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10 Simple Productivity Tips To Organize Your Work Life

10 Simple Productivity Tips To Organize Your Work Life

Have you ever come home late, exhausted and tired after spending your whole day at work, but when you asked yourself what was the result of your day, you didn’t have an answer? You just feel like your productivity was around zero.

If so, ask yourself this: Was that day all about checking your emails, answering the phone, and spending time in marathon meetings? Such situations can happen often in this fast-paced world. It is so full of different distractions. This is why we must take care of our productivity.

Productivity is not about working more. It is just the opposite: working less, in less time, with more effect.

Time

Organizing your time is the first crucial step to take in order to boost your productivity. Using your time wisely means that you have time for work, leisure, along with also having time for your family and friends.

At the end of the day, we all have 24 hours in each day. It is up to you how you are going to use them.

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1. “Eat that frog”

“Eat that frog!” simply means you do your most important task first. After completing your most important task, you will fill fulfilled and satisfied for the rest of the day.

By practicing this habit, you will also avoid one of the biggest enemies of productivity — procrastination.

2. Put time limits on your work

No matter what I do, whether writing an article, shooting a video, or working on a marketing campaign, I always put a time limit on my work. That means that I decide in advance how much time I am going spend writing an article: I set it to a certain number of hours and not a minute more.

If you want to increase your productivity before you start writing a letter to your customer or learning online skills or any new task you start, put a time limit on your work. You will see how effective you will become after setting a specific amount of time to do the job.

3. Break your work down into sessions

Your brain and your body are impressive machines — but don’t overuse them. Studies show that your brain’s effectiveness significantly decreases after 45 minutes. Make a habit of having five- or ten-minute breaks every 45 minutes. Stretch your body and allow your brain to regenerate. Doing so will help you to start each hour fresh and increase your productivity.

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Space

There are many studies that show how the right lighting, the right temperature, and a clean workplace affect your productivity. But don’t limit your thinking just to your physical space. Think of space as your entire working environment, including your virtual space.

4. Don’t be addicted to your mailbox

Checking your mailbox every 30 minutes or setting an automated email checker makes you completely reactive — as opposed to being proactive — and thus significantly decreases your productivity.

Tomorrow, when you go to work, resist checking your email as the first thing you do in the morning. Instead, work on your most important task first. After that, you have plenty of time to do all the little things.

5. Write it down

What I learned from reading the biography of Sir Richard Branson years ago is that he always carries an old-fashioned paper notebook with him. Why is this habit so beneficial and why it can greatly affect your productivity? When a new idea pops into your mind, you can quickly write it down in your notebook.

So, write those ideas down in your paper notebook. That means all of your ideas — otherwise you will just forget them (yes, your smartphone will also get the job done). These little ideas can make a big difference in your work.

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6. Choose five priorities each day (and no more)

Multitasking is another thing which can greatly decrease your productivity. The best way to avoid it is to choose only five priorities each day and stick to them strictly. This will make you a proactive person — you won’t be distracted by 100 other “urgent” things.

Mindset

Your mindset can do wonders for your productivity. With the right mindset, you just know what’s the right thing to do and what has the best effect on your life. Mindset can have the biggest impact on your productivity, so it is well worth working on.

7. Use affirmations

Actually, we all use affirmations all the time. Different thoughts are crossing our minds constantly. The question is: are you using positive ones?

Start telling yourself things like: “I am successful,” or  “I attract ______________ (insert whatever it is that you are dreaming of).” Use these affirmations first thing when you wake up and repeat them throughout the day. They will affect your confidence — the more confident you are, the more effective you are.

8. Imagine your end result

Before you start your workday, don’t just rush into your work. First, imagine the end result you wish to have. By doing this, you will tap into your subconscious strength and empower your productivity.

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9. Read inspirational books

Inspiration is food for your mind. Just as you shower every day to cleanse your body, you should shower your soul with inspiration every day. Read inspirational books, watch inspirational videos, and listen to inspirational audio. When you are inspired, you work with an ease and your productivity will rise substantially.

10. Think good thoughts before you go to sleep

I am sure you have already experienced having bad dreams after watching a horror movie before you went to sleep. Why? Because your subconscious mind is very receptive to your thoughts in the last 45 minutes before you go to sleep.

So, before you go to sleep, think of your next day’s goals, your life dreams, or read a good motivational book. In that way, you will fill your subconsciousness with positive thoughts. Your subconscious will reciprocate by helping you to have increased productivity.

Featured photo credit: Steve wilson via flickr.com

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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