho

Founder & CEO of Lifehack

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Published on June 11, 2021

What Is Well-being: A Guide On How To Measure And Improve It

What Is Well-being: A Guide On How To Measure And Improve It
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Well-being is a term often utilized in psychology literature to describe healthy individuals. It is often associated with contentment, happiness, or fulfillment. However, there is debate about what well-being really is and even how to spell it.[1] With so much confusion around the definition, individuals are often left to wonder what well-being is and how to achieve it.

This article will unlock the answers to three questions:

  • What is well-being?
  • How is it measured?
  • How is it improved?

What Is Well-Being?

Well-being includes a combination of feeling states and lifestyle factors. Feeling states associated with it may include happiness and contentment. Lifestyle factors may include feelings of fulfillment, achieving one’s potential, having some control in life, and engaging in meaningful relationships. Well-being is also associated with positive mental health.[2] In simpler terms, It is a construct used to describe many facets of life including psychological, physical, and social health. Synonyms for it include happiness, health, positive feelings, welfare, and wellness.[3]

It may also be defined as a state of balance or homeostasis. This balance is achieved by having enough resources to cope with life’s challenges.[4] Both challenges and resources may be prevalent in three areas: physical, psychological, and social.

When there is an abundance of challenges and inadequate resources, well-being is lost. However, humans are designed to work towards achieving a state of balance. Well-being is linked to interpersonal, professional, and personal success. It often results in greater productivity at work, increased learning and creativity, prosocial behavior, and fulfilling relationships.[5]

Why is well-being difficult to define? Likely because it encompasses a variety of life experiences and feeling states that may vary among individuals. To help individuals assess themselves, several measures have been created.

How Is Well-Being Measured?

Researchers need to agree on a standardized definition of well-being to accurately measure it. An adequate measure must therefore encompass every facet of well-being, including as a feeling state as well as a lifestyle. In other words, an effective measurement takes both life satisfaction and functioning into account.

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Well-being can be broken down further into two categories: objective and subjective.

Objective Well-Being

Objective well-being looks at standards of living. This is useful for research looking at cultures, countries, or groups of people. It includes measuring education, income, safety, and life expectancy.[6]

The Organization for Economic Co-operation and Development, the United National Development Programme, and the Italian Statistics Bureau have identified six areas for study related to objective well-being:

  1. Health
  2. Job opportunities
  3. Socioeconomic development
  4. Politics
  5. Safety
  6. Environment

Subjective Well-Being

Subjective well-being includes an emotional and mental assessment of an individual’s life. Two prominent subjective measures are life satisfaction and happiness. Measuring subjective well-being is useful for predicting mental health patterns.[7] It is determined intrinsically by the individual. Regardless of how their life might be perceived by others on the outside, this measures how individuals feel on the inside.

Subjective well-being can be broken down further into two categories: hedonic and contentment. The hedonic component relates to feelings, emotions, and moods. The contentment component relates to thoughts and whether an individual feels their life has been fulfilling. Individuals often measure their thoughts and life fulfillment against social and cultural backgrounds.

In other words, it is important to consider the context in which an individual lives. Individuals may perceive their lives differently based on social and cultural expectations. Furthermore, individuals cannot be measured without taking their environment into consideration.

In 2013, the Organization for Economic Co-operation and Development determined subjective well-being to be an important factor in assessing well-being. Because it is perceived by the individual, it is often assessed by self-report measures. In other words, individuals rate their own level of well-being through psychological tests.[8]

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There are five areas associated with subjective well-being:

  1. Genetic factors
  2. Basic and psychological needs
  3. Social environment
  4. Economics and income
  5. Political environment

How to Improve Well-Being

There are many ways that individuals can improve their sense of well-being. It is a complex construct with a variety of factors at play. Therefore, there is no one, perfect solution for it. Instead, the goal should be to engage in a holistic approach the incorporates a variety of factors.

The following methods are not comprehensive. What works well for one individual may not be the right approach for others. Instead, these approaches should be considered suggestions for improving well-being.

Individuals looking for a truly comprehensive assessment of well-being should consider scheduling an appointment with a psychologist, therapist, or medical doctor. These individuals may also provide resources, prescribe medication, or share tips for making lifestyle changes to assist in overall improvement.

1. Spend Time in Nature

There is evidence to support the claim that interactions with nature increase well-being. This includes an increase in positive emotions, happiness, and subjective well-being. Time spent in nature is also linked with an increased sense of meaning and purpose in life as well as the ability to manage challenges in life.[9]

One study found that spending at least 120 minutes in nature each week was associated with greater health. In the study, it did not matter if that time was spent all at once or stretched out over the course of a week. Peak gains in well-being occurred between 200 and 300 minutes of nature time, weekly.[10]

2. Practice Gratitude

Individuals who experience gratitude as a trait experience increased well-being. Trait gratitude refers to the willingness to see the unearned value in one’s experience. State gratitude is a feeling that occurs after individuals experience an act of kindness and, therefore, feel motivated to reciprocate.

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One study assessed state gratitude, during Covid-19 in China. Individuals were instructed to journal while practicing gratitude for 14-days, which included a one-month follow-up. The study found that gratitude practiced in a natural setting during times of increased stress and anxiety resulted in increased positive feelings and increased life satisfaction. However, increased life satisfaction was not sustained after one month.[11]

As a result of the aforementioned study, there is evidence to support a daily practice of journaling and gratitude for increased well-being. Individuals should practice both trait and state gratitude, whenever possible. Over time, these practices will become a habit and lead to lasting improvement.

3. Develop Increased Awareness

Increased awareness is associated with improvements in positive subjective experience, increased self-regulation and goal-directed behavior, and successful interactions with others.

Increased awareness can be attained through meta-awareness. Meta-awareness is the ability to consciously notice an emotion, thought, or sensory experience. It is a skill that can be taught. Mindfulness-based meditation and psychotherapy are two ways in which meta-awareness is learned. Kindness and compassion meditations are both linked with improved well-being. Both Cognitive-Behavioral Therapy (CBT) and Acceptance and Commitment Therapy (ACT) may help increase awareness.[12]

4. Achieve Work-Life Balance

An individual’s workplace has the potential to either help or harm them. Workplace factors that negatively impact well-being include:

  • Work-related pressure or demands
  • Lack of autonomy or flexibility
  • Poor coworker and supervisor relationships
  • Shift work
  • Longer workday length

Employers can directly improve their workers’ well-being by providing paid leave, opportunities for salary growth, support for individuals with disabilities or those returning after injury, and access to health care. Improvements in the work environment and job structure may also be helpful.[13]

Worker well-being is beneficial both for workers and their employers. It is associated with improvements in:

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  • Performance at work
  • Coping with stress and self-regulation
  • Satisfying relationships, prosocial communication, and cooperation
  • Immune system functioning
  • And physical and psychological health

Workplace well-being is also associated with a decrease in burnout, stress, and sleep-related issues.[14]

5. Seek Out Positive Relationships

Individuals with caring and positive connections often rank higher in well-being. On the flip side, poor social relationships can be more damaging than excessive drinking and smoking. Positive social relationships also help to protect against mental disorders, such as depression and anxiety.

Prosocial behaviors are important for forming social connections that lead to increased well-being. Appreciation and gratitude are both pro-social traits. For example, focusing on the positive qualities and actions of others. Empathy for others also contributes to higher levels of well-being. Lastly, generosity is also a strong predictor of life satisfaction.[15]

6. Stay Hopeful

Hope is a concept often related to spiritual and religious traditions. However, it entered the world of psychology around the 20th century. It is now an important construct in positive psychology. Hope can be defined broadly as the belief that things can get better, and that goals are achievable.

Hope is associated with an increase in:

  • Emotional adjustment
  • Positive feelings
  • Life satisfaction and quality of life
  • Social support
  • A sense of purpose

Takeaways

Well-being is a construct that is hard to define, yet widely cited in psychological literature. It is linked with feelings of happiness and contentment. It might also be described as a sense of purpose or satisfaction with life.

To accurately measure it, there needs to be an agreed-upon definition. In general, it has been separated into objective and subjective categories. Objective well-being considers social and cultural constructs. Subjective well-being refers to the individual’s felt sense and internal assessment of their own.

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There are several things that individuals can do to improve their well-being. However, no one thing will improve everything. Rather, this requires a holistic practice of mental and physical health. Nevertheless, individuals who spend time in nature, develop positive connections, practice gratitude, stay hopeful, and develop awareness have a greater chance of experiencing better well-being.

More Tips For Your Well-Being

Featured photo credit: Mor Shani via unsplash.com

Reference

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