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Last Updated on June 5, 2019

Effective Communication: How Not to Be Misunderstood

Effective Communication: How Not to Be Misunderstood

Communication is an important tool that plays a defining role in developing an understanding with everyone around us, on an everyday basis. Whether it is a simple task of writing an email or giving a presentation, communication adds on to the productivity and progress. Therefore it is important that when a message is delivered there is no miscommunication between the sender and the receiver. To avoid misunderstanding one has to make sure that the message is clear and simple.

Though we have access to the best of medium, yet many times we fail to deliver an error free, perfect message during verbal and written communication. As per a recent survey recruiters admitted that communication skills play an important role when choosing managers. It plays an important role in being successful in today’s world.

One of the most common reasons that leads to miscommunication or misinterpretation of a message is the use of complicated sentence structure. A message is easy to understand when the sentences are short and crisp. Use of unnecessary fillers like kind of, sort of, maybe, etc bring in vagueness to the message.

5 Killer Skills to Make Your Message Clear

When communicating via a written medium, make sure to read and re-read before finalizing the copy/email/text. Once you are done with the proofreading, see if there are other interpretations to the message and whether you would like to eliminate them or not. Here are few more points one should follow for effective communication.

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1. Make the complicated simple. Make the simple simpler.

Always try to simplify your message. Bring down your sentences to the simplest degree to avoid ambiguity in your messages. If the words and sentences are simple the probability of understanding the message is higher. There is no point in highfalutin sentences, if the receiver doesn’t decodes the message correctly.

2. Start as a good listener.

Listening is another important aspect of being a good communicator. You cannot deliver a perfect message until you are a good listener. Without listening you will not know what are you being asked for.

3. No jargons. They hinder understanding.

Make sure you do not include vocabulary that can be difficult for the receiver to understand. Using jargons and technical terms can create misunderstanding if the decoder is not familiar with those words.

4. Make it concise and precise.

Brevity is the soul of wit as well as communication. Whether you are delivering a speech or writing an application or forwarding a formal text, always keep it to-the-point. Avoid unnecessary words, phrases and sentences.

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5. Check your spelling.

Never underestimate the effectiveness of spell-check. What you write, says a lot about and spelling error is something you would not want to begin with. It never leads to a good impression if your email or letter has spelling errors.

7 C’s to Ensure You’re Nailing the Killer Skills

Moving ahead, there are 7 C’s that are essential if you want to avoid misunderstanding in communication. There are applicable to both written as well as verbal communication.

Clarity

Clarity makes the message understandable. The message should be focused to one point and should not be catering to multiple things at once. The kinds of words you use and the type of sentence structure you form decides if the message is clear or not. Use words that are most familiar, instead of “Domicile” use “Home”

Conciseness

Concise means short and brief. A concise message is the one which communicates with minimum words and is not redundant in nature. The advantage with conciseness is that it pays attention to what is important and eliminate everything that’s unnecessary. It saves the time of the sender as well as the receiver. Eg- instead of using “in due course” use the word “soon”.

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Concreteness

Concreteness stands for strength and if you want to deliver a strong message you have to provide it with a solid foundation. Concreteness is important if you do not want your message to sound vague. You can do that by supporting your message with facts and figures. This makes you message more meaningful and effective.

Correctness

Like we have already talked about, in order to avoid misunderstandings, a message should be free from grammatical and spelling errors. Along with that, one also has to make sure that the fact and stats mentioned in the message are accurate and should be misleading to the receiver. Correctness of language plays a key role in avoiding misunderstanding in communication.

Coherence

Misunderstanding occurs when there is no consistency to the message that is being delivered. The receiver should be able to easily understand the message and that happens when the message remains focused and does not go off-topic. Bad Example: Being an excellent Doctor, I am sure you can help us. Good Example: As you are an excellent Doctor, I am sure you can help us.

Completeness

It is important that the ongoing communication should be complete. Incomplete messages can easily be misunderstood. White communicating, always make sure you provide all the relevant information to the receiver. Completeness not only make the communication strong but also enhances it. All you have to do is, answer the Who, What, Where, When, What and How of the situation.

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Courtesy

The element of courtesy bring in positive to the message. If the receiver knows that the sender is being polite and courteous he would always try and understand the message with a positive mindset.

Take Care of Your Ideas And Their Delivery

When you successfully send your message across, you cover your ideas effectively. Taking care of minor things can help you in delivering a message without any misunderstanding.

To achieve effective communication, all you have to do is making sure there are no communication barriers hampering the effectiveness of the message. Along with this, it is important to understand your target audience. After all, communication, being a dynamic phenomenon cannot be restricted to fixed format and rules.

Featured photo credit: Romain V via unsplash.com

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Lisa smith

Writer, Author & Designer

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Last Updated on June 24, 2019

Why Social Media Might Be Causing Depression

Why Social Media Might Be Causing Depression

A study [1] published in Depression and Anxiety found that social media users are more likely to be depressed. This was just one of the huge number of studies linking social media and depression[2] . But why exactly do platforms like Facebook and Instagram make people so unhappy? Well, we don’t know yet for sure, but there are some explanations.

Social Media Could Lead to Depression

Depression is a serious medical condition that affects how you think, feel, and behave. Social media may lead to depression in predisposed individuals or make existing symptoms of depression[3] worse explains[4] the study above’s senior author Dr. Brian Primack. So, the problem may not be in social media per se, but how we use it.

Signs You’re Suffering From “Social Media Depression”

If you feel like social media is having a negative impact on your mood, then you may be suffering from “social media depression.” Look for symptoms like:

• low self-esteem,

• negative self-talk,

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• a low mood,

• irritability,

• a lack of interest in activities once enjoyed,

• and social withdrawal.

If you’ve had these symptoms for more than two weeks and if this is how you feel most of the time, then you are likely depressed. Although “social media depression “is not a term recognized in the medical setting, social media depression seems to be a real phenomenon affecting around 50% of social media users. As explained in a review study[5] published in Cyberpsychology, Behavior, and Social Networking, if a person has a certain predisposition to depression and other mental disorders, social media use may only worsen their mental health.

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Social Media Could Crush Self-Esteem

We know that social media and depression are in some way linked, but why is this so? Well, according to Igor Pantic, MD, Ph.D.[6], social media use skews your perception about other people’s lives and traits. To explain this further, most people like to portray an idealized image of their lives, personal traits, and appearance on sites like Facebook and Instagram. If you confuse this idealized image with reality, you may be under the false impression that everyone is better than you which can crush your self-esteem and lead to depression. This is especially true for teens and young adults who are more likely to compare themselves to others. If you already suffer from low self-esteem, the illusion that everyone has it better off than you will just make you feel worse.

Causing Social Isolation and Other Negative Emotions

Another commonly cited reason for the negative impact of social media on mental health is its link with social isolation. Depressed people are more likely to isolate themselves socially and chose only to interact indirectly through social media platforms. But communication online tends to be superficial and is lacking when compared to real-life interaction explains Panic. What this means is not that social media leads to isolation but the other way around, possibly explaining why we find so many depressed persons on these sites.

Lastly, social media use may generate negative emotions in you like envy, jealousy, dislike, loneliness, and many others and this may worsen your depressive symptoms.

Why We Need to Take This Seriously

Both depression and social media use are on the rise according to epidemiological studies. Since each one has an impact on the other, we have to start thinking of healthier ways to use social media. Teens and young adults are especially vulnerable to the negative impact of social media on mental health.

Advice on Social Media Use

Although these findings did not provide any cause-effect explanation regarding Facebook and depression[7], they still do prove that social media use may not be a good way to handle depression. For this reason, the leading authors of these studies gave some suggestions as to how clinicians and people can make use of such findings.

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One suggestion is that clinicians should ask patients about their social media habits. Then they can advise them on how to change their outlook on social media use or even suggest limiting their time spent on social media.

Some social media users may also exhibit addictive behavior; they may spend too much time due to compulsive urges. Any compulsive behavior is bound to lead to feelings of guilt which can worsen depressive symptoms.

Having Unhealthy Relationship with Social Media

If you feel like your relationship with social media is unhealthy, then consider the advice on healthy social media use provided by psychology experts from Links Psychology[8]:

Avoid negative social comparison – always keep in mind that how people portray themselves and their lives on social media is not a realistic picture, but rather an idealized one. Also, avoid comparing yourself to others because this behavior can lead to negative self-talk.

Remember that social media is not a replacement for real life – Social media is great for staying in touch and having fun, but it should never replace real-world interactions.

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Avoid releasing personal information – For your safety and privacy, make sure to be careful with what you post online.

Report users who bully and harass you – It’s easy to be a bully in the anonymous and distant world of social media. Don’t take such offense personally and report those who abuse social media to harass others.

The bits of advice listed above can help you establish a healthy relationship with social media. Always keep these things in mind to avoid losing an objective perspective of what social media is and how it is different from real life. If you are currently suffering from depression, talk to your doctor about what is bothering you so that you can get the treatment you need to get better. Tell your doctor about your social media use and see if they could give you some advice on this topic.

Reference

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