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7 Simple Habits to Improve Your Attention to Detail

7 Simple Habits to Improve Your Attention to Detail
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Paying attention to detail is important in its own right, but it also gives you a more precise look at what the big picture might be. Thinking through the nitty-gritty nuances of a project without forgetting why they matter is the work of systems thinking.

Systems thinkers see how the individual moving parts of an initiative interact to make the whole thing work. In case that seems a little abstract, let’s look at it in a more concrete context: the workplace.

Why Paying Attention to Detail Is Key at Work

Every member of a team must have attention to detail in order to move the needle for the larger organization.

Insights don’t simply spring out of spreadsheets. Pulling key details out of data requires you to extract, transform, and load it into an analysis tool. Whatever business decision you face, you’ll make a better one if you know the details.

But it’s not just about business intelligence. Consider why attention to detail matters in the other domains of work:

Sales

Especially at B2B companies, sales is all about building relationships. Attention to detail is what makes it possible to remember the names of that sales leader’s kids or team members.

Getting the contract terms right takes attention to detail. So does picking up on prospects’ non-verbal cues — which, according to body language researchers, are responsible for more than half of a message’s impact.[1]

Marketing

Although learning more about workflow automation[2] can minimize mistakes, it’s no substitute for strong attention to detail. Rooting typos out of email copy, staying on top of the day’s trends, and comparing target keywords for sake of SEO all take a human eye.

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To maximize productivity, automate non-essential tasks and spend the time you save looking deeper into the details of the rest.

Human Resources

Never does attention to detail matter more than working with people. Everything from entering social security numbers correctly on health insurance forms to making sure every member of the team gets paid on time takes attention to detail. HR personnel without attention to detail could get the company sued or deliver a poor employee experience.

Bookkeeping and Accounting

Even small errors in payroll can get Uncle Sam’s attention.[3] Attention to detail ensures that accurate financial records are kept, which are essential for everything from audits to financial forecasting.

Bookkeepers need attention to detail to keep tabs on outstanding client invoices. Especially at public companies, accountants need attention to detail in order to provide accurate information to investors.

Leadership

At first blush, leadership might seem like an area where big-picture thinking matters more than attention to detail. But the details tend to be where tweaks can be made. Leaders who are too far removed from day-to-day processes can miss opportunities where innovation opportunities hide.

Attention to detail is important for every role at a company. So how can you tell whether or not you’re a detail-oriented person?

Are You a Detail-Oriented Person?

Detail-oriented people do certain things that those without the trait do not. But just because you do some of those things does not necessarily mean you have attention to detail. Everyone, for example, can pick up on a strong accent or remember faces.

I’ve noticed that people with above-average attention to detail have certain tendencies. If more than half of them apply to you, it’s a fair bet that you’re good at seeing the details:

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Self-critical

People who have attention to detail often turn that skill on themselves. It’s not always a bad thing, but it can be. Self-critical people are constantly looking for ways to improve themselves.

When it becomes a problem is when they focus too heavily on the details they do not like about themselves. Many detail-oriented people must learn to see the good in themselves.

Emotionally intelligent

Similarly, detail-oriented people are good at picking up on others’ emotions. They spot cues that go unnoticed by others, and they connect the dots to understand that person’s true thoughts and feelings.

That ability is particularly important at work: Research published in Harvard Business Review suggests emotional intelligence accounts for nearly 90% of high performers’ success.[4]

Prudent

Prudent people think carefully about what they do might affect the future. Going through “what if” scenarios requires systems thinking: Seeing the ripple effects of each action is using attention to detail to see the greater picture.

Neurotic

Attention to detail has its pros and cons as a personality trait. But it has clear workplace benefits, and for those who can keep a lid on related traits like neuroticism,[5] it can deepen a person’s relationships and help them avoid taking unnecessary risks.

The question is, how can you train your attention to detail?

How to Train Paying Attention to Detail

You might assume there’s not much you can do to become more detail oriented. How is it possible to become more attentive to things that you naturally gloss over?

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1. Walk Places You Normally Would Not

One of these days, try walking to work. If that’s too far, go to the grocery store. The point is, slow down and pay attention to what’s around you when you’d normally only think about your destination.

You’ll be stunned at what you notice. Even if you’ve taken the same route to and from work for years, you’ll spot homes you’ve never seen before. You’ll hear birds, smell plants, and even feel pressure points on your feet that create a completely new experience.

2. Read Regularly

Think about what it’s like to go back and reread your favorite book: the second time around, you notice foreshadowing, character motivations, and plot points that you simply didn’t see on your first read. Because you already know the main points of the plot, you’re able to pay attention to details that you simply didn’t have bandwidth to spot the first time through.

3. Take Frequent Breaks

Breaks are an important way to slow down, especially at work. It’s easy to get so caught up in your priority list that you forget to notice your own thoughts and feelings. Are you thirsty? If you’re sweating, is it because you’re nervous about something?

Developing attention to detail is about doing the work of noticing. If you want to become more aware, self-awareness is the best place to start.

A hack that not people know about to save time in your day for breaks is to use google calendar to do “speedy meetings”. This allows you to automatically shorten your scheduled meetings 5 or 10 minutes to add more breaks in your day.

4. Put Your Phone Away

Too much screen time can short circuit the brain in a way that makes it more difficult to concentrate. When you can’t concentrate on something, you won’t notice nearly as many details about it as you would otherwise.

Chances are, you can’t stop using screens entirely. Instead, set screen-free hours at key times: Before you leave for work in the morning, before a big test, and especially while you’re driving, keep your smartphone stowed in your pocket.

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5. Play Games Like ‘I Spy’

Improving your attention to detail does take work, but it doesn’t have to be miserable. Practice noticing small features in jumbled spaces. Games like “Where’s Waldo” and “I Spy,” which you can play for free online, help you train your eyes to see something specific in a noisy image.

6. Compliment Others Often

Delivering a genuine, unique compliment takes significant attention to detail. Think about it: Great compliments point out a positive feature in someone that often goes unnoticed by others.

Challenge yourself. Go beyond visual-based compliments like, “I like your sweater.” What mannerisms, traits, or ways of thinking does your target exhibit that only someone with serious attention to detail would notice?

7. Break Goals Into Smaller Pieces

Whatever you want to accomplish, it involves multiple steps. Even simple goals, such as “make new friends,” take a series of actions to achieve. You might start with the idea above: Give at least one standout compliment each day.

After you’ve made an acquaintance, you might take that person out to lunch. Attention to detail is important for thinking through how you’ll actually get from point “A” to “B.”

Final Thoughts

Training your attention to detail takes time, but it’s work worth doing. Think about the people you respect: They’re probably thoughtful of others, helpful where they can be, and diligent in their own lives.

To become the person you want to be personally and professionally, give your attention to detail some attention.

Featured photo credit: Kat Stokes via unsplash.com

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Reference

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Kimberly Zhang

Kimberly Zhang is the Chief Editor of Under30CEO and has a passion for educating the next generation of leaders to be successful.

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Last Updated on June 1, 2021

10 Effective Ways To Make You a Fast Learner

10 Effective Ways To Make You a Fast Learner
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The importance of learning cannot be underestimated. Learning empowers us to fulfill our ideas and realize our full potential. The speed of gaining new knowledge is practically as important as its volume. Who wouldn’t love to remember tons of information as quickly as possible?

If you want to start learning faster, you need a new approach towards the process which would enable you to comprehend the essence of the matter and relate it with new concepts you encounter.

The following 10 tips will help you become a fast learner:

1. Analyze Your Learning Style

Before you can start experimenting with different studying methods, you need to understand what type of learner you are:

Is your memory associated to sound?

Maybe you can remember what you were reading when a particular song was playing? If this is your case, then you fall into the category of auditory learners.

If you want to start studying more efficiently, then it would be wise to record the lectures and listen to them instead of reading textbooks.

Do you relate information to visual content?

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If you are a visual learner, you should implement images, graphs, charts, infographics, colorful lists, flashcards, and other types of visual content when you study.

Are you a physical learner?

If your learning style is not auditory or visual, then you might be a physical learner. Some students have too much energy; they tap their feet or play with a pen during lectures.

A walk before a lecture will calm your nerves down. You can try studying or listening to audio lectures during a walk. That will help you remember the information more quickly.

2. Use the Right EdTech Tools

Technology has the power of making everything easier. There are plenty of websites, online tools, and smartphone/tablet apps that will boost your skills of planning, writing, time management and brainstorming, etc.

One way of improving your productivity is using flashcards. You can make your own cards, but you can also download pre-made kits online:

  • StudyBlue is one of the best online destinations when it comes to creating and discovering flashcards from all areas of study.
  • If you are looking for a tool that makes the process of brainstorming more effective, then you should try PapersGear.
  • You also need the SelfControl app, which will eliminate all distractions when you need to stay focused.
  • Quizlet is another website you should bookmark; it offers study tools that will transform the learning process into a fun activity.
  • Notella is an app that will help you take quick notes at any time.
  • Brainscape is an educational platform that makes complex subjects easy by relying on cognitive science.
  • You can also try Dragon Dictation, especially if you are an audio learner.

3. Train Your Brain to Accept New Information

Efficient studying is a habit. Your brain needs constant training if you want to improve your focus and complete complex tasks without taking breaks.

One way to achieve this goal is to create a private learning space in your home. You’ll also need a specific time of day that you’ll devote to studying. That will make your brain ready to accept the information it gets, so you’ll notice you’re starting to learn much faster by the day.

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4. Get Some Exercise

You are aware of the fact that physical activity is good for your body, but your brain needs it too!

Light exercise, such as yoga, can help you learn much faster. If you are inactive throughout the day, your body will want to move, so it will be difficult for you to stay focused.

If, on the other hand, you canalize your energy through light training sessions, you will be ready to study productively.

5. Work on the Ambiance

If you have a noisy neighborhood or a working environment full of distractions, you won’t be able to learn or study no matter how hard you try.

If you want to learn quickly, you need a quiet, distraction-free environment that won’t disturb the mind in any way. Such a peaceful place will set you in learning mode as soon as you find yourself in it.

6. Take a Lot of Notes

Only few people are capable of remembering information as they read it. If you don’t belong to this category of privileged learners, then you absolutely need to start taking notes.

This simple learning method will force you to think about the essence of the material. It will also give you a nice framework that will help you review the things you’ve learned.

Write down only the most important information. That will help you remember all the other things you’ve learned.

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Here’re some tips to take notes effectively: Why Successful People Take Notes And How to Make It Your Habit

7. Make Mind Maps

Mind maps are among the best tools to speed up the learning process. Your mind will process information effectively if you create a visual representation of the things you’re about to learn.

You can create a nice mind map in the old-school way: take a large sheet of paper and organize all facts and explanations. Use pictures, note-cards, and other symbols you can think of. Group similar items together and connect them with colorful pens.

Some tips mind-mapping here: How to Mind Map: Visualize Your Cluttered Thoughts in 3 Simple Steps

Of course, you can also use an online mind mapping tool if you want to save yourself some time.

8. Experiment with Memorization Methods

Memorizing is often misused in the process of studying. Some people memorize whole sentences, paragraphs and lectures without grasping their essence.

However, memorization can be useful when you need to learn definitions and classifications really quickly. Don’t avoid this technique if you want to fill your brain with information without wasting any time.

Try this if you want to memorize more and faster: How to Memorize More and Faster Than Other People

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9. Find the Right Context

Memorization works solely in times of urgency. If you want to learn in the most effective manner, then you need to have context for information.

Find an aspect that’s interesting for you; try to research for related information, and you’ll discover the joy of learning.

The first step? Jot down as much information and as many ideas as possible: How Simply Jotting Down Ideas Can Make You Smarter

With time, this practice will make you a faster learner.

10. Study Every Day

It will take some time before you get used to a daily studying routine, but your mind will eventually grasp the habit.

The more frequently you study, the less time it will take for you to remember the things you read.

If you start studying as soon as possible after you have learned some new concepts, it won’t take long at all for you to get ready for an exam. Now that sounds really good, doesn’t it?

More to Help You Learn Quicker

Featured photo credit: Becca Tapert via unsplash.com

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