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Getting Organized Effectively in 9 Easy Steps

Getting Organized Effectively in 9 Easy Steps

Organization can be tough.

Heck, just getting by is tough, let alone trying to organize the frenzy of daily life. Consider some of the things that most of us deal with every day. We have:

  • Jobs to go to
  • Groceries to buy
  • Clothes to wash
  • Kids to pick up
  • Meetings to attend

And that’s just the tip of the iceberg, I’m betting you can add several things to this list yourself. But even though life can be hectic, it doesn’t mean you have to live a complicated and random lifestyle. You can makes sense of your busy world, and all you’ve got to do is keep reading.

You aren’t organized enough

Let’s face it, getting organized isn’t exactly easy for some of us. In fact, you might be under the impression that organizing your life is impossible. Well, I’m here to tell you that you’re dead wrong about that thought.

You never learned how get organized

They don’t exactly teach you how to be organized in school, you’ve just to got to be lucky and/or hope that your parents show you the ropes. But even then, organization requires that you’re exposed to it. And to top it all off, you need those tips in actionable form. All of these things combined makes organization a crapshoot for a lot of people.

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The 9 tips you need to get organized

Luckily for you, the tips and tools you need to get organized can be found right here. No need to go crazy trying them all out, just pick one that works for you and give it a go. Once you master one tip, move to the next. It’s a simple strategy that’ll work for even the most unorganized person out there.

1. Establish a good morning and night-time ritual

Organization is nothing more than a series of good habits, so the first step in achieving organization is in creating order.

If you don’t already, establish rituals that both start and end your days. Initially you’re going to want to add one or two things only, things that’ll be easy to stick with.

For instance, each morning shouldn’t be a rush to make it to work on time. A good morning routine affords you the time to ease into the day ahead of you, so start by waking up about 2-3 minutes earlier everyday until you can have some “me” time each morning. All you need is 20-30 minutes to yourself each morning, and you can use that time to enjoy some coffee, meditate, exercise or whatever you want. This’ll prime your mind and body for the busy day ahead of you.

As bedtime approaches, you want to start doing things to help unwind you from the day. You could have a relaxing bath or shower, read a book, have some chamomile tea, and several other things. Just pick one or two and start doing them every night. Eventually the habits will stick and you’ll start associating the habits with relaxation and sleep.

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2. Create actionable goals

Having actionable goals helps prevent your day from being taken over by random intrusions. They help keep your focus on what’s important by giving you tangible actions to focus on, but they only work if they’re easily actionable.

For example, don’t choose the goal to lose weight. Instead, choose to eat one apple per day. Don’t choose to be more productive, choose to work on a personal project for at least 5 minutes per day.

Remember, organization is simply a series of good habits. If you can keep adding good habits to your daily routine, then organization is the natural result of it.

3. Use a calendar

A calendar is the best friend to an organized person, but only if they’re used properly.

First, keep your calendar where you can easily see and access it. If it’s electronic, then keep it open or keep its icon somewhere you can click easily. If it’s a paper calendar, keep it on your desk or near a doorway you always walk by.

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Second, don’t rely on memory when it comes to due dates and tasks. Immediately add them to your calendar without hesitation.

Finally, don’t fill every time slot you have available with tasks. This will kill your flexibility, making it harder to adjust on the fly and ultimately giving more work when you need to change things.

4. Use a 5-item (or less) task list

Task lists are great when it comes to organization, but only if used correctly. The correct way to use them is limit tasks to 5 or fewer per day. This forces you to pick only the most important tasks, and ensures that you actually complete your task list every day.

5. Prioritize the important

Following up on the last tip, don’t give equal time and attention to every task. If a task is more important, put it higher on your task list. If it isn’t, then move it down. Organized people always focus on the important duties; that way they aren’t distracted by low-level tasks.

6. Delegate tasks

Organized people are smart about what they do and don’t do. Don’t try to take on the whole world; give some duties to others if you can. Ask your boyfriend to pick up the groceries. Tell your kid to take care of the dishes. Get your wife to drop off a package at the post office.

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It’s not about ordering people around, it’s about fairly distributing work to those you’re involved with. People won’t hate or disrespect you if you’re delegating in a fair manner.

7. Clean up your workspace

A messy workspace is no good if you want to be more organized, as it’ll just take you longer to start working and you’ll be looking for work material when it should just be in the right place all the time. Take the time clean up your workspace and spend about a minute every day organizing it as well. It really doesn’t take much clear it up, as long as you do it regularly.

8. Keep everything in one place

If you keep everything in the same place, you can easily find it later. It’s common sense really, but it needs to be common habit as well. Whenever you use something, take the time to put it back where you found it. Otherwise, you’re going to quickly build a messy and unorganized environment for yourself.

9. Throw out one thing per day

Most of use have too much junk, plain and simple. However, this can be offset with a little daily removal done. I’m sure if you look around your place you can find at least one thing to throw out. Don’t hesitate, just scan your place, grab the junk and drop it in the trash.

Over to you! Do you have any other tips for getting organized? What are they? Please leave a comment below with your answer because I’d love to hear them :)

Featured photo credit: M&Ms Sorted by Color/Mr.TinDC via flickr.com

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Ericson Ay Mires

Ericson is a writer who shares about work and productivity tips on Lifehack.

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Last Updated on January 13, 2020

50 Motivational Quotes for Work to Inspire Success

50 Motivational Quotes for Work to Inspire Success

Let’s face it – no matter how excited you are about a new project or priority in your life, there will always be days when your motivation lags. Days when – despite all the progress you’ve made in the past – it just sounds easier to sit on the couch playing video games than to buckle down and crank out the work needed to meet your goals.

In order to be successful, you must be able to motivate yourself past these humps. Whenever you feel your drive and determination lagging, turn to these motivational quotes for work to provide the extra spark of passion needed to keep you on track.

Quotes about Goal Setting

Whether you’re still in the planning phases of your business or whether you’re plotting a plan of attack to bring about your long-range vision, setting good goals is a critical part of succeeding in business.

Check out these quotes for extra inspiration on how to turn your dreams into reality:

quote-Benjamin-E.-Mays-the-tragedy-in-life-doesnt-lie-in-106113

    “The tragedy in life doesn’t lie in not reaching your goal. The tragedy lies in having no goal to reach.”– Benjamin Mays


    “By recording your dreams and goals on paper, you set in motion the process of becoming the person you most want to be. Put your future in good hands — your own.”–Mark Victor Hansen


    “Give yourself an even greater challenge than the one you are trying to master and you will develop the powers necessary to overcome the original difficulty.”–William J. Bennett – The Book of Virtues


    “The entrepreneur is essentially a visualizer and actualizer… He can visualize something, and when he visualizes it he sees exactly how to make it happen.”–Robert L. Schwartz

    Quotes about Achieving Excellence in Work

    Once you’ve got your goals together, you’ll need to put in 110% of your effort in order to transform these visions into reality. To increase your motivation to work at a consistently high level, take a look at the following words of wisdom:

    “Excellence is an art won by training and habituation. We do not act rightly because we have virtue or excellence, but we rather have those because we have acted rightly. We are what we repeatedly do. Excellence, then, is not an act but a habit.”–Aristotle


    “If you are going to achieve excellence in big things, you develop the habit in little matters. Excellence is not an exception, it is a prevailing attitude.”–Charles R. Swindoll

    Desire is the key to motivation

      “Desire is the key to motivation, but it’s determination and commitment to an unrelenting pursuit of your goal — a commitment to excellence — that will enable you to attain the success you seek.”–Mario Andretti


      “The secret of joy in work is contained in one word – excellence. To know how to do something well is to enjoy it.”–Pearl Buck


      “The quality of a person’s life is in direct proportion to their commitment to excellence, regardless of their chosen field of endeavor.”–Vince Lombardi

      Quotes about Determination and Persistence

      Since every business or other endeavor is bound to hit some rough patches, it’s often a person’s level of determination and patience that brings about either success or failure. These positive quotes give you an extra boost of encouragement:

      “Enter every activity without giving mental recognition to the possibility of defeat. Concentrate on your strengths, instead of your weaknesses… on your powers, instead of your problems.”–Paul J. Meyer


      “Knowing trees, I understand the meaning of patience. Knowing grass, I can appreciate persistence.”–Hal Borland


      “Nothing in the world can take the place of Persistence. Talent will not; nothing is more common than unsuccessful men with talent. Genius will not; unrewarded genius is almost a proverb. Education will not; the world is full of educated derelicts. Persistence and determination alone are omnipotent. The slogan ‘Press On’ has solved and always will solve the problems of the human race.”–Calvin Coolidge

      quote-Thomas-Fuller-an-invincible-determination-can-accomplish-almost-anything-92190

        “An invincible determination can accomplish almost anything and in this lies the great distinction between great men and little men.”–Thomas Fuller

        Quotes about Leadership

        Whether you use it to engage your employees, to encourage teamwork or motivate others to follow your unique way of thinking, leadership is crucial. Take your leadership cues from these renowned leaders’ famous sayings:

        “The most dangerous leadership myth is that leaders are born — that there is a genetic factor to leadership. This myth asserts that people simply either have certain charismatic qualities or not. That’s nonsense; in fact, the opposite is true. Leaders are made rather than born.” –Warren G. Bennis


        “All of the great leaders have had one characteristic in common: it was the willingness to confront unequivocally the major anxiety of their people in their time. This, and not much else, is the essence of leadership.”–John Kenneth Galbraith

        Leadership is not magnetic personality

          “Leadership is not magnetic personality — that can just as well be a glib tongue. It is not ‘making friends and influencing people’ — that is flattery. Leadership is lifting a person’s vision to high sights, the raising of a person’s performance to a higher standard, the building of a personality beyond its normal limitations.”–Peter F. Drucker


          “The task of leadership is not to put greatness into people, but to elicit it, for the greatness is there already.”–John Buchan


          “High sentiments always win in the end. The leaders who offer blood, toil, tears and sweat always get more out of their followers than those who offer safety and a good time. When it comes to the pinch, human beings are heroic.”–George Orwell

          Quotes for Success

          Think of success as a holistic process – one which results from the combination of goal-setting, excellence, patience, determination and leadership you prioritize throughout your career. These highly successful people provide you with an excellent source of motivation:

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          “Be patient with yourself. Self-growth is tender; it’s holy ground. There’s no greater investment.”–Stephen Covey


          “Believe in yourself! Have faith in your abilities! Without a humble but reasonable confidence in your own powers you cannot be successful or happy.”–Norman Vincent Peale

          Success is the ability to go from one failure to another with no loss of enthusiasm.

            “Success consists of going from failure to failure without loss of enthusiasm.”–Winston Churchill


            “Successful and unsuccessful people do not vary greatly in their abilities. They vary in their desires to reach their potential.”–John Maxwell


            “Would you like me to give you a formula for success? It’s quite simple, really. Double your rate of failure. You are thinking of failure as the enemy of success. But it isn’t at all. You can be discouraged by failure or you can learn from it, So go ahead and make mistakes. Make all you can. Because remember that’s where you will find success.”– Thomas J. Watson


            “The great successful men of the world have used their imagination.  They think ahead and create their mental picture in all its details, filling in here, adding a little there, altering this a bit and that a bit, but steadily building – steadily building.”–Robert Collier


            “It is a paradoxical but profoundly true and important principle of life that the most likely way to reach a goal is to be aiming not at that goal itself but at some more ambitious goal beyond it.”–Arnold Toynbee

            Sports Quotes for Athletes

            You don’t need to be a Michael Jordan-caliber athlete to draw inspiration from the following quotes. Even if you’re just a recreational player or someone who’s using sports as a means to get back in shape after long periods of inactivity, the following motivational sports quotes will encourage you:

            “My attitude is that if you push me towards something that you think is a weakness, then I will turn that perceived weakness into a strength.”–Michael Jordan


            “Pain is temporary. It may last a minute, or an hour, or a day, or a year, but eventually it will subside and something else will take its place. If I quit, however, it lasts forever.”–Lance Armstrong

            Strength does not come from winning. Your struggles develop your strengths.

              “Strength does not come from winning. Your struggles develop your strengths. When you go through hardships and decide not to surrender, that is strength.”–Arnold Schwarzenegger


              “I know what I have to do, and I’m going to do whatever it takes. If I do it, I’ll come out a winner, and it doesn’t matter what anyone else does.”–Florence Griffith Joyner


              “Every time you stay out late; every time you sleep in; every time you miss a workout; every time you don’t give 100% – You make it that much easier for me to beat you.”–Unknown


              “If you are hurt, whether in mind or body, don’t nurse your bruises. Get up and light-heartedly, courageously, good temperedly get ready for the next encounter. This is the only way to take life – this is also ‘playing’ the game!”–Emily Post


              “We must train from the inside out. Using our strengths to attack and nullify any weaknesses. It’s not about denying a weakness may exist but about denying its right to persist.”–Vince McConnell

              Quotes to Motivate Learning

              Committing yourself to pursuing knowledge in a single area is a tremendous endeavor – one that often seems overwhelming given the depth and breadth of information that’s available today. Keep the following motivational quotes in mind if you’re learning:

              “How far you go in life depends on your being tender with the young, compassionate with the aged, sympathetic with the striving and tolerant of the weak and the strong. Because someday in life you will have been all of these.”–George Washington Carver

              quote-William-Arthur-Ward-if-you-can-imagine-it-you-can-36189

                “If you can imagine it, you can achieve it; if you can dream it, you can become it.”–William Arthur Ward


                “It is the mark of an educated mind to be able to entertain a thought without accepting it.”– Aristotle


                “Success is not the key to happiness.Happiness is the key to success.If you love what you are doing, you will be successful.”–Albert Schweitzer


                “Wear your learning, like your watch, in a private pocket: and do not pull it out and strike it, merely to show that you have one.”–Philip Stanhope, 4th Earl of Chesterfield


                “He who asks is a fool for five minutes, but he who does not ask remains a fool forever.”–Chinese Proverb


                “Study while others are sleeping; work while others are loafing; prepare while others are playing; and dream while others are wishing.”–William Arthur Ward


                “Books can be dangerous. The best ones should be labeled ‘This could change your life’.”–Helen Exley


                “A book is like a garden carried in the pocket.”–Chinese Proverb

                All-Time Favorite Positive Quotes

                Finally, whatever your goals are in life, you can’t go wrong by taking the advice of the following famous motivational quotes:

                “Change your thoughts and you change your world.”–Norman Vincent Peale


                “Your time is limited, don’t waste it living someone else’s life. Don’t be trapped by dogma, which is living the result of other people’s thinking. Don’t let the noise of other’s opinion drowned your own inner voice. And most important, have the courage to follow your heart and intuition, they somehow already know what you truly want to become. Everything else is secondary.”–Steve Jobs


                “Nobody can go back and start a new beginning, but anyone can start today and make a new ending.”–Maria Robinson


                “Out of clutter, find Simplicity. From discord, find Harmony. In the middle of difficulty lies Opportunity.”–Albert Einstein


                “Yesterday is not ours to recover, but tomorrow is ours to win or lose.”–Lyndon Johnson

                If we did all the things we are capable of, we would literally astound ourselves.

                  “If we did all the things we are capable of, we would astound ourselves.”–Thomas Edison


                  “You miss 100% of the shots you don’t take.”–Wayne Gretzky


                  “Success is not final, failure is not fatal: it is the courage to continue that counts.”–Winston Churchill


                  “What lies behind us and what lies before us are tiny matters compared to what lies within us.”–Ralph Waldo Emerson

                  Final Thoughts

                  To use these motivational quotes effectively, find the one that speaks to you. Although all of the phrases listed above can be considered “motivational,” only you can decide which one resonates with you most directly.

                  Next, take the quote you’ve settled on and copy it onto small index cards or other pieces of paper that can be stored around your home and workspace.

                  If you’re creative, you can create inspiration boards, signs or other decorative displays featuring your favorite motivational quotes – really, though, the most important thing is that your chosen phrase be accessible in a variety of different places. This will make it easy to access and review whenever you feel your motivation slipping away.

                  More Inspiring Quotes

                  Featured photo credit: Kyle Glenn via unsplash.com

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