Advertising

Last Updated on August 10, 2020

13 Ways to Be a Great Team Player At Work

13 Ways to Be a Great Team Player At Work
Advertising

It may sound obvious, but most people prefer to work with those who are team-oriented. A survey found that 79 percent of employers look for this attribute in job candidates.[1]

The words “team player” are often bandied about (on resumes, in particular). But what does it mean to truly be a team player?

It means recognizing that when the whole group meets its goals, everyone on the team shines. You, individually, may not be singled out for your contributions, but your team will be praised. Together, you rise.

Teamwork is required for almost every industry. If you have ever been on a team in high school or college, some attributes of being a team player at the office will come naturally. But whether you’re an athlete or not, great team behavior can be learned.

Here are 13 ways you can be a true team player at work.

1. Compete, But Keep the Competition Friendly

There is nothing wrong with a little intra-team competitiveness. In fact, it can keep everyone on the team sharp. After all, top management has set high benchmarks, and it’s perfectly normal to feel that your team will best all the other teams in the office.

As your team leaps over interim goals, a little friendly boasting about it keeps everyone on his or her top game. Just don’t let the bragging rights get out of hand. You want your team to win, of course, but at the end of the day, your company wins when all the teams are working well together.

Advertising

2. Develop a Team Mentality

It’s a cliché to say, “There’s no ‘I’ in the word ‘team.’” But what does it mean? It means that there is no “star system” at the office. You and your teammates need to honestly evaluate each idea and develop the best one, regardless of who on the team suggested the idea.

It may be humbling, but sometimes, the intern has the best idea. Other times, the boss does. By keeping an open mind and staying title-neutral about the origins of ideas, you and your teammates will learn to sift through ideas, finding the pearl that wins the new piece of business.

3. Go All In

Once the team settles on the winning idea, commit your all to it. Sometimes, you will love the idea so much that you wish you had thought of it. Other times, you may secretly think that the team did not rise to the occasion. The best idea may not be chosen, but once the decision is made to get behind an idea, being a team player means that you put your all into executing it with panache.

Consider how people on creative teams in the advertising or entertainment industries are often called on to execute ideas that weren’t their personal top choice. Particularly if the winning idea was not your favorite, your clients will appreciate your enthusiasm in giving full attention to the idea they selected.

4. Respect Other People’s Ideas

There are subtle ways in which we all cut down other people’s ideas. One way is when we dismiss an idea before we thoroughly understand it. Another tactic is to claim that the brainstorming meeting is running long, and you’ll all take up the idea in a future meeting.

Talking over someone who is explaining an idea you don’t like is another way of showing little respect. You and your ideas will be taken more seriously when you accord respect to other people’s ideas. You don’t have to love the ideas. But it’s only polite to listen to them.

5. Volunteer Your Time, Energy, and Your Technology

Treat your team members like family, meaning that you are willing to do whatever it takes for the team’s overall wellbeing. That could mean running out to buy a pizza for a team member who has to work late into the evening or stepping up and take a share of a stressed-out team member’s workload to get through the crunch.

Advertising

If you are the techie on the team, be ready to solve or instruct on any computer glitches to keep productivity at its pinnacle. Think of a medical setting where team members never balk at another member’s request as they work to address a patient’s injury or illness. Their sole focus is on working collectively to increase the chances of a positive outcome for the patient.

6. Be Transparent About Facts, Figures, and Timelines

The best team members commit to collaboration over competition. This means freely sharing all information openly so as not to undermine the work or performance of anyone on your team. Together, you cultivate an underlying trust that each will share whatever information he or she receives that will inform and support the team.

In any customer service role, when multiple team members may be assisting with meeting the needs of a customer, openly briefing others on the situation will improve the response. Customers can perceive when a company they’re doing business with doesn’t have a strong team spirit and will just take their business elsewhere.

7. Meet Your Deadlines

Great team players help each other complete work on time. No one wants to be the one who lets down the rest of the team by failing to hit a deadline. Not only does being a team player help make you accountable when performing time-sensitive tasks, but it also helps you adapt to and appreciate others’ work styles.

A team preparing a market research report will rely on individual team members to provide their separate elements—data analysis, report narrative, layout and graphics, editing, and so on. Keeping everyone on task so that the deadline is met means learning how to honor a timeline, whether you’re someone who paces your work or a last-minute procrastinator.

8. Take One for the Team

Every so often, the powers-that-be in the company may ask your team to change direction. Maybe the bosses loved the team’s idea the first time they heard it, but have gathered new intelligence since then. When that’s the case, being a team player means knowing that you may have to work longer hours than you anticipated to see a new idea through.

Offer to stay late and get in early. Show that you can pivot seamlessly.

Advertising

9. Stay Flexible

Ideas evolve, but when you are on a winning team, you don’t have to thrash out every single facet of the idea by yourself. You have a whole team to do that. Over time, hopefully, the idea will improve and sharpen. It may encounter a few revisions, but team players know that revisions often improve an idea.

10. Communicate Continuously

Good team members can communicate effectively with the group, keeping in mind that effective communication involves active listening.

Ask questions to clarify anything about which you are unclear. Consult the other members and invite input before coming to any decisions. Also, take time to make sure that others understand what they need to know, making sure not to talk over the heads of other team members with jargon or confusing acronyms.

For example, if you are the software developer on the team, do your best to communicate technical information to team members who may not be as technically proficient.

11. Orchestrate Effectively

Teams have to orchestrate in such a way that they pull all the pieces of their work together simultaneously. This means understanding how all the individual tasks must come together to make a whole.

Think of the kitchen staff at a high-end restaurant that must ensure the steak is grilled to order, the vegetable side dish is perfectly sautéed, and the baked potato is piping hot—all at the same time. If one member is unable to synchronize with the rest of the team, the result goes from pleasurable to substandard.

12. Draw on the Team’s Synergy

Honor the individual skills within the team and how they come together to create a full complement of proficiency. This is an important attitude to have if you want to be a great team player. Understand how this mutual reliance is what makes the sum of your team greater than its parts. Acknowledge and appreciate each other’s contributions toward refining plans, improving the end product, and achieving a common purpose together. Together, you rise.

Advertising

13. Keep Each Other Motivated

While each team member is responsible for completing his or her part of the larger assignment, working as a team means you don’t have to work in isolation. You have your team members to consult when you encounter any obstacle or prefer not to decide on your own.

Knowing you can rely on your team to help you and provide support and guidance will keep you motivated to do your best work.

Final Thoughts

Teamwork gives employees a sense of connection and a shared purpose, which are key components for creating a culture of engagement at work. A cohesive team that trusts in each member’s abilities allows employees to find joy in their work, and is a sure formula for retaining talented staff.

That’s why it’s important for you to learn these 13 ways to be a great team player so you can realize your potential and maximize your output at work.

More Tips on How to Be a Good Team Player

Featured photo credit: Hannah Busing via unsplash.com

Reference

More by this author

Vicky Oliver

Author of 6 best-selling books on job-hunting and job interview questions, business etiquette, frugalista style, advertising, and office politics.

15 Smart Video Conferencing Etiquette Tips to Follow How to Get Promoted Fast (A Step-by-Step Guide) 8 Easy Steps To Finding A Career Right For You How to Make Going Back to School at 30 Possible Why You Are Never Too Old for College (And How To Make It Work)

Trending in Work

1 7 Effective Ways To Motivate Employees in 2021 2 How To Stay Motivated As You Build Your Business 3 15 Smart Video Conferencing Etiquette Tips to Follow 4 23 Tips for New Entrepreneurs to Get Your Business Underway 5 20 All-Time Best Entrepreneur Books to Make Your Business Successful

Read Next

Advertising
Advertising

Published on July 27, 2021

15 Smart Video Conferencing Etiquette Tips to Follow

15 Smart Video Conferencing Etiquette Tips to Follow
Advertising

During the pandemic, video conferencing replaced in-person meetings and has now become the standard option for business meetings. Over the past 17 months, most workers have gotten past the video conferencing learning curve with Zoom or Microsoft Teams (or their platform of choice).

But just as with in-person meetings, attention can wax and wane. Some say we’re just not used to staring at ourselves so much on the screen. Instead of fixating on that, try employing smart video conferencing etiquette, or you may risk indiscretions that will flag you as a slacker.

Put the Pro in Professional

After more than a year of fine-tuning, here are the new rules of video conferencing etiquette.

1. Mute Your Mobile and Other Devices

The first video conference etiquette you need to know is muting your other devices. Just as in the pre-COVID days, someone’s obnoxious ring tone blaring Taylor Swift’s newest single in the middle of a meeting is also an annoyance if it happens during a Zoom meeting and so is the inevitable fumbling to turn off the sound. Even the apologies to the group get tiresome.

Also, when notifications are activated on the computer that you’re using for the meeting, the incoming message takes over the audio and you’ll miss out on snippets of the conversation. Be sure to eliminate this possible faux pas.

2. Dress the Part

While working from home, you may have fallen into the habit of slipping on your comfiest T-shirt each day. Hey, no judgments! But before you log on to your video conference, try to make an effort with your appearance.

Depending on your company culture and the importance of your meeting, consider dressing the part of the professional whom you wish to project. It will help you feel more self-assured, and others will likely take you more seriously.

For women, wear light make-up, put on earrings, and make sure your blouse is crisply pressed. For men, show up freshly shaved. Wearing a crisp collared shirt in a solid color will usually suffice.

Advertising

Pro Tip: Stay away from wearing white or black, unless those colors look great on you. Consider wearing light blue or brown instead.

3. Stage Your Workspace

Have you noticed the backdrops of experts interviewed on news shows? Bookshelves and photographs are carefully curated, and no busy-patterned furniture or artwork is in sight.

Take note of what appears behind you when you choose the location of your video conferences. Piles of junk mail on the table or stacks of folded laundry on the couch will convey more about your personal life than you care to share. Make sure you remove clutter from the camera’s eye, and present a tidy, orderly workspace to your colleagues, coworkers, and bosses.

4. Put Some Thought Into Lighting and Perspective

Be aware that in a video conference, your computer camera can actually make you look up to ten pounds heavier depending on where you sit. But you can easily drop those added pounds by moving back from the screen to diminish the wide-angle distortion.

Frame your head on the screen by tilting the screen up or down. Also, it’s best to not place yourself in front of a window or bright light, which makes you appear in shadow. Instead, face the light source, moving it (or yourself) until you have a flattering amount of illumination. You can also purchase some small spotlights that allow you to add light as needed.

Pro Tip: If your lights add too much redness to your skin, consider counter-balancing with a green filter.

Remember That Half of Life Is Showing Up

5. Arrive on Time

In the old days of in-person meetings, it was nearly impossible to slip in late into a meeting unnoticed. In today’s video conferences, logging in late still shows poor form. Instead, strive to arrive five minutes early and get yourself settled.

Once the meeting is underway, the host may be less attentive about late arrivals waiting to be let in. Diverting the host’s attention away from the meeting with a tardy entry request is the ultimate giveaway that you didn’t honor the schedule. If you don’t want a black mark against you, log in on time.

Advertising

6. Turn on Your Video

Few people like to see their face on the screen, but buck up and turn on your camera in video conferences. In most cases, it’s better to be a face on a screen than a name in a blank square. Your statements will be more memorable when other meeting attendees can see you.

If you need to turn off the video, either because of a poor connection, some commotion in the room, or a need for a quick break, give a short explanation via the chat feature. Then, go back on video as soon as you’re able.

Pro Tip: Keep your explanation for your departure pithy. “Sorry! Doorbell rang. Back in five” says it all. Be sure to honor what you say in chat and really do return in five minutes.

7. Plan Ahead Before Sharing Your Screen

Don’t be one of those people who makes everyone else wait as you click through folders in search of a document. That’s just poor video conferencing etiquette. If you know you’ll need to share a document or video on your screen, prepare by pulling it out of its folder and onto your desktop. Also, clean up the files and folders on your desktop to reduce clutter and facilitate easy access. Close other programs like chat, calendar notifications, and email. Disable pop-up notifications to ensure there’ll be no unforeseen distractions.

Be sure to remind the host before the meeting that you’ll need them to activate the screen-sharing function. Show courtesy once you’re finished by hitting “stop share” to return to the screen with participants.

Attend to the Pesky Details

8. Make Sure That Meetings Remain Right-Sized

With the easy accessibility of video conferencing, it can be tempting to extend the meeting invitation beyond the core group and include everyone peripherally involved in a project. But just as with in-person meetings, the more people involved, the more unwieldy the meeting becomes.

Use good judgment when asking others to sit through a video conference so that you don’t needlessly take up others’ time and so that participants can be fully engaged.

9. Remember to “Unmute” Before You Speak

Most of us are likely able to count on one hand the number of video conferences when someone didn’t have to be reminded, “You’re on mute!” Forgetting to unmute before speaking has become one of the most common missteps in video conferencing.[1]

Advertising

Show everyone your impeccable video-conferencing poise by managing your mute feature with flawless control.

10. Stay on Point to Keep the Meeting Length in Check

As with in-person meetings, an agenda with assigned time limits for discussions remains necessary to keep a meeting focused. Data shows, however, that video conferencing can actually reduce meeting time.[2] Reasons include the elimination of commuting time and the ability to screen share and annotate to keep everyone on task.

Additionally, side conversations are virtually impossible with video conferencing now that you can no longer have back-and-forth exchanges with the person beside you.

Pro Tip: If you’re running the meeting, let attendees know in advance the protocol for the chat feature. Is it okay for them to “chat among themselves” or not? (See point 11, as well.)

Talking Has a Time and a Place

11. Chat Appropriately

Just like side conversations or texting in an in-person meeting, the use of the chat feature during a video conference can be disrespectful unless it’s directed to all participants. Hence, it’s good video conferencing etiquette to mind your use of the chat.

At the start of the meeting, you may want to ask the host if it’s alright for participants to use the chat feature. This allows them to disable it if they choose. Used appropriately, it can be a helpful tool to clarify or amplify an earlier point once the conversation has moved on or to let the group know that you need to sign off early (and why).

12. Use the “Raise Hand” Feature to Avoid Interruptions

The slight lag in many video conferences can result in speaking over another person if you attempt to jump into a conversation. To avoid this awkward interruption, indicate when you have something to add to the discussion with the raise-your-hand feature that signals the host you would like to speak. This effective meeting management device makes video conferencing run more smoothly, especially with a large group, but it must be activated and monitored by the host.

Pro Tip: For meetings of six to ten people, sometimes the old-fashioned raising of your physical hand may be the best option. But it’s up to the meeting host. Ask them what they would prefer, and follow that.

Advertising

13. Don’t Record the Session or Take Photos Without Prior Permission

In this case, not sharing is caring. The “sharing culture” made popular through social media has little place in video conferencing. Before recording a meeting or capturing a screenshot of the participants, always ask for consent in advance from the full roster of attendees. Knowing that a video conference will be photographed or recorded could have a bearing on what others are willing to discuss.

Manage Yourself

14. Minimize Distractions

While de-activating audio and video features can keep distractions from affecting the other participants, you will need to manage noise and disruptions on your end to give your full attention to the meeting.

Move out of high-traffic zones in your home, keep your door closed, and ask family members to be considerate.

15. Save Snacking for Later

Save snacking for later—or earlier. Eating while on video conference is a no-no. Munching in front of the group while close to the camera—as you are when video conferencing—subjects the participants to an up-close and (too) personal view of your food consumption process.

However, it’s perfectly fine to sip quietly from a glass of water or cup of coffee or tea. If the meeting threatens to last for more than two hours, you may want to ask the host in advance to schedule a five-minute break at the halfway point.

Final Thoughts

Even though bosses are now beginning to ask workers to spend some of their workdays on-site, up to 80 percent will permit employees to work remotely at least part of the time, which means more video conferencing in your future.[3] Mastering these video conferencing etiquette tips will help you dial in—as well as dial back—your participation and demonstrate your unwavering level of engagement to the team.

Featured photo credit: Chris Montgomery via unsplash.com

Reference

Read Next