Advertising
Advertising

8 Signs of a Micro Manager (And How Not to Become One)

8 Signs of a Micro Manager (And How Not to Become One)

Not all managers who micromanage are intentionally bad. I think it’s also worth noting that not all micromanagers want to be that way. Like you and I, micromanagers usually have the best intentions—to succeed or finish a project well—but their management style often drives people crazy and causes them high stress levels.

There are mainly two types of management styles: hands-off and hands-on.

In the simplest words, hands-off managers give their employees autonomy, while hands-on managers involve themselves in the daily tasks and activities of their people.

Excellent hands-on managers significantly change their team’s lives and careers through the inspiration, motivation, and constant and meaningful feedback they impart.

This isn’t always the case, though. Even the best hands-on managers are prone to falling into the micromanagement trap.

Merriam-Webster defines micromanagement as the act of managing with excessive control or attention to details. When you micromanage, you observe the work of your employees closely without letting the smallest of details pass.

Micromanaging is one of the most harmful and unhealthy habits a manager can have. It’s a barrier to scaling. If you genuinely want your business and your team to grow, you must teach your people to handle responsibilities and take control.

How do you know if you’re a micromanager? Let’s look at these eight micromanagement signs along with steps on how to turn that around.

What are the signs of a micromanager? You’ll know you’re one if these signs describe your management style:

1. You Want to Be CC’d on Everything.

Your inbox is full of cc’d conversations about even the most minor details.

Asking to be copied on emails may seem harmless to you, but it tells your employees that you’re looking over their shoulders. Monitoring their every move may hurt the team’s workflow—and studies prove this.

“Choking Under Pressure: Multiple Routes to Skill Failure” published in the American Journal of Experimental Psychology shows that employees who believe they are being watched tend to perform at a lower level.[1]

What do you get when you watch over everything?

Insecurity and inaction in your employees. An overwhelming volume of emails in your inbox.

Advertising

Turn it around:

If you’re after maintaining a high quality of email exchanges, teach your team email etiquette. Eventually, trust them to handle their email threads on their own.

For emails where your feedback or approval is not directly or urgently needed, tell your employees that you no longer need to be copied in them. (Again, trust them to handle their email threads on their own!)

2. You’re Afraid of Losing Control.

Taking #1 further, you constantly feel the urge to check in on your employees’ progress and what they’re doing.

You want everything done your way, you always have standards set before anyone can say a word, or you always have exact and step-by-step instructions.

As a manager, it is reasonable to monitor your team’s progress and make sure everything is going well, especially after you’ve delegated a task. However, you should remember that everything has its limits.

Micromanagement stifles your team’s creativity, communication, and self-development.

Turn it around:

There are smarter ways to check up on a task’s progress without micromanaging:

  • Request for weekly or monthly reports of accomplishments, development, and challenges met.
  • Set Key Performance Indicators (KPIs),[2] which you can use to evaluate your team’s success at achieving key business objectives and reaching targets.
  • Implement Objectives and Key Results (OKRs),[3] which is a simple goal system used by Google, Twitter, LinkedIn, and other big-name companies to help everyone on the team see progress towards common goals.

3. You Do Work That Isn’t Yours.

When you think everyone in your team is an underperformer, there’s a big chance you’re a micromanager.

Micromanagers usually follow the 120% rule: unless a person is better than they are at a task—120% better—then that’s the only time they can ever delegate that task.

That could mean NOTHING ever really gets delegated. They often think: “Why should I delegate this task if I’m going to do it better?”

The result: good employees stop taking the initiative or just leave altogether.

Turn it around:

It comes down to a trust issue. You don’t delegate because you don’t trust your team to finish the work and finish it well.

As a first step, start delegating smaller tasks. Depending on their performance and outputs, level up their responsibility so they can grow with you.

Replace the 120% rule with the 70% rule—if someone can do a job 70% as good as you can, delegate it to them. Assist them throughout the task and give them all the information they need, but let them take control. In this way, you get 70% of the output using almost none of your time.

Advertising

You have to trust that your employees will complete the work you have assigned them. Show them that you have confidence in their skills and ability to do the job.

Remember this: delegating benefits both you and your team.

When you delegate tasks, you allow your team to grow and improve. When you delegate tasks, you give yourself more time to focus on your most vital business activities.

You can learn more about how to delegate here: How to Delegate Work Effectively (Step-By-Step Guide)

4. You Discourage Independent Decision-Making.

You don’t like it when an employee decides without your input or opinion—even if that decision was within the employee’s level of expertise.

Other micromanagers go as far as wanting to solve every problem themselves!

When you discourage your people from deciding on their own, you deter people from taking responsibility, and you limit their capacity to grow. You undermine your employees’ trust in their own judgement.

While it is crucial to ensure that decisions—especially significant and critical ones—are made well, you have to give your people the autonomy they deserve.

Turn it around:

Take a few steps back and let them find their way. It can be hard to do at first, but it makes sense: if a person was hired to do a specific job, you should let them shine in that area. What you can do is to make yourself approachable for when they have questions and trust that they will come to you when they need your guidance.

If you think they can solve a problem without your help, send them away and motivate them to find their way.

5. You Talk the Most at Every Meeting.

You have these three habits when in meetings:

  • You often call a meeting to read a long list of tasks, announcements, and decisions (no objections or questions entertained!).
  • You often call (or attend) meetings to make sure you get their points across (even if your presence isn’t required).
  • You require all employees to attend meetings, whether the topic is relevant to them or not.

What isn’t healthy with this habit is that, in the long run, this will waste precious time, bring about confusion, diminish the team’s efficiency, and ultimately, make the people feel as if their inputs aren’t valued.

Turn it around:

Don’t keep the mic to yourself. Let your employees speak up.

It would be helpful to conceptualize new meeting procedures that encourage your employees to join the discussion. Have your employees do their status reports where they will give updates as to their progress on various projects.

Advertising

And as a reminder, the Cambridge dictionary defines the word “meeting” as “a planned occasion when people come together to discuss something”.

Don’t do all the talking; value your employees’ contributions and get them involved in the meeting.

6. You Dictate Everything.

When you LOVE to give exact directions on how to complete a task, you might be a micromanager.

Micromanagers give detailed and step-by-step instructions for all tasks, even for the simplest ones.

It is natural for leaders to give sufficient directions to make sure that the job gets done right. However, detailing every single step hinders your employees from experimenting or getting creative with how they accomplish their tasks. The last thing you’d want to have on your team are robots who don’t think on their own and wait for your instructions.

Here’s what’s worse: these employees are bound to feel less engaged with their work as time goes on. According to Gallup, disengaged employees cost US companies somewhere between $450 billion and $550 every single year.[4]

Turn it around:

Always give the “what”, not the “how”.

Sharing expectations about a deliverable is far different from dictating how to get that result.

Be clear on what the desired outcome looks like. Share with your people your vision, and then ask them about how to get there. As they figure out their strategy and manage their tasks, provide the resources, information, and support that they need to accomplish that vision. Most importantly, give credit where it is due.

As your employees explore, they could make small mistakes now and then. And that’s okay. You will eventually realize that these small losses are shaping up and preparing your team to handle bigger responsibilities and tackle bigger goals.

7. You Expect Regular Reports.

Another habit of micromanagers is that they follow up on their team’s tasks and progress now and then.

They are busy with monitoring the progress of each employee and course-correcting them. These employees, on the other hand, have to constantly create progress reports or email updates to explain their every move and decision.

Asking for constant—and often needless—progress reports can cause significant damage to your team’s motivation and morale:

  • Your employees will feel like someone’s always watching their work, ready to criticize their every move.
  • You discourage independent work and decision-making as you scrutinize everything and pinpoint every mistake.
  • You damage your employees’ trust in you and the higher-ups.
  • You make yourself and your team prioritize the wrong things.
  • You put yourself and your team at risk of burnout.

Turn it around:

Give your employees the autonomy they need.

Advertising

Ask your team’s input on the most effective ways for everyone to monitor each other’s progress without you being over-controlling. Outline this new approach and stick to it — set boundaries as to when your employees should bring you in on a project.

Remember, employees who enjoy autonomy in their job produce better work and express greater satisfaction. Consequently, they become more driven and more engaged in their roles.

8. Your Team Has a Consistently High Turnover.

If you have noticed a disturbing trend of people leaving after less than two years of work, it may be high time to review your management style. While the issue could be with them, there’s also a possibility that it’s because of how you manage them.

Aside from great pay and benefits, employees want to work at a place where they can grow and where they feel that their ideas are valued.

Before your employees get annoyed or disempowered by your micromanagement, you have to take action—take care of your employees and let go of the reins.

Turn it around:

Ask yourself: are you offering support or judgement?

It’s easy to be so caught up in the details, the standards, the day-to-day activities, and the processes, but do you take time to invest in your people?

As I have said earlier, not all micromanagers are necessarily “evil”. Sometimes, micromanagers manage the way they do because they have a genuine investment in the team’s success.

It’s just that they have to use their time and effort to lead the people instead of managing and being overbearing.

It’s Never Too Late to Change!

The good news is that it’s never too late to change. Work on reviewing your management style, ask genuine feedback from your staff and take action to implement the necessary changes.

It’s not going to be an overnight transition, but what’s important is that you start and take one step at a time.

Here’s a Steve Jobs quote that’s a great reminder for us all, micromanagers or not:

“It doesn’t make sense to hire smart people and tell them what to do; we hire smart people so they can tell us what to do.”

More About Leadership

Featured photo credit: Thomas Drouault via unsplash.com

Reference

More by this author

Nick Hargreaves

Nick is a serial entrepreneur with more than 20 years of experience.

How to Stay Focused and Not Get Distracted 11 Strengths All Great Leaders Have 8 Signs of a Micro Manager (And How Not to Become One)

Trending in Leadership

1 10 Leadership Lessons From Inspiring Leaders In History 2 4 Effective Ways To Collaborate With Your Team 3 11 Things You Can Do to Increase Employee Productivity 4 How to Become a Leader That People Respect 5 The Importance of Delegating Leadership (And How to Do It)

Read Next

Advertising
Advertising
Advertising

Last Updated on February 17, 2021

50 Ways to Increase Productivity and Achieve More in Less Time

50 Ways to Increase Productivity and Achieve More in Less Time

If you feel like you don’t have enough time to do everything you want to do, maybe it’s time to check-in with your time management skills.

No one is born to be very good at time management, so that’s okay if you think you’re bad in it. But everyone can learn to boost their productivity and achieve more!

Here are 50 ways to increase productivity and add hours to your day.

1. Set a Timer

Estimate the time you need to tackle different tasks and set a timer for each of your tasks. How you go about this is up to you as there are many different ways. There is the Pomodoro technique where you focus on a task for 25 minutes followed by a five minute break afterwards.

In the event that you have a task that will take much longer than that, you can consider one of the many timer-based apps. One that comes to mind is Clockify. It’s used for freelancers and entrepreneurs alike, however it’s a good way to be setting yourself a timer. It provides reports and you can serve as a project manager of sorts too. Best of all, it’s free.

2. Eliminate All Distractions

Distractions include the phone, email notifications and having multiple web browsers open on the desktop. Just as it’s important to be organized offline, it’s key to have things organized online as well. This free guide End Distractions And Find Your Focus is a good tool to help you. With this guide, you’ll learn how to get rid of distractions and boost productivity. Grab your free guide here.

You can also learn more on how to get rid of all distractions in this guide: How to Focus and Maximize Your Productivity (the Definitive Guide)

3. Listen to Music That Boosts Productivity

Distractions should be avoided, but sometimes a bit of music in the background can help you focus.

Of course, it doesn’t need to be heavy rock music, but a bit of Beethoven may do you some good.

Here’s a complete guide to help you pick the right music for better productivity: How To Maximize Your Productivity With Music: A Complete Guide

4. Find Meaning in What You Do (And Love What You Do)

Enjoying what you do is the ultimate way to increase your productivity.

If you aren’t sure what you love doing yet, don’t worry. Leo Babauta has some unique ways to help you: How to Find Your Passion

5. Prioritize your tasks ahead of time.

By listing your tasks in order of importance, you can make sure that you finish all of your most important tasks during the day.

Learn a unique technique to Prioritize Right in 10 Minutes and Work 10X Faster.

6. Batch Similar Tasks into a Single Batch.

Tasks like blog writing, phone calls, email and errands can be grouped into a single batch. You will save time by completing similar tasks in one session. One way to help you with organizing all of those things is through the app Todoist. It’s an easy and simple way for you to plan out your day, set reminders, and group all of your most important tasks in a convenient spot.

7. Complete Your Most Dreaded Tasks First Thing in the Morning.

Whichever activity you are dreading the most is probably the one you need to complete first thing in the morning.

Many people tend to check emails in the morning because after checking a list of emails, they feel fulfilled. But that’s just an illusion of having achieved more.

Doing simple tasks like checking emails first in the morning is bad for you. Instead, do the difficult tasks because you have more energy in the morning to tackle them!

8. Reward Yourself for Finishing a Big Task

To stay motivated for whatever you do, reward yourself every now and then.

Keep track of your small wins and milestones and celebrate them. So whenever you struggle about your progress, you see how far you’ve come!

Find out more about this 2-Step Approach to Self-Motivation: Track Small Wins and Reward Yourself.

9. Don’t Multitask

Research has shown that multitasking is not productive. If you think you can multitask, think again.

Advertising

For optimum productivity, focus on one thing at a time.

10. Step Away from the Computer

The Internet has become one of the number one distraction. To increase your productivity, try to do as much of your work offline as possible.

I do this a lot when I try to brainstom new ideas and have found it to be very beneficial to simply unplug.

11. Use Focus Tools

Make good use of apps and technology to help you remove distractions.

Here’re 18 Best Time Management Apps and Tools to help you stay focused. This way, you’re not distracted by the web, e-mail, or IM.

Also, join the free Fast-Track Class – Overcoming Distraction, and you’ll learn the one simple method to work even when you’re surrounded by distractions. Join the free session now!

12. Just Start

Often times, starting is the hardest part. People tend to wait for the perfect time with perfect condition to start. But there’s no perfect condition.

Once you get going, you will quickly get into a rhythm that could last for hours.

13. Find out Your Productive Hours

Everyone has a certain time of the day in which they are more productive than others. For me, it’s the morning.

Find out when your prime time is for productivity and optimize your work schedule accordingly.

14. Keep a Notebook and Pen on Hand at All Times

This way, you can write down your thoughts, to-dos and ideas at any time. The key is to get everything out of your head and onto paper. Your subconscious mind won’t be reminding you about it every other second. Another consideration is getting the app Evernote. Not only does this save you on ink and paper, Evernote is a convenient place for you to jot down notes and thoughts and then share them with the team. In certain circumstances, this can prove useful if you’re the type of person that has a lot of ideas that you want to share.

15. Write a Blog to Chronicle Your Own Personal Development and Achievements

The blog keeps you accountable and always working towards self improvement and personal growth.

When you write down all the small achievements you’ve been having, you’re also more motivated to move forward.

And you know what, this is how I started Lifehack too! What also helped me in starting Lifehack is WordPress, which allows people to set up a website for free. WordPress has simplified a lot of the process of building a site to the point that virtually anyone can build a website now.

16. Write out a To-Do-List Each Day

I like to plan my day the night before. This way, I can get started on my most important tasks as soon as I wake up. The Full Life Planner is a nice tool to help you organize your days and get things that matter done. Check out the planner here and start to plan your day ahead easily!

Make sure you don’t make any of these common to-do-list mistakes!

17. Write Your Most Important Tasks and To-Dos on a Calendar.

The key to good time management is knowing where to be and what to be doing there at any given time. Effective calendar management goes hand in hand with good task list management.

Learn here How to Use a Calendar to Create Time and Space.

18. Reflect on Your Productivity Constantly

As you go throughout your day, repeatedly ask yourself:

“Am I currently making the best possible use of my time?”

This one simple question can be an excellent boost to your productivity.

19. Get up Early Before Anyone Else

I know it could be difficult for some to wake up early in the morning but nothing beats a quiet house!

Advertising

Here’s How to Start Your Day at 5:00 AM and some Simple Things Early Risers Do to make waking up early easier.

20. Get Plenty of Sleep

When you work online, sleep can become a long lost memory. However, it’s important to get plenty of sleep so that your working hours can be as productive as possible.

Try out this night routine which I highly recommend for productivity: The Ultimate Night Routine Guide: Sleep Better and Wake Up Productive

21. Exercise

Research has shown that midday exercise boosts productivity and morale in the workplace.

Take a short walk at lunch or do some simple stretches during your break to maximize your productivity.

Here I have some exercises recommendations for you:

22. Outsource as Much as Possible

If you want to achieve more in less time, learn to delegate or outsource work. Here are just a few of the companies that will help you outsource your everyday tasks:

Also, read this guide to learn how to delegate effectively: How to Delegate Work (the Definitive Guide for Successful Leaders)

23. Set Some Exciting Goals

Without worthy goals, you will never be motivated to get things done.

Set goals that are challenging and achievable. The best goal setting framework is a SMART goal. That said, there are other tools that can help you out as well. For example, The Dreamers’ Guide To Reaching Your Goal is a great guide to help you set and reach goals effectively. Grab your free guide and learn how to make your goals happen this year!

24. Tell Other People About Your Goals

When you tell others about your goals, you will instantly be held accountable.

25. Listen to Podcasts

Listen to educational podcasts or audio books while you’re driving to work, cleaning the house, exercising, or cooking dinner.

Audio learning has the power to add hours to your day. Not to mention, your cranium is sure to thank you for it.

Some recommendations for you: 11 Podcasts To Inspire Yourself

26. Read David Allen’s best-selling book Getting Things Done

This is one of the most important productivity books you will ever read. Read it, apply the tips in your daily lives and get more things done.

Here’re more great books about productivity too: 35 Books on Productivity and Organizational Skills for an Effective Life

27. Learn to Speed Read

When you can read faster, you will read and learn more! Check out these 10 Ways to Increase Your Reading Speed.

You can also make use of the app OutRead to help speed up your reading speed!

28. Learn to Skip When You Read

When you’re reading a book, just read the parts that you need and skip the rest. But you have to read with a purpose.

Learn how to make it work here: How to Read 10X Faster and Retain More

29. Focus on Result-Oriented Activities

Pareto’s law (also known as the 80 20 rule) states that 80% of the outputs result from 20% of the inputs. This means that 20% of our actions result in 80% of the results.

We must find the 20% that is creating the 80% of our desired outcomes and focus solely on those activities.

Advertising

30. Take a Break

You can’t always be working at optimum productivity. Instead, you should shoot for working in short bursts at your most productive times.

31. Start a Polyphasic Sleep Schedule

What is polyphasic sleep?

Polyphasic sleep is a sleep pattern specification intended to compress sleep time to 2-5 hours daily.[1] This is achieved by spreading out sleep into short (around 20-45 minute) naps throughout the day. This allows for more waking hours with relatively high alertness.

While you can learn more about it here, you’re recommended to take some naps during the day to recharge your energy too.

32. Learn to Say “No”.

We can’t do everything and therefore we must learn when to say no in order to save our sanity.

Learn the Gentle Art of Saying No from Leo Babauta.

33. Go on an Information Diet

Most of the world lives on information overload. We must eliminate mindless Internet surfing.

Stop reading three different newspapers a day and checking your RSS feeds multiple times a day. Otherwise, you’ll never get anything done.

The key is to limit yourself only to information that you can immediately take action on. Here’re some simple tips you can try: 10 Simple Productivity Tricks To Manage Overloaded Information

34. Organize Your Office

The piles of paper around your desk can be a huge barrier on your productivity. Optimize your time by organizing your office, setting up a system and dumping the junk.

Check out these 21 Tips to Organize Your Office and Get More Done and 20 Easy Home Office Organization Ideas to Boost Your Productivity.

35. Find a Mentor

By modeling after those who have already achieved success, you will save yourself a lot of time and energy.

A good mentor is hard to find, so here’s a guide to help you: What to Look for in a Mentor

36. Learn Keyboard Shortcuts

With technology’s help, you can double your work efficiency. Even better, you learn all the shortcuts when using technology, for example keyboard shortcuts.

When you use keyboard shortcut, you gain 64 hours every year!

Not sure what shortcuts to lear? Check out these 22 Tricks That Can Make Anyone A Keyboard Ninja.

Besides learning the shortcuts, you can also create keyboard shortcuts with AutoHotKey.

37. Improve Your Typing Speed to Save Time

Do you know you can save 21 days per year just by typing fast?

You don’t really need to take some serious courses to type faster, try these typing games online:

38. Work from Home and Avoid the Daily Commute

If your job is a flexible one, consider working from home. This saves you the commute time and you’ll find yourself more energetic throughout the day as you have saved the long ride.

Take a look at these tips to help you stay productive while working from home:

How to Work from Home and Stay Ultra-Productive

Advertising

39. Get Rid of Time Wasters

Common time wasters include Instant Messenger, video games, Flickr, checking your stats 10 times a day, television and extraneous Internet surfing.

Don’t rely on your willpower, make use of some of these useful tools to help you stay focus: 10 Online Apps for Better Focus

40. Plan Your Meals in Advance

Plan out all of your meals a week ahead and make your grocery list accordingly. This allows you to focus on the necessary – saving you time and money. You can also save yourself even more time through a wide variety of apps. One app that I find helpful is Mealime. It’s an app that provides you with a wide selection of recipes and also a convenient spot for your grocery list as well.

Considering the fact that over 4 million users have this app, it goes to show that there is a good selection of meal plans that you can follow and that the app is friendly to use.

41. Cook Your Meals in Bulk

When you cook your meals in bulk, you will have plenty of leftovers. This can avoid having to cook everyday.

Find out more about how to make cooking in bulk works: Once a Month Cooking: Productivity Hack or Overrated Time Suck?

42. Protect Yourself from Unnecessary Phone Time with Caller ID

The minutes you spend on picking up unnecessary phone calls are time wasted. You can prevent that from happening.

Check out this detailed guide how you can deal with those unnecessary phone calls: How To Lose the Useless Items that Weigh Down Your Day – Cellphone Calls

43. Take Shorter Showers

This one may sound silly but it’s actually something I struggle with. I spend up to 30 minutes in the shower. Think of the time I could save simply by speeding up a bit.

44. Save the Trips to Bank by Taking Direct Deposit

Many employers now offer direct deposit. If yours does, then be sure and take advantage of it and save yourself from a number of trips to the bank.

45. Auto Pay Your Bills

How many times have you been worried about whether you missed the bills deadline?

Auto paying your bills will save you time and eliminate late fees and increased interest rates.

46. Shop Online

Whenever possible, avoid going to the store. When you shop online, you can be more focus about what you’re getting.

47. Speed up your Internet With a Broadband Connection

Many people are aware of the slow speed of internet but aren’t doing anything about it. In fact, this is the number one Internet time-saver!

If you must use dial-up, then you can use accelerators like Propel and SlipStream to double or even triple your speed.

48. Keep up the Speed of Your Computer

If you’re a Windows user, use Windows hibernation feature to avoid the slowdown of exiting and restarting Windows.

Or maybe, consider switching to Mac as there’re plenty of Advantages You Probably Don’t Know About Switching To Mac From PC.

49. Turn off the TV

The average American watches more than 4 hours of television every day. Over a 65-year life, that’s 9 years glued to the tube.

For better health and productivity, turn off the TV. Here’re 11 more reasons to tell you to stop watching TV so often.

Turn off the TV and you are sure to get more out of life.

50. Use a Tivo or DVR

This can help you cut an hour-long television show down to just 40 minutes. You can save time while not missing the fun.

So, here’s the ultimate list of techniques you should learn to boost productivity. Pick the techniques that work for you and make them your daily habits. As time goes, you’ll find yourself being a lot more productive.

More Time Management Tips

Featured photo credit: Pexels via pexels.com

Reference

[1] Medical News Today: What is biphasic and polyphasic sleep?

Read Next