Advertising
Advertising

The Ultimate Guide To Your Most Productive Morning Ever

The Ultimate Guide To Your Most Productive Morning Ever

There’s something magical about the morning hours. This quiet, calm time of the day is unrivaled. In fact, the morning time is so unrivaled that it’s the only time of day in which thousands of articles and hundreds of books are written about every year. Benjamin Franklin said one of the most quoted phrases in history about the morning time:

“Early to bed and early to rise makes a man healthy, wealthy, and wise.”

We’ve all heard that before. So, what’s so special about mornings? Why do so many successful people give the early morning so much credit? I’m going to tell you.

This guide is going to empower you with everything you need to wake up early, be unbelievably productive and even help you understand why you should wake up early. Let’s get started.

1. Why Be a Morning Person?

morning person productive

    “Either you run the day or the day runs you.” — Jim Rohn

    Your morning sets the tone for the rest of your day. That’s great news, because you can control your mornings. You can use them to achieve your goals and accomplish some pretty amazing things. However, we all know that a bad start to your day can bring the rest of your day down with it.

    Being a morning person doesn’t mean you have to be disgustingly cheerful from the moment you pop out from under the covers. It simply means that you start your day on purpose, as opposed to only waking up because you have to be somewhere.

    Why are mornings so great? Here are a few reasons:

    Advertising

    • Peace and quiet. If you live with someone, especially young children, you may have a hard time finding a quiet place to do anything. Waking up before everyone else will give you the peace and quiet you need.
    • Your time. You need time to yourself. For yourself. Waking up early is a great way to make that time happen. Many successful people spend the first hours of each day alone, to reflect, think, meditate and grow.
    • Your happiness. Morning people are generally happier than evening people. One study showed that morning people are less likely to be depressed than people who prefer evenings to do their work.
    • Accomplishing goals. Morning people are more likely to set and achieve goals. Waking up earlier allows you to plan for the day, which means you can plan to make progress towards all of your goals.

    It’s simple. If you wake up earlier, you’re more prepared. You’re not going to be rushed like you may be if you wake up just in time to be somewhere. If you’re used to over sleeping, you can add several hours to your day just by waking up earlier.

    That’s all great to hear and it sounds wonderful, but what if you have a hard time dragging yourself out of bed each morning? I thought you might ask that. Now you know the why, here’s the how…

    2. How to Actually Wake Up

    how to wake up early

      I used to sleep until noon everyday. It didn’t matter if I went to bed early or not. Eventually, I stopped being a complete loser (not that waking up late makes you a loser, but I was definitely a lazy loser) and got a job that required me to start waking up around 8:00 am.

      Once I decided to start controlling my mornings, I began waking up earlier. I started by waking up at 7:00 am, and over the years I have started waking up earlier and earlier. Now I wake up at 4:00 am. Yes, the world is in motion at 4:00 am.

      This wasn’t something that just happened. It was completely intentional. It had to be. It would have been impossible for me, a former noon-sleeper, to start waking up at 4:00 by some stroke of luck.  Here’s what I did and what you can do to actually get out of bed each morning:

      1. Make a gradual change. Like anything else, if you start this in full force tomorrow by waking up five hours earlier than you usually do, you’re going to fail. Don’t set yourself up for failure. Start by waking up 15 minutes earlier than normal. Then wake up 15 minutes earlier than that every few days. Slowly adopt this new habit.
      2. Find your reward. Think of something you would really look forward to. It could be a steaming cup of coffee or tea. It could be a large breakfast. It could even be an early morning walk. Find something that motivates you and look forward to it every morning.
      3. Start with your passion. What’s your passion? Reading? Writing? Working out? As humans, we are most disciplined in the things we are most passionate about. Start your day with something you’re passionate about and you’ll be much more likely to get up and do it.
      4. Move your alarm clock. Once you’re out of bed, you’re less likely to go back to sleep. Move your alarm clock to a shelf across the room. This is a great way to make sure you get out of bed. Once you’re up, stay up. And wake up to a pleasant sound, not an ear-shattering beep.
      5. Wake up at the same time. If you go to sleep and wake up around the same time each day, you’ll condition your body to naturally be tired and wake up at those times. If this doesn’t work with the hours at your job, try to stay on a schedule as much as possible.
      6. Use natural light. Since you’re reading this, you probably prefer waking up before the natural light of the sun is shinning through your window, but you can find a natural light alarm clock that will do the trick. Natural light helps your body to naturally feel awake.
      7. Understand sleep cycles. One sleep cycle is about 90 minutes, so plan to sleep for a number of hours that’s a multiple of 90. For most adults, 7.5 or 9 hours is a good goal to strive for. Worst case scenario, sleep for at least 6 hours. If you wake up just before your alarm, go ahead and get up; your sleep cycle is over. You can always try the Sleep Cycle alarm clock. It monitors your heart rate and attempts to wake you up once your sleep cycle is over.
      8. Get moving. You don’t have to head to your local CrossFit box or run a marathon, but get your blood pumping as soon as your get out of bed. A quick walk or a few minutes of jumping jacks will do the trick. Just do something that wakes your body up physically.
      9. Change your mindset. If you dread mornings, change your mindset. Start looking forward to them and all the productivity they bring. I know it’s possible to shift your mindset, because I am a self-made morning person. It wasn’t natural at first, but now it is.

      It’s important to figure out what works for you and do it. Whatever it takes to get out of bed, it’s worth it. Don’t go off how you feel. It’s likely that you’ll feel a little groggy at first, but once you get up, even just 10 minutes earlier, you’ll feel much better.

      Sometimes my morning self seems to think my night self is cruel for setting the alarm so early, but a few minutes after I’m out of bed, my morning self is thankful for my responsible night self.

      If you’re still having a hard time rolling out of bed, you may just need a little will power. When you wake up in the morning and you don’t feel like getting up, consider these 4 tips from Leo Babauta for what to do when you “don’t feel like it”:

      Advertising

      1. It’s on my plan, I gotta do it.
      2. Past Me said to do it, and Future Me will thank me, so let’s do it.
      3. Once I start, I’ll be glad I did. I just have to take the first small step.
      4. I don’t need to decide on this, or think about it. It’s already decided.

      If all of that somehow fails you, you can always try acupuncture to wake yourself up. Or perhaps a cold shower?

      3. Your Productive Morning

      guide productive morning

        Start your morning on purpose, at a specific time. And for God’s sake stop hitting the snooze button. That extra nine minutes can be quite productive if you’re awake and it won’t help you feel better. If anything, it will make you even more tired and groggy than you were the first time the alarm went off.

        Just get up. Get out of your bed. If you really want to go back to bed, promise yourself a nap later in the day. Even better, try a coffee nap later on. They’re better than coffee or naps alone.

        One of the most important factors to waking up early is getting enough sleep. Let’s talk about sleep for a minute…

        4. How to Get Better Sleep

        how to get better sleep

          “When I woke up this morning my girlfriend asked me, ‘Did you sleep good?’ I said ‘No, I made a few mistakes.'” -Steven Wright

          If you’re not getting a good night’s sleep, your not going to have a very productive morning. Here are some tips for getting better sleep:

          1. Avoid caffeine and alcohol within the last eight hours of your day.
          2. Get a high quality mattress and pillow. They make a difference.
          3. Make sure the temperature is at a comfortable setting for you.
          4. Avoid heavy meals at night. They decrease sleep quality.
          5. Avoid “blue light” during the last few hours before bed.
          6. Use visualizations when going to sleep. They are quite effective.
          7. Use sleep technologies, such as black out curtains and sleep monitors.
          8. Exercise regularly. Studies have shown that people who do, sleep better.

          Now that you know how to sleep, let’s move on to morning time. For many, a morning isn’t complete without a cup of coffee. Should caffeine be part of your morning routine? Perhaps, but you should use caffeine strategically.

          Advertising

          5. How to Effectively Use Caffeine

          caffeine mornings

            Caffeine can be your best friend or your worst enemy. If you have ever had a caffeine withdrawal headache, you know what I mean about the latter. There are highly effective, healthy ways to use caffeine, but first, I have a challenge for you.

            If you consume caffeine on a daily basis, try completely cutting it out for a couple weeks. At least one week. This will allow your body to reset your tolerance to caffeine, thus making it more effective when you start using it again. It is a drug after all.

            Once you have cut the caffeine and are ready to add it back to your life (oh caffeine, how sweet thou art), try some of the following ideas:

            1. Drink coffee or tea over a longer period of time. This will release the caffeine more steadily, over a longer period, which will help sustain your energy levels instead of spiking and crashing.
            2. Drink water first, before the coffee. Hydrating your body can increase your energy and you may not even need the coffee. Or you can instead use caffeine later in the day when you start to lose energy.
            3. Don’t go back to drinking coffee daily (switch to decaf if you must). Use caffeine when you need it. It will be much more effective to only use caffeine when you have a big job to do or when you need an extra boost.
            4. Don’t be so quick to grab a second cup of coffee or tea. You may not need it, or it may be more effective to save it for later. Give the caffeine time to start working. Wait before you make the quick decision to grab another cup.
            5. Eat before your coffee. Consuming caffeine on an empty stomach can be a bad thing. I admit that I like taking caffeine on an empty stomach when I really want to get a boost and it is very effective for that, but don’t make it a habit. Here’s why:

            “Drinking coffee on an empty stomach, such as first thing in the morning, stimulates hydrochloric acid production. This can be a problem because HCl should only be produced to digest meals. If your body has to make HCl more often in response to regular cups of coffee, it may have difficulty producing enough to deal with a large meal.” Source.

            6. Create Your Perfect Morning

            morning rituals

              “Morning is an important time of day, because how you spend your morning can often tell you what kind of day you are going to have.” -Lemony Snicket, The Blank Book

              You will wake up about 25,000 mornings in your adult life. Make them count. There are many ways to start your day each morning. You will be most productive if you have a ritual.

              I use the word ritual, because “routine” usually creates a negative, boring, mundane picture. I define a ritual as “an activity or group of activities, practiced daily, that leads you toward your goals.” Doesn’t that sound a lot better than some boring routine?

              Advertising

              To maximize your productivity, you need a plan. Here’s how to create your plan that creates your perfect morning:

              Plan the night before.  It only takes 10 minutes to plan your morning if you do it the night before. If you wait until morning, you may still be a little groggy. Not having a plan for your morning can be enough to motivate you right back to sleep. When you wake up, you should know exactly what you need to do.

              7. Creating Your Morning Ritual

              productive morning ritual

                “I have looked in the mirror every morning and asked myself: ‘If today were the last day of my life, would I want to do what I am about to do today?’ And whenever the answer has been ‘No’ for too many days in a row, I know I need to change something.” -Steve Jobs

                What should be included in your morning ritual? Steve Jobs started his day with a question and then preceded to spend time with his kids and help them finish up any homework they had left. That was part of his morning ritual. Here are 12 ideas of what to include in your morning ritual:

                1. Affirmations. Affirmations are a highly common way to start the day. The process is simple: remind yourself of everything you have and everything you have done and can do. Write these down and read them to yourself each day. There is power in writing these down and even more power in speaking them out loud.
                2. Breakfast. Unless you’re an intermittent faster, you probably eat breakfast most mornings. You’ve just went many hours without eating (break-fast). Eating a healthy breakfast can not only calm your appetite, it can give you plenty of energy, if you do it right.  Stick to high-energy foods like vegetables, fruit and smoothies. Protein foods are good too. Stay away from heavy grains that will make you feel tired and sluggish.
                3. Exercise. Exercise gives you energy. Often we have a false sense that, when we are tired, we need more sleep. That may not be the issue. You need exercise to increase your energy levels. This goes together with eating a healthy diet. Both are important to increase your energy.
                4. Family. As I mentioned above, Steve Jobs spent the mornings with his kids. Wake them up a little earlier for some early morning family time or spend some quiet time with your spouse before the kids get out of bed.
                5. Gratitude. Start your day by being thankful. We all have many things to be thankful for. Even if you’re an extreme pessimist, you can find something. The things we have, the things we’ve accomplished. Even the ability to breathe and wake up each day is something to be thankful for.
                6. Meditation.  Many people swear by meditation, while others still think it’s some form of voodoo.  This doesn’t have to be spiritual (though it can be).  Meditation can be as simple as sitting in silence and focusing on one thing, such as your breathe, for a certain amount of time.
                7. Prayer. If you’re not spiritual or religious at all, this could just be a time of silence, like I mentioned above. But if you do have someone or something to pray to, it’s a great way to start the day. Connecting with your spiritual senses first thing in the morning will set a positive course for your day.
                8. Reading. Read something positive. A good book, non-fiction or fiction. A spiritual book. Whatever you like. But positive books are going to lead to a more positive day.  There’s no better way to begin your day than growing and learning.
                9. Silence. Starting your day with complete silence is a great way to set a relaxed mood for your entire day. It could be just a few minutes, but early morning silence has a huge positive impact on your entire day.
                10. Visualizations. This is becoming more popular everyday. You can use visualizations in different ways. The traditional way is to visualize yourself having already achieved the goal your striving for. The more modern way has you visualize yourself doing the action it takes to reach your goals, such as writing like a madman or running as fast as you can. I prefer the modern form, but it’s your ritual. Your call.
                11. Water. If you don’t include any of the other ideas, include this one. Drinking a liter of water, or at least a full glass, will boost energy levels and hydrate your dehydrated body. You probably don’t drink water in your sleep, so you just went several hours without the most important thing your body needs. Drink water, first thing.
                12. Writing. If you’re a writer, this is a no-brainer for you. If you’re not a writer, you may think this doesn’t apply to you. It does. Even if you’re not writing a book, article or blog post, simply buy a journal and start scribing. You can write about yesterday or just record your thoughts. You will grow to love this habit.

                There are many ways to start your day and create your ritual. You can find an entire plan, like the Miracle Morning, or you can create your own. Either way, create a ritual so you’ll know exactly what you plan to do each day. It’s also important to do what you do best. You may be highly creative in the mornings. If that’s the case, create something!  If you’re mind doesn’t work too well before 10:00, you may want to stick with more trivial tasks. Either way can be productive as long as you do what you do best, at the right time.

                You’re responsible for creating your morning and waking up on purpose. You’ve got to find your “why.”  Figure out why you want to wake up early and what you want to accomplish.

                “Every morning I get up and look through the Forbes list of the richest people in America. If I’m not there, I go to work.” -Robert Orben

                Your goal may be to earn more money. It could be to become filthy rich. Or you may want a closer relationship with your family or your God. You may simply want to grow as a person by becoming more fit or learning something new each day.

                There are thousands of reasons to get up each morning. You’ve got to find your reason. Once you find it, do everything in your power to make it happen. You’ve got thousands of mornings left. Make them count.

                More by this author

                Kalen Bruce

                Military, Writer

                35 Real Ways to Actually Make Money Online kid millionaires Wanna Be A Millionaire? Learn From These 12 Kids Who Already Are Websites That Will Pay You for Things You Already Do 30 Websites That Will Pay You For Things You Already Do 10 Differences Between Middle Class And Rich People 10 Differences Between Middle Class And Rich People live well on one income 10 Tips On How To Live Well Even With Only One Income

                Trending in Productivity

                1 7 Most Common Distractions at Work (And How to Tackle Them) 2 Embrace Your Obstacles to Get Ahead in Life 3 11 Important Things to Remember When Changing Habits 4 How Your Attitude Determines Your Success 5 How to Ask for Help When You Need It Most

                Read Next

                Advertising
                Advertising
                Advertising

                Last Updated on March 29, 2019

                7 Most Common Distractions at Work (And How to Tackle Them)

                7 Most Common Distractions at Work (And How to Tackle Them)

                As you sit down to read this article, I’m guessing you’ve experienced distractions at work at least once already today, probably more than once.

                Chances are you may be interrupted before you actually finish reading this article.

                The simple truth is that we all face distractions at work every single day, and typically every single hour, something or someone may cause you to be distracted.

                With so many meetings to attend, conversations or drop-ins by coworkers, calls, emails, social notifications and numerous other interruptions, it can often feel like a real challenge to stay productive and get the important things done.

                Distractions lower our productivity and energy.

                They affect our ability to focus and stick with projects or tasks long enough to see them through.

                If you think about your working week, I’m sure you can list out 5 to 10 things or people that have created distractions at work.

                But how many of those distractions are self-inflicted and how many are the result of your working environment?

                Why Should You Get Rid of Distractions at Work?

                Nearly 3 out of 4 workers (70%) admit they feel distracted at work, with 16% of people stating that they’re almost always distracted.[1]

                The Impact of workplace distractions, according to the report, included:

                • 54% said they “Aren’t performing as well as they should”
                • 50% said they “Are significantly less productive”
                • 20% said they are “Not able to reach full potential and advance in their career”

                The same survey from Udemy cited the top benefits of reducing workplace distraction from those interviewed:

                • 75% stated “I get more done and I’m more productive”
                • 57% stated “I’m motivated to do my best”
                • 51% stated “I’m more confident in my ability to do my job well”
                • 49% stated “I’m happier at work”
                • 44% stated “I deliver higher quality work”

                Top distractions identified by Udemy for Business in their survey included talkative co-workers (cited by 80% of workers surveyed), and office noise (70%).

                Meetings were blamed for low productivity by 60% of respondents, while 58% said that, although they don’t need social media to do their jobs, they couldn’t make it through the working day without checking platforms such as Facebook, Twitter and Instagram.

                What Keeps Us Distracted At Work (And How to Tackle Them)

                A 2016 survey of 2,000 US hiring and HR managers by CareerBuilder showed that the top distraction culprits included smartphones (55%), the internet (41%), gossip (37%), social media (37%), co-workers dropping by (27%), smoking or snack breaks (27%), email (26%), meetings, (24%), and noisy co-workers (20%).[2]

                Almost three-quarters of employers surveyed by CareerBuilder said that two or more hours a day were lost in productivity because of workplace distractions, with nearly half (43%) estimating they lost three or more hours a day.

                A Survey of 2,000 people by financial management service Think Money in the UK reported that a third of employees are distracted at work for up to three hours a day.[3]

                So, imagine if you have had fewer distractions at work and you were able to increase your focus and get more of your best work done.

                With these surveys on workplace distractions in mind, I’ve identified the major 7 distractions you are probably facing right now and some actionable strategies to help you overcome them to increase your productivity and creativity:

                1. Chatty Co-Workers

                Building relationships with your team and your colleagues at work is essential.

                Daily conversations are important for building a friendly, collaborative culture and atmosphere within the office, but it’s easy to get trapped in endless conversations and gossip.

                Advertising

                If your door is always open, it’s very easy for someone to pop their head into the office to ask questions, which takes you away from your productive work.

                How to Stay Focused and Lessen the Distraction

                If you’re having problems with persistently chatty or distracting team members, try having a discrete conversation with them about the impact it’s having on your day.

                Alternatively, close your office door if you have one. Another method to use if you need to be focused and concentrate is to put on a pair of headphones (if your office allows).

                2. Office Noise

                Research by Kim and de Dear at the University of Sydney revealed that 30 per cent of workers in cubicles and around 25 per cent in partition-less offices were unhappy with noise levels at work.[4]

                Research from Ipsos and the Workspace Futures Team of Steelcase shows that 85% of people are dissatisfied with their working environment and can’t concentrate. Of those surveyed 95% said working privately was important to them, but only 41% said they could do so, and 31% had to leave the office to get work completed.[5]

                More than 10,000 workers across 14 countries were surveyed, and key findings also showed that:

                • Office workers are losing 86 minutes a day due to distractions
                • Many employees are unmotivated, unproductive and overly stressed
                • They have little capacity to think and work creatively and constructively

                If you work in a big or small office, I’m sure you’ve experienced that offices can get really loud, whether it’s conversations, phone calls, music or other noises.

                How to Stay Focused and Lessen the Distraction

                If you have an office, the simplest thing to do is close the door so you can get some privacy and focused, quiet time.

                When you have co-workers that you know are creating a lot of the noise, can you approach them and have a quiet conversation about how their actions are affecting your ability to focus? Do you have to work from your desk?

                If you have a specific project you need to work on where you need quiet, uninterrupted time explore working from a quiet space within your building.

                Alternatives include working from home (if possible) or from another location such as a park or café.

                There will always be noise in an office and most of the time it will be bearable, but occasionally you need to change up your environment to get your most important work done.

                3. Email Consumption

                According to Tim Ferriss, we need t:

                “limit email consumption and production. This is the greatest single interruption in the modern world.”

                We all know how distracting e-mail can be.

                In a typical day how many emails do you receive and send?

                Does this sound familiar?

                You are working on an important project and you get a notification that you have received an e-mail message.

                Now you have two choices.

                You can stop what you’re doing and break your focus and read the email, or, you can stay on task and look at the email later.

                Advertising

                Many people go through their whole day like this. They are fully engaged on working on something important and then an email notification pops up.

                You stop what you’re doing, switch to your inbox, and read the email, oftentimes an email that is completely irrelevant and contributes nothing to your current priorities.

                These emails can create a constant feeling of busyness and will often result in unfinished projects at the end of the day.

                This in turn, can create a feeling that we haven’t actually really had a productive day.

                How to Stay Focused and Lessen the Distraction

                Time blocking

                Set aside a specific amount of uninterrupted time to work on a project or task. Commit to not looking at emails (or answering phone calls) during this period of time.

                Based on Tim’s advice, I have resolved to check e-mail only twice a day. It is already having an enormous impact. Here’s what I suggest:

                Work in offline mode

                Set your computer or laptop to offline mode, and let the email messages accumulate in your inbox until you’re ready to answer them.

                Rather than viewing and answering emails one by one, let them accumulate and then set aside focused time to process and respond to the emails.

                Batch email responding will take less time than answering them one by one, and it allows you to stay focused on the project at hand without being distracted.

                Check e-mail at certain times each day

                This method has been introduced by a number of my entrepreneurial coaching clients and it has helped them free up time and stay more focused.

                Your work circumstances will be different, so it’s important to find a process that works for you and other members of your team.

                One method is to have two specific times a day to check your emails, another maybe three times a day – morning, lunchtime and in the hour before you leave to ensure you are all caught up.

                If you decide to implement this technique it would be wise to create an out of office message.

                Don’t check e-mail first thing

                This technique may be difficult to implement depending on your circumstances, but if you can, you will be way more productive. Here’s why.

                Rather than checking email first thing, instead spend this precious time when you are more energized and focused working on your one or two biggest priorities for the day.

                4. Smartphone Usage (And Other Devices)

                Continually looking at your phone interrupts work flow and focus.

                Advertising

                According to recent research from Deloitte, the average person checks his or her smartphone 47 times a day.[6]

                If you use the average of 47 times a day and you’re working an 8-hour workday, that means you may be checking your phone almost 6 times every hour.

                That’s enough to distract anybody.

                We all know that smartphones and other devices frequently interrupt us, and take our attention away from the project or task we’re working on.

                It’s easy to frequently take a break from our important tasks to check our phones, watches, and other gadgets.

                How to Stay Focused and Lessen the Distraction

                Move your phone elsewhere

                It’s very tempting to check our phones, even if we’re working on an important project.

                The solution? Put your phone in a drawer or move it out of arm’s length so you won’t be tempted to take a quick look.

                Turn off notifications

                Turn off all notifications that don’t require immediate attention, especially social media notifications. This includes email if you have that set up on your phone as well.

                If some notifications really matter, make them silent and hide them from your lock screen.

                5. Social Media

                How much time do you spend on social media at work? Instagram, LinkedIn, Twitter, Facebook, Pinterest… The list of apps and websites that come together to claim so much of our attention is nearly endless.

                There is a constant stream of information available out there, from our friends and colleagues, from news outlets, from our companies. Some of your colleagues are probably checking their social media right now as you read this article.

                In a TED Talk by Cal Newport, author of Deep Work, he said going on social media is like going to the casino.

                You’re anticipating getting likes and you come out of it. You go back in thinking, “I’ll get the reward next time. I’ll get the reward next time. I’ll get the reward next time.” And you just sit around waiting for a notification to come around so you can go back.

                How to Stay Focused and Lessen the Distraction

                Like your smartphone usage and email, try to set specific timeframes or parameters when you will check social media.

                Ensure all notifications are turned off when you have to spend focused, productive time on a specific task or project.

                Take a look at this article to learn more: 9 Steps to Disconnect from Social Media and Connect With Life Again

                6. Meetings

                During a busy week, the last thing a leader or manager wants is a wasted hour or two sat in an unproductive meeting.

                If I asked you what the most efficient way to be inefficient would be, I’m sure many of you would say “bad meetings.”

                Advertising

                Meetings today consume more work hours than ever before. Most employees attend 62 meetings a month, but half of these are considered a waste of time.

                Overall, 31 hours are spent in unproductive meetings over an average month, with 91 per cent of employees guilty of daydreaming, while 39 per cent have admitted to falling asleep.[7]

                How to Stay Focused and Lessen the Distractions

                For meetings to be productive and worthwhile, it’s essential that each meeting has a clear agenda and leader.

                I’ve written more about how to have a productive meeting in the article: How to Lead Team Meetings in the Most Productive Way

                7. Multi-Tasking

                We all have to multi-task on occasion, but the less we do it the better.

                Multi-tasking reduces productivity and creativity. In an article for the Harvard Business Review, Peter Bregman notes that our productivity goes down by 40% when we attempt to focus on several things at once.[8].

                It takes an average of about 25 minutes (23 minutes and 15 seconds, to be exact) to return to the original task after an interruption, according to Gloria Mark.[9]

                Multi-tasking slows us down, and reduces focus, energy and productivity. Our brains simply cannot effectively handle working on tasks simultaneously.

                How to Stay Focused and Lessen the Distraction

                Work in blocks of time. It minimizes the amount of distraction that’s placed on our increasingly connected lives. It not only protects us from the distractions of others, but also from our self-inflicted distractions.

                Time blocking is setting aside an intentional amount of time for specific projects or tasks and making an intentional effort to not allow the distractions or interjections of others break that focus.

                After that block of time is up, take a planned break, then begin the next block of focused time. Each block of focused time is dedicated to one task/project or set of similar tasks.

                I use the 60-60-30 method for time blocking:

                Work for 50 minutes and take a 10-minute break. Work for a further 50 minutes and take another 10-minute break. Then take 30 minutes out to recharge, which could mean having lunch, going for a walk etc.

                Use the Pomodoro Technique to help you work in blocks of time.

                Bottom Line

                Workplace distractions will never go away. In order to use our time effectively and to increase productivity and creativity, it’s essential we understand what’s distracting us and create the systems to stop it.

                I’m sure you can identify with at least one of the distractions highlighted in this article.

                Hopefully, some of the teams will help you beat distractions at work and make you more effective and productive.

                More Resources About Productivity at Work

                Featured photo credit: Priscilla Du Preez via unsplash.com

                Reference

                [1] Udemy: 2018 Workplace Distraction Report
                [2] CareerBuilder: Smartphones Sapping Productivity at Work
                [3] ThinkMoney: Productivity at Work Survey
                [4] Journal of Environmental Psychology: Workplace Satisfaction
                [5] Ipsos/Workspace Futures Team: The Privacy Crisis
                [6] Deloitte: Guess how often you use your phone every day
                [7] Atlassian: You Waste a Lot of Time at Work
                [8] Harvard Business Review: How (and Why) to Stop Multi-Tasking
                [9] University of California, Irvine: The Cost of Interrupted Work

                Read Next