Advertising
Advertising

Effective Communication: How Not to Be Misunderstood

Effective Communication: How Not to Be Misunderstood

Communication is an important tool that plays a defining role in developing an understanding with everyone around us, on an everyday basis. Whether it is a simple task of writing an email or giving a presentation, communication adds on to the productivity and progress. Therefore it is important that when a message is delivered there is no miscommunication between the sender and the receiver. To avoid misunderstanding one has to make sure that the message is clear and simple.

Though we have access to the best of medium, yet many times we fail to deliver an error free, perfect message during verbal and written communication. As per a recent survey recruiters admitted that communication skills play an important role when choosing managers. It plays an important role in being successful in today’s world.

One of the most common reasons that leads to miscommunication or misinterpretation of a message is the use of complicated sentence structure. A message is easy to understand when the sentences are short and crisp. Use of unnecessary fillers like kind of, sort of, maybe, etc bring in vagueness to the message.

5 Killer Skills to Make Your Message Clear

When communicating via a written medium, make sure to read and re-read before finalizing the copy/email/text. Once you are done with the proofreading, see if there are other interpretations to the message and whether you would like to eliminate them or not. Here are few more points one should follow for effective communication.

Advertising

1. Make the complicated simple. Make the simple simpler.

Always try to simplify your message. Bring down your sentences to the simplest degree to avoid ambiguity in your messages. If the words and sentences are simple the probability of understanding the message is higher. There is no point in highfalutin sentences, if the receiver doesn’t decodes the message correctly.

2. Start as a good listener.

Listening is another important aspect of being a good communicator. You cannot deliver a perfect message until you are a good listener. Without listening you will not know what are you being asked for.

3. No jargons. They hinder understanding.

Make sure you do not include vocabulary that can be difficult for the receiver to understand. Using jargons and technical terms can create misunderstanding if the decoder is not familiar with those words.

4. Make it concise and precise.

Brevity is the soul of wit as well as communication. Whether you are delivering a speech or writing an application or forwarding a formal text, always keep it to-the-point. Avoid unnecessary words, phrases and sentences.

Advertising

5. Check your spelling.

Never underestimate the effectiveness of spell-check. What you write, says a lot about and spelling error is something you would not want to begin with. It never leads to a good impression if your email or letter has spelling errors.

7 C’s to Ensure You’re Nailing the Killer Skills

Moving ahead, there are 7 C’s that are essential if you want to avoid misunderstanding in communication. There are applicable to both written as well as verbal communication.

Clarity

Clarity makes the message understandable. The message should be focused to one point and should not be catering to multiple things at once. The kinds of words you use and the type of sentence structure you form decides if the message is clear or not. Use words that are most familiar, instead of “Domicile” use “Home”

Conciseness

Concise means short and brief. A concise message is the one which communicates with minimum words and is not redundant in nature. The advantage with conciseness is that it pays attention to what is important and eliminate everything that’s unnecessary. It saves the time of the sender as well as the receiver. Eg- instead of using “in due course” use the word “soon”.

Advertising

Concreteness

Concreteness stands for strength and if you want to deliver a strong message you have to provide it with a solid foundation. Concreteness is important if you do not want your message to sound vague. You can do that by supporting your message with facts and figures. This makes you message more meaningful and effective.

Correctness

Like we have already talked about, in order to avoid misunderstandings, a message should be free from grammatical and spelling errors. Along with that, one also has to make sure that the fact and stats mentioned in the message are accurate and should be misleading to the receiver. Correctness of language plays a key role in avoiding misunderstanding in communication.

Coherence

Misunderstanding occurs when there is no consistency to the message that is being delivered. The receiver should be able to easily understand the message and that happens when the message remains focused and does not go off-topic. Bad Example: Being an excellent Doctor, I am sure you can help us. Good Example: As you are an excellent Doctor, I am sure you can help us.

Completeness

It is important that the ongoing communication should be complete. Incomplete messages can easily be misunderstood. White communicating, always make sure you provide all the relevant information to the receiver. Completeness not only make the communication strong but also enhances it. All you have to do is, answer the Who, What, Where, When, What and How of the situation.

Advertising

Courtesy

The element of courtesy bring in positive to the message. If the receiver knows that the sender is being polite and courteous he would always try and understand the message with a positive mindset.

Take Care of Your Ideas And Their Delivery

When you successfully send your message across, you cover your ideas effectively. Taking care of minor things can help you in delivering a message without any misunderstanding.

To achieve effective communication, all you have to do is making sure there are no communication barriers hampering the effectiveness of the message. Along with this, it is important to understand your target audience. After all, communication, being a dynamic phenomenon cannot be restricted to fixed format and rules.

Featured photo credit: Romain V via unsplash.com

More by this author

Lisa smith

Writer, Author & Designer

Effective Communication: How Not to Be Misunderstood The Art of Writing a Perfect Resume 5 Things You May Want to Know About Yourself Top 10 Christmas Quotes to Lighten Up Your Day 5 Tips To Impress Recruiters With Your Resume

Trending in Smartcut

1 50 LinkedIn Influencers To Follow, No Matter Your Industry 2 How to Break Bad Habits (The Only Effective Way) 3 15 Daily Rituals of Highly Successful People 4 10 Best Mechanical Keyboards to Type Faster 5 How Procrastination Makes Time Management Ineffective

Read Next

Advertising
Advertising
Advertising

Published on May 4, 2021

How To Spot Fake People (And Ways To Deal With Them)

How To Spot Fake People (And Ways To Deal With Them)

They say we are the average of the five persons we spend the most time with. For a minute, consider the people around you. Are they truly who your “tribe” should be or who you aspire to become in the future? Are they really genuine people who want to see you succeed? Or are they fake people who don’t really want to see you happy?

In this article, I’ll review why it is important to surround yourself with genuine individuals—the ones who care, bring something to our table, and first and foremost, who leave all fakeness behind.

How to Spot Fake People?

When you’ve been working in the helping professions for a while, spotting fake people gets a bit easier. There are some very clear signs that the person you are looking at is hiding something, acting somehow, or simply wanting to get somewhere. Most often, there is a secondary gain—perhaps attention, sympathy, or even a promotion.

Whatever it is, you’re better off working their true agenda and staying the hell away. Here are some things you should look out for to help spot fake people.

1. Full of Themselves

Fake people like to show off. They love looking at themselves in the mirror. They collect photos and videos of every single achievement they had and every part of their body and claim to be the “best at what they do.”

Most of these people are actually not that good in real life. But they act like they are and ensure that they appear better than the next person. The issue for you is that you may find yourself always feeling “beneath” them and irritated at their constant need to be in the spotlight.

2. Murky in Expressing Their Emotions

Have you ever tried having a deep and meaningful conversation with a fake person? It’s almost impossible. It’s because they have limited emotional intelligence and don’t know how they truly feel deep down—and partly because they don’t want to have their true emotions exposed, no matter how normal these might be.

Advertising

It’s much harder to say “I’m the best at what I do” while simultaneously sharing “average” emotions with “equal” people.

3. Zero Self-Reflection

To grow, we must accept feedback from others. We must be open to our strengths and to our weaknesses. We must accept that we all come in different shapes and can always improve.

Self-reflection requires us to think, forgive, admit fault, and learn from our mistakes. But to do that, we have to be able to adopt a level of genuineness and depth that fake people don’t routinely have. A fake person generally never apologizes, but when they do, it is often followed with a “but” in the next breath.

4. Unrealistic Perceptions

Fake people most often have an unrealistic perception of the world—things that they want to portray to others (pseudo achievements, materialistic gains, or a made-up sense of happiness) or simply how they genuinely regard life outside themselves.

A lot of fake people hide pain, shame, and other underlying reasons in their behavior. This could explain why they can’t be authentic and/or have difficulties seeing their environment for the way it objectively is (both good and bad).

5. Love Attention

As I mentioned earlier, the biggest sign that something isn’t quite right with someone’s behavior can be established by how much they love attention. Are you being interrupted every time you speak by someone who wants to make sure that the spotlight gets reverted back to them? Is the focus always on them, no matter the topic? If yes, you’re probably dealing with a fake person.

6. People Pleaser

Appreciation feels nice but having everyone like you is even better. While it is completely unrealistic for most people to please everyone all the time, fake people seem to always say yes in pursuit of constant approval.

Advertising

Now, this is a problem for two reasons. Firstly, these people are simply saying yes to things for their own satisfaction. Secondly, they often end up changing their minds or retracting their offer for one reason or another (“I would have loved to, but my grandmother suddenly fell ill.”), leaving you in the lurch for the 100th time this year.

7. Sarcasm and Cynicism

Behind the chronic pasted smile, fake people are well known for brewing resentment, jealousy, or anger. This is because, behind the postcard life, they are often unhappy. Sarcasm and cynicism are well known to act as a defense mechanism, sometimes even a diversion—anything so they can remain feeling on top of the world, whether it is through boosting themselves or bringing people down.

8. Crappy friend

Fake people are bad friends. They don’t listen to you, your feelings, and whatever news you might have to share. In fact, you might find yourself migrating away from them when you have exciting or bad news to share, knowing that it will always end up one way—their way. In addition, you might find that they’re not available when you truly need them or worse, cancel plans at the last minute.

It’s not unusual to hear that a fake person talks constantly behind people’s backs. Let’s be honest, if they do it to others, they’re doing it to you too. If your “friend” makes you feel bad constantly, trust me, they’re not achieving their purpose, and they’re simply not a good person to have around.

The sooner you learn to spot these fake people, the sooner you can meet meaningful individuals again.

How to Cope With Fake People Moving Forward?

It is important to remind yourself that you deserve more than what you’re getting. You are worthy, valuable, precious, and just as important as the next person.

There are many ways to manage fake people. Here are some tips on how to deal with them.

Advertising

1. Boundaries

Keep your boundaries very clear. As explained in the book Unlock Your Resilience, boundaries are what keep you sane when the world tries to suffocate you. When fake people become emotional vampires, make sure to keep your distances, limit contact, and simply replace them with more valuable interactions.

2. Don’t Take Their Behavior Personally

Sadly, they most likely have behaved this way before they knew you and will continue much longer after you have moved on. It isn’t about you. It is about their inner need to meet a void that you are not responsible for. And in all honesty, unless you are a trained professional, you are unlikely to improve it anyway.

3. Be Upfront and Honest About How You Feel

If your “friend” has been hurtful or engaged in behaviors you struggle with, let them know—nicely, firmly, however you want, but let them know that they are affecting you. If it works, great. If it doesn’t, you’ll feel better and when you’re ready to move on, you’ll know you tried to reach out. Your conscience is clear.

4. Ask for Advice

If you’re unsure about what you’re seeing or feeling, ask for advice. Perhaps a relative, a good friend, or a colleague might have some input as to whether you are overreacting or seeing some genuine concerns.

Now, don’t confuse asking for advice with gossiping behind the fake person’s back because, in the end, you don’t want to stoop down to their level. However, a little reminder as to how to stay on your own wellness track can never hurt.

5. Dig Deeper

Now, this one, I offer with caution. If you are emotionally strong, up to it, guaranteed you won’t get sucked into it, and have the skills to manage, perhaps you could dig into the reasons a fake person is acting the way they do.

Have they suffered recent trauma? Have they been rejected all their lives? Is their self-esteem so low that they must resort to making themselves feel good in any way they can? Sometimes, having an understanding of a person’s behavior can help in processing it.

Advertising

6. Practice Self-Care!

Clearly, putting some distance between the fake person and yourself is probably the way to go. However, sometimes, it takes time to get there. In the meantime, make sure to practice self-care, be gentle with yourself, and compensate with lots of positives!

Self-care can be as simple as taking a hot shower after talking to them or declining an invitation when you’re not feeling up to the challenge.

Spotting fake people isn’t too hard. They generally glow with wanna-be vibes. However, most often, there are reasons as to why they are like this. Calling their behavior might be the first step. Providing them with support might be the second. But if these don’t work, it’s time to stay away and surround yourself with the positivity that you deserve.

Final Thoughts

Remember that life is a rollercoaster. It has good moments, tough moments, and moments you wouldn’t change for the world. So, look around and make sure that you take the time to choose the right people to share it all with.

We are the average of the five people we spend the most time with, so take a good look around and choose wisely!

More Tips on Dealing With Fake People

Featured photo credit: Priscilla Du Preez via unsplash.com

Read Next