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Visualize Your Commitments

Visualize Your Commitments

Taking on a new job is a great time to spot-check the power of your organizing and executing systems. Mine came up severely lacking (as evidenced by how few posts I’ve sent to LifeHack recently). But with all things, “That which does not kill us…” Here’s what I’ve learned lately about my organizing needs, and here’s a few tips that might be useful to you, if you’re not already adequately dealing with managing your commitments and efforts.

Visualizing Your Commitments Helps

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I mean this in lots of ways, but in this specific case, I also mean at the baseline, consider having a software application (or you can do this in the analog world easily, too) that gives you a VISUAL sense, an at-a-glance, Heads-up-Display vision of all your commitments. How am I doing it?

I’m using the built in Mac software, Stickies. It’s good because I can throw a little collapsed Sticky on the screen for every commitment I have. I can change colors on them such that pink (there’s no red) means “DO IT NOW” and blue means “follow up later” and traditional yellow means “clear this off when you can.” But the workflow that goes with this is this:

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  • INPUT- Email or Voicemail or Phonecall – I get a commitment request. “Can you send me your list of 5 favorite tools?” If I can answer the input right away, no Sticky. I just do it and close out the input.
  • CAPTURE- Write the “to do” Sticky and leave it on the screen (under other apps until I’m ready). If there’s a date attached, use Google Calendar instead.
  • PROCESS- Use yellow for general, pink for right away, and blue for follow-up later.
  • PROCESS- Check Stickies once every 30 minutes as part of a sweep.
  • PROCESS- Clear Stickies when that’s the task at hand.

Variations on the Theme

Some of you are still gasping at the idea of using simple, low-data-value sticky notes. Sure, I love Remember the Milk and a million other to-do apps that have tons of great built-in power. But what I am digging about stickies is the VISUAL element of having my commitments in front of me in a visual way. I can drag groups of items together. I can place FOCUS items in the center of the screen. So, it’s a way to add visual nuance and gestures to what I’m getting done.

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If you don’t want an on-box application, try Stikkit or Thinkature. Stikkit is a great app by Rael Dornfest and team, and it’s got some additional functionality that makes it really useful. Thinkature is actually more of a mindmapping tool, but it can be used for the same purpose I’m describing here. You can stack data visually.

Why Visualize

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So, the reason I’m pushing the visual on this is simple: lists of lists and commitments stacked by 1,2,3 don’t always give your brain the right queue. It doesn’t say: your plate is full, or you’ve got lots of things to do in THIS area of life all of a sudden.

Those planning methods don’t often let you queue things in non-linear ways. Maybe you want to group by context *and* by priority *but without* some wildcard that only you can describe. I think the visual method of organizing helps in this regard.

What’s your take?

— Chris Brogan is community developer for Network2, a guide to the best FREE internet TV shows you should be sticking on your video iPod or Zune. He keeps a blog at [chrisbrogan.com]

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Last Updated on November 19, 2019

How to Become an Early Riser and Stay Energetic

How to Become an Early Riser and Stay Energetic

When you become an early riser, you’ll experience a lot of benefits including feeling more energized and having more time to do what you want.

If you’d like to become an early riser, there are some things you should know before you run off to set your oft-ignored alarm clock.

So how to become an early riser?

Here are five tips I’ve discovered to be most helpful in making the transition from erratic sleeper to early morning wizard:

1. Choose to Get up Before You Go to Sleep

You’re not very good at making decisions when you’ve just woken up. You were in the middle of a dream in which [insert celebrity crush of choice here] is serving you breakfast in bed only to be rudely awakened by the harsh tones of your alarm clock. You’re frustrated, angry, confused, and surprised. This is not the time to be making decisions about whether or not you should stay in bed! And yet, most of us leave the first decision of our day to be made in a blur of partial wakefulness.

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No more!

If you want to be a consistently early riser, try making your decision to rise at a specific time before you go to sleep the night before. This frees you from making the decision in the morning when you’ve just woken up. Instead of making a decision, you have only to follow through on your decision from the night before.

Easier said than done? Of course. But only for the first few times. Eventually, your need for raw willpower to get out of bed will diminish and you’ll be the proud parent of a new habit!

Steve Pavlina suggests you practice getting out of bed during the day[1] to get a few of the “practice sessions” out of the way without the early morning fog in your head.

2. Have a Plan for Your Extra Time

Let’s say you’ve actually made it out of bed 2 hours before you normally would. Now what? What are you going to do with all this time you’ve discovered in your day?

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If you don’t have something planned to do with your extra time, you risk falling for the temptation of a “morning nap” that wipes out all the work you put into getting up.

What to do? Before you go to bed, make a quick note of what you’d like to get done during your extra hours the following day. Do you have a book to write, paper to read, or garage to clean? Make a plan for your early hours and you’ll do more than protect yourself from backsliding into bed.

You’ll get things done and those results will fuel your desire to build rising early into a habit!

3. Make Rising Early a Social Activity

Your internet or social media buddies just don’t have enough pull to make your new habit stick in the long term. The same cannot be said for the people you spend time with as part of your early morning routine.

Sure, you could choose to read blogs for two hours every morning. But wouldn’t it be great to join an early breakfast club, running group, or play chess in the park at 5am?

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The more people you get involved in making your new habit a daily part of your life, the easier it’ll be to succeed.

4. Don’t Use an Alarm That Makes You Angry

If we’re all wired differently, why do we all insist on torturing ourselves with the same sort of alarm each morning?

I spent years trying to wake up before my alarm went off so I wouldn’t have to hear it. I got pretty good, too. Then I started using a cellphone as my alarm clock and quickly realized that different ring tones irritated me less but worked just as well to wake me up. I now use the ring tone alarm as a back up for my bedside lamp plugged in to a timer.

When the bright light doesn’t work, the cellphone picks up the slack and I wake up on time. The lesson learned? Experiment a bit and see what works best for you. Light, sound, smells, temperature, or even some contraption that dumps water on you might be more pleasant than your old alarm clock. Give something new a try!

5. Get Your Blood Flowing Right After Waking

If you don’t have a neighbor, you can pick fights with at 5am, you’ll have to settle with a more mundane exercise. It doesn’t take much to get your blood flowing and chase the sleep from your head.

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Just pick something you don’t mind doing and go through the motions until your heart rate is up. Jumping rope, push-ups, crunches, or a few minutes of yoga are typically enough to do the trick. (Just don’t do anything your doctor hasn’t approved.)

If you live in a beautiful part of the world like me, you might want to use a bit of your early morning to go for a walk and enjoy the beauty of the world around you.

If you have a coffee shop open within walking distance, dragging yourself out of bed for a cup of coffee to savor on your walk home as the world wakes around you is a wonderful experience. Try it!

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Featured photo credit: Nomadic Julien via unsplash.com

Reference

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