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Last Updated on December 3, 2019

How to Organize Notes and Stop Feeling Scattered

How to Organize Notes and Stop Feeling Scattered

You might be feeling scattered now, but, let me remind you: you’re in charge of the situation. You are in control. That’s a fact.

To stay on top of things, regroup and start picking up your notes one at a time and start organizing. The famous author, Anne Lamott, in her book about writing, taught writers to do it bird by bird; in other words, do it step by step.

As for me, my strategy is simple: take a pause, stop everything, and then get a page of notes; sort it out, put each one in its proper place; pick up another and put it where it fits, and so forth.

What could you achieve if you can organize your notes in a neat package so whenever you need them you can snatch them out and use them, pronto?

This article will walk you through some detailed tips on how to organize your notes so you can remain on top of your game.

What’s the bottom line? Your notes are tiny reflections of your thoughts and your very thoughts are reflections of the various aspects of your life. That’s why it’s crucial to know how to capture notes like a pro and to organize them in a method where in you can pluck out a specific note right when you need it.

1.Take a Breath

Feeling scattered is normal when your notes are not organized, so take a breath. Remind yourself, you’re in-charge. Now that you feel in control again, stop everything and take three deep and long breaths. Gather yourself together and take this time to arrange your notes.

Just the mere act of stopping and knowing that you’re in charge changes your perspective. You’ll feel on top of things, immediately. Once you’re in this state — you can start to work.

2. Learn to Take Notes like a Pro

There are different methods of taking notes and I will walk you through some of the most popular ones, but, first, why is it so important to take notes properly, anyway?

History has established: famous men, those Adams of substance have a habit of taking down notes like a pro. Men like Mark Twain, Thomas Jefferson, George Patton, Alexis de Tocqueville, and many others became successful with the help of a little pocket notebook. Hey, don’t get me wrong, famous women have the same story.

Let me break it down for you. The following are manners of recording notes[1] that will make you more successful with any endeavor:

The Cornell Method

The Cornell note taking method helps organize notes into summaries that are easy to digest. This method is convenient because the main points, details, study cues, and summary are all kept in one place.[2]

The note page is divided into 3 sections:[3]

  • Take notes during a conference or class using the main section.
  • After the conference, write down things you’ll need to remember and a prompt for each at the cues section so you can review your notes. You may also use this section for vocabulary words and in-depth study questions.
  • Write a summary of your notes in the summary segment at the bottom. It’s where you may highlight the main points, too.

Using the Cornell method, you can cover all types of events, lectures, or even meetings.

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The Outline Method

The Outline method is one of the best and most popular note-taking methods for students and professionals as well. It allows you to organize your notes in a structured form. This helps you to save a lot of time for further reviewing and editing.[4]

As the method’s name suggests, it requires you to structure your notes in the form of an outline by using bullet points to represent different topics and subtopics.

Start writing main topics on the far left of the page and add related subtopic in bullet points below using indents.

This method can be used in a variety of situations but works best if the lecture or class follows a relatively clear structure.

The Charting Method

It’s a practical and organized method for note-taking that involves a lot of data in the form of facts and statistics that you need to learn thoroughly.

The info will be jotted down in several columns, similar to a table or spreadsheet. Each column represents a category making the rows easily identifiable.

3. Ask Questions

Asking questions leads to insightful information and this ultimately add up to more knowledge.

To keep you at par with the challenge of keeping notes organized, you need to list down questions you have in your mind. These questions will help you understand matters about the lecture you just listened to. The questions will also help you to have further studies about the lessons.

Always allot a section of your note pages for questions. This way, when you go home and review your notes you can answer those questions. They will solidify the info you took home and enable you to use them for assignments and any work.

4. Use Visual Cues

Use visuals. They will do wonders especially for visual learners.

Visual learning is one of the three basic types of learning styles in the Fleming VAK/VARK model. Learners usually utilizes graphs, charts, maps and diagrams in this model.

Also, to enhance knowledge absorption, use visual cues: try highlighting, underlining, or drawing arrows or huge exclamation points beside main or difficult concepts. They can help.

Why use the visual note taking strategy? Benefits of using visuals:

It improves retention, recall and understanding of information. It engages all types of learners as people connect more effectively when information is obtained via all the senses.

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The strategy helps note takers build connections between information and link the new knowledge to existing knowledge. It is often more enjoyable and refreshing to see visuals on notes and it enhances learning in any setting.

5. Record Main Points

This is a must for all notes you will ever take. This section on your note pages includes lecture titles, chapter titles, and big ideas only.[5]

If you do this, you will have an easier time adding the sub-headings and the details under each subheading.

Being able to record key points will give you a clear overview of your notes. Having this guide will make it easier for you to study your notes. Just a glance will help you find what you need at any particular time by merely looking at the main titles of your notes.

6. Write down Important Headings

Under the key points, you can write down important headings. Headings are a crucial element in taking notes. They help you pin down topics you want to focus on.[6]

Headings are very important because without them, you won’t be able to identify sections. You can take headings as titles of sections.

Usually, extremely short documents don’t require the use of headings. On the contrary, notes on these and other complex readings, lectures, or webinars, however, require headings because they help the note taker to identify main points of their notes.

7. Record Important People and Events

This is just common sense. You need to keep a record of important people and events of the affair, whatever it is. This way, you can help your mind identify topics and important points much easier.

You can associate important people with main subjects. The same case with events; you can connect events with points in a certain lecture or class.

One way you can do this is to separate an area for important persons and events under sections. Write one or two sentences why the person or event was mentioned to remind you of their connection to the particular section it was recorded in.

8. Refer to Text, Books, Movies Mentioned

Same as the point in number seven. When you encounter text, a book, a movie in a lecture, an event, a meeting, a seminar, or any teaching or presenting event, take note of important details.

These bits of info are crucial to the topics and points in the event. That’s the reason they’re mentioned in the first place. When you go over them, you will prompt your brain to remember the subjects and details of the points discussed.

When making notes, always jot down these significant facts to make learning and storing much easier.

9. Include Relevant Quotes

It’s common for speakers, teachers, mentors, coaches, etc., to feature quotes related to a lesson, a workshop or an event. Grab your pen and scrawl down those quotes or encode them digitally if you like. These will help you solidify points you need to remember.

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Quotes are easy to remember because they are short, easy to digest, and generally focused on a single point. By keeping them in one place, you assist your mental faculties to drive them into your memory so that when you need them; you’ll remember them or at least be reminded of where they’re stored.

10. Remember That Your Thoughts Matter

This is very important. Writing down your own thoughts about the lessons, topics, subjects you’re getting is crucial to having notes that are usable.

Your own opinions and points recorded neatly increases your chance of learning and remembering things. Don’t write whole sentences. Scribble short phrases, or you may draw shapes or simple sketches.

For example, in notes on the history of music, you may draw a guitar. This can signify the time when guitar was invented, and other details about the musical instrument.

Your own insights that are written down make it easier for your brain to function way better when reviewing notes or when working on something wherein your notes are needed.

Your own opinions cement information in your brain; they’ll help you remember concepts, points of view, facts, statistics, data, or events more clearly and deeply.

11. Leave Spaces

This could look unnecessary but it’s not. In your notes, leave some spaces for future notes when you’ll go sit down and review them.

The premise here is that when you review your notes, you’ll have more insights and opinions that are crucial to learning more about the topic of your notes.

This space can also be utilized to add more notes that you missed adding during the event. These notes may be more important than the ones you already have, so this is the best reason why it’s necessary to leave some spaces for further or additional notes.

12. Draw Symbols

Spice up your notes. Draw symbols to represent main points and topics.

Visuals like symbols intensify the importance of main topics. Let me explain:

When you focus on the practicality of having symbols representing headings and main points, viewing your notes would be painless.

Let’s say, you look at your notes and if you’re a visual learner like me, the first things you’ll notice on the pages are the symbols with bold colors. They’ll guide you on the main topics of your notes, or the important points you need to know.

Symbols guide your eyes when searching for main topics and crucial points regarding your volume of notes.

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13. Get Creative

Make it your own, use your creativity.

If you draw, then used drawings all over your notes. Don’t mince your ideas. Just keep drawing things.

Just make sure they are clear to you. This may facilitate note taking too because instead of words that are too numerous sometimes, you can just use simple drawings to mean two or three sentences; maybe even four or five.

If you’re good in using colors, and symbols, go ahead, fill your note pages with them.

The beauty of taking notes is that nobody will criticize you because you are the main recipient of the work.

14. Eye Vocabularies Mentioned

Capture and gather vocabularies you never encountered before. Look up their definitions and understand them.

These new words will do two things:

  • They will enrich your word- arsenal.
  • They will assist you in making dents in your memory making way for a more insightful and more intense recording in your brain.

Pages of notes will sparkle with new words. You can highlight them or you can set them aside in one area. Check the note taking methods under tip number two. No matter what method you use, just make sure they are defined and they are set apart, underlined or highlighted.

After the session or meeting, you can search for their definitions and then review your notes and understanding more of their meanings. This will absolutely add more value to your notes.

15. Give Examples

Don’t neglect given examples. Most teachers, or lecturers give examples of points and facts about their lesson or topic.

Always make sure you collect those examples. A lot of workers or students underestimate the importance of examples and rely only on the points mentioned. This is a grave error.

Examples, if properly written down will help you study and understand facts and lessons presented.

Given examples enhance the learning curve of workers and students alike. They solidify the information being discussed.

The Bottom Line

The tips I gave can be done in combinations. You can also follow all the tips if you want. That’s up to you.

I suggest you pick one note-taking method and mix in some of the tips above. The important thing is — you will become an expert with one method and as you apply them, you will become better and better. When you do, you can take notes without feeling scattered and will be able to organize your notes effectively.

More About Note Taking

Featured photo credit: Adolfo Félix via unsplash.com

Reference

[1] GoodNotes, Medium: The Best Note taking Methods for College Students
[2] Cornell University: The Cornell Note-taking System
[3] Tools Hero: Cornell Note Taking method
[4] Kutztown University: Outline Method for Note Taking
[5] Oxford learning: HOW TO TAKE STUDY NOTES: 5 EFFECTIVE NOTE TAKING METHODS
[6] California College San Diego: How To Take Notes In College Like a Pro

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Anthony Dejolde

TV/Radio personality who educates his audience on entrepreneurship, productivity, and leadership.

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Last Updated on March 31, 2020

How to Know Which Types of Learning Styles Work for You?

How to Know Which Types of Learning Styles Work for You?

One of the biggest realizations I had as a kid is that teaching in school could be hit or miss for students. We all have our own different types of learning styles. Even when I was in study groups, we all had our own ways of uncovering solutions to questions.

It wasn’t only until later in my life did I realize how important it is to know your own learning style. As soon as you know how you learn and the best way to learn, you can better retain information. This information could be crucial to your job, future promotions, and overall excelling in life.

Best of all about this information is that, it’s not hard to figure out what works best for you. There are broad categories of learning styles, so it’s a matter of finding which one we gravitate towards most.

What Are the Types of Learning Styles?

Before we get into the types of learning styles, there’s one thing to know:

We all learn through repetition.

No matter how old you are, studies show that repetition allows us to retain and learn new information.[1] The big question now is what kind of repetition is needed. After all, we all learn and process information differently.

This is where the types of learning styles come in. There are eight in total and there is one or two that we prefer over others. This is important because when reading these learning styles, you’ll feel like you’d prefer a mixture of these styles.

That’s because we do prefer a combination. Though there will be one style that will be more predominate over the others. The key is finding which one it is.

Visual Learning

A visual learner (also known as the spatial learner) excels at deciphering anything visual – typically maps and graphs.

If you are this type of learner, you likely excelled at geometry in math class but struggled with arithmetic and numbers. To this day, you might also struggle with reading and writing to a degree.

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While visual learners are described as “late bloomers,” they are highly imaginative. They also process what they see much faster than what they hear.

Verbal Learning

Verbal learning, on the other hand, is learning through what’s spoken. Verbal learners excel in reading, writing, speaking, and listening. Because of that, they are likely the ones to find thrills in tongue twists, word games, and puns.

They also thoroughly enjoy drama, writing, and speech classes. But give them maps, or challenge them to think outside of the box and they’ll struggle a bit.

Logical Learning

Not to be confused with visual learners, these learners are good at math and logic puzzles. Anything involving numbers or other abstract visual information is where they excel.

They can also analyze cause and effect relationships quite well. Part of that is due to their thinking process being linear.

Another big difference is their need to quantify everything. These people love grouping information, creating specific lists, agendas or itineraries.

They also have a love for strategy games and making calculations in their heads.

Auditory Learning

Similar to verbal learning, this type of learning style focuses on sounds on a deeper level. These people think chronologically and excel more in the step-by-step methods. These are likely the people who will watch Youtube videos to learn or do something the most.

These learners also have a great memory of conversations and love debates and discussions. Chances are likely these people excel at anything oral.

Also as the name suggests, these individuals have great musical talents. They can decern notes, instruments, rhythms and tones. That being said, they will have a tough time interpreting body language, expressions and gestures. This also applies to charts, maps and graphs.

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Social Learning

Otherwise known as the interpersonal learner, their skills are really unique. They don’t particularly excel in classrooms but rather through talking to other people.

These are the people who are excited for group conversations or group projects. Mainly because they are gifted with coming up with ideas and discussing them.

They also have a good understanding of people’s emotions, facial expressions, and relationship dynamics. They are also likely the first people to point out the root causes of communication issues.

Intrapersonal Learning

The reverse of interpersonal learning, these people prefer learning alone. These are the people who love self-study and working alone. Typically, intrapersonal learners are deeply in tune with themselves meaning they know who they are, their feelings, and their own capabilities.

This type of learning style means you love learning something on your own and typically every day. You also have innate skills in managing yourself and indulging in self-reflection.

Physical Learning

Also known as kinesthetic learning, these people love doing things with their hands. These are people who loved pottery or shop class. If you’re a physical learner, you’ll find you have a huge preference in using your body in order to learn.

This means not just pottery or shop class you enjoyed. You may also have loved sports or any other art medium like painting or woodwork. Anything that involved you learning through physical manipulation you enjoyed and excelled at.

Though this doesn’t just apply to direct physical activities. A physical learner may also find that they learn well when both reading on any subject and pacing or bouncing your leg at the same time.

Naturalistic Learning

The final learning style is naturalistic. These are people who process information through patterns in nature. They also apply scientific reasoning in order to understand living creatures.

Not many people may be connected to this one out of the types of learning styles primarily because of those facts. Furthermore, those who excel in this learning end up being farmers, naturalists or scientists.

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These are the people who love everything with nature. They appreciate plants, animals, and rural settings deeply compared to others.

How to Know Which One(s) Suit You Better?

So now that you have an idea of all the types of learning styles we have another question:

Which one(s) are best for you?

As a reminder, all of us learn through a combination of these learning styles. This makes pinpointing these styles difficult since our learning is likely a fusion of two or more of those styles.

Fortunately, there are all kinds of methods to narrow down which learner you are. Let’s explore the most popular one: the VARK model.

VARK Model

Developed by Neil Fleming and David Baume, the VARK model is basically a conversation starter for teachers and learners.[2] It takes the eight types of learning styles above and condenses them into four categories:

  • Visual – those who learn from sight.
  • Auditory – those who learn from hearing.
  • Reading/writing – those who learn from reading and writing.
  • Kinesthetic – those who learn from doing and moving.

As you can probably tell, VARK comes from the first letter of each style.

But why use this particular model?

This model was created not only for discussion purposes but for learners to know a few key things — namely understanding how they learn.

Because our school system is focusing on a one-size-fits-all model, there are many of us who struggle learning in school. While we may no longer go to school, these behaviors persisted into our adult lives regardless. While we aren’t learning about algebra or science, we may be learning new things about our job or industry. Knowing how to best retain that information for the future helps in so many ways.

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As such, it can be frustrating when we’re in a classroom setting and aren’t understanding anything. That or maybe we’re listening to a speech or reading a book and have no clue what’s going on.

This is where VARK comes back in. To quote Fleming and Baume:

“VARK above all is designed to be a starting place for a conversation among teachers and learners about learning. It can also be a catalyst for staff development- thinking about strategies for teaching different groups can lead to more, and appropriate, variety of learning and teaching.”

Getting into the specifics, this is what’s known as metacognition.[3] It helps you to understand how you learn and who you are. Think of it as a higher order of thinking that takes control over how you learn. It’s impossible to not use this while learning.

But because of that metacognition, we can pinpoint the different types of learning styles that we use. More importantly, what style we prefer over others.

Ask These Questions

One other method that I’ll mention is the research that’s done at the University of Waterloo.[4] If you don’t want to be using a lot of brainpower to pinpoint, consider this method.

The idea with this method is to answer a few questions. Since our learning is a combination of styles, you’ll find yourself leaning to one side over the other with these questions:

  • The active/reflective scale: How do you prefer to process information?
  • The sensing/intuitive scale: How do you prefer to take in information?
  • The visual/verbal scale: How do you prefer information to be presented?
  • The sequential/global scale: How do you prefer to organize information?

This can narrow down how you learn and provide some other practical tips for enhancing your learning experience.

Final Thoughts

Even though we have a preferred style of learning and knowing what that is is beneficial, learning isn’t about restriction. Our learning style shouldn’t be the sole learning style we rely on all the time.

Our brain is made of various parts and whatever style we learn activates certain parts of the brain. Because of this fact, it would be wise to consider other methods of learning and to give them a try.

Each method I mentioned has its merits and there’s not one dominate or superior method. What method we like is entirely up to our preferences. So be flexible with those preferences and uncover what style works best for you.

More About Learning

Featured photo credit: Anna Earl via unsplash.com

Reference

[1] BrainScape: Repetition is the mother of all learning
[2] Neil Fleming and David Baume: VARKing Up the Right Tree
[3] ERIC: Metacognition: An Overview
[4] University of Waterloo: Understanding Your Learning Style

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