Advertising
Advertising

Published on November 26, 2019

8 Signs of a Micro Manager (And How Not to Become One)

8 Signs of a Micro Manager (And How Not to Become One)

Not all managers who micromanage are intentionally bad. I think it’s also worth noting that not all micromanagers want to be that way. Like you and I, micromanagers usually have the best intentions—to succeed or finish a project well—but their management style often drives people crazy and causes them high stress levels.

There are mainly two types of management styles: hands-off and hands-on.

In the simplest words, hands-off managers give their employees autonomy, while hands-on managers involve themselves in the daily tasks and activities of their people.

Excellent hands-on managers significantly change their team’s lives and careers through the inspiration, motivation, and constant and meaningful feedback they impart.

This isn’t always the case, though. Even the best hands-on managers are prone to falling into the micromanagement trap.

Merriam-Webster defines micromanagement as the act of managing with excessive control or attention to details. When you micromanage, you observe the work of your employees closely without letting the smallest of details pass.

Micromanaging is one of the most harmful and unhealthy habits a manager can have. It’s a barrier to scaling. If you genuinely want your business and your team to grow, you must teach your people to handle responsibilities and take control.

How do you know if you’re a micromanager? Let’s look at these eight micromanagement signs along with steps on how to turn that around.

What are the signs of a micromanager? You’ll know you’re one if these signs describe your management style:

1. You Want to Be CC’d on Everything.

Your inbox is full of cc’d conversations about even the most minor details.

Asking to be copied on emails may seem harmless to you, but it tells your employees that you’re looking over their shoulders. Monitoring their every move may hurt the team’s workflow—and studies prove this.

“Choking Under Pressure: Multiple Routes to Skill Failure” published in the American Journal of Experimental Psychology shows that employees who believe they are being watched tend to perform at a lower level.[1]

What do you get when you watch over everything?

Insecurity and inaction in your employees. An overwhelming volume of emails in your inbox.

Advertising

Turn it around:

If you’re after maintaining a high quality of email exchanges, teach your team email etiquette. Eventually, trust them to handle their email threads on their own.

For emails where your feedback or approval is not directly or urgently needed, tell your employees that you no longer need to be copied in them. (Again, trust them to handle their email threads on their own!)

2. You’re Afraid of Losing Control.

Taking #1 further, you constantly feel the urge to check in on your employees’ progress and what they’re doing.

You want everything done your way, you always have standards set before anyone can say a word, or you always have exact and step-by-step instructions.

As a manager, it is reasonable to monitor your team’s progress and make sure everything is going well, especially after you’ve delegated a task. However, you should remember that everything has its limits.

Micromanagement stifles your team’s creativity, communication, and self-development.

Turn it around:

There are smarter ways to check up on a task’s progress without micromanaging:

  • Request for weekly or monthly reports of accomplishments, development, and challenges met.
  • Set Key Performance Indicators (KPIs),[2] which you can use to evaluate your team’s success at achieving key business objectives and reaching targets.
  • Implement Objectives and Key Results (OKRs),[3] which is a simple goal system used by Google, Twitter, LinkedIn, and other big-name companies to help everyone on the team see progress towards common goals.

3. You Do Work That Isn’t Yours.

When you think everyone in your team is an underperformer, there’s a big chance you’re a micromanager.

Micromanagers usually follow the 120% rule: unless a person is better than they are at a task—120% better—then that’s the only time they can ever delegate that task.

That could mean NOTHING ever really gets delegated. They often think: “Why should I delegate this task if I’m going to do it better?”

The result: good employees stop taking the initiative or just leave altogether.

Turn it around:

It comes down to a trust issue. You don’t delegate because you don’t trust your team to finish the work and finish it well.

As a first step, start delegating smaller tasks. Depending on their performance and outputs, level up their responsibility so they can grow with you.

Replace the 120% rule with the 70% rule—if someone can do a job 70% as good as you can, delegate it to them. Assist them throughout the task and give them all the information they need, but let them take control. In this way, you get 70% of the output using almost none of your time.

Advertising

You have to trust that your employees will complete the work you have assigned them. Show them that you have confidence in their skills and ability to do the job.

Remember this: delegating benefits both you and your team.

When you delegate tasks, you allow your team to grow and improve. When you delegate tasks, you give yourself more time to focus on your most vital business activities.

You can learn more about how to delegate here: How to Delegate Work Effectively (Step-By-Step Guide)

4. You Discourage Independent Decision-Making.

You don’t like it when an employee decides without your input or opinion—even if that decision was within the employee’s level of expertise.

Other micromanagers go as far as wanting to solve every problem themselves!

When you discourage your people from deciding on their own, you deter people from taking responsibility, and you limit their capacity to grow. You undermine your employees’ trust in their own judgement.

While it is crucial to ensure that decisions—especially significant and critical ones—are made well, you have to give your people the autonomy they deserve.

Turn it around:

Take a few steps back and let them find their way. It can be hard to do at first, but it makes sense: if a person was hired to do a specific job, you should let them shine in that area. What you can do is to make yourself approachable for when they have questions and trust that they will come to you when they need your guidance.

If you think they can solve a problem without your help, send them away and motivate them to find their way.

5. You Talk the Most at Every Meeting.

You have these three habits when in meetings:

  • You often call a meeting to read a long list of tasks, announcements, and decisions (no objections or questions entertained!).
  • You often call (or attend) meetings to make sure you get their points across (even if your presence isn’t required).
  • You require all employees to attend meetings, whether the topic is relevant to them or not.

What isn’t healthy with this habit is that, in the long run, this will waste precious time, bring about confusion, diminish the team’s efficiency, and ultimately, make the people feel as if their inputs aren’t valued.

Turn it around:

Don’t keep the mic to yourself. Let your employees speak up.

It would be helpful to conceptualize new meeting procedures that encourage your employees to join the discussion. Have your employees do their status reports where they will give updates as to their progress on various projects.

Advertising

And as a reminder, the Cambridge dictionary defines the word “meeting” as “a planned occasion when people come together to discuss something”.

Don’t do all the talking; value your employees’ contributions and get them involved in the meeting.

6. You Dictate Everything.

When you LOVE to give exact directions on how to complete a task, you might be a micromanager.

Micromanagers give detailed and step-by-step instructions for all tasks, even for the simplest ones.

It is natural for leaders to give sufficient directions to make sure that the job gets done right. However, detailing every single step hinders your employees from experimenting or getting creative with how they accomplish their tasks. The last thing you’d want to have on your team are robots who don’t think on their own and wait for your instructions.

Here’s what’s worse: these employees are bound to feel less engaged with their work as time goes on. According to Gallup, disengaged employees cost US companies somewhere between $450 billion and $550 every single year.[4]

Turn it around:

Always give the “what”, not the “how”.

Sharing expectations about a deliverable is far different from dictating how to get that result.

Be clear on what the desired outcome looks like. Share with your people your vision, and then ask them about how to get there. As they figure out their strategy and manage their tasks, provide the resources, information, and support that they need to accomplish that vision. Most importantly, give credit where it is due.

As your employees explore, they could make small mistakes now and then. And that’s okay. You will eventually realize that these small losses are shaping up and preparing your team to handle bigger responsibilities and tackle bigger goals.

7. You Expect Regular Reports.

Another habit of micromanagers is that they follow up on their team’s tasks and progress now and then.

They are busy with monitoring the progress of each employee and course-correcting them. These employees, on the other hand, have to constantly create progress reports or email updates to explain their every move and decision.

Asking for constant—and often needless—progress reports can cause significant damage to your team’s motivation and morale:

  • Your employees will feel like someone’s always watching their work, ready to criticize their every move.
  • You discourage independent work and decision-making as you scrutinize everything and pinpoint every mistake.
  • You damage your employees’ trust in you and the higher-ups.
  • You make yourself and your team prioritize the wrong things.
  • You put yourself and your team at risk of burnout.

Turn it around:

Give your employees the autonomy they need.

Advertising

Ask your team’s input on the most effective ways for everyone to monitor each other’s progress without you being over-controlling. Outline this new approach and stick to it — set boundaries as to when your employees should bring you in on a project.

Remember, employees who enjoy autonomy in their job produce better work and express greater satisfaction. Consequently, they become more driven and more engaged in their roles.

8. Your Team Has a Consistently High Turnover.

If you have noticed a disturbing trend of people leaving after less than two years of work, it may be high time to review your management style. While the issue could be with them, there’s also a possibility that it’s because of how you manage them.

Aside from great pay and benefits, employees want to work at a place where they can grow and where they feel that their ideas are valued.

Before your employees get annoyed or disempowered by your micromanagement, you have to take action—take care of your employees and let go of the reins.

Turn it around:

Ask yourself: are you offering support or judgement?

It’s easy to be so caught up in the details, the standards, the day-to-day activities, and the processes, but do you take time to invest in your people?

As I have said earlier, not all micromanagers are necessarily “evil”. Sometimes, micromanagers manage the way they do because they have a genuine investment in the team’s success.

It’s just that they have to use their time and effort to lead the people instead of managing and being overbearing.

It’s Never Too Late to Change!

The good news is that it’s never too late to change. Work on reviewing your management style, ask genuine feedback from your staff and take action to implement the necessary changes.

It’s not going to be an overnight transition, but what’s important is that you start and take one step at a time.

Here’s a Steve Jobs quote that’s a great reminder for us all, micromanagers or not:

“It doesn’t make sense to hire smart people and tell them what to do; we hire smart people so they can tell us what to do.”

More About Leadership

Featured photo credit: Thomas Drouault via unsplash.com

Reference

More by this author

Nick Hargreaves

Nick is the CEO of Cloud Employee and a serial entrepreneur.

How to Stay Focused and Not Get Distracted 8 Signs of a Micro Manager (And How Not to Become One)

Trending in Leadership

1 9 Effective Team Management Strategies 2 7 Strategies to Keep Employee Motivation High 3 5 Key Traits of a Charismatic Leadership 4 How to Master Your Management Skills and Build a Strong Team 5 8 Signs of a Micro Manager (And How Not to Become One)

Read Next

Advertising
Advertising
Advertising

Last Updated on January 24, 2020

10 Good Habits To Have in Life To Be More Successful

10 Good Habits To Have in Life To Be More Successful

Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

  • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
  • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
  • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

That’s why I would share 10 good habits to have to be more successful in life.

1. Begin Your Day with Meditation

I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

Advertising

2. Be Grateful for What You Have

Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

“I say one thing I’m grateful for each day when I sit down to eat dinner.”

3. Smile

Can you pause and smile before you continue reading this?

Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

Can you smile again?

4. Start Your Day with a Healthy Breakfast

Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

Advertising

Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

5. Exercise Daily

One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

6. Manage Your Time as You Manage Your Finance

Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

So how do you manage your time effectively?

Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

“I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

And this is Dorsey’s weekly theme:[5]

  • Monday – Management
  • Tuesdays – Product
  • Wednesday – Marketing and growth
  • Thursdays – Developers and partnerships
  • Fridays – Culture and recruiting
  • Saturdays – Taking off
  • Sundays – Reflection, feedback, strategy, and preparing for Monday

No wonder he was able to run two companies when others were struggling with one job.

7. Set Daily Goals with Intentions

Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

“What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

Be intentional about your daily goals!

8. Seek Inspiration

It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

Advertising

Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

“The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

9. Save Steadily, Invest with All Prudence

I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

10. Budget and Track Your Spendings

Benjamin Franklin warned of taking the precaution of little expenses. He said,

“A small leak sinks a great ship.”

It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

The Bottom Line

Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

More About Habits

Featured photo credit: Andrijana Bozic via unsplash.com

Advertising

Reference

Read Next