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Last Updated on December 27, 2020

The Importance of Delegating Leadership (And How to Do It)

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The Importance of Delegating Leadership (And How to Do It)

Good leaders have mastered the art of delegating leadership.

Delegation is a simple phenomenon. It means that a manager or leader breaks down a big work project into smaller parts and divides it among various individuals. The supervisor maintains control while the subordinates enjoy some authority, too.

This simple concept of delegating leadership has great benefits if done the right way. Keep reading to find out all about it!

Why You Should Start Delegating Leadership

The main question is, why bother with delegating leadership at all? Why should you replace your years-old system with this new one?

Well, grab a snack because the list is long.

1. Time-Efficient

It’s pretty self-explanatory how delegating leadership saves so much time.

The real deal is that you can utilize this saved time for so many other important tasks. As a leader or manager, you always need more time. Delegating is the magic to get that wish granted!

A lot of things can save you time, but with delegation you get enough control to keep an eye on the delegated work or project. This gives you room to allow multiple projects to go on at once without having to compromise your attention on any one of them.

Simultaneously, you can work on things that are of higher importance and cannot be delegated.

In the longer run, the simple idea of delegating leadership brings immense economic benefits to the organization simply because time is managed more efficiently.

2. Empowers Employees

Do you know what the difference between a highly successful organization and a struggling organization is? It is not the size of the business or the effectiveness of the employees.

Instead, it is the organization’s treatment of employees. Treatment in this context doesn’t mean employee benefits and relationships. It refers to employee empowerment.

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Look at it this way:

There’s one extremely genius individual, but since s/he isn’t the one with the highest authority in a work environment, her/his abilities are restricted. S/he is always told how and what to do.

One day, their superiors let them take control by delegating responsibilities. They relay what final output they are expecting, and the rest is on the employee. This empowerment will put the responsibility on the individual’s shoulders, and, as a result, this person will put in more effort and productivity than normal.

This empowering attitude of the organization makes subordinates feel like they are in control, which encourages healthy self-sufficiency. No organization can be successful without this approach.

3. More Skills for Everyone

Think of one skill that you think you are great at.

Were you always an expert in this skill? More than likely, it took you practice, a lot of mistakes, and hard work to master it.

The same applies to all employees. Once you start delegating leadership, they will get the chance to practice hands-on.

When you begin delegation in your office, you can start conducting supporting, skill-based workshops as well. The nature of delegating itself allows leaders to train their subordinates, and leaders also get to learn from their employees.

4. Encourages Honesty

Honesty is something so vital, yet it can never be forced. Communicating feedback, doing the task, being punctual, maintaining good relationships inside the workplace, and everything else needed for a smooth work environment requires honesty.

Believe it or not, delegating leadership gives every individual the space to become honest willingly. It is impossible to delegate for the leader and complete delegated tasks by the subordinates without complete transparency.

This is one place where honesty can start to become a habit, and eventually, it will become a part of every single employee in your organization, all with the help of delegation.

5. More Brains

This point is connected with employee empowerment.

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When the subordinates take control, they think differently than the superiors. It is human nature that no two individuals ever perceive the same information in the same exact way.

What this means is that for the same task, more brains will put in their ideas. Therefore, on top of what the leader suggests, the subordinate can bridge in more ideas and produce something innovative.

6. Leadership Requires Planning

Being a leader is not an easy job. There is a lot that goes into becoming a good leader.

One of the most vital duties of a leader is to plan. Without doing so, not only is the life of the leader worsened, but it also affects all of the subordinates.

Planning and organizing is a time-consuming job. Luckily, delegating leaves behind ample time for planning effectively.

Basically, delegating effectively lets the team leader do what’s most important and focus on the big picture while the rest of the team handles delegated tasks.

7. Organization of Tasks

Here’s something we all know but tend to forget quite often:

Not all tasks are equal. Some are a higher priority, while others can be delayed. Sometimes, specific tasks come up later but need to be completed before everything else.

This is why leaders need to plan. However, even after all the planning, urgent tasks or projects can surface out of nowhere.

In times like these, the best way out is by delegating leadership. Jobs that do not require 100% expertise of the leader can be delegated.

Now, the delegated task will be completed well in time. Similarly, whatever the leader is left behind doing can also be tackled urgently.

Mistakes to Avoid When Delegating Leadership

Aren’t you amazed by all the mind-blowing benefits of delegating leadership?

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Be careful, though, because these benefits can be lost if you make the following mistakes. These common delegation mistakes can turn the tables, and instead of advantages, the wrong delegation technique may make things harder for you.

Over-Delegation

Delegation is the distribution of workload so that the delegator can spend their time doing more important things.

This does not mean that the supervisor should delegate everything and sit idle themselves.

Over-delegating leads to excess burden and pressure on employees. No employee can ever perform well enough under constant stress.

Also, if you delegate more than one task simultaneously to the same team, things will get messy. You can delegate multiple tasks at one time, but make sure you’re distributing the workload among more individuals instead of concentrating the pressure on just a few.

Micromanaging

Delegating leadership is all about sharing control. If you’re going to micromanage every single move of your subordinates, you might as well do the job yourself.

Not only is it hectic for the supervisor, but it also makes things tougher for the subordinates. You must give enough autonomy and authority for employees to succeed and complete the task.

Lack of Communication

Just because you’ve handed over part of your reign to another individual does not rid you of responsibility. Your duty here is clear communication.

Whenever you delegate, be very clear, and do not leave any ambiguity.

From task details to deadlines to the degree of authority being delegated, let the subordinate know all the specifics.

In times like these, it is better to over-communicate instead of risking a lack of communication. Also, clarify things that you assume the team already knows.

Moreover, do not expect the subordinates to ask all the questions on the spot. As they move on with the task, more queries will surface. So, be readily available to provide the support that your team needs.

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Demand for 100% Perfection

Humans always make mistakes. As a leader, you make mistakes, too. That’s not something to be ashamed of.

The concern here is that you and all your subordinates should be willing to accept the mistakes. Followed by acceptance of a mistake is the will to fix it.

You should put confidence in your team members. Give them enough room to mess up while performing the task so that they do not feel overwhelmed with pressure. At the same time, be authoritative enough to command them to learn from their mistake so that it’s not repeated in the future.

Instead of reprimanding your team for making mistakes, offer help. Since you are the expert in the lot, your subordinates expect to learn from you.

Choosing the Wrong Person

The essence of delegation is that the subordinates should do a good job.

Now, delegation doesn’t magically make every team member highly skilled. It is your job as a leader to identify who can do what.

Moreover, you should also use the 5 levels of task delegation[1] to make sure that the assigned jobs are monitored according to the skill level of the subordinates.

Distributing tasks randomly will do the opposite of what you expect from delegation.[2]

To save time, you should pre-evaluate all of your subordinates. This way, when the time comes, you know exactly who to go to.

Conclusion

There is no doubt left in the importance of delegating leadership.

If you’re a leader who is concerned about the productivity, pressure, workload, and overall environment in your workspace, learning how to delegate is a beneficial path to adopt in the long term.

Avoid the common rookie leader mistakes and let delegating leadership do wonders for your organization!

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More Tips on Delegating

Featured photo credit: Dylan Gillis via unsplash.com

Reference

[1] Inc.: 5 Levels of Remarkably Effective Delegation
[2] American Management Association: Delegation Do’s and Don’ts

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Leon Ho

Founder & CEO of Lifehack

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Last Updated on October 21, 2021

How to Create Your Own Ritual to Conquer Time Wasters and Laziness

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How to Create Your Own Ritual to Conquer Time Wasters and Laziness

Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

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Program Your Own Algorithms

Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

How to Form a Ritual

I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

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Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

  1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
  2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
  3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
  4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

Ways to Use a Ritual

Based on the above ideas, here are some ways you could implement your own rituals:

1. Waking Up

Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

2. Web Usage

How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

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3. Reading

How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

4. Friendliness

Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

5. Working

One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

6. Going to the gym

If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

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7. Exercise

Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

8. Sleeping

Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

8. Weekly Reviews

The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

Final Thoughts

We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

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Featured photo credit: RODOLFO BARRETO via unsplash.com

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