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Published on March 16, 2018

How to Explain Anything to Anyone Easily: 8 Spontaneous Speaking Structures

How to Explain Anything to Anyone Easily: 8 Spontaneous Speaking Structures

Do you get in your own way during a job interview or while giving a presentation? If so, you might be wondering:

“What can I do to quickly explain something when in the moment?”

Thankfully, there are ways to do this and they are very simple ways. Author of Speaking Up without Freaking Out: 50 Techniques for Confident and Compelling Presenting, Matthew Abrahams informs us, “When you are in a spontaneous speaking situation, you have to do two things simultaneously,”

  1. Figure out what to say.
  2. Figure out how to say it.

Let’s examine 8 spontaneous speaking structures that allow you to become comfortable and respond immediately to any speaking situation.

What are Spontaneous Speaking Structures?

A spontaneous speaking structure is a way to tell a story. It is a way to explain anything quickly by using simple structures to frame a story.

“Structure sets you free.” – Matthew Abrahams

Here’s why structures set you free:

Speaking structures help you explain anything ad lib. They provide an easy way to structure our thinking and prevent us from freezing in the moment.

Abrahams informs us,

“You need to set expectations and structures do that.”

I highly recommend watching the following video (the video is long so I recommend you skip to 41 minutes in where spontaneous speaking structures are discussed in more detail):

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8 Spontaneous Speaking Structures

Let’s now examine 8 spontaneous speaking structures:

1. What? So What? Now What?

    Terry Borton’s Development Framework was constructed in 1970 and is a simple approach involving only three questions: What? So What? Now What? [1] I recently wrote about this framework in Razor-Sharp Thinking: the What-Why Method. This framework provides us a formula for answering questions.

    • What? What happened or what is emerging?
    • So What? Why is it important or what lessons can we learn from it?
    • Now What? What are we going to do next or what should we do moving forward?

    2. Who? Why? What?

    Abrahams provides an easy way for us to use Borton’s Development Framework when introducing someone by simply changing the What to Who.

    • Who? Who they are.
    • Why? Why the person is important.
    • What? What we are going to do next (i.e. listen to their presentation).

    3. Problem/Opportunity – Solution – Benefit

      Another powerful, yet extremely simple technique is the Problem (or Opportunity) – Solution – Benefit structure. Abrahams explains that this is a great technique to use when pitching or persuading someone.

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      • Problem/Opportunity. What do you want to solve or what do you want to capture?
      • Solution. What are the steps to achieve it?
      • Benefit. What is the benefit to their organization?

      4. ADD

      Abrahams illustrates a simple approach to use during a question and answer period of a speech, presentation, or interview.

      • A: Answer questions concisely (condense your information into a few succinct words).
      • D: Detail the answer through an example (illustrate an example through the use of a metaphor or analogy).
      • D: Describe the value of your answer to the asker.

      5. TAKE

      Yet another example of a simple speaking structure offered by Abrahams is TAKE. This is a great approach to use when accepting recognition.

      • T: Thank your audience.
      • A: Acknowledge the award/accomplishment.
      • K: Keep the momentum going.
      • E: End with impact.

      6. 1-3-1 Speech Structure

        The authors of The Secret Memory Booster in Public Speaking offer a powerfully simple approach to learn, remember, and present information using the 1-3-1 approach.

        • 1: Idea The first step is to structure your idea through Prep (get their attention with questions, a story, a quote, or a startling statistic), Promise (specifically the benefits to your audience), and Path (indicate how they will get the promise or preview the main points).
        • 3: Themes or Main Points Next, outline your main points through the use of the following: SHARP, Power Phrase, Reflection, Application, Power Phrase, then Transition. SHARP = Story (anecdote, metaphor, or analogy), Humor, Activity, Reference/Quote, Photo/Prop
        • 1: Conclusion or Call to Action In your conclusion, use the following: Summary (call back to the main points), Q&A, Memorable (tie to the intro).

        7. STAR

          This next technique is perfect to use when answering the typical behavioral interviewing questions asked during a job interview. Behavioral interviewing is an approach used to assess a candidate’s past experience and to judge the response to similar situation on a future job; thus, it is used a predictor of future performance. [2] For example, say you are interviewing for a job and the interviewer asks,

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          “Describe a time when you had to…”

          • Instead of rambling through the question with an incoherent reply, try the STAR technique:
          • S: Situation Detail the background. Provide a context. Where? When?
          • T: Task Describe the challenge and expectations. What needed to be done? Why?
          • A: Action Elaborate your specific action. What did you do? How? What tools did you use?
          • R: Results Explain (quantify) the results: accomplishments, recognition, savings, etc.

          8. What – Why – How Feedback

            Lastly, the perfect structure for growing from feedback is the What – Why – How structure. Pay attention to the feedback you receive (from all around you – people, environment, etc.). Then ask the following:

            • What? What is going on? Which leads to an understanding of the Why.
            • Why? Why is this happening? Which leads us to invent new things (the How).
            • How? How can things get better? This then leads us to change our actions; thus, leading back to the What (for which the cycle never ends).

            By following these 8 simple spontaneous speaking structures, you will find you can easily explain anything off the cuff. Each one of these speaking structures helps you structure your thinking and allows you to respond confidently in any situation.

            They allow you to tell a story, set expectations for your audience, provide you a way to figure out what to say and figure out how to say it. Thus, a spontaneous speaking structure sets you free.

            Featured photo credit: unsplash via unsplash.com

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            Reference

            More by this author

            Dr. Jamie Schwandt

            Lean Six Sigma Master Black Belt & Red Team Critical Thinker

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            Last Updated on November 5, 2018

            8 Powerful Reasons to Love Your Enemies

            8 Powerful Reasons to Love Your Enemies

            We’ve all got our enemies; people who take pleasure in causing us pain and misery. Sometimes, the development of an enemy is due to certain differences in your characters and events have led to that. Other times, some people end up hating you for apparently no reason at all.

            Regardless of how you got this enemy, as opposed to the paradigm of fighting fire with fire, consider the following reasons and see why you should actually appreciate your enemies. This article will show you not only how to not be bothered by your enemies, but how to actually foster love for them.

            Read on to learn the secret.

            1. It’s a practical lesson in anger management

            To be honest, your enemies are the best people to help you understand your sense of anger management. When it might be true that your enemies have a way of bringing out the worst in you as regards anger, it is also true that they can help you in your quest to have that anger managed. You can’t get truly angry at someone you love and it is only in that time when you get truly annoyed that you learn how to manage it.

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            Anger management is more effective when it is in practice and not in theory

            Your enemies are like the therapists who you need, but actually don’t want. Inasmuch as you might want to hate them, they provide you an opportunity to control the anger impulse that you have.

            2. It’s an opportunity for healthy competition

            You might not know it, but your enemies make for great rivals as they help harness the competitor in you (sometimes, you might not even know or bee conversant with this competitive side until you come across an adversary). You get the right motivation to compete and this can go a long way to spur you to victory.

            However, while doing so, it is also essential that you remember not to become a worse version of yourself while competing. Working against an adversary is tricky, and you need to ensure that you don’t cause harm to yourself or your morals in the process. Healthy competition is all you need to get out of this.

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            3. Their negative comments can help you make a breakthrough

            It is true that your enemies never really have much good to say about you. However, in as much as they might be talking out of a place of hate, there might be some truth to what they’re saying.

            To wit, whenever you hear something mean or nasty from an enemy, you might want to take a step back and evaluate yourself. There is a chance that what this enemy is saying is true and coming to face that fact is a major step in helping you to become a better person overall. This is another testament to the fact that enemies can be therapists in their own way.

            4. Enemies can also be powerful allies

            Loving your enemies can also mean making an effort to interact and make peace with them. In the end, if you are able to establish some common ground and patch things up, you’ll have succeeded in making another friend. And who doesn’t need friends?

            This can also help you in working with people in the long run. You get to hone your inter-personal skills, and that can be a big plus to your ledger.

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            5. It gives you the ability to realize positivity

            In a multitude of negativity, a speck of positivity always seems to find its way through.

            Sometimes, a knowledge of the fact that you have enemies will also help you to focus on the many positives and good things that are in your life. A lot of times, we neglect what really matters in life. This can be due to being overly concerned with the enemies we have.

            However, it is also possible for this acknowledgement to spur you to take a step back and appreciate the goo things (and people who surround you).

            6. There might just be a misunderstanding

            Sometimes, the reason why you have an enemy might be something very innocuous. You might not have known the cause of this fractured relationship and your enemy will help complete the picture.

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            Simply approaching them will help you to understand the reason for the fracture. This, in turn, can help you to work towards healing your relationship moving forward. Misunderstandings happen, and you need to be able to work around them.

            7. You learn to appreciate love as well

            A constant reminder of the fact that there are enemies will also help you not to take those who love you for granted. Love and hate are two opposing emotions and it is possible for one to momentarily overshadow the other.

            However, while you’ll always have enemies, there will also always be people who love you. These people need to be appreciated for what they do for you. Never let the hate projected to you from your enemies take the place of that.

            8. Do you really need the hate?

            The truth is that enemies bring only toxic emotions and generate bad reactions from you. If you’re truly to live a prosperous life, you can’t really be carrying all this baggage around.

            Hate is bad and you should try all you can to get rid of it. It is a well-known fact that nobody can get really far in life while carrying a lot of emotional baggage. Well, hate is the biggest form of emotional baggage there is.

            Featured photo credit: rawpixel via unsplash.com

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