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How To Be More Action-Oriented: Obstacles And Tips

How To Be More Action-Oriented: Obstacles And Tips

Action speaks louder than words. This is a very common expression that explains a very crucial concept that is associated with our life. There are times when words are not suffice enough to complete a work in hand. Words compose planning. Planning on doing something, taking elaborate measures to complete the task consume a lot of time. In certain instances, you may not have sufficient amount of time to make plans. It is in those times, you should keep aside your planning, and start acting out. Express yourself through actions, and not by mere words. For example, you want to bring changes in your community. You open a page in a social media, successfully gather your neighbors to sign up, or to agree to your plans. Then what? Everyone gets busy with their hectic lives, including you, and the page remains as it is, with certain amounts of advices and no action taking place, and therefore, no changes.

What makes people less action-oriented?

Lack of motivation

Once you lose your motivation in doing a certain task, you won’t feel the urge to transform it into action. It happens to people who get easily over-excited about one thing and go for a prolonged plan. By the time the plan is completed, they lose every motivation to carry out the plan because they are distracted doing too much planning.

No self-confidence

In order to be action-oriented, you need self-confidence. You have to believe in yourself. If an ordinary person can climb up the ladder to success, then I believe everyone of us can, too. In order to climb the ladder, you must be actively involved and must be willing to take the risk.

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Being a perfectionist

There is no harm in being a stickler for impeccability, but insisting too much on perfection can lead to waste opportunities in life. Fast feedback loops from your mistakes are more realistic than aiming for perfect performance in one action. People learn from mistakes. If you can learn from the worst times of your life, you’ll be ready to go into the best times of your life.

Confused about your goal

Getting distracted is fairly easy. At one point in time, I wanted to be a doctor. I prepared myself for that too. But it didn’t work out for me. I didn’t put my 100 percent on it because I just didn’t feel right about it. Sometime later in life I realised, my goal is to write. Ever since then, I got stuck to it, I worked hard and I never looked back.

Getting used to procrastination

Many of us have the habit of leaving the work for the last moment, thinking, “It won’t take much time”, but in reality, you are frantic because you have so much to do in so little time. The end result? Not satisfactory at all! There is no procrastination in action-oriented chores. There’s no need to pressurize yourself when you have ample of time.

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Analysis paralysis

You want to do something, but there is a lot of confusion racing through your brain: What to do first? Is it the correct path? What if it backfires? How to deal with the consequences? The prime way to over come analysis paralysis is to differentiate a bigger problem from a smaller one. Prioritise your problems, and act accordingly.

I am not saying that planning is not important. Planning is very important if you want to carry out your action. Without planning, you won’t know the ‘4 W’s and the H’ – What, where,, when, why and how. What I am saying is too much planning will kill your choice for action. There should be a striking balance between planning and acting out. It is because what we think and plan sets a ‘motion’, and it only becomes an ‘action’ once we out it into practice.

‘Motion’ vs ‘Action’

Motion doesn’t necessarily mean action. Motion sets the platform of the task which produces no results on its own. However, action is what that will produce an outcome. For example, you want to know a certain recipe of a food that you have enjoyed at a friend’s house. Searching on the internet, getting hold of it and saving it for the future, that’s a motion. But if you actually buy the ingredients and cook the food, that is an action. To be successful, set your motion to action, because that is how you will reach your desired goal. Here are 6 tips for you to be more action-oriented in life:

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1. Set a limited time-line for planning before acting out

Naturally, you can’t be action-oriented if you don’t know what to do. For this, planning is important. Time management is also valuable too. Therefore, set a limited time-line for planning. Jot down the important things you want to remind yourself before action, so that at least you know where you are going. Don’t over plan or over think. It should be more of a brainstorming for you.

2. Failure shouldn’t dishearten you

Failure is part of life. If you don’t fail, you can never taste success. You may break down many times when failure runs over you, but never give up on yourself. Learn from the mistakes and try not to repeat it again. Instead of stopping a child from climbing a tree, encourage them to do it. If they fall, they’ll be more careful next time, and will continue to do so until they are successful. Be that child.

3. Discipline yourself

A person who leads a disciplined life is more action-oriented than those who lazy around. Being lethargic to work is a deadly weapon. You are not only killing valuable time, you are also wasting opportunities that may come your way if you maintain discipline. Set tasks for yourself and complete them accordingly. Organise your works.

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4. Reward yourself

If you successfully complete an assigned project on time, reward yourself. Be it a treat or some shopping, encourage yourself that if you cut down on procrastinating and work harder, you will be rewarded. But, if you complete a task at the eleventh hour, refrain from celebrating. This will transmit a message to your brain to be more action-oriented.

5. Being curious and impatient

If you want to be action-oriented, you have to be the curious cat. Also, being impatient is just fine. If you are curious and impatient to know the outcome, they will push you to be more active. For this, you need to sharpen your curiosity and urgency.

6. Picture yourself to be the person you want to be

Start from the beginning. When you set your goal, picture yourself there. If you want to start a business, visualise yourself as the chief, and slowly work it up there. If you want to be a successful musician, start from scratch, aiming for the ultimate prize that awaits you. Picturing yourself to be the person you want to be will pave the path for you to be an action-oriented individual.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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