Advertising
Advertising

Don’t Set Goals This Year: Instead, Make Promises, and Take Action.

Don’t Set Goals This Year: Instead, Make Promises, and Take Action.

Most of us are really great at setting goals and terrible at achieving them—just take a look at the stats from 2012:

45% of people usually set New Years resolutions
54% of people fail with regard to their New Years resolution after 6 months
39% of people in their 20s achieved their New Years resolutions last year
14% of people over the age of 50 achieved their New Years resolutions last year

Right now is goal-setting season, with many of you putting this past year behind you and starting fresh now that we’re in January. Let’s take a quick peek at the most popular resolutions from last year:

1. Lose weight
2. Get organized
3. Spend less, save more
4. Enjoy life to the fullest
5. Stay fit and healthy

Now, raise your hand if you made any of those resolutions last year—hell, you may have even made a few of them.Yeah, I’m right there with ya.

Advertising

Before making any resolutions, do this:

Before sitting down to set any resolutions, take time to conduct a yearly review for yourself. What went right last year? What went wrong? What were some of the decisions that you made that led to the good and the bad? Where did you hesitate and miss out on opportunities? Spend some time thinking about this, then take out a notebook and pen and break it down month by month.

I’ve found that taking a look at the things that did not go so well for me over the past year and coming up with strategies to overcome obstacles in the future helps me to prepare for the unexpected.

No more goals—only promises, and action

We’ve become desensitized to goal-setting: most of us have many goals in mind, but we’re so used to not meeting them that it has become okay to let them slide. Instead of setting goals this year, make promises to yourself instead: when it comes to promises, you are more likely to limit the amount that you commit yourself to, more likely to hold yourself accountable, and to set promises that are more realistic.

Better yet, try making promises to someone else. Promise your kids you will lose 20 pounds of fat this year and lower your cholesterol; promise your wife you will quit smoking; promise your best friend that you will exercise four days per week for at least sixty minutes a day. Alternately, if you have the kahunas for it, make promises to everyone via a website such as stickK.

I’m not sure about you, but I have a much easier time letting myself down than disappointing someone else. Making promises to others really commits me to the task at hand and keeps me stay highly motivated.

Advertising

Promise yourself this:

Whatever it is you decide to promise yourself this year, make sure to promise yourself to be consistent. Many of us tend to turn to motivation as the answer when we are struggling to meet our goals, but motivation is something that is out of your control. It comes and goes and is often short-lived. Consistency, on the other hand, is something that you can control. You can choose to get up at 6AM every day to write 1,000 words for your book. It is your choice to prepare your healthy meals for the next day so that you can stick to your nutrition plan. You can control the extra work you put in on the weekends to grow a side business.

There is a great quote in author Steve Pressfields book The War of Art:

“Someone once asked Somerset Maughham if he wrote on a schedule or only when struck by inspiration. “I write only when inspiration strikes,” he replied. “Fortunately it strikes every morning at nine o’clock sharp.”

Consistency trumps motivation every time, so if you’re looking to guarantee yourself success this year, promise yourself to be consistent in all that you do.

Get specific

Take a look again at the most common resolutions made in 2012—they’re extremely vague. What does living life to the fullest actually mean? When you say you want to be more organized, does that mean at home, at work, in your personal life? If you want to spend less and save more, what do you want to spend less on and how do you plan to save more?

Advertising

One reason most resolutions fail is because they fail to be crystal clear. Confusion is the gateway to complacency: the more confused or unclear you are about something, the less likely you are to take action towards achieving it. A great way to clear up confusion and to get clear about what exactly it is you’re trying to achieve can be accomplished through the “by game”:  whatever you promise yourself this year, simply associate the word “by” with it. In this case, “by” is not a measure of time, but instead, a way to clarify things, like this:

“This year I promise to write a book by waking up at 6 AM and writing 1,000 words every day, for the next 3 months.”

Your promise is made clear, delivers actionable steps, and encourages you to hold yourself accountable.

Reward yourself

Oftentimes, promises can be set that are quite the grind: they may take some time to accomplish, and involve a tremendous amount of energy, consistency, discipline, and struggle. A great way to keep yourself on track is to set up tiny milestones in which you receive rewards for your accomplishments.

In the case of our book example above, you could set up weekly milestones: if you found that you were able to accomplish 1,000 words for all seven days this week, maybe a nice day at the spa would do you some good. How about a glass of red wine and some dark chocolate?

Advertising

The cool thing about setting up milestone goals is that they keep you focused on the task at hand. Often when big rewards are set up at the completion of a goal, things can become blurred as to what you are actually working so hard for. The big reward should be the completion of the task itself and the fact that you achieved what you set out to achieve, rather than just a prize at the end.

Make sure it means the world to you

Lastly, if you do decide to make yourself some promises this year, I hope that they really mean something to you. Don’t make promises to yourself simply because it is something you feel you should be doing, someone asked you to do, or that you are pressured into doing.

A great way to clear up any confusion as to whether or not a promise this year is right for you is to look to your emotions. Does your promise make you laugh? Cry? Does it give you goosebumps? Excite you? Get your heart racing?

What will you be promising yourself this year? What is the first step you plan to take in achieving it?

Featured photo credit:  Silhouette of a photographer in the nature via Shutterstock

More by this author

Justin Miller

Healthy Lifestyle Architect

Stop Existing and Start Living: How to Dramatically Change Your Life in Just One Week The Habits of the Highly Healthy How to Discover Who You Are And Then How To Behave Like It The Beginners Guide To Slacklining A New Way to Create a Bucket List

Trending in Productivity

1 How to Effectively Manage a Heavy Workload at Work 2 Better Alternatives to New Year’s Resolutions to Reduce Your Stress 3 How Personal Finance Software Helps You Get More Out of Your Money 4 7 Steps For Making a New Year’s Resolution and Keeping It 5 How to Concentrate and Train Your Brain to Focus Better

Read Next

Advertising
Advertising
Advertising

Published on January 16, 2019

How to Effectively Manage a Heavy Workload at Work

How to Effectively Manage a Heavy Workload at Work

We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

You might have such a heavy workload that it feels too intimidating to even start.

You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

Here’re 13 strategies you can use to get out from under your overwhelming workload:

1. Acknowledge You Can’t Do It All

Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

2. Focus on Your Unique Strengths

Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

The challenge is that many people end up doing things that they’re simply not very good at.

In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

It is often not about how to complete this project more effectively but who can help deliver this project.

Advertising

So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

  • Are you a great strategist?
  • Are you an effective planner?
  • Is Project Management your strength?
  • Is communication and bringing people together your strength?
  • Are you the ideas person?
  • Is Implementation your strength?

Think about how you can bring the biggest value to your work and the projects you undertake.

3. Use the Strengths of Your Team

One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

Delegation or better teamwork is the solution.

Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

4. Take Time for Planning

“Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

You can take the time to think about:

  • What’s the purpose of the project?
  • How Important is it?
  • When does it need to be delivered by?
  • What is the best result and worst result for this project?
  • What are the KPIs?
  • What does the project plan and key milestones look like?
  • Who is working on this project?
  • What is everyone’s responsibilities?
  • What tolerances can I add in?
  • What are the review stages?
  • What are the challenges we may face and the solutions for these challenges?

Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

5. Focus on Priorities

Not everything is a priority, although it can often feel, in the moment, that it is.

Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

  1. Urgent and important (tasks you will do immediately).
  2. Important, but not urgent (tasks you will schedule to do later).
  3. Urgent, but not important (tasks you will delegate to someone else).
  4. Neither urgent nor important (tasks that you will eliminate).

James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

Advertising

    The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

    If you didn’t get everything accomplished, start the next day with your number one priority.

    If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

    6. Take Time Out

    To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

    If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

    Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

    In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

    Take a look at this article learn about The Importance of Scheduling Downtime.

    7. Maintain a Healthy Work-Life Balance

    Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

    I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

    Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

    If you feel there is not enough balance, then it may be time to make a change.

    8. Stop Multitasking

    Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

    So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

    When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

    Advertising

    If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

    9. Work in Blocks of Time

    To keep your energy up to produce your best results it’s essential to take regular breaks.

    I use the 60-60-30 method myself and teach it to my coaching clients.

    Work on a project for a sustained period of 50 minutes.

    Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

    Then continue to work on the project for a further 50 minutes.

    Then take another 10-minute break.

    Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

    By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

    10. Get Rid of Distractions

    Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

    “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

    Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

    If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

    11. Commit Focused Time to Smaller Tasks

    You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

    Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

    Advertising

    Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

    12. Take a Time Audit

    Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

    Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

    You can start by taking a piece of paper and creating three columns:

    Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

    Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

    At the end of the week, record the total time spent in each column.

    If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

    13. Protect Your Confidence

    It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

    When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

    Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

    When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

    Final Words

    A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

    The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

    If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

    Featured photo credit: Hannah Wei via unsplash.com

    Reference

    Read Next