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10 Simple Productivity Tips To Organize Your Work Life

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10 Simple Productivity Tips To Organize Your Work Life

Have you ever come home late, exhausted and tired after spending your whole day at work, but when you asked yourself what was the result of your day, you didn’t have an answer? You just feel like your productivity was around zero.

If so, ask yourself this: Was that day all about checking your emails, answering the phone, and spending time in marathon meetings? Such situations can happen often in this fast-paced world. It is so full of different distractions. This is why we must take care of our productivity.

Productivity is not about working more. It is just the opposite: working less, in less time, with more effect.

Time

Organizing your time is the first crucial step to take in order to boost your productivity. Using your time wisely means that you have time for work, leisure, along with also having time for your family and friends.

At the end of the day, we all have 24 hours in each day. It is up to you how you are going to use them.

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1. “Eat that frog”

“Eat that frog!” simply means you do your most important task first. After completing your most important task, you will fill fulfilled and satisfied for the rest of the day.

By practicing this habit, you will also avoid one of the biggest enemies of productivity — procrastination.

2. Put time limits on your work

No matter what I do, whether writing an article, shooting a video, or working on a marketing campaign, I always put a time limit on my work. That means that I decide in advance how much time I am going spend writing an article: I set it to a certain number of hours and not a minute more.

If you want to increase your productivity before you start writing a letter to your customer or learning online skills or any new task you start, put a time limit on your work. You will see how effective you will become after setting a specific amount of time to do the job.

3. Break your work down into sessions

Your brain and your body are impressive machines — but don’t overuse them. Studies show that your brain’s effectiveness significantly decreases after 45 minutes. Make a habit of having five- or ten-minute breaks every 45 minutes. Stretch your body and allow your brain to regenerate. Doing so will help you to start each hour fresh and increase your productivity.

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Space

There are many studies that show how the right lighting, the right temperature, and a clean workplace affect your productivity. But don’t limit your thinking just to your physical space. Think of space as your entire working environment, including your virtual space.

4. Don’t be addicted to your mailbox

Checking your mailbox every 30 minutes or setting an automated email checker makes you completely reactive — as opposed to being proactive — and thus significantly decreases your productivity.

Tomorrow, when you go to work, resist checking your email as the first thing you do in the morning. Instead, work on your most important task first. After that, you have plenty of time to do all the little things.

5. Write it down

What I learned from reading the biography of Sir Richard Branson years ago is that he always carries an old-fashioned paper notebook with him. Why is this habit so beneficial and why it can greatly affect your productivity? When a new idea pops into your mind, you can quickly write it down in your notebook.

So, write those ideas down in your paper notebook. That means all of your ideas — otherwise you will just forget them (yes, your smartphone will also get the job done). These little ideas can make a big difference in your work.

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6. Choose five priorities each day (and no more)

Multitasking is another thing which can greatly decrease your productivity. The best way to avoid it is to choose only five priorities each day and stick to them strictly. This will make you a proactive person — you won’t be distracted by 100 other “urgent” things.

Mindset

Your mindset can do wonders for your productivity. With the right mindset, you just know what’s the right thing to do and what has the best effect on your life. Mindset can have the biggest impact on your productivity, so it is well worth working on.

7. Use affirmations

Actually, we all use affirmations all the time. Different thoughts are crossing our minds constantly. The question is: are you using positive ones?

Start telling yourself things like: “I am successful,” or  “I attract ______________ (insert whatever it is that you are dreaming of).” Use these affirmations first thing when you wake up and repeat them throughout the day. They will affect your confidence — the more confident you are, the more effective you are.

8. Imagine your end result

Before you start your workday, don’t just rush into your work. First, imagine the end result you wish to have. By doing this, you will tap into your subconscious strength and empower your productivity.

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9. Read inspirational books

Inspiration is food for your mind. Just as you shower every day to cleanse your body, you should shower your soul with inspiration every day. Read inspirational books, watch inspirational videos, and listen to inspirational audio. When you are inspired, you work with an ease and your productivity will rise substantially.

10. Think good thoughts before you go to sleep

I am sure you have already experienced having bad dreams after watching a horror movie before you went to sleep. Why? Because your subconscious mind is very receptive to your thoughts in the last 45 minutes before you go to sleep.

So, before you go to sleep, think of your next day’s goals, your life dreams, or read a good motivational book. In that way, you will fill your subconsciousness with positive thoughts. Your subconscious will reciprocate by helping you to have increased productivity.

Featured photo credit: Steve wilson via flickr.com

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Bo Nardin

Bo Nardin is an online entrepreneur taking the idea 'Turn your passion into a profession' online.

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Last Updated on January 27, 2022

5 Unexpected Places to Boost Your Productivity

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5 Unexpected Places to Boost Your Productivity

The environment of a typical office or a quiet library may sometimes lessen your productivity as the unchanging views fail to stimulate your senses and keep your brain running. If you are the kind that dislikes absolute silence or minimal noise when working, these unexpected places to work may boost your productivity level!

1. Coffee shops

Research has shown that an adequate amount of ambient noise stimulates your senses and keeps you alert. Where else better to find some chatter and clatter to boost your creative juices? Working in the coffee shop also guarantees something else: unlimited supplies of caffeine!

Caffeine wakes you up by fooling adenosine receptors and speeds transmitting activities up in your nerve cells.If you do decide to try this place out, make sure that your work computer is facing the coffee shop customers so you will be less likely to procrastinate or go to inappropriate sites because people are secretly watching you.

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If your workplace requires you to be in the office, try this website and/or phone app that provides you with sounds from coffee shops around the world. Want to work at a cafe in Paris? No problem, it’s just a button away.

2. Cafeterias

Similar to coffee shops, company cafeteria or food courts provide consistent noise and the smell of food. The aroma of food makes you look forward to your next break and should motivate you to complete your work.

The act of eating likewise keeps your brain alert and produces dopamine. But make sure only to snack and stay around 60% full so that each bite is rewarding and invigorating. Snacking every 90 minutes should keep your brain balanced enough to focus on the work at hand.

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3. Empty University Classrooms  

Whether or not you’re an university student, we have all been a student at some point in our lives. And when you’re in a classroom, your brain is primed to stay focused because you have been conditioned to concentrate in class. In comparison to your bedroom, where your brain is primed to relax, sleep and have fun, the environment of the classroom triggers your memory to stay alert (unless you never listened in class) and work.

If you do decide to try working in an empty university classroom, be sure to bring a studious friend. Once you see that your friend or coworker is working hard, you would feel guilty for procrastinate and be more competitive.

Ever heard of environmental context-dependent memory? Research has shown that environmental context influences the way we encode information. If you study in the same place you first learned the material, your chances of recalling the information are significantly increased. Use environmental cues to your advantage so you spend less time doing more work!

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4. Outdoors

Fresh air, sunlight, cool breeze. Talk about getting your vitamin Ds the natural way. A healthy body is crucial to being productive. If you have a porch, use it to maximize your productivity!

On a cool day, the crisp air is good for waking your brain up. If your work station is indoors and poorly ventilated, the build up of carbon dioxide will cause your brain to be less active, hence, less productive. Try to bring some work to a park nearby or an unsheltered town square where you are exposed to the sun. Fresh air will vitalize your brain and the warm sunlight will bring a smile to your face.

5. The Shower 

Many people experience their “Aha!” moments when they’re in the shower. Why is that? The hot water helps with circulation and improves blood flow to your brain, giving it more oxygen and nourishment to break down your work block.

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If you aren’t motivated to work or feeling bored, a good shower will not only open up your pores, but also give your brain a boost of energy. Keep a waterproof white board and markers in the washroom so you will never lose those wonderful ideas again!

Featured photo credit: Thomas Franke via unsplash.com

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