Advertising
Advertising

Published on April 21, 2020

What Is Time Management and How To Manage Your Time Wisely

What Is Time Management and How To Manage Your Time Wisely

Time is money, isn’t it?

If you learn to manage your time efficiently, you can conquer any task in the world. From inner peace to productivity to work efficiency, time management is the one skill that can help you achieve them all.

So what does all of this mean and how can you achieve it?

Read on to find out everything you need to know.

What is Time Management?

The term ‘time management’ is pretty self-explanatory:

It means managing your time.

At the end of the day, all you got are 24 hours.

Of these, at least 6 to 9 hours are spent sleeping, as recommended by experts.[1] A couple of hours are used to prep and eat meals. Add in 3 to 4 hours of commute, being stuck in traffic, and other minor unexpected challenges.

So, all you are left with is 10 to 12 hours or sometimes even less.

Within this time, you need to complete your work tasks, study, manage a hobby, take care of yourself, socialize, and spend time with your family. Events and special occasions are a whole other story.

How does one cope with so much in such little time?

The art of doing this without losing your mind is exactly what time management is.

Why Does Time Management Matter?

Fortunately, or unfortunately, you cannot choose to skip time management.

Living in a social world also means having some responsibilities. Without fulfilling these, you cannot survive.

Advertising

You have to work to earn money. You need money to be able to eat. If you do not eat, you will starve to death. If you completely isolate yourself, your mental health will suffer. You have to have some source of entertainment to keep your mind fresh.

This is why time management matters. You have to learn to cope with time restraint for your own good.

Without time management, you will only stress yourself out. You will have to sacrifice a meaningful life, which results in everything going downhill, mentally, emotionally, and physically.

Therefore, you are the one who needs to manage time like a pro.

Find out more about why time management matters: When Does Time Management Matter Most?

Time Management Techniques

No matter how elaborate your to-do list is or how minimal your time is, if you follow the right techniques, there is always enough room to fulfill your tasks in one day.

1. Delegation

Delegation is a remarkable technique to manage huge projects at work. It is specifically suited for work-related tasks. This technique requires the distribution of minor tasks among a group of people to achieve bigger goals in the end.

If you aim to create a digital marketing campaign, you can break the task down into several components. Assign individual, small tasks to different employees so that everyone can work simultaneously to produce a great campaign in minimal time.

If one person were to work on an entire project, it will take weeks to develop. However, with the delegation, this project can be done within hours.

Learn more about how to delegate effectively: What Is Delegation and How Does It Enhance Team Management?

2. Prioritizing

Sometimes, when you have a lot to do and little time to do it, you may dive right into the workload without thinking about it first.

Never do this.

First, go through your list of tasks for the day and prioritize. This way, even if you run out of time by the end of the day, you will not be missing out on anything super important.

The best way to use this technique is by learning how to prioritize, especially when everything seems to be equally important and you do not have hours to ponder on the list.

Advertising

Take a look at how to prioritize right: How to Prioritize Right in 10 Minutes and Work 10X Faster

3. Block Scheduling

What is a better way to manage time than creating a schedule? And not just any schedule, but a block schedule.

So what you do it divide your time into blocks of hours or minutes however you want.

Then you assign one task to each block.

The main aim is to tackle fewer tasks per day but get done with them within the assigned time-frame. This is a method to keep the brain focused.

If you do a little bit of everything every day, your brain will be all over the place. Therefore, block scheduling technique recommends getting on with one thing, finishing, and then moving onto the next.

Learn more about block scheduling: How to Boost Your Productivity with Block Scheduling

4. Stay Focused

Truth be told, if you could keep yourself focused, you can finish any task faster.

A major part of time management is utilizing every single second productively. You can do this best if your mind is focused on the task at hand and without any distractions.

There are little things you can incorporate in your routine to improve your focus, such as choosing a structured environment to work on. Here’s how: How to Stay Focused and Not Get Distracted

5. Overcome Procrastination

Having 10 hours to do 10 things might sound impossible.

But the truth is that you can very easily squeeze in all the necessary tasks within this time-frame if you stop wasting your time.

Believe it or not, procrastination is the biggest enemy of time management.

You probably already knew that. But what you may not know is how to overcome this bad habit.

Advertising

Well, you will have to start by identifying when you are procrastinating. You can follow guides available online to stop procrastinating and improve your productivity.

However, one thing you must keep in mind is that it takes a conscious effort to eradicate procrastination from your routine. You will have to figure out when you are doing it and then forcefully stop yourself from putting off important things.

Here you can learn some tips on overcoming procrastination: What Is Procrastination and How to Stop It (The Complete Guide)

6. Learn to Say No

Just because you are learning to tackle more in less time does not mean you should over-burden yourself.

Once again, prioritize what you are assigned with. If something is out of your job description, not your passion, or not manageable for you, simply say no.

It may come out as rude, and you may feel a pang of guilt. But, you can always learn to say no in a polite way to tackle both these issues without causing any extra stress to yourself.

Find it difficult to say no? This article can help: How to Say No When You Feel You Can Only Say Yes

7. Use the Pomodoro Method

The Pomodoro method is a technique of working in short intervals.[2]

Basically, you set a 25-minute timer and focus on the single task at hand without any distractions.

After one Pomodoro, or 25-minute interval, is over, you take a break of no longer than 5 minutes.

The 5-minute break is enough to recharge your productivity but not long enough to break your work tempo. It gives your mind the satisfaction of taking a break without letting your brain lose its trail of focus.

Moreover, after 4 Pomodoros, you can treat yourself to a longer break of 15 to 30 minutes. You can indulge in a small activity, eat a snack or simply relax. This is an excellent way to keep you from getting bored with tasks that you have been working on for a long time already.

By setting a timer, you are giving your brain a direction. Your mind knows that it has to focus on one thing for a set amount of time.

You can also view the 5-minute break as a treat for your mind looks forward to. Hence, you boost your overall focus and productivity.

Advertising

Find out Why the Pomodoro Method Is the Best Productivity Timer.

Useful Tools and Resources to Master Time Management

Sometimes, just knowing is not enough.

Constant reminders, a budge here and there, and a support system are necessary to keep you pushing on the right track.

This is where time management tools come to the rescue.

Your brain may agree with everything you have read so far. But constant repetition is needed to imprint this on your mind to make it a habit. This is why time management guides and books are lifesavers.

Here is a long list of relevant time management books that can help you out in this regard: 10 Best Time Management Books for Maximized Productivity 

Each one has a different approach and suits different individuals’ reading and learning styles. Choose whichever one you like best, and take advantage of an expert’s opinion.

Now, even when your mind has all the knowledge, you still might not be able to manage time well enough. This is why you need the help of applications.

Certain applications serve the purpose of accountability while others keep your to-do list organized to save you the stress.

Some apps, like Focus Booster, focus on the Pomodoro Technique. So, if you find that to be useful, an app like this one will help you save a lot of time.

Similarly, some tools will allow you to record how much time you are wasting and where you spend the rest of your time. Once you have this information in front of you, you can then prioritize and shift your routine to accommodate more productivity.

Summary

If you want an organized, stress-free life without compromising your relationships, work-life or mental health, you should start applying these recommended time management techniques in your work and personal life.

Download applications that will boost your productivity, and read books that encourage you towards a better life.

Conclusively, you are the one in control of how your life goes by.

Luckily, it is pretty easy to follow along with these tips, and anyone can avail of their benefits.

More Time Management Tips

Featured photo credit: Simon Daoudi via unsplash.com

Reference

[1] HelpGuide: Sleep Needs
[2] Francesco Cirillo: The Pomodoro Technique

More by this author

Leon Ho

Founder & CEO of Lifehack

How to Plan Your Life Goals and Actually Achieve Them 5 Tips To Stop Feeling Overwhelmed And Overcome Procrastination How To Make A Vision Board That Works 35 Top Productivity Apps for iPhone (2020 Updated) 7 Tips for Overcoming Challenges in Life Like a Pro

Trending in Smartcut

1 How to Set Short Term Goals for a Successful Life 2 How to Start a Small Business From the Ground Up That Thrives 3 How to Set Ambitious Career Goals (With Examples) 4 How To Make A Vision Board That Works 5 25 Soft Skills You Need to Be Successful in Life

Read Next

Advertising
Advertising
Advertising

Last Updated on August 10, 2020

15 Simple Things You Can Do To Turn Your Life Around

15 Simple Things You Can Do To Turn Your Life Around

Life can be difficult. It can seem like nothing goes your way and the world is against you. The world can be a very cruel and lonely place. But there are things that you can do to begin turning your life around.

Whether you’re in a job you hate, struggling with a loss, or just not on the path you expected, only you hold the key to turning your life around. Here are 15 simple things you can do to turn your life around.

1. Read Daily

Reading lets you escape to a different place within your mind. It can be relaxing and calming. And it helps stimulate brain activity and keeps you sharp.

Reading daily can help you spend time away from the problems of the day and allow you to escape into a world of endless possibilities. Changing your perspective can help you turn around your life, and reading is a great place to start.

Here’re some recommendations: 20 All-Time Best Motivational Books to Inspire You

Advertising

2. Put Your Goals in Writing

When thoughts are banging around in our heads, they can easily slip away. Walk from one room to another and you forget what you were doing!

Make sure your goals are concrete and written down. This will help you stay accountable to yourself and is the first step in completing your goal. By writing it on a piece of paper, you must put in the thought of how you should word it, what exactly you want to accomplish, and will make you consider if it’s truly worth it.

3. Prune Your Relationships

Too often, relationships can be destructive. This is often looked at through the scope of romantic relationships, but also consider life-long friends, family, and acquaintances. Are the people you spend time with bringing you down? Are they helping you achieve your goals or hindering? It can be difficult, but pruning your relationships can be the quickest catalyst in turning your life around.

4. Make New Friends

Don’t underestimate how a new person or group of friends in your life can change your outlook. Be open to meeting new people, both at work and in your personal life.

5. Get Healthy

When you feel great, good things seem to come your way. Working out helps you feel better about yourself and can help change your outlook on life. Eating right can help you have the energy to do more. Getting healthy can improve your entire outlook on life and help turn your life around.

Advertising

6. Start Saving

For many, financial struggle can weigh heavy and be the cause of many problems. Without a change of job or career, changing your financial situation will take time and effort. Start saving with each paycheck to help build toward your future. Even if it’s a small amount each check, consistency in saving can help you change your path in the future.

7. Start a Business

Working for others can be tough. You may be underemployed, under-utilized, and under-appreciated. Starting a business can help you take control of your financial future.

Understand that you don’t have to quit your current job to start a business. Find something you love and have skills at and do it in your free time. If you’re in creative services, freelance. If you’re great at carpentry, build tables to sell. If you are a talented painter or crafty, start an Etsy store.

You may find that your side passion business can turn into more. Or, if you have the opportunity and skills, take the plunge and go all in. Working for yourself is challenging, but a great opportunity to change your life.

Here’re some tips for you: How to Start a Small Business with Little to No Money

Advertising

8. Find Opportunities to Help Others

Helping others can change your outlook and help turn your life around. Changing the way you think about the world can play a part. But helping others can also open up doors you never had available. Being a good person can help you get out of a funk and can be the catalyst for change.

9. Learn a New Skill

When you have more skills, additional opportunities will be presented. If you’re tired of your blue collar job, take classes to learn computer skills. If you’re struggling to move up in your company, find a skill that makes you more valuable. And if you want financial freedom, learn a skill that can help you change your life. Knowledge is power.

10. Stop Watching TV

Watching TV can keep you distracted and take up a lot of time. Cutting out the time you spend watching TV and replacing it with more productive activities can help you accomplish more and stay focused.

11. Listen to Inspirational Content

You can learn much about yourself from others. Find inspirational and educational content that matches your needs and give it a listen. You may find that the advice from others in similar situations can give you the boost you need to change your life.

12. Stop Complaining

Negative thoughts and talk can turn people against you and make your outlook grim. Stop complaining so much and make the best out of your situation.

Advertising

13. Find or Rekindle Your Passion

Doing what you love can change your entire outlook on life. When you’re doing things you hate, you can be more stressed and make life much harder than it needs to be. Find things you’re passionate about and rekindle the love for what you enjoyed in the past. Doing what you love can turn your life around and make each day more rewarding.

14. Take a Vacation (or Staycation)

Sometimes, hitting the reset button is all it takes to improve your situation. Taking a vacation, or staycation, is a great way to get away from the stress of the daily grind and recharge your battery. A vacation can give you the perspective you need to change your life.

15. Re-evaluate Your Attitude

How you view the world will often reflect in how you treat yourself. Re-evaluate your attitude and ensure that you’re doing all you can to make the most out of every situation. A change in how you view your situation can often be the push that helps you change your life for the better.

More Tips to Help You Change Your Life

Featured photo credit: Conner Ching via unsplash.com

Read Next