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11 Tools to Help You Keep Track of Your Remote Employees

11 Tools to Help You Keep Track of Your Remote Employees

As the workforce continues to grow and change, so does the kind and location of employees. Outsourcing and telecommuting are quickly becoming a normal part of the workday. But, as an employer, it can be difficult to keep an eye on your employees if they don’t (or can’t) come into the office. How can you be sure that they’re working and not watching funny videos all day?

While it’s definitely important to trust your employees, you can also have the additional security of knowing when they’re working for you. Here are eleven tools to help you monitor your staff even when you don’t work in the same place.

1. Google+ Hangouts

This is a common option because the name will be easily recognized, virtually anyone can have access to it and it’s also a free service. There are limits to this service, however, one of which is an occupant max per conference call.  This is also a great option because of how flexible and well-known the brand is. You can coordinate meetings and conference calls across the various mobile platforms, both on Android or iPhone.

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2. Ximble

With a low monthly cost and various features, Ximble is a great choice for employee tracking. There is multilanguage support so you can communicate across countries. There is a feature that allows you to complete your staff payroll easily and without any extra hassle. They offer a mobile component so you can be aware of any changes or issues even if you are on the go.

3. Freckle

If you don’t want to add any clutter to your computer, this is a great piece of software. Operating out of your web browser, Freckle lets you track projects, remote employee time usage and create invoices to better organize your workspace. They also offer a free trial so you can test it before you commit.

4. LiquidPlanner

This software specializes in project portfolio management and individual project tracking. When your employees are working, they have the option of either running a real-time clock or entering their time manually. It also utilizes a timesheet feature, which lets you combine multiple, repeated tasks so you can be better records.

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5. WORKetc

This web-based tool is actually a combination of systems. This software manages projects, billing, sales and other tasks. This program also lets you be as free with your own telecommuting as your employees. You can access the software wherever you are so you can follow your employees as they work.

6. Trigger

Trigger is a time-tracking software that also has tables meant for client information tracking. If you’re in sales, your team can create different categories and manage their information. Using the different color grids, which will let you track your employees easily by name and picture. It’s also one of the cheaper options.

7. iDoneThis

If you’re looking for a tracker that doesn’t require your constant attention, this is it. This software tracking system allows you to get updates without any extra typing or input. Your remote employees are required to submit an email that lists their daily completed tasks. The email is automatically sent to you for review, with the compiled data from each worker. By having each worker input what they actually completed versus just how much time was used, you can track achievements too.

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8. Timely

Boasting an easy-to-use interface, Timely is one of the best time monitoring apps. Instead of a general time clock, it has project-specific trackers. This way you’ll be able to learn how much time you need for a project. There is also the useful feature of email notification, which will alert you in case the project clock is still going.

9. MySammy

MySammy is another of the more in-depth trackers available. It doesn’t have cursor tracking but instead uses a bar graph to represent productivity. It displays productively used time in green and other, less work-related time in red. What’s nice is that what gets the red or green placement is entirely up to you. They offer a month-long free trial and have one of the cheaper payment options.

10. TSheets

One of the hassles of remote employees is coordinating their available schedules. You also have to worry about managing pre-work punch-ins and post-shift punch outs. TSheets has more than one option for your employees to record their time so you’ll always be up to date with this information.

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11. Worksnaps

This is another time-tracking software choice for those who need more frequent and more detailed status updates. Along with time, this will what your employees type as well as mouse movements. It takes screenshots every ten minutes and also makes a list of which applications your employees are using.

Featured photo credit: StartupStockPhotos via pixabay.com

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Last Updated on July 8, 2020

10 Smart Productivity Software to Boost Work Performance

10 Smart Productivity Software to Boost Work Performance

Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

Projects and Tasks Management

1. Monday dot com

    Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

    The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

    The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

    The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

    Check out the software here!

    2. Asana

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      The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

      The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

      Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

      Check out the software here!

      3. Trello

        Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

        Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

        Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

        Check out the software here!

        4. Jira

          The Jira software is flexible and heralded as the next-generation project.

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          The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

          The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

          Check out the software here!

          5. Evernote Business

            Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

            The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

            Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

            Check out the software here!

            Communication

            6. Slack

              Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

              Check out the software here!

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              7. Spike

                Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                Check out the software here!

                Creation

                8. Office 365

                  Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                  Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                  You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                  Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                  Check out the software here!

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                  9. Grammarly

                    Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                    Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                    Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                    Check out the software here!

                    Team Analytics

                    10. ActivTrak

                      ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                      The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                      Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                      Check out the software here!

                      The Bottom Line

                      Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                      More Productivity Tools

                      Featured photo credit: Domenico Loia via unsplash.com

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