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Can Happiness Be Created with Proper Time Management?

Can Happiness Be Created with Proper Time Management?

If Mihaly Csikszentmihalyi and Matt Killingsworth  are right, we should be paying far more attention to how we spend our time than to the stuff we accumulate. They argue that it’s not the activity we choose to do that’s important to our happiness: that turns out to have little to no effect on our state of mind.

Instead, it has everything to do with the quality of our mental focus in the moment.

Both of these researchers are students of human happiness, and have come to similar conclusions from different directions: Killingsworth’s work has uncovered the fact that we are substantially less happy when we indulge in mind-wandering. The activity we are engaged in almost doesn’t matter. Being on vacation in Jamaica isn’t an opportunity to mind-wander—that only makes us unhappy. The same applies to a boring meeting that’s going nowhere.

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Csikszentmihalyi discovered a similar result: that we are happiest (and most productive) when we are able to enter the flow state—an ecstatic experience of total concentration that requires our complete attention due to its difficulty. He found that this is more likely to happen when we are at the office: we often derive more enjoyment from work than from time off, due to the fact that we feel “skillful, and challenged, and therefore feel more happy, strong, creative and satisfied.” It’s not because work is inherently better, but it is well-structured.

It appears that we are confused about what real happiness is and what it looks like from one moment to the next. We tell ourselves that we’ll be happy when we win the lottery, not understanding that after the money is in the bank, we’ll be just as unhappy as before if we allow our minds to wander.

Instead, we need to be careful about how we manage our time. It’s not a bad idea to set up our days, whether we are at work, holiday or vacation, to move from one flow opportunity to another. Or, in other words, we should use time management methods to limit the amount of time we spend mind-wandering.

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Unfortunately, there are many who act in the opposite fashion, and don’t plan their days at all. They suffer in situations like long commutes with the habit of allowing free, unhappy mind-wandering. Their days are sometimes spent bouncing from one interruption to another, fighting fires, and never able to enter the flow state. According to research conducted at King’s College in London
workers distracted by phone calls, emails and text messages suffer a greater loss of IQ than a person smoking marijuana.

Others make open-ended lists of items that can’t be accomplished within several days, and feel burdened whenever they have to confront these lists to find the next item to work on.

How To Enter the Flow State

The best approach seems to combine daily foresight, continuous improvement, and a high level of awareness.

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We aren’t born with a natural ability to achieve flow, and to avoid mind-wandering. Instead, productivity and happiness need to be fabricated each day, which means working with our calendar to carve out blocks of time in which we intend to enter the flow state.

These blocks of time won’t be created on their own on a regular basis, so we have to learn how to improve the habits, practices and rituals that make up our time management systems: this is the only way to produce these opportunities reliably, even as we overcome obstacles such as the noise and visual distractions that make rooms stuffed with cubicles such unproductive environments.

A high level of awareness is important so that when we are in the flow state, we know it. With self-awareness, we can interact with the world to sustain it, as we ignore the ringing of phones or the alerts from tablets because we are “Flowing.”

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These skills (daily foresight, continuous improvement and high awareness) aren’t only for the office. They also apply to leisure activities such as talking with your spouse, playing with your kids, engaging in a hobby or worshipping in church. Entering the flow state in these activities can be an intentional act that is planned beforehand, and perfected in the moment.

People with good time management skills can get into these states as often as they want. They aren’t distracted by all the other stuff they could be doing, as they know its all being properly managed. This takes practice if it’s to be implemented at work or at play, but in the end, it could give us exactly what Csikszentmihalyi and Killingsworth predicted in their research: more happiness.

Featured photo credit:  Vintage pocket watch and hour glass via Shutterstock

 

 

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Francis Wade

Author, Management Consultant

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Last Updated on August 16, 2018

16 Productivity Secrets of Highly Successful People Revealed

16 Productivity Secrets of Highly Successful People Revealed

The same old motivational secrets don’t really motivate you after you’ve read them for the tenth time, do they?

How about a unique spin on things?

These 16 productivity secrets of successful people will make you reevaluate your approach to your home, work, and creative lives. Learn from these highly successful people, turn these little things they do into your daily habits and you’ll get closer to success.

1. Empty your mind.

It sounds counterproductive, doesn’t it?

Emptying your mind when you have so much to remember seems like you’re just begging to forget something. Instead, this gives you a clean slate so you’re not still thinking about last week’s tasks.

Clear your mind and then start thinking only about what you need to do immediately, and then today. Tasks that need to be accomplished later in the week can wait.

Here’s a guide to help you empty your mind and think sharper:

How to Declutter Your Mind to Sharpen Your Brain and Fall Asleep Faster

2. Keep certain days clear.

Some companies are scheduling “No Meeting Wednesdays,” which means, funnily enough, that no one can hold a meeting on a Wednesday. This gives workers a full day to work on their own tasks, without getting sidetracked by other duties or pointless meetings.

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This can work in your personal life too, for example if you need to restrict Facebook access or limit phone calls.

3. Prioritize your work.

Don’t think every task is created equal! Some tasks aren’t as important as others, or might take less time.

Try to sort your tasks every day and see what can be done quickly and efficiently. Get these out of the way so you have more free time and brain power to focus on what is more important.

Lifehack’s CEO has a unique way to prioritize works, take a look at it here:

How to Prioritize Right in 10 Minutes and Work 10X Faster

4. Chop up your time.

Many successful business leaders chop their time up into fifteen-minute intervals. This means they work on tasks for a quarter of an hour at a time, or schedule meetings for only fifteen minutes. It makes each hour seem four times as long, which leads to more productivity!

5. Have a thinking position.

Truman Capote claimed he couldn’t think unless he was laying down. Proust did this as well, while Stravinsky would stand on his head!

What works for others may not work for you. Try to find a spot and position that is perfect for you to brainstorm or come up with ideas.

6. Pick three to five things you must do that day.

To Do lists can get overwhelming very quickly. Instead of making a never-ending list of everything you can think of that needs to be done, make daily lists that include just three to five things.

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Make sure they’re things that need to be done that day, so you don’t keep putting them off.

7. Don’t try to do too much.

OK, so I just told you to work every day, and now I’m telling you to not do too much? It might sound like conflicting advice, but not doing too much means not biting off more than you can chew. Don’t say yes to every work project or social engagement and find yourself in way over your head.

8. Have a daily action plan.

Don’t limit yourself to a to-do list! Take ten minutes every morning to map out a daily action plan. It’s a place to not only write what needs to be done that day, but also to prioritize what will bring the biggest reward, what will take the longest, and what goals will be accomplished.

Leave room for a “brain dump,” where you can scribble down anything else that’s on your mind.

9. Do your most dreaded project first.

Getting your most dreaded task over with first means you’ll have the rest of the day free for anything and everything else. This also means that you won’t be constantly putting off the worst of your projects, making it even harder to start on it later.

10. Follow the “Two-Minute Rule.”

The “Two-Minute Rule” was made famous by David Allen. It’s simple – if a new task comes in and it can be done in two minutes or less, do it right then. Putting it off just adds to your to-do list and will make the task seem more monumental later.

11. Have a place devoted to work.

If you work in an office, it’s no problem to say that your cubicle desk is where you work every day.

But if you work from home, make sure you have a certain area specifically for work. You don’t want files spread out all over the dinner table, and you don’t want to feel like you’re not working just because you’re relaxing on the couch.

Agatha Christie never wrote at her desk, she wrote wherever she could sit down. Ernest Hemingway wrote standing up. Thomas Wolfe, at 6’6″ tall, used the top of his refrigerator as a desk. Richard Wright wrote on a park bench, rain or shine.

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Have a space where, when you go there, you know you’re going to work. Maybe it’s a cafe downstairs, the library, or a meeting room. Whenever and wherever works for you, do your works there.

12. Find your golden hour.

You don’t have to stick to a “typical” 9–5 schedule!

Novelist Anne Rice slept during the day and wrote at night to avoid distractions. Writer Jerzy Kosinski slept eight hours a day, but never all at once. He’d wake in the morning, work, sleep four hours in the afternoon, then work more that evening.

Your golden hour is the time when you’re at your peak. You’re alert, ready to be productive, and intent on crossing things off your to-do list.

Once you find your best time, protect it with all your might. Make sure you’re always free to do your best uninterrupted work at this time.

13. Pretend you’re on an airplane.

It might not be possible to lock everyone out of your office to get some peace and quiet, but you can eliminate some distractions.

By pretending you’re on an airplane, you can act like your internet access is limited, you’re not able to get something from your bookcase, and you can’t make countless phone calls.

Eliminating these distractions will help you focus on your most important tasks and get them done without interruption.

14. Never stop.

Writers Anthony Trollope and Henry James started writing their next books as soon as they finished their current work in progress.

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Stephen King writes every day of the year, and holds himself accountable for 2,000 words a day! Mark Twain wrote every day, and then read his day’s work aloud to his family to get their feedback.

There’s something to be said about working nonstop, and putting out continuous work instead of taking a break. It’s just a momentum that will push you go further./

15. Be in tune with your body.

Your mind and body will get tired of a task after ninety minutes to two hours focused on it. Keep this in mind as you assign projects to yourself throughout the day, and take breaks to ensure that you won’t get burned out.

16. Try different methods.

Vladimir Nabokov wrote the first drafts of his novels on index cards. This made it easy to rearrange sentences, paragraphs, and chapters by shuffling the cards around.

It does sound easier, and more fun, than copying and pasting in Word! Once Nabokov liked the arrangement, his wife typed them into a single manuscript.

Same for you, don’t give up and think that it’s impossible for you to be productive when one method fails. Try different methods until you find what works perfectly for you.

Featured photo credit: Unsplash via unsplash.com

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