Advertising
Advertising

3 Simple Strategies For Better Time Management

3 Simple Strategies For Better Time Management

Our screen addiction has turned into a procrastination addiction, and we’re more exposed to distraction than ever. Need more proof? I could kill your work day with a simple link (seriously, don’t click it).

The web is full of tips on how to manage your time, stay productive, and get more done in less time. The world wants to save you some time while all you do is read these articles and slack off. With all the productivity tools, tips, and tricks available, we’ve become obsessed with becoming more productive. But if you put too much time into managing your time, you might want to reconsider your approach.

This is why it’s useful to consider a non-managing approach to time management — a lazy take on this growing trend. Think of it as time management for people who really can’t seem to manage. Here are some tips that won’t take up your time, but will get you started on managing your time better. They’re far from expert-level time management, but they make for a good introduction.

Plan to be interrupted

If you want to quit procrastination, schedule time for procrastination. Plan to be distracted, because you inevitably will be.

Advertising

If you allow yourself a portion of time and stay focused on work, knowing you’ll get your break in a while, you’ll be more productive and, in time, procrastinate less.

Basically, get it out of your system.

The same goes for various distractions and interruptions. Stop constantly checking your email and social channels — nothing is that urgent. Plan to check every few hours or so and refrain from visiting these sites outside of these times.

There are also a few handy tools available, like SelfControl, that can help you blacklist the unwanted sites and block them for a few hours while you’re trying to focus. Do you think you’re not hooked? I dare you to try the app and find out!

Advertising

Remember: there’s no better time-killer than a lost pen

Clutter is a known productivity killer.

Don’t let your mess take over your mind and leave no space for thinking, planning, and working. Declutter your home, keep your workspace tidy, and clean up the mess in your environment to create a better working environment for your brain.

What you’re surrounded by ultimately affects your productivity, and if you want to get things done, remember to declutter. It’s now well known that a messy desk is a sign of a creative person, and that’s probably true, but even creatives can benefit from becoming a little more efficient.

Track your bad habits

Are you a smoker? An avid facebook checker? A cat video lover?

Advertising

Whatever bad habit you may have, you’re probably struggling to quit. How about taking some time to get a better perspective on your bad habits? Track your time doing these things for a week. Be consistent and track every moment of a habit you’d like to get rid of. Then revise.

Would you be watching cat videos for just “a couple minutes now and then” if you knew that the time actually amounted to 4 hours of your week?

The same goes for multitasking – if you tracked your unfocused work for a couple of weeks, you might discover that you spend a majority of your week working on things that get you no results.

There is tons of time that can easily be saved.

Advertising

You could use that time for things that are much more useful — reading a book, mastering a skill, learning a new language. You could be an expert in a few months. And soon enough, your longstanding cat video expertise will be replaced with, you know, something actually useful.

Featured photo credit: Unsplash / By Steve Houghton-Burnett via unsplash.com

More by this author

3 Simple Strategies For Better Time Management 8 Productivity Hacks Every Traveler Needs to Know 10 Time Management Hacks Every Entrepreneur Needs To Know

Trending in Productivity

1 How to Stop Multitasking and Become Way More Productive 2 How to Be A Genuine Expert in Your Field 3 How to Get Unstuck and Get Back On Track to Achieving Your Goals 4 What to Do When Bored at Work (And the Reason Why You Feel Bored) 5 10 Things High Achievers Do Differently to Attain Greatness

Read Next

Advertising
Advertising

Last Updated on September 17, 2018

How to Stop Multitasking and Become Way More Productive

How to Stop Multitasking and Become Way More Productive

Today we are expected to work in highly disruptive environments. We sit down at our desks, turn on our computer and immediately we are hit with hundreds of emails all vying for our attention.

Our phones are beeping and pinging with new alerts to messages, likes and comments and our colleagues are complaining about the latest company initiative is designed to get us to do more work and spend less time at home.

All these distractions result in us multitasking where our attention is switching between one crisis and the next.

Multitasking is a problem. But how to stop multitasking?

How bad really is multitasking?

It dilutes your focus and attention so even the easiest of tasks become much harder and take longer to complete.

Studies have shown that while you think you are multitasking, you are in fact task switching, which means your attention is switching between two or more pieces of work and that depletes the energy resources you have to do your work.

This is why, even though you may have done little to no physical activity, you arrive home at the end of the day feeling exhausted and not in the mood to do anything.

Advertising

We know it is not a good way to get quality work done, but the demands for out attention persist and rather than reduce, are likely to increase as the years go by.

So what to do about it?

Ways to stop multitasking and increase productivity

Now, forget about how to multitask!

Here are a few strategies on how to stop multitasking so you can get better quality and more work done in the time you have each working day:

1. Get enough rest

When you are tired, your brain has less strength to resist even the tiniest attention seeker. This is why when you find your mind wandering, it is a sign your brain is tired and time to take a break.

This does not just mean taking breaks throughout the day, it also means making sure you get enough sleep every day.

When you are well rested and take short regular breaks throughout the day your brain is fully refuelled and ready to focus in on the work that is important.

Advertising

2. Plan your day

When you don’t have a plan for the day, the day will create a plan for you. When you allow outside influences to take control of your day, it is very hard not to be dragged off in all directions.

When you have a plan for the day, when you arrive at work your brain knows exactly what it is you want to accomplish and will subconsciously have prepared itself for a sustained period of focused work.

Your resistance to distractions and other work will be high and you will focus much better on the work that needs doing.

3. Remove everything from your desk and screen except for the work you are doing

I learned this one a long time ago. In my previous work, I worked in a law office and I had case files to deal with. If I had more than one case file on my desk at any one time, I would find my eyes wandering over the other case files on my desk when I had something difficult to do.

I was looking for something easier. This meant often I was working on three or four cases at one time and that always led to mistakes and slower completion.

Now when I am working on something, I am in full-screen mode where all I can see is the work I am working on right now.

4. When at your desk, do work

We are creatures of habit. If we do our online shopping and news reading at our desks as well as our work, we will always have the temptation to be doing stuff that we should not be doing at that moment.

Advertising

Do your online shopping from another place—your home or from your phone when you are having a break—and only do your work when at your desk. This conditions your brain to focus in on your work and not other distractions.

5. Learn to say no

Whenever you hear the phrase “learn to say no,” it does not mean going about being rude to everyone. What it does mean is delay saying yes.

Most problems occur when we say “yes” immediately. We then have to spend an inordinate amount of energy thinking of ways to get ourselves out of the commitment we made.

By saying “let me think about it” or “can I let you know later” gives you time to evaluate the offer and allows you to get back to what you were doing quicker.

6. Turn off notifications on your computer

For most of us, we still use computers to do our work. When you have email alert pop-ups and other notifications turned on, they will distract you no matter how strong you feel.

Turn them off and schedule email reviewing for times between doing your focused work. Doing this will give you a lot of time back because you will be able to remain focused on the work in front of you.

7. Find a quiet place to do your most important work

Most workplaces have meeting rooms that are vacant. If you do have important work to get done, ask if you can use one of those rooms and do your work there.

Advertising

You can close the door, put on your headphones and just focus on what is important. This is a great way to remove all the other, non-important, tasks demanding your attention and just focus on one piece of work.

The bottom line

Focusing on one piece of work at a time can be hard but the benefits to the amount of work you get done are worth it. You will make fewer mistakes, you will get more done and will feel a lot less tired at the end of the day.

Make a list of the four or five things you want to get done the next day before you finish your work for the day and when you start the day, begin at the top of the list with the first item.

Don’t start anything else until you have finished the first one and then move on to the second one. This one trick will help you to become way more productive.

Featured photo credit: Unsplash via unsplash.com

Read Next