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That’s OK If You Are A Procrastinator…Some Last-Minute Hacks For You

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That’s OK If You Are A Procrastinator…Some Last-Minute Hacks For You

Procrastination can be a real pain in the rear end. It feels good blowing things off because that usually means we got to what we want to do instead of what we have to do, but there are some drawbacks to all that too. Working in a frenzy isn’t good for your stress levels or your blood pressure. Sometimes it does happen so let’s take a look at some productivity hacks to help you get your work done at the last minute.

1. Cut out all distractions

When you’re coming down to the wire the last thing you need is a distraction. Every time you return a text message or stop for a moment to sing a song, that’s time you could have been spending working. Put your cell phone on vibrate, put it where you can’t see it, and focus on your work. If you’re at home studying for a big test, don’t put Netflix on because you’ll probably just end up watching that. If you must have music, try something without words like techno or classical because they can keep you motivated without stopping to make you listen to any lyrics. Distractions cost you time and if there’s one thing procrastinators can’t be wasting when a deadline is looming, it’s time.

2. Make a quick plan to tackle your work

productivity hacks

    One of the biggest mistakes procrastinators make is to just jump into a pile of work without thinking about it. We recommend that you stop and think about it for a minute. It’s very likely that whatever it is you’re doing can be broken down into smaller tasks that are easier to handle. By breaking down your task into smaller tasks, you give yourself focus and a tried and true way to estimate your progress. Do yourself a favor, take five minutes to sit down and look at everything you have to do, and then tackle them in a manner that makes sense instead of just throwing yourself at your work.

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    3. Take it easy and start out slow

    Doing last minute work is like running a mile. If you start running at a dead sprint, you’re going to wind up running out of steam more quickly. Start with something easy to get your mind and body prepared for the harder parts. You’ll find yourself in the zone eventually and then the harder stuff that takes longer will be something you’re prepared mentally to tackle.

    4. Don’t expect any miracles

    productivity hacks

      IF you’re coming down to the wire to get your job done then you’re not going to be producing your best work ever. Especially if it’s a difficult project. That doesn’t mean you shouldn’t try to put out good work but it does mean that you should be prepared to make concessions when something takes too much time. If you’re doing a presentation and you had a really fun animation you wanted to do for a PowerPoint slide, you may need to let that go and focus on getting work done.

      5. Consume sustenance

      Food and drinks provide us with energy. When you’re meeting a deadline you’re going to need all the energy you can get. When you go to your desk to start working on that deadline project, take something to eat and drink with you. The added energy will help improve your performance and chances of getting a good project done on time.

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      6. Just get started

      productivity hacks

        Earlier we talked about making a plan and breaking your project into smaller chunks. It doesn’t really matter which chunk you start with first. The important thing is that you get started immediately. We also recommended tackling the easier chunks first which is still a good idea. However, if you find yourself just not getting the ball rolling, we recommend you pick a chunk, sit down, and do it. At the end of the day, the important thing is that you sit down and get into that mindset that you need to do work and if you need to start on a harder chunk to get that accomplished, then do it.

        7. Up the ante

        One of the reasons we procrastinate is because we simply don’t care about the end result. It could be a presentation at the office or that term paper in that class you never wanted to take anyway. To get around not caring about something, try thinking about it a different way to increase its importance. If you don’t get that term paper done, you’ll have to take the class all over again and do the term paper again anyway. If you don’t knock that sales report out of the ballpark, you may be demoted or fired. If you have to do something, you might as well do it right because it could affect things you have to do in the future. Doing something over again because you didn’t do it the first time is not a pleasant feeling.

        8. Identify when you’re just making excuses

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        producitivyt hacks

          This is the gateway to procrastination. You look at something and think of all the ways you can get it done later and not right now. If you can identify those excuses then it makes them harder to ignore. You may not feel well that day or you may want to watch the latest blockbuster in theaters with your friends. It’s something that doesn’t sound like an excuse but it really is. People work when they don’t feel well all the time and blockbuster movies are in theaters for more than one day. Netflix can wait, go get your work done!

          9. Don’t think in the abstract

          The difference between abstract and concrete is something you ought to know. When you think abstractly, you would say something like “I should write my term paper about the Civil War.” It’s okay to think abstract when you’re first starting out but if you procrastinated then you’re well beyond the starting point. You need to think more concrete. Woody Allen once said that, “80% of success is showing up.” If you don’t show up and put some concrete ideas down on paper (so to speak), then you’re not going to get any work done and you’re going to stress yourself out more.

          10. Don’t over-think it

          I am personally guilty of this all the time. I will sit and stare at a completed article for 25 minutes just because I’m not sure if it’s how I wanted it to be written. Meanwhile, my next article is 25 minutes closer to deadline. Don’t over-think things. Obviously if you spot a mistake or an error you should fix it but don’t over-analyze every little thing. That takes too long and you’ll begin to doubt yourself. Not everything has to be perfect all the time. In most cases, it just needs to be passable. You don’t graduate college by getting an A, you graduate by passing the classes. Remember that the goalposts aren’t set all that high and while you should try to do your best, you do not have to be flawless every time. Unless you’re a surgeon. Then you should probably aim for perfection every time.

          11. Forgive yourself

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          productivity hacks

            You may be sitting at your desk beating yourself up for letting this project of yours get this far out of control. Stop. It happens to everyone and you’re wasting valuable time, energy, and focus berating yourself. Everybody screws up. That’s why we have editors. Your job now is not to hate yourself but to fix the problem. So you should acknowledge that you messed up, forgive yourself, and get back to this business of living. You’ll save a lot of time and stress when you focus on the work instead of focusing on how you waited a week to start on the work.

            Really the bottom line to procrastination is to not panic. The work is going to get done one way or another and you owe it to yourself to not let things get in the way. The very first item on this list is to avoid all distractions and really the other ten points are just other (more abstract) ways you can get distracted. Bottom line: sit down, get it done. That’s all you really need to do.

            Featured photo credit: WhyAmILazy.com via whyamilazy.com

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            Joseph Hindy

            A writer, editor, and YouTuber who likes to share about technology and lifestyle tips.

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            Last Updated on October 7, 2021

            Are You Addicted to Productivity?

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            Are You Addicted to Productivity?

            “It’s great to be productive. It really is. But sometimes, we chase productivity so much that it makes us, well, unproductive. It’s easy to read a lot about how to be more productive, but don’t forget that you have to make that time up.”

            Matt Cutts wrote that back in 2013,[1]

            “Today, search for ‘productivity’ and Google will come back with about 663,000,000 results. If you decide to go down this rabbit hole, you’ll be bombarded by a seemingly endless amount of content. I’m talking about books, blogs, videos, apps, podcasts, scientific studies, and subreddits all dedicated to productivity.”

            Like so many other people, I’ve also fallen into this trap. For years I’ve been on the lookout for trends and hacks that will help me work faster and more efficiently — and also trends that help me help others to be faster. I’ve experimented with various strategies and tools . And, while some of these strategies and solutions have been extremely useful — without parsing out what you need quickly — it’s counterproductive.

            Sometimes you end up spending more time focusing on how to be productive instead of actually being productive.

            “The most productive people I know don’t read these books, they don’t watch these videos, they don’t try a new app every month,” James Bedell wrote in a Medium post.[2] “They are far too busy getting things done to read about Getting Things Done.”

            This is my mantra:

            I proudly say, “I am addicted to productivity — I want to be addicted to productivity — productivity is my life and my mission — and I also want to find the best way to lead others through productivity to their best selves.

            But most of the time productivity means putting your head down and working until the job’s done.” –John Rampton

            Addiction to Productivity is Real

            Dr. Sandra Chapman, director of the University of Texas at Dallas Center for BrainHealth points out that the brain can get addicted to productivity just as it can to more common sources of addiction, such as drugs, gambling, eating, and shopping.

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            “A person might crave the recognition their work gives them or the salary increases they get,” Chapman told the BBC.[3] “The problem is that just like all addictions, over time, a person needs more and more to be satisfied, and then it starts to work against you. Withdrawal symptoms include increased anxiety, depression, and fear.”

            Despite the harmful consequences, addiction is considered by some experts as a brain disease that affects the brain’s reward system and ends in compulsive behavior. Regardless, society tends to reward productivity — or at least to treat it positively. As a result, this makes the problem even worse.

            “It’s seen like a good thing: the more you work, the better,” adds Chapman. “Many people don’t realize the harm it causes until a divorce occurs and a family is broken apart, or the toll it takes on mental health.”

            Because of the occasional negative issues with productivity, it’s no surprise that it is considered a “mixed-blessing addiction.”

            “A workaholic might be earning a lot of money, just as an exercise addict is very fit,” explains Dr. Mark Griffiths, distinguished professor of behavioral addiction at Nottingham Trent University. “But the thing about any addiction is that in the long run, the detrimental effects outweigh any short-term benefits.”

            “There may be an initial period where the individual who is developing a work addiction is more productive than someone who isn’t addicted to work, but it will get to a point when they are no longer productive, and their health and relationships are affected,” Griffiths writes in Psychology Today.[4] “It could be after one year or more, but if the individual doesn’t do anything about it, they could end up having serious health consequences.”

            “For instance, I speculated that the consequences of work addiction may be reclassified as something else: If someone ends up dying of a work-related heart attack, it isn’t necessarily seen as having anything to do with an addiction per se – it might be attributed to something like burnout,” he adds.

            There Are Three “Distinct Extreme Productivity Types

            Cyril Peupion, a Sydney-based productivity expert, has observed extreme productivity among clients at both large and medium-sized companies. “Most people who come to me are high performers and very successful. But often, the word they use to describe their work style is ‘unsustainable,’ and they need help getting it back on track.”

            By changing their work habits, Peupion assists teams and individuals improve their performance and ensure that their efforts are aligned with the overarching strategy of the business, rather than focusing on work as a means to an end. He has distinguished three types of extreme productivity in his classification: efficiency obsessive, selfishly productive, and quantity-obsessed.

            Efficiency obsessive. “Their desks are super tidy and their pens are probably color-coded. They are the master of ‘inbox zero.’ But they have lost sight of the big picture, and don’t know the difference between efficiency and effectiveness.”

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            Selfishly productive. “They are so focused on their own world that if they are asked to do something outside of it, they aren’t interested. They do have the big picture in mind, but the picture is too much about them.”

            Quantity-obsessed. “They think; ‘The more emails I respond to, the more meetings I attend, the more tasks I do, the higher my performance.’ As a result, they face a real risk of burnout.”

            Peupion believes that “quantity obsessed” individuals are the most common type “because there is a pervasive belief that ‘more’ means ‘better’ at work.”

            The Warning Signs of Productivity Addiction

            Here are a few questions you should ask yourself if you think you may be succumbing to productivity addiction. After all, most of us aren’t aware of this until it’s too late.

            • Can you tell when you’re “wasting” time? If so, have you ever felt guilty about it?
            • Does technology play a big part in optimizing your time management?
            • Do you talk about how busy you are most of the time? In your opinion, is hustling better than doing less?
            • What is your relationship with your email inbox? Are you constantly checking it or experience phantom notifications?
            • When you only check one item off your list, do you feel guilty?
            • Does stress from work interfere with your sleep?
            • Have you been putting things off, like a vacation or side project, because you’re “too swamped?

            The first step toward turning around your productivity obsession is to recognize it. If you answered “yes” to any of the above questions, then it’s time to make a plan to overcome your addiction to productivity.

            Overcoming Your Productivity Addiction

            Thankfully, there are ways to curb your productivity addiction. And, here are 9 such ways to achieve that goal.

            1. Set Limits

            Just because you’re hooked on productivity doesn’t mean you have to completely abstain from it. Instead, you need to establish boundaries.

            For example, there are a lot of amazing productivity podcasts out there. But, that doesn’t mean you have to listen to them all in the course of a day. Instead, you could listen to one or two podcasts, like The Productivity Podcast or Before Breakfast, during your commute. And, that would be your only time of the day to get your productivity fix.

            2. Create a Not-to-Do List

            Essentially, the idea of a not-to-do list is to eliminate the need to practice self-discipline. Getting rid of low-value tasks and bad habits will allow you to focus on what you really want to do as opposed to weighing the pros and cons or declining time requests. More importantly, this prevents you from feeling guilty about not crossing everything off an unrealistic to-do list.

            3. Be Vulnerable

            By this, I mean admitting where you could improve. For example, if you’re new to remote work and are struggling with thi s, you would only focus on topics in this area. Suggestions would be how to create a workspace at home, not getting distracted when the kids aren’t in school, or improving remote communication and collaboration with others.

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            4. Understand Why You Procrastinate

            Often, we procrastinate to minimize negative emotions like boredom or stress. Other times it could be because it’s a learned trait, underestimating how long it takes you to complete something or having a bias towards a task.

            Regardless of the exact reason, we end up doing busy work, scrolling social media, or just watching one more episode of our favorite TV series. And, even though we know that it’s not for the best, we do things that make us feel better than the work we should do to restore our mood.[5]

            There are a lot of ways to overcome procrastination. But, the first step is to be aware of it so that you can take action. For example, if you’re dreading a difficult task, don’t just watch Netflix. Instead, procrastinate more efficiently,y like returning a phone call or working on a client pitch.

            5. Don’t Be a Copycat

            Let’s keep this short and sweet. When you find a productivity app or technique that works for you, stick with it.

            That’s not to say that you can’t make adjustments along the way or try new tools or hacks. However, the main takeaway should be that just because someone swears by the Pomodoro Technique doesn’t mean it’s a good fit for you.

            6. Say Yes to Less

            Across the board, your philosophy should be less is more.

            That means only download the apps you actually use and want to keep (after you try them out) and uninstall the ones you don’t use. For example, are you currently reading a book on productivity? Don’t buy your next book until you’ve finished the one you’re currently reading (or permit yourself to toss a book that isn’t doing you any good). — and if you really want to finish a book more quickly, listen to the book on your way to work and back.

            Already have plans this weekend? Don’t commit to a birthday party. And, if you’re day is booked, decline that last-minute meeting request.

            7. Stop Focusing on What’s Next

            “In the age when purchasing a thing from overseas is just one click and talking to another person is one swipe right, acquiring new objects or experiences can be addictive like anything else,” writes Patrick Banks for Lifehack .

            “That doesn’t need to be you,” he adds. “You can stop your addition to ‘the next thing’ starting today.” After all, “there will always be this next thing if you don’t make a conscious decision to get your life back together and be the one in charge.”

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            • Think about your current lifestyle and the person you’re at this stage to help you identify what you aren’t satisfied with.
            • By setting clear goals for yourself in the future, you will be able to overcome your addiction.
            • Establish realistic goals.
            • To combat addiction, you must be aware of what is going on around you, as well as inside your head, at any given time.
            • Don’t spend time with people who have unhealthy behaviors.
            • Hold yourself accountable.
            • Keep a journal and write out what you want to overcome.
            • Appreciate no longer being addicted to what’s next.

            8. Simplify

            Each day, pick one priority task. That’s it. As long as you concentrate on one task at a time, you will be less likely to get distracted or overwhelmed by an endless list of tasks. A simple mantra to live by is: work smarter, not harder.

            The same is also accurate with productivity hacks and tools. Bullet journaling is a great example. Unfortunately, for many, a bullet journal is way more time-consuming and overwhelming than a traditional planner.

            9. Learn How to Relax

            “Sure, we need to produce sometimes, especially if we have to pay the bills, but, banning obsession with productivity is unhealthy,” writes Leo Babauta. “When you can’t get yourself to be productive, relax.” Don’t worry about being hyper-efficient. And, don’t beat yourself up about having fun.

            “But what if you can’t motivate yourself … ever?” he asks. “Sure, that can be a problem. But if you relax and enjoy yourself, you’ll be happier.”

            “And if you work when you get excited, on things you’re excited about, and create amazing things, that’s motivation,” Leo states. “Not forcing yourself to work when you don’t want to, on things you don’t want to work on — motivation is doing things you love when you get excited.”

            But, how exactly can you relax? Here are some tips from Leo;

            • Spend 5 minutes walking outside and breathe in the fresh air.
            • Give yourself more time to accomplish things. Less rushing means less stress.
            • If you can, get outside after work to enjoy nature.
            • Play like a child. Even better? Play with your kids. And, have fun at work — maybe give gamification a try .
            • Take the day off, rest, and do something non-work-related.
            • Allow yourself an hour of time off. Try not to be productive during that time. Just relax.
            • You should work with someone who is exciting. Make your project exciting.
            • Don’t work in the evenings. Seriously.
            • Visit a massage therapist.
            • Just breathe.

            “Step by step, learn to relax,” he suggests. “Learn that productivity isn’t everything.” For that statement, sorry Leo, I say productivity isn’t everything — it’s the only thing.” However, if you can’t cut loose, relax, do fun things, and do the living part of your life — you’ll crack in a big way — you really will.

            It’s great to create and push forward — just remember it doesn’t mean that every minute must be spent working or obsessing over productivity issues. Instead, invest your time in meaningful, high-impact work, get into it, focus, put in big time and then relax.

            Are You Addicted to Productivity? was originally published on Calendar by John Rampton.

            Featured photo credit: Christina @ wocintechchat.com via unsplash.com

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