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Published on May 22, 2020

The Importance of Delegating Leadership (And How to Properly Delegate)

The Importance of Delegating Leadership (And How to Properly Delegate)

Good leaders have mastered the art of delegation.

That’s great, but have you ever wondered why delegating leadership is so important?

Delegation is a simple phenomenon. It means that a manager or leader breaks down a big work project into smaller parts and divides it among various individuals. The supervisor maintains control while the subordinates enjoy some authority, too.

This simple concept of delegating leadership has great benefits if done the right way. Keep reading to find out all about it!

Why You Should Delegate

The main question is, why bother with delegating at all? Why should you replace your years-old system with this new one?

Well, grab a snack because the list is long.

1. Time-Efficient

It’s pretty self-explanatory how delegating leadership saves so much time.

The real deal is that you can utilize this saved time in so many other important tasks. As a leader or manager, you always need more time. Delegating is the magic to get that wish granted!

A lot of things can save you time, but with delegation you get enough control to keep an eye on the delegated project. This gives you room to allow multiple projects to go on at once without having to compromise your attention on any one of them.

Simultaneously, you can work on things that are of higher importance and cannot be delegated.

In the longer run, the simple idea of delegating leadership brings immense economic benefits to the organization simply because time is managed more efficiently.

2. Empowers Employees

Do you know what the difference between a highly successful organization and a struggling organization is? It is not the size of the business. It also isn’t the effectiveness of the employees.

Instead, it is the organization’s treatment of employees. Treatment in this context doesn’t mean employee benefits and relationships. It refers to employee empowerment.

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Look at it this way:

There’s one extremely genius individual, but since s/he isn’t the one with the highest authority in a work environment, his/her abilities are restricted. S/he is always dictated to how and what to do.

One day, their superiors let them take control. They relay what final output they are expecting, and the rest is on the employee.

This empowerment will put the responsibility on the individual’s shoulders, and as a result, this person will put in more effort and productivity than normal.

This empowering attitude of the organization makes subordinates feel like they are in control, which encourages healthy self-sufficiency. No organization can be successful without this approach.

3. More Skills for Everyone

Think of one skill that you think you are great at.

Now look back. Were you always an expert in this skill? Of course not. It took you practice, a lot of mistakes, and hard work to master it.

The same applies to all employees. Once you delegate leadership, they will get the chance to practice hands-on.

When you begin delegation in your office, you can start conducting supporting, skill-based workshops as well. The nature of delegating itself allows leaders to train their subordinates, and leaders also get to learn from their employees.

4. Encourages Honesty

Who doesn’t love honest employees?

Honesty is something so vital, yet it can never be forced. Communicating feedback, doing the task, being punctual, maintaining good relationships inside the workplace, and everything else needed for a smooth work environment requires honesty.

Believe it or not, delegating leadership gives every individual the space to become honest willingly. It is impossible to delegate for the leader and complete delegated tasks by the subordinates without complete transparency.

This is one place where honesty can start to become a habit, and eventually, it will become a part of every single employee in your organization, all with the help of delegation.

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5. More Brains

This point is connected with employee empowerment.

When the subordinates take control, they think differently than the superiors. It is human nature that no two individuals ever perceive the same information in the same exact way.

What this means is that for the same task, more brains will put in their ideas. Therefore, on top of what the leader suggests, the subordinate can bridge in more ideas and produce something innovative.

6. Leadership Requires Planning

Being a leader is not an easy job. There is a lot that goes into becoming a good leader.

One of the most vital duties of a leader is to plan. Without doing so, not only is the life of the leader worsened, but it also affects all of the subordinates.

Planning and organizing is a time-consuming job. Luckily, delegating leaves behind ample time for planning effectively.

Basically, delegation lets the leaders do what’s most important while the rest of the team handles delegated tasks.

7. Organization of Tasks

Here’s something we all know but tend to forget quite often:

Not all tasks are equal. Some are a higher priority, while others can be delayed. Sometimes, certain tasks come up later but need to be completed before everything else.

This is why leaders need to plan. However, even after all the planning, urgent tasks can surface out of nowhere.

In times like these, the best way out is for the leader to delegate. Jobs that do not require 100% expertise of the leader can be delegated.

Now, the delegated task will be completed well in time. Similarly, whatever the leader is left behind doing can also be tackled urgently.

Mistakes to Avoid When Delegating

Aren’t you amazed by all the mind-blowing benefits of delegating leadership?

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Be careful, though, because these benefits can be lost if you make the following mistakes. These common delegation mistakes can turn the tables, and instead of advantages, the wrong delegation technique may make things harder for you.

Over-Delegation

Delegation is the distribution of workload so that the delegator can spend their time doing more important things.

This does not mean that the supervisor should delegate everything and sit idle themselves.

Over-delegating leads to excess burden and pressure on employees. No employee can ever perform well enough under constant stress.

Also, if you delegate more than one task simultaneously to the same team, things will get messy. You can delegate multiple tasks at one time, but make sure you’re distributing the workload among more individuals instead of concentrating the pressure on just a few.

Micromanaging

Delegating leadership is all about sharing control. If you’re going to micromanage every single move of your subordinates, you might as well do the job yourself.

Not only is it hectic for the supervisor, but it also makes things tougher for the subordinates. You must give enough autonomy and authority to all subordinates.

Lack of Communication

Just because you’ve handed over part of your reign to another individual does not rid you of responsibility. Your duty here is clear communication.

Whenever you delegate, be very clear. Do not leave any ambiguity.

From task details to deadlines to the degree of authority being delegated, let the subordinate know all the specifics.

In times like these, it is better to over-communicate instead of risking a lack of communication. Also, clarify things that you assume the team already knows.

Moreover, do not expect the subordinates to ask all the questions on the spot. As they move on with the task, more queries will surface. So, be readily available to provide the support that your team needs.

Demand for 100% Perfection

Humans always make mistakes. As a leader, you make mistakes, too. That’s not something to be ashamed of.

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The concern here is that you and all your subordinates should be willing to accept the mistakes. Followed by acceptance of a mistake is the will to fix it.

You should put confidence in your team members. Give them enough room to mess up so that they do not feel overwhelmed with pressure. At the same time, be authoritative enough to command them to learn from their mistake so that it’s not repeated in the future.

Instead of reprimanding your team for making mistakes, offer help. Since you are the expert in the lot, your subordinates expect to learn from you.

Choosing the Wrong Person

The essence of delegation is that the subordinates should do a good job.

Now, delegation doesn’t magically make every team member highly skilled. It is your job as a leader to identify who can do what.

Moreover, you should also use the 5 levels of task delegation[1] to make sure that the assigned jobs are monitored according to the skill level of the subordinates.

Distributing tasks randomly will do the opposite of what you expect from delegation.[2]

To save time, you should pre-evaluate all of your subordinates. This way, when the time comes, you know exactly who to go to.

Conclusion

There is no doubt left in the importance of delegating leadership.

If you’re a leader who is concerned about the productivity, pressure, workload, and overall environment in your workspace, delegation is a beneficial path to adopt.

Avoid the common rookie leader mistakes and let delegating leadership do wonders for your organization!

More Tips on Delegating Leadership

Featured photo credit: Dylan Gillis via unsplash.com

Reference

[1] Inc.: 5 Levels of Remarkably Effective Delegation
[2] American Management Association: Delegation Do’s and Don’ts

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Leon Ho

Founder & CEO of Lifehack

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Last Updated on August 13, 2020

12 Essential Apps for Entrepreneurs To Be Highly Productive

12 Essential Apps for Entrepreneurs To Be Highly Productive

If you are an entrepreneur, then you are aware of the importance of time management. There are only 24 hours in a day, which means you must manage your hours properly to be able to get a lot of work done.

With so much on your shoulders, you need to get organized. How do you achieve that? You do it by becoming tech-savvy and incorporating productivity apps to help you remain on the right track. Below are 12 essential productivity apps for entrepreneurs.

1. Evernote

    Evernote makes it on the list because of one simple reason, besides being your little note book for scribbling your thoughts: Its freeware version is available for Web, iOS and Android. Stay organized across all your devices. Sync files, save Web pages, capture photos, create to-do lists and record voice reminders. What more do you need? Apart from all this, you can also search your tasks on the go.

    2. DropBox

      DropBox delivers instant connectivity and enables the sharing of photos, documents and videos with any laptop or mobile device through the free cloud-based file-storing service. This app is extremely handy for sharing files with your team, which prevents back-and-forth emailing. With the version control feature, you have a convenient way of sharing the latest version with your team.

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      3. Audible

        Ever wondered where entrepreneurs get their ideas from? Surely, they aren’t born with them! Any established entrepreneur you come across is probably very well-read. Hint: Take a chance at reading books and gaining knowledge to spruce up your mind. To help you do just that on the go, try Audible. It lets you listen to books without having to actually focus on reading while you are out travelling or just doing chores.

        4. TripIt: Travel Planner

          Being an entrepreneur means a lot of travelling. It gets hard to keep track of travelling schedules and bookings. With TripIt you no longer have to worry, because it organizes your travels by forwarding your booking confirmations to an email address.

          5. Lastpass

            “Errr…so what was the password?” With so many things on your mind, it can be cumbersome to remember passwords that are usually a combination of various letters and numbers. With a freeware version available for PCs and Macs, Lastpass is your personal-password manager, and form filler, that frees you from remembering your passwords. It costs $12 for the premium version that is available to download on your mobile device.

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            6. Any.Do

              Want to enter tasks on your iPhone? Use Any.Do. With its simple interface, you can add tasks either by speech or typing. If you’re logged on to your Facebook account, you can even share tasks with your contacts. Want to be alerted about a task? Add an alarm, and highlight it so that it takes precedence over other tasks. You can also add further notes and put them in a personal or work folder. The app also allows syncing with other devices to make sure you are always at the top of your game.

              7. CamCard

                Entrepreneurs attend several conferences during the year where they meet useful contacts. Exchanging business cards is the norm in conferences, but it is also very easy to lose a business card and, ultimately, a  business prospect! Don’t let this happen to you. With CamCard, you can take a picture of your business card and have all the details automatically uploaded into your phone contacts and other email accounts. Because of its accuracy, you can be assured of flawless scanning. The best part is that you can sync data across other devices too. The app is usually free for iPhone, but its cost on other mobile phones is $3.26.

                8. Flowdock

                  A mix of chat and inbox tools, Flowdock is a convenient way of collaborating with team members on various projects. The best part is that the app works on most browsers and mobile platforms, and it gives you features such as drag and drop, file uploads and activity streams. Your team members can get instant updates about any change on the project to which they can respond through chat messages.

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                  9. Instapaper

                    The Internet is filled with blogs and articles. Amp up your creativity by reading new posts at a time that suits you. Through Instapaper, you can save an interesting article to read at a more convenient time and in a reader-friendly format.

                    10. Expensify

                      While travelling, you probably want to keep your receipts to claim office expenses once you get home. But why go through the hassle of keeping all these receipts when a smartphone can do the same for you? By using your phone’s camera, you can take pictures of your receipts as a digital record in chronological order. Expensify also lets you log mileage, meal expenses and other business-related travel costs.

                      11. Upwork

                        Screening through resumes and tracking applicants can be cumbersome. You want to hire the best possible people for your company without wasting too much time scanning resumes. So use Upwork to help you perform these tasks; the app helps you manage the entire hiring process. This allows you to spend more time hiring instead of doing manual paper-work sorting out resumes.

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                        The app is also online so it receives all resumes in one place and tracks each candidate’s progress through application stages.

                        12. Zoom

                          Probably the most effective method for remaining in touch with all your employees, Zoom has become an office norm for instant communication and connectivity. With its app version available for mobile phones, connectivity has taken a new form by allowing entrepreneurs to schedule and attend important business conference calls on the go.

                          Bottom Line

                          By using these productivity apps, you have a better chance of organizing a systematic approach for performing tasks. There are many entrepreneurs who are striving for success. However, only a few stand apart on the basis of their work ethic and capacity to grow by incorporating smart apps in their routine.

                          Allow yourself a competitive edge by incorporating these handy productivity apps to enhance your company’s growth.

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