Advertising
Advertising

How to Better Collaborate with Coworkers Remotely

How to Better Collaborate with Coworkers Remotely

With more and more companies hiring freelancers or outsourcing entirely, much has been written about maintaining productivity and efficiency in a physically disparate workforce. But it’s not just those labeled “remote workers” who work remotely, nor are they alone in their need for remote tools. In fact, when they’re not traveling between clients, today’s local office workers often choose to spend part of their time in home offices, and they encounter many of the same benefits and difficulties as their officially remote counterparts. If you’re one of those workers, there are number of lessons that can be applied from the remote working world to help you coordinate between the office and home.

Here at Distilled, it’s common to arrive to work in the Seattle office with but a few minutes’ window to communicate effectively with those in our London office. When I started a little over a year ago, this was something that took some getting used to, and while it might have initially been an inconvenience, there are so many great tools and techniques available to those with a bit of creativity. Here are some that we have found particularly helpful:

Embrace the Cloud

For a seamless working environment across locations and time zones, embracing the cloud is an absolute must, as cloud apps power easy sharing and collaboration. We benefit immensely from sharing apps like Dropbox or Google Drive, which allow us to store essential documents, data and projects on remote servers rather than on local hard drives or company servers. Not only does this promote better security and allow for automatic backups, but it also means that when I’m out of the office I need only to log into the app to reach my work, rather than having to coordinate among pen drives or wait for a colleague to email a file. Whatever the device you prefer working on and wherever you prefer to work, any necessary work is just click away.

Advertising

drive

    What’s more, the process is extremely streamlined, as my colleagues and I all operate within one, centralized dashboard, and sharing is as easy as sending a link or granting access. With apps like Google Docs, there’s no need to re-enter data in multiple places or funnel multiple edits among colleagues into one document; rather, simply share a document, PowerPoint, project or more, and colleagues both around the office and far away can edit the file at the same time as other team members. In fact, with cloud apps, working in a cubicle almost begins to sound outdated.
    You may also want to consider cloud based time tracking tools like Toggl and project management tools like Basecamp, as they’ll help both you and your team members see just who is doing what without any need for a physical calendar. For more great tips on working in the cloud, we recommend this guide to cloud computing, which provides an excellent grounding for those initial ventures into the more streamlined method of cloud working.

    Advertising

    toggl

      Get Face-to-Face Time With Chat Tools

      Everyone’s experienced them before: group emails where the original point gets buried in a slew of non-sequiturs; a delicate point that doesn’t come across quite so delicately in a Microsoft Word review comment; little tasks that become big tasks as you wait for someone to reply. While many of these issues do exist in some form when everyone is working in the same office together, they become all the more pronounced in the remote setting.
      To address this problem, create as many faux-in-person experiences as possible with video chat technology. Sure, you could try that old standard—the conference call—but it’s difficult for someone who’s just listening in to get a handle on social dynamics, and often you’ll find your opinions buried in the exchange or that you’re forgotten about them entirely. Instead, stream into meetings with free tools like Skype or Google Hangouts, the latter of which will toggle between speakers so you’ll have center stage when you’re speaking. This technology is perfect for small-group meetings, and it also makes sense for weekly company-wide, cross-team meetings, which you might want to suggest to your company as a means for keeping not just you but also employees across the globe on the same page. It has been really well-received by our teams across timezones, allowing anyone with an internet connection to dial in, no matter the time nor location.
      Even very simple chat tools like GChat can be effective for quick, casual communication as you coordinate with team members on a project. For more tips on communicating and coordinating between workers, we suggest taking a browse through this collaboration guide.

      Be Social and Productive With Social Media

      Whether you choose to stay home once a month or several times a week, it’s important to prevent feelings of isolation. Try starting a discussion board on the private company Facebook page or in a LinkedIn group to discuss company news or even water cooler subjects, like plans for the weekend. Google+ is also a great option for this, as users can easily curate their work-based audience by adding or dropping contacts from circles while they share tips and expertise, alert one another of industry-relevant news, share big client wins, or simply spread inside jokes. It’s not off-task if it promotes a sense of well-being and creates a clear company culture.

      We share a Google+ circle among the team that has quickly become a great internal community where we can post the status of projects, questions we have, and sometimes just funny things we have found around the internet.

      Advertising

      Make Time for In-Person Meetings

      Of course, sometimes there’s nothing quite like in-person interactions for building camaraderie and getting things done. The more time you spend working at home, the more important it is to make it to on-site meetings to make your presence known. If you’re really feeling isolated, suggest a company-wide retreat, or ask if you might have an in-office point of contact or mentor who can act as your advocate and keep you abreast of any recent developments that may not have made it into the company newsletters.

      Last winter, our entire team flew to London to finally meet in person. While there is no doubt overall productivity that week decreased, this was a wonderful opportunity to grow our interoffice relationships, which ultimately made working on projects remotely far more successful, as we were not connecting the projects to an actual person as opposed to just an email address.

      Take-Away

      Whether you work with a team of remote colleagues or you simply want to be unhindered in your last minute decision to work from home on a Monday morning, there’s no reason the traditional office setting should confine how you work. With the right tools and support from your company, you should be able to embrace all that remote working has to offer while also being more productive than in the traditional setting. So, do your research, choose your tools, and work how you please from office or home.

      Advertising

      Questions? Comments? I’ll be happy to respond in the comments below, or on Twitter @stentontoledo.

      More by this author

      How to Encourage Youthful Entrepreneurship Parenting Advice You Really Should (and Shouldn’t) Follow How to Protect Your Privacy on Your Mobile Devices How to Increase Your Chances of Smiling During the Day How To Sell More On Etsy

      Trending in Technology

      1 Can Technology have Biases Like Humans? 2 15 Great Macbook Accessories To Improve Productivity 3 7 Best Outdoor Security Cameras For Better Home Security 4 10 Best VPNs to Browse the Internet More Securely 5 10 Best Monitors for Your PC Under $100

      Read Next

      Advertising
      Advertising
      Advertising

      Last Updated on December 18, 2020

      Can Technology have Biases Like Humans?

      Can Technology have Biases Like Humans?

      Technology has taken a vantage leap in providing solutions for man. Before now, technology used to appear complex and would require a great deal of expertise to handle solutions available. Today, we have technology applicable in the simplest human activities as smart products with intelligent algorithms powering them as they make error-free judgments and provide intelligent and analytic solutions.

      Does technology have all the answers?

      This article from Credit Suisse, tells us that technology does not have all the answers because it has been found to exhibit “similar biases,” as humans. No one can discredit the impact of technology, but it is not totally free of human input and this is the reason we experience these biases in many areas we have technology holding foot.

      Advertising

      Creating technological solutions transparently

      This article suggests that the process of creating technological solutions be made transparent and subject to contribution from many people who would end up as users of the product – male, female, young, old, learned, unlearned and all other preferences as we have them. It also underscores the importance of having women on product development teams. This approach is not sure to eliminate all forms of bias, but it is a good way to start in order to appraise the full benefits of technology.

      Advertising

      Technology as the connecting tool

      Technology so far has been a major connecting tool amongst us humans. It is used and appreciated by all regardless of race, language and sex. In order to keep it less subjective to these arguments about human biases. I believe we should gather opinions on products and solutions before making them available to the public. This could be done by gathering input from intended target users and receiving feedback across the stages of production.

      Advertising

      “Recognizing the problem is a start…success will depend on inclusive technologies that meet this vast untapped market.” This cannot be more apt especially at a time when we look up to technology for solutions. We should not muzzle our progress with technology by battling algorithm bias. The first way to avoid this battle is by reading this article here.

      Advertising

      Read Next