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The Power Of The Master List

The Power Of The Master List

My brain functions in overdrive mode 99% of the time. It is as if I have a 6th gear just beyond my reach which it auto slips into, without me willing it in that direction. I am highly responsive to stimuli in my environment and I find that most events, people, and discussions spark a myriad of ideas off inside of me. My brain races with these concepts, builds legs onto them and before I know, a fully fleshed out, actionable plan is making itself at home. If this crazy web of ideas is not contained or channeled, my productivity nosedives and I struggle to pull myself back into a place of focus and directed work time. I have learned to develop a system that helps me to not only manage the flow of ideas, but also to stay focused to get the critical work out the door.

The master list is the most important part of the system I have developed:

The master list has come to define my every day working life. It has in fact come to form the very backbone of my week. The master list is the list of all lists, the list that ties all other smaller lists back together. It is the place of consolidation where your brain can dump its over-stimulated, multitasking self and have a cup of tea.

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A Master List Needs to Be:

  • Accessible at all times
  • Within easy reach
  • Easy to edit

Think: “What object is always with me?” In most cases, it will be a diary or mobile phone. My preference is a digital list on a mobile as notebooks and diaries often get left behind on desks, in drawers, next to beds and in vehicles. Your mobile tends to be with you for the greater part of every day.

I use my Master List as follows:

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  • I add every possible item in my life that needs doing onto it (yes, it’s a long list).
  • In order to clear my mind, I jot down ‘to-do’ items systematically according to work/business/clients, family, relationship, friendships, home, fitness, admin, hobbies, and travel.
  • Every Sunday evening or Monday morning before I do anything else, I take out my master list and determine which 10 items relating to work and business I am going to focus on for that week.
  • I then create a new ‘to-do’ list specifically for that week and transfer these items onto it.
  • I prioritize these items according to their revenue value, the closer they are to revenue generating, the higher prioritize they are.
  • I then transfer five other admin or personal items from the master list onto my weekly list.
  • Every Friday I review my list to either carry forward or mark complete the items that were done.

I own a business so sales and revenue are very important for me. If you work as a creative director in an advertising agency, other activities such as client briefings, brief write-ups, sourcing of artwork suppliers and team management will be the core functions within your workweek. These core work functions are what should be priorities on your list no matter what your vocation is. To determine what your core work functions are, ask, “What was I employed to do?” and “Why am I here?” Make your core functions the highest priority in your working week. After this, you are able to pad up the week with peripheral ‘to-do’ items that matter but are not critical to your core job.

I choose to transfer 10 items at the start of every week because I have found this to be my optimal productivity space. If I complete two highly critical tasks for the day that lead to revenue and then attend to less urgent matters, I am able to bring in a good revenue stream and still experience a work/life balance. You will need to analyze your own rhythms to see what your optimal space is. This takes time but soon becomes very apparent when you are either completing your to ‘do-list’ by Tuesday or only getting to three items out of the 20 you listed every week.

I have discovered many benefits from using this system. The benefits specifically related to productivity include:

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  • I can empty my mind of everything that is whirring around inside of it
  • I can focus on what really matters on any particular day without stressing that I will forget something
  • It is always with me
  • It syncs up to all my electronic devices when I update it on one device
  • I can easily share it with other people who need to be kept up to date with a particular list
  • I can assign lists to freelancers and employees that I am working with
  • I can create multiple lists in one place without losing any of them
  • I can back my lists up
  • I can share interesting lists with blogs and Twitter people who highlight interesting lists
  • I can use a tool like idonethis.com to see visually over a year how many items on average I cross off every day, which are my most productive days and which are my least productive days.
  • I can view the word clouds in idonethis from my lists to see what activities dominate over others.

I use two tools to manage my Master List:

  1. Wunderlist: This is an iPhone application that allows you to very easily create, share, and manage lists.
  2. idonethis: This is an accountability tool that sends you an email at the end of every day, asking you what you did for that day. I decided to use it to keep myself accountable. I look forward to replying to the email with all the items I ticked off of my list for that particular day.

Implementing this system has not come naturally to me but I have increased my productivity (which I track using Rescue Time) by 34 percent to date. That has reflected back onto my revenue that has also increased by approximately 30% since I have deliberately become more sales focused. I find that I have to keep reminding myself to come back to Wunderlist and idonethis. My natural inclination is to revert to sticky notes, scraps of papers and journals that all just amount too many plans and no actions. However, I remind myself that this way, I am happily moving forward ten steps every week.

Tell us about your lists. Do you use them and if so, how do you manage them? (Ed: We’re building Listible to help you create lists)

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Featured photo credit:  Young dark woman writing on notepad via Shutterstock

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Last Updated on August 16, 2019

10 Best Calendar Apps to Stay on Track in 2019

10 Best Calendar Apps to Stay on Track in 2019

The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

In this article, we are going to check out the best calendars apps to help you stay organized.

1. Cal Calendar

    Cal Calendar has recently appeared on the market of mobile applications (Android, iOS). It is the brainchild of the development team of Any.do that features impressive functionality and well-thought-out design.

    The application comes with many great features, including support for Exchange and Google Calendar, widgets, voice recording, and many more.

    Cal Calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

    Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

    What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

    Cal Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

    Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

    Available for iOS and Android

    2. Google Calendar

      Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

      Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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      Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

      The program is super easy and will not cost a dime for you. It is a good thing, right?

      Available for iOS and Android

      3. Jorte Calendar

        Jorte Calendar is one of the most popular calendar applications in the Google Play store.

        The program features a wide range of configuration options, with many design alternatives. You can adjust display mode to your needs and view calendar entries sorted by month, week, or day (by hours). It is convenient for quickly picking the desired date, using task bars, and setting reminders.

        Apart from its ordinary information storing function, this application can be a special cloud service, Jorte Cloud, allowing you to synchronize calendars, schedules, and task lists on multiple devices. The application also supports data importing from Google Calendar.

        For those paying attention to the program design, there is also Jorte Store, where you can buy styles and icons to personalize the calendar. This feature makes Jorte is one of the brightest calendar applications.

        A basic version of the app is free of charge, so if you do not want to spend money on a calendar application, it is a good option.

        Available for iOS and Android

        4. Business Calendar

          Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

          The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

          You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

          The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

          Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

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          Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

          Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

          A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

          Available for Android

          5. aCalendar

            aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

            Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

            Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

            When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

            Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

            The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

            The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

            Available for Android

            6. DigiCal Calendar

              DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

              With this calendar application, you can synchronize all your calendars and view them in different ways.

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              Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

              The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

              Available for Android

              7. SolCalendar

                SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                Available for Android

                8. Calendar

                  Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

                  A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

                  Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

                  Available for Desktop, iOS and Android

                  9. Today Calendar

                    Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

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                    The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                    If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                    Available for Android

                    10. Calendar Widget: Month

                      Sometimes people do not need a heap of calendar applications. They would prefer to have one efficient calendar widget.

                      Calendar Widget: Month perfectly fills this niche and meets all the needs of a modern user. It has some features of an ordinary calendar, but the real great thing about this software is that it has 80 or more themes in its library.

                      The design of the application is great; the themes are perfectly tuned. There are options for almost any theme of your smartphone. The only drawback is the fact that the widget memory is not too large, and you should be ready for it.

                      This simple calendar widget was created in the image and semblance of widgets from Yahoo. The widget window displays one calendar month with the ability to go to the previous and move to the next one.

                      If you need a simple and affordable calendar to plan your tasks and affairs for one month, this widget is ideal for you. Calendar Widget: Month is so simple that it does not even have Google Calendar support.

                      At the moment, it does not have the function of connecting any third-party calendars and services. Developers allow the possibility of introducing support for Google service as an addition to the widget, if users request to have this opportunity.

                      Available for Android

                      Our Verdict

                      Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                      Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                      Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                      The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

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                      Featured photo credit: Unsplash via unsplash.com

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